N6945024R0018 SECTION F Amend 0003.pdf
PDF 278 KB Posted
- Attached to
- Multi-Function Support Services (MFSS) for Naval Air Station (NAS) Jacksonville, Florida
- Solicitation number
- N6945024R0018
About this file
This document is a Section F - Deliverables section of a Request for Proposals (RFP) for Multi-Function Support Services (MFSS) at Naval Air Station (NAS) Jacksonville, Florida. The RFP solicits proposals for a single award Facilities Support Indefinite-Quantity contract to provide Custodial, Pest Control, Integrated Solid Waste Management, Grounds Maintenance and Landscaping, and other related services.
The contract term is a one-year base period plus four one-year option periods. Offerors must be 8(a) certified firms. The RFP specifies numerous deliverables, including work schedules, quality control plans, personnel lists, safety plans, environmental reports, and other management and administration documents, with due dates ranging from 2 days to 45 days after contract award. Pricing will be a combination of firm-fixed price for recurring work and indefinite delivery/indefinite quantity (IDIQ) for non-recurring work. The primary NAICS code is 561210 with a $47M small business size standard.
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Text version
Section F – 0200000
Management and Administration
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
0200000 – Management and Administration
DELIVERABLES
Annex/
Spec Item
Form
Attachment
Number Deliverable Title
Date (s) of
Submission
Distribution Frequency
Original
Copies (including original)
0200000/
2.2.1.2
N/A Request to Work
Outside
Government’s
Regular Working
Hours
At least seven calendar days prior to requested day.
KO and COR 2 As required
0200000/
2.3.1
N/A Sign-in Sheets and
Minutes for
Review and
Comments
Within two working days
KO, COR and all attendees
2 As
Required
0200000/
2.3.1
N/A Sign-in Sheets and
Minutes Final
Revision
Within two working days
KO, COR and all attendees
2+ As
Required
0200000/
2.3.4
N/A Permits and
Licenses
Before work commences and as requested by the KO.
KO and COR 2 As specified
0200000/
2.3.5
N/A Certificate of
Insurance
Within 15 calendar days prior to contract start.
KO and COR 2 As specified
0200000/
2.3.5
N/A Written Notice of cancellation or material change in policy coverage
At least 30 calendar days prior to cancellation or material change in policy coverage
KO and COR 2 As required
0200000/
2.5
N/A Samples, Safety
Data Sheets (SDS), or Manufacturer’s
Data Cut Sheets of
Materials
As specified KO and COR 2 At Any
Time
0200000/
2.6.3
N/A Scheduling and
Work Status
Updates
Within two hours of the inquiry during regular working hours, and by 08:00 the following work day for inquiries after regular working hours
KO and COR 2 As
Specified
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
0200000 – Management and Administration
DELIVERABLES
Annex/
Spec Item
Form
Attachment
Number Deliverable Title
Date (s) of
Submission
Distribution Frequency
Original
Copies
2.6.3
N/A Work Schedules Within 15 calendar days prior to contract start, 10 days prior to the beginning of the month in which services are scheduled to be performed, and within two calendar days of changes.
KO and COR 2 Monthly
0200000/
2.6.4
N/A Notification of any
Difficulty in
Scheduling Work
By the end of each workday
KO and COR 2 As required
0200000/
2.6.5
N/A Status of
Deliverables
Within 30 minutes of the inquiry during regular working hours, and by
0800 the following work day for inquiries after regular working hours
KO and COR 2 As required
0200000/
2.6.6
N/A Service
Interruptions
At least five working days in advance
KO, COR,
Affected
Tenants and
Customers
2 As required
0200000/
2.6.7.3
N/A List of personnel requiring access to
Government’s
Maximo
Within 30 calendar days prior to contract start.
KO and COR 2 As specified
0200000/
2.6.8.1
N/A Quality
Management Plan
Within 15 calendar days prior to contract start.
KO and COR 2 As specified
0200000/
2.6.8.1
N/A Revised Quality
Management Plan
Within seven calendar days of changes.
KO and COR 2 As specified
0200000/
2.6.8.2
N/A QC Inspection File Within five calendar days of completion/ termination of the contract.
specified
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
0200000 – Management and Administration
DELIVERABLES
Annex/
Spec Item
Form
Attachment
Number Deliverable Title
Date (s) of
Submission
Distribution Frequency
Original
Copies
2.6.8.3
N/A Contractor Quality
Inspection and
Surveillance
Report
First workday of each month.
KO and COR 2 Monthly
0200000/
2.6.9
N/A Property
Management Plan
Within 45 calendar days after award.
KO and COR 2 As specified
0200000/
2.7.1
N/A List of Key
Personnel and
Qualifications
Within 15 calendar days prior to contract start
KO and COR 2 As specified
0200000/
2.7.1
N/A Organizational
Chart
Within 15 calendar days prior to contract start
KO and COR 2 As specified
0200000/
2.7.2.1
N/A Employee
Certification and
Training Records
Within 4 hours of request
KO and COR 2
0200000/
2.7.2.6
N/A Proof of Legal
Residency
Prior to be admitted to site of work.
KO and COR 2 As specified
0200000/
2.7.2.6
N/A Proof of United
States of America
Citizenship
Prior to be admitted to site of work.
KO and COR 2 As specified
0200000/
2.8.1
N/A Employee List Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR 2 As required
0200000/
2.8.8
N/A OF-306
Declaration for
Federal
Employment and
Digital
Fingerprints
Prior to commencement of work
KO, COR, and
Security
Manager
3 As required
0200000/
2.8.9
N/A List of personnel requiring access to and the justification for their access to
Government IT, OT, and FRCS
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO, COR, and
Security
Manager
3 As required
0200000/
2.9.2
N/A Accident
Prevention Plan
Within 15 calendar days prior to contract start and within seven calendar days of changes.
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
0200000 – Management and Administration
DELIVERABLES
Annex/
Spec Item
Form
Attachment
Number Deliverable Title
Date (s) of
Submission
Distribution Frequency
Original
Copies
2.9.2/2.9.3
N/A Activity Hazard
Analysis
Together with the
Accident
Prevention Plan and within seven calendar days of and changes.
KO and COR 2 As specified
0200000/
2.9.2/2.9.4
N/A Compliance Plans, Programs, and
Procedures
Together with the
Accident
Prevention Plan and within seven calendar days of and changes.
KO and COR 2 As specified
0200000/
2.9.4.9
N/A Control of
Hazardous Energy
(lockout/tagout)
Within 30 calendar days after annual inspection.
KO and COR 2 Annually
0200000/
2.9.6
J-0200000-05 NAVFAC
Contractor Incident
Reporting System
(CIRS)
Within five calendar days of accident.
KO and COR 2 As required
0200000/
2.9.6
J-0200000-05 Weight Handling
Equipment
Accident Report
Within 15 working days of accident.
KO and COR 2 As required
0200000/
2.9.6
J-0200000-05 Crane and Rigging
Gear Near Miss
Report
Within 15 working days of accident.
KO and COR 2 As required
0200000/
2.9.8
N/A Monthly On-Site
Labor Report
First workday of each month.
KO and COR 2 Monthly
0200000/
2.9.9
N/A OSHA Citations and Violations
Corrective Action
Report
Within 48 hours after receiving a citation.
KO and COR 2 As required
0200000/
2.9.10
N/A Safety Inspection and Monitoring
Report
Upon request. KO and COR 2 As required
0200000/
2.9.11
N/A Safety
Certifications
Within 15 calendar days prior to contract start and as old certifications, expire.
KO and COR 2 As specified
0200000/
2.10
N/A EMS Goals and
Policy
Measurement
Information
Upon request. KO and COR 2 As required
0200000/
2.10.1.1
N/A Water
Conservation Plan
Within 15 calendar days after award and for changes.
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
0200000 – Management and Administration
DELIVERABLES
Annex/
Spec Item
Form
Attachment
Number Deliverable Title
Date (s) of
Submission
Distribution Frequency
Original
Copies
2.10.2
N/A Environmental
Protection Plan
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR 2 As specified
0200000/
2.10.2.1
N/A Sampling Plan Prior to Sampling KO and COR 2 As required
0200000/
2.10.2.1
N/A Laboratory
Analysis
Upon Request KO and COR 2 As specified
0200000/
2.10.2.2
N/A Class I and II ODS
Report
Within 24 hours following delivery of refrigerant to
DLA
KO and COR 2 As required
0200000/
2.10.2.3
J-0200000-05 Solid Waste
Management and
Recycling Reports
First workday of each month.
KO and COR 2 Monthly
0200000/
2.10.2.3
J-0200000-05 Summary Solid
Waste
Management and
Recycling Report
By October 15th KO and COR 2 Annually
0200000/
2.10.2.5
N/A Waste Stream
Determination
Within 30 calendar days prior to start of contract performance and within 14 days of identification of any new waste stream.
KO and COR 2 As required
0200000/
2.10.2.7
N/A Fuel and hazardous substance spill notification
Within 15 minutes of discovery
Regional
Dispatch
Center
2 As required
0200000/
2.10.2.7
N/A Fuel and hazardous substance spill notification
As soon as possible but not more 24 hours of discovery
KO and COR 2 As required
0200000/
2.10.2.7
N/A Fuel and hazardous substance spill report
Within 48 hours of discovery required
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
0200000 – Management and Administration
DELIVERABLES
Annex/
Spec Item
Form
Attachment
Number Deliverable Title
Date (s) of
Submission
Distribution Frequency
Original
Copies
2.10.2.8
N/A Emergency
Planning and
Community Right-
To-Know Act
(EPCRA) Report
Within 15 calendar days prior to contract start and not less than 10 working days prior to planned use of hazardous material.
KO and COR 2 As specified
0200000/
2.10.2.8
J-0200000-05 Contractor
Hazardous
Material Inventory
Log
Within 15 calendar days after the end of each calendar year and at termination of the contract.
KO and COR 2 Annually
0200000/
2.10.2.12
N/A Asbestos
Containing
Material (ACM)
Verbally notify the KO and COR within one hour and follow-up with written
Notification within 24 hours
KO and COR 2 As specified
0200000/
2.10.2.13
N/A Hazardous Air
Pollutants Semi-annual Reports
At intervals of
160 to 200 calendar days
KO, COR,
Installation
Environmental
Division, City, State, and EPA
6 Semi-annually
0200000/
2.10.2.13
N/A Hazardous Air
Pollutants Monthly
Data
First workday of each month.
KO, COR, and
Installation
Environmental
Division
3 Monthly
0200000/
2.10.3
N/A Sustainable
Procurement and
Practices Plan
Within 15 calendar days prior to contract start and within
15 calendar days after exercised option periods.
KO and COR 2 Annually
0200000/
2.10.3
N/A Sustainable
Delivery of
Services Report
Within five calendar days after each contract period.
KO and COR 2 Annually
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
0200000 – Management and Administration
DELIVERABLES
Annex/
Spec Item
Form
Attachment
Number Deliverable Title
Date (s) of
Submission
Distribution Frequency
Original
Copies
2.10.3.2
N/A Recovered
Material
Certification
As specified KO and COR 2 When a product containing recovered materials is equal to or better than the original and could be used.
0200000/
2.10.4
N/A
Used Oil Test
Analysis
Within five calendar days after each contract period.
KO and COR 2 Annually
0200000/
2.10.4
N/A Used Oil Disposal and Recycling
Summary
Within five calendar days after each contract period.
KO and COR 2 Annually
0200000/
2.11
N/A Mission Essential
Contractor
Services Plan
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR 2 As
Required
0200000/
2.11
N/A Mission
Critical/Mission
Essential Personnel
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR 2 As specified
0200000/
2.13.1
N/A Recurring Work
Proposals
Within five calendar days following receipt of request
KO and COR 2 As required
0200000/
2.14.1.1
N/A Non-Recurring
Work Quantities
Ordered via
FedMall
By the fifth day of the following month
KO and COR 2 Monthly
0200000/
2.14.2.1
N/A Non-Recurring
Work Proposals
Within two working days following receipt of request
KO 2 As required
0200000/
2.15
N/A Phase-In Plan Within 5 days after award or as requested by the
KO
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
0200000 – Management and Administration
DELIVERABLES
Annex/
Spec Item
Form
Attachment
Number Deliverable Title
Date (s) of
Submission
Distribution Frequency
Original
Copies
2.15
N/A Phase-Out Plan Within 5 days after award or as requested by the
KO
Section F – 1503010
Custodial
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
1503010 - Custodial
DELIVERABLES
Annex/
Spec Item
Form
Attachment
Number Deliverable Title
Date (s) of
Submission
Distribution
Frequency
Original/
Copies
Copies
(including original)
1503010/
2.2.1
N/A Pathogen
Training
Certificates
Within 15 calendar days after award and five calendar days of changes
KO and
COR
2 As required
1503010/
3.1
N/A Annual Work
Schedule
Within 15 calendar days prior to contract start
KO and
COR
2 Annually and five calendar days prior to implementing any changes to the schedule
1503010/
3.1
N/A Monthly Work
Plan
First work day of each month and five calendar days prior to implementing any changes to the schedule
KO and
COR
2 Monthly
1503010/
3.1
N/A The Joint
Commission
Services
Report
First work day of each month
KO and
COR
2 Monthly
1503010/
3.2
N/A Custodial Service
Order Report
First work day of each month
KO and
COR
2 Monthly
Section F – 1503020
Pest Control
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
1503020 - Pest Control
DELIVERABLES
Annex/
Spec
Item
Form
Attachment
Number
Deliverable Title
Date(s) of
Submission
Distribution Frequency
Original/
Copies
Copies (including original)
1503020/
2.2.1
N/A Copy of State
Certification for
Contractor Personnel
15 calendar days prior to start of work. Copies of renewed certifications shall also be submitted.
KO, COR,
and PMC
3 As required
1503020/
2.3.1
N/A Copy of Local/State
Business License
Prior to contract award. Copies of renewed licenses shall also be submitted.
KO and
PAR
2 1 per state
1503020/
2.3.2
N/A Permits 5 days prior to the start of work requiring permits.
KO and
COR
2 As required
1503020/
2.3.4
N/A Ultra-Low Volume
(ULV) Equipment
Calibration and
Droplet Analysis
Report
15 days prior to the start of work and thereafter every 50 hours of
ULV equipment use.
KO and
COR
2 As required
1503020/
2.3.5
J-1503020-
Planned Pesticide
Use Sheets including
Pesticide Labels and
Safety Data Sheets
(SDS)
Within 15 calendar days after award and
With the proposal.
Note: any proposed changes in pesticide usage shall be submitted for approval at least 10 business days in advance of pesticide use.
KO, COR,
and PMC
3 1 for each pesticide per pest as required
1503020/
2.3.7
N/A Pesticide Spill Report Within 30 minutes of occurrence
KO, COR,
Fire
Department, and PWD
Environmen tal
4 As
Required
1503020/
Contractor's Work
Plan
Within 15 calendar days after award With the proposal and within seven calendar days of changes.
KO and
COR
2 1 per proposal
1503020/
N/A Report of Conditions
Conducive to Pest
Infestation
1 working day after citing conditions.
KO and
2 As required
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
1503020 - Pest Control
DELIVERABLES
Annex/
Spec
Item
Form
Submission
Distribution Frequency
Original/
Copies
Copies (including original)
1503020/
3, 4
N/A Five-year Termite
Treatment Warranties
10 days following the treatment.
KO and
COR
2 As required
1503020/
3, 4
J-1503020-
Termite and Wood
Decay Inspection
(DD Form 1070) (per the appropriate Pest
Group Sheet)
10 working days after inspection completed.
KO and
COR
2 As required
1503020/
3, 4
N/A Adult Mosquito
Catch (per the appropriate Pest
Group Sheet)
The same day as collected in a labeled, resealable plastic bag.
Installation
Preventive
Medicine
Department, KO, and
COR
3 As required
1503020/
3, 4
N/A Larval Mosquito
Survey Report (per the appropriate Pest
Group Sheet)
Within 1 day of the survey.
KO and
COR
2 As required
1503020/
3, 4
N/A Stored Product Pest
Survey (per the appropriate Pest
Group Sheet)
Within 1 day of the survey.
KO and
COR
2 As required
1503020/
3, 4
N/A Pharaoh Ant
Treatment: Floor
Plan Diagram (per the appropriate Pest
Group Sheet)
2 calendar days prior to beginning the treatment.
KO and
COR
2 As required
1503020/
3, 4
N/A Tick Survey Report
(per the appropriate
Pest Group Sheet)
Within 1 day of the survey.
Installation
Preventive
Medicine
Department, KO and
COR
3 As required
1503020/
3, 4
N/A Mole Cricket Survey
Report (per the appropriate Pest
Group Sheet)
Within 1 day of the survey.
KO and
COR
2 As required
1503020/
3.1
N/A Annual Work
Schedule
Within 15 calendar days prior to contract start
KO and
COR
2 Annually and five calendar days prior to implementi ng any changes to the schedule
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
1503020 - Pest Control
DELIVERABLES
Annex/
Spec
Item
Form
Submission
Distribution Frequency
Original/
Copies
Copies (including original)
1503020/
3.1
N/A Monthly Work Plan First work day of each month and five calendar days prior to implementing any changes to the schedule
KO and
COR
2 Monthly
1503020/
3.2
N/A Monthly Summary of
Completed Pest
Control Service
Orders
First work day of each month
KO and
COR
2 Monthly
1503020/
3.4
J-1503020-
Report of Pest
Management
Operations
Electronically once per month by the 15th of the following month
(Example: July data must be submitted by
August 15) in the format approved by PPMC.
NOPRS 1 Monthly
Section F – 1503030
Integrated Solid Waste Management
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
1503030 Integrated Solid Waste Management
DELIVERABLES
Annex/
Spec Item
Form
Attachment
Number
Deliverable
Title
Date (s) of
Submission
Distribution
Frequency
Original/
Copies
Copies
(including original)
1503030 /
2.3.1
N/A Weight Tickets As specified
KO and
COR
2 Monthly
1503030 /
2.3.2
N/A Permits and
Licenses
Within 15 calendar days after contract award
KO and
COR
2 15 days after award/ Annually
1503030 /
3.1
N/A Solid Waste
Collection
Schedule
Within 15 calendar days after contract award
KO and
COR
2 15 days after award / Annually
1503030/
3.1
N/A Changes to
Solid Waste
Collection
Schedule
Within 5 working days of change.
KO and
COR
2 As Required
1503030/
3.4
N/A Recommended
Changes to the
Size and
Location of
Solid Waste
Containers
As
Required
KO and
COR
2 As Required
1503030/
3.7
N/A Used Tire Pick-
Up and
Disposal Report
Within 15 calendar days after each month
KO and
Section F – 1503050
Grounds Maintenance and Landscaping
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
1503050 - Grounds Maintenance and Landscaping
DELIVERABLES
Spec
Item
Form
Attachment
Number Deliverable Title
Date (s) of
Submission
Distribution Frequency
Original
Copies
(including original)
2.2.1 N/A Certification, Training, and
Licensing
Within 15 calendar days prior to start of work. Copies of renewed certifications shall also be submitted.
KO and
COR
2 Annually and as required by
Section H –
Special Contract
Requirements, FAC 5252.237-
Substitutions of
Key Personnel
(JUN 1994)
2.3.1.1 N/A Business
Licensing
Within 15 calendar days prior to contract start.
Copies of renewed licenses shall also be submitted.
KO and
COR
2 As required
2.3.1.4 N/A Planned
Pesticide/
Herbicide Use
Sheets including
Pesticide/
Herbicide Labels and Safety Data
Sheets (SDS)
Within 15 calendar days prior to contract start and at least
10 business days for any proposed changes.
KO, COR,
and
PPMC
3 Annually for each pesticide/herbici de, as required.
2.3.1.5 N/A Report of Pest
Management
Operations
Electronically by the 15th of the following month
(Example: July data must be submitted by
August 15) on the format approved by
PPMC.
NOPRS 1 Monthly
2.3.1.7 N/A Herbicide/
Pesticide Spill
Report
Within 30 minutes of occurrence
KO, Fire
Department, PWD
Environmen tal, KO and
COR
4 As required
2.3.2 N/A Permits Within 15
calendar days prior to start of work.
KO and
COR
2 As required
2.3.4 N/a Proposed
Equipment for
Within 15 calendar days
KO and
COR
2 Annually and as required
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
1503050 - Grounds Maintenance and Landscaping
DELIVERABLES
Spec
Item
Form
Attachment
Number Deliverable Title
Date (s) of
Submission
Distribution Frequency
Original
Copies
(including original)
Ammunition
Storage Areas prior to start of work.
2.3.9.1 N/A Water
Conservation
Plan
Within 15 calendar days prior to contract start
KO and
COR
2 Annually and five calendar days prior to implementing changes to the schedule
3 N/A Weight Tickets With Invoice KO and
COR
2 As Specified
3 J-0200000-
Solid Waste
Management
Report
As specified KO and
COR
2 With each invoice
3 N/A SDS sheets, catalog cut sheets, samples of all proposed fertilizers, and mulch
Prior to bringing on-board installation and prior to use
KO and
COR
2 As Required
3 N/A Contractor Work
Schedules
Within 15 calendar days prior to contract start
KO and
COR
2 Annually and five calendar days prior to implementing any changes to the schedule
3.1.1.3 N/A Soil Analysis and
Proposed
Fertilizer
Within 15 days after receipt of the test results by the Contractor
KO and
COR
2 As Required
3.1.1.3 N/A Top Dressing and
Over Seeding
Seed Type
Within 15 calendar days prior to contract start
KO and
COR
2 Annually and five calendar days prior to implementing changes to the schedule
3.4 N/A Preventive
Maintenance
(PM) Program –
Irrigation
Equipment and
Systems
Within 15 calendar days prior to contract start
KO and
COR
2 Annually and five calendar days prior to implementing changes to the program
3.5 N/A Grounds
Maintenance
Service Order
Summary of
Completion
Report
By the fifth day of each month
KO and
N6945024R0018
NAS Jacksonville MFSS
Amendment 0003
File details come from the government source that posted it. Updated .