JL-2_N6945024R0018_GPI Responses Amend 0004.pdf

N69450-24-R-0018 Jax MFSS

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para.

1 4/15/2024 9 F 2.3.5 States Planned Pesticide Use Sheets including Pesticide Labels and Safety Data Sheets (SDS) are due with the proposal. Section L and M do not mention this submittal. Are the Planned Pesticides Use Sheets and Pesticide Labels and SDS due with the proposal?

No, sub-annex 1503020 Pest Control, Section F, 2.3.5 Planned Pesticide Use Sheet…date of submission has been updated to, "Within 15 calendar days after award and any proposed changes in pesticide usage shall be submitted for approval at least 10 business days in advance of pesticide use."

2 4/15/2024 9 F 3 States the Contractor's Work Plan is due with the proposal. Section L and M do not mention the CWP as a submittal. Is the CWP due with the proposal?

No, sub-annex 1503020 Pest Control, Section F, 3 Contractor's Work Plan date of submission has been updated to, "Within 15 calendar days after award and within seven calendar days of changes."

3 4/15/2024 50 L L.12 (b)(1) Are major subcontractors required to submit Representations and Certifications with the proposal?

No. The offeror shall submit individual representations and certifications if System for Award Management (SAM) representations and certifications are not complete in accordance with FAR 52.204-7.

4 4/15/2024 50 L L.12 (b)(1) Are major subcontractors required to submit the most recent VETS- 4212 with the proposal?

No. The offeror shall submit/provide confirmation of most recent VETS-4212 filing or an explanation of the offeror’s exemption from this requirement.

5 4/15/2024 50 L L.12 (b)(1) Are major subcontractors required to submit Evidence of Availability of Working/Operating Capital with the proposal?

No. The offeror shall submit evidence of working/operating capital from an independent financial institution, which will be used for the performance of the resultant contract.

6 4/15/2024 50 L L.12 (b)(1) Are major subcontractors required to submit financial statements with the proposal?

No.The offeror shall provide the latest three complete fiscal year financial statements (at a minimum, balance sheet, income statement, and cash flow statement), certified by an independent accounting firm or at least by an authorized officer of the organization. If the offeror is a new joint venture or partnership, include the latest three complete fiscal year financial statements for each firm, certified by an independent accounting firm or at least by an authorized officer of the organization.

7 5/6/2024 76 of 101;

SEC C

ISWM 3.1 Can ISWM trucks and containers/equipment for use on this contact be stored on base throughout the contract for contract execution?

The collection trucks may be stored at the Recycling Center Bldg.

623. However, containers may not be stored on base except for the containers listed in sub-annex 1503030 ISWM, Section J, attachment J-1503030-4 as On-Call Dumpsters.

8 5/6/2024 77 of 101;

SEC C

ISWM 3.1.1.2 Who is responsible for operating and maintaining the recycling center/recycling drop? If the Contractor, are there more details available for execution of this portion of the contract? Is it to be manned during base hours and left open for the public after? Is there any bailing or sorting needed, or is it simply collection only?

The Contractor is responsible for operating and maintaining the recycling center, Bldg. 623. Operational hours are 0800-1500, as posted on the gate. Gates are locked during unmanned hours.

Minimal sorting of drop-off bins may be required. Building 623 Recycling Center has been added to annex 0200000 Management and Administration, Section J, Attachment J-0200000-06 Government Furnished Items via Amendment 0003.

Amend No.

REFERENCEQuestion No.

QUESTION GOVERNMENT RESPONSEDate Received

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

GOVERNMENT PRE AWARD INQUIRY FORM

9 5/6/2024 78 of 101;

SEC C

ISWM 3.2.2 Who keeps the recycling proceeds, Government or Contractor? The Contractor retains the recycling proceeds. Spec 3.2.2 has been updated for clairfication.

10 5/6/2024 81of101:

SEC C

ISWM 3.7/ELINS Are the "150 tires discovered at disposal site" that are mentioned for collecting tires randomly throughout the base or for tires found at the landfill while dumping is occurring? Both? Or is there a large site for dumping tires on Base? Please advise

The 150 tires discovered at the disposal site are for those hidden in dumpsters and discovered only after the truck is offloaded at the disposal site. The 75 tires recycled via the MWR Auto Hobby shop, are those collected randomly throughout the base. No, there is not a large site for dumping tires on Base.

11 5/6/2024 81of101

SEC C

ISWM 3.7/ELINS What size tires are normally found at the "disposal site" and the MWR Auto Hobby Shop?

Historically, standard size car and truck tires have been found at the disposal site, and collected throughout the Installation for recycling through the MWR Auto Hobby Shop.

12 5/6/2024 78of101;

SEC C

ISWM 3.2 If the disposal fees for solid waste collection increase during the contract term can the contractor submit a request for contract modification to offset that cost?

No. There are no economic price adjustment clauses included in this solicitation. All associated costs and/or projected costs required for completion of the PWS shall be included in the offeror’s proposal.

13 5/6/2024 76of101/Se c J 44 of

ISWM 3.1/Sec J GFI Can the contractor operate the ISWM portion of the contract from the offices/locations listed in the GFI Attachment J-0200000-06? Can the Contractor bring a job trailer and/or Connex box for storage on site to utilize if needed?

Yes, office space is available at the Bldgs. 623 and 536. A request for laydown area must be submitted prior to the addition of a Contractor job trailer and/or Connex box, and is subject to approval.

14 5/6/2024 ELINS

A732/733

ISWM ELINS How long can the Government keep a container once it is delivered? 7 calendar days per each occurance. The J-0200000-13 ELINs attachment has been updated to reflect this time limit.

15 5/6/2024 SEC J 114

of 140

ISWM Attachment J- 1503030-04

Who owns the 33-55 Gallon containers? Government or Contractor?

Who is responsible for the liners?

UPDATED RESPONSE: The Government Contractor owns the 33-55 Gallon containers, and the Contractor is responsible for replacing the liners.

16 5/6/2024 Pg 38 of

ISWM SEC C 2.10.4 What type/size tank(s) and amounts of oiled are recycled? Are there multiple locations? Who is the current oil recycler?

Annex 0200000, Section C, spec item 2.10.4 Used Oil Recycling pertains to used oil from Contractor equipment, vehicles, etc.

Tank sizes and quantitities will depend upon the quantity and size of the equipment and vehicles used by the Contractor to fulfill the requirements of the contract. The Contractor shall provide adequate containers for the collection of the used oil. As stated in spec item 2.10.4, the Contractor shall call the NAS Jacksonville Fuel Farm at (904) 542-3906 and coordinate pick-up of used oil.

17 5/6/2024 Site Visit ISWM Contractor Laydown Yard

During site visit, Swan Rd and Allegheny Rd had a laydown yard that appeared to have enough room to perform minor container repair. Is that allowed on site?

No, minor container repair is not allowed on site.

GOVERNMENT PRE AWARD INQUIRY FORM

18 5/6/2024 JL-1 Labor Hours JAX

MFSS

JL-1 Labor Hours JAX

MFSS

Is there a reason the hours were prepopulated, was this by mistake or just for an example?

The labor hours provided are intended to illustrate the potential effort that an offeror may be required to perform; however, are not to be construed as actual data or a limiting factor in work to be proposed or performed by the offeror. These labor hours reflected do not represent the most current Government estimate. Your proposed JL-1 labor hours should reflect what you deem necessary to meet the current solicitation requirements.

JL-1 Labor Hours Jax MFSS PROPOSAL.xlsx has been provided as a blank file for you to complete with your proposal.

19 4/23/2024 57 M.4 3(b) We are very interested in bidding on the Multi-Function Support Services RFP for NAS Jacksonville. In review of the requirements for what constitutes a relevant project, it is noted that the requirements include an annual contract value of $3,000,000, servicing a minimum of 50 buildings for custodial services, and performing grounds maintenance for an individual project of a minimum of 400 acres. We feel that these requirements are restrictive for a 8(a) set-aside contract and will significantly reduce the overall competition you will receive for this RFP.

We perform these services for multiple Federal clients, including NAVFAC and we feel confident we can perform the services outlined in this RFP. Unfortunately, our experience does not meet the stringent requirements for a project to be considered relevant. We would like to request the requirements for relevance be reduced to a minimum annual contract value of $600,000, performing custodial services on a minimum of 8 buildings, and ground maintenance for a minimum of 3 acres.

No. The Government has reviewed this requirement and it remains unchanged.

20 5/3/2024 98 - J-Table J-1503020-10 Pest Group 028 In February 2023 NAS JAX awarded a contract for Grasshopper Larvae Treatment of the Airfield (BASH) Contract No: N6945023C0013 - $298,878 for 3 periods ending December 2025. Question: Is this treatment now included in this new contract under pest control or will there remain this seperate contract.

No, the grasshopper larvae treatment requirement is not covered in this contract. It will be covered separately under the referenced contract number N6945023C0013.

21 5/3/2024 139 - J- Table

J-1503050-10 Bash Requirements

In February 2023 NAS JAX awarded a contract for Grasshopper Larvae Treatment of the Airfield (BASH) Contract No: N6945023C0013 - $298,878 for 3 periods ending December 2025. Question: Is this treatment now included in this new contract under pest control or will there remain this seperate contract.

BASH requirements covered under the sub-annex 1503050 Grounds Maintenance and Landscaping, Spec Item 3.2.3 consist of mowing, trimming, vegetation management, etc., which is separate from the BASH requirements outlined in sub-annex 1503020 Pest Control which include inspection and treatment of nuisance pests, disease vector and health pests, and vertebrate pests.

This does not include the larvae grasshopper treatment discussed in question #20 which states "The grasshopper larvae treatment requirement is not covered in this contract. It will be covered separately under the referenced contract number N6945023C0013."

GOVERNMENT PRE AWARD INQUIRY FORM

22 5/7/2024 77 C 1503030

ISWM

3.1.1 States "The Contractor shall remove non-residential waste from containers to ensure refuse and recyclables are properly collected."

"Non-residential waste items may include, but are not limited to general waste, oily rags, paint, aerosol containers and other various types of hazardous materials,..."

1) Please confirm that the handling of Hazardous waste is not a requirement of this contract?

2) Is it the government's intent that the ISWM contractor's personnel should sort through the dumpsters to remove unacceptable material such as aerosole containers batteries, tires, white goods etc? Historically the COR has notified the building manager when unaccepatble materials have been spotted and those reponsible for throwing the unacceptable materials into the containers have removed them.

1) The handling of hazardous waste is not a requirement of this contract.

2) No, the Government does not intend for the Contractor to sort through dumpsters to remove unacceptable materials.

23 5/7/2024 77 C 1503030

ISWM

3.1.1.2 States "The Contractor shall operate and maintain a recycling drop off location at NAS Jacksonville Building 623."

Building 623 and the recycling drop off yard are not included as Government Furnished Items on J-0200000-06, please add them to the schedule of GFI.

Concur. Building 623 Recycling Center has been added to annex 0200000 Management and Administration, Section J, Attachment J-0200000-06 Government Furnished Items.

24 5/7/2024 77 C 1503030

ISWM

3.1.1.2 Plase confirm that the contractor will continue to be responsible for all recyclable processing costs/fees and will keep any recycle material sales revenue.

Confirmed. The Contractor is responsible for all recyclable processing costs/fees, and will keep any recycled material sales revenue.

25 5/7/2024 116 J 1503030-04

ISWM

Does the Bird Depridation container at 1131 require a locking device? Yes, the container at Bldg. 1131 requires a locking device. Section J 1503030-04 has been updated via Amendment 0003.

26 5/7/2024 117 J 1503030-04

ISWM

Please correct the description of the 40 CY Green Waste container at the Container Yard from Frontload to Roll Off, to avoid any confussion.

Government concurs. Section J 1503030-04 has been updated via Amendment 0003.

27 5/7/2024 118 J 1503030-04

ISWM

Please clarify that the 40 CY Bulk Cardboard container at the hospital (bldg. 2080) is a 40 CY compactor.

Government concurs.Section J 1503030-04 has been updated via Amendment 0003.

28 5/7/2024 9 F 1503020/ 2.3.5

Would it be acceptable to the Government to provide Planned Pesticide Use Sheets including Pesticide Labels and Safety Data Sheets (SDS) after contract award?

See response to Question #1.

29 5/7/2024 9 F 1503020/

Would it be acceptable to the Government to provide the Contractor's Work Plan after contract award?

See response to Question #2.

GOVERNMENT PRE AWARD INQUIRY FORM

30 5/7/2024 59 M (2) (i) b. Reference: Statement "Provide labor hours by submitting a completed Attachment JL-1 Labor Hours spreadsheet." Comment: JL-1 file deleted from original solicitation. Question: Would the Government please provide a blank JL-1 Labor Hours JAX MFSS Excel spreadsheet file?

The labor hours provided are intended to illustrate the potential effort that an offeror may be required to perform; however, are not to be construed as actual data or a limiting factor in work to be proposed or performed by the offeror. These labor hours reflected do not represent the most current Government estimate. Your proposed JL-1 labor hours should reflect what you deem necessary to meet the current solicitation requirements.

JL-1 Labor Hours Jax MFSS PROPOSAL.xlsx has been provided as a blank file for you to complete with your proposal.

31 5/7/2024 76 3.1 Container Replacements

The PWS states the contractor is reponsible for waste and mixed recyclable containters and compactors for this contract? Since the contractor is responsibility please provide the annual number of replacements by container size so they can be priced accordingly.

The Government does not collect this data. No historical information is available.

32 5/7/2024 68 3.2 Pest Control Service Orders

How many pest control service orders exceeded the limit of liability annually?

Historical data is not available. The previous contract did not include pest control service orders.

33 5/7/2024 76 3.1 Solid Waste Collection

Are govt furnished refuse trucks provided or contractor's responsibility? Provision of refuse trucks is the responsibility of the Contractor.

Reference Annex 0200000, Spec Item 2.4 Government-Furnished Items for a list of items that are provided by the Government.

34 5/7/2024 76 3.1 Solid Waste Collection

1. Are dumpsters maintenance/replacement the govt or contractors responsbility?

2. If contractor responsbility, how many have been replaced to be replaced annually?

1. Reference sub-annex 1503030 Integrated Solid Waste Management, spec item 3.4 Solid Waste Containers which states "The Contractor shall provide collection of non-residential, commercial, and industrial solid wastes to ensure refuse and recyclables are properly collected."

Refer to response for question #33.

2. The Government does not collect this data. No historical information is available.

35 5/7/2024 99 3.5 Grounds Maintenance Service Orders

How many ground maintenance service orders exceeded the limit of liability annually?

Historical data and supporting information provided is intended to illustrate the volume and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future. Historically, none of the ground maintenance service orders have exceeded the

LOL.

36 5/7/2024 56 3.2 Custodial Service Orders

How many custodial service orders exceeded the limit of liability annually?

Historical data is not applicable, because the custodial service order limit of liability has been increased from $50 to $500.

37 5/7/2024 J-0200000- 13 ELINs

RFP Section L 2 c/d

Can the government either provide offerers a new excel spreadsheet that adds a space for unit price and amount on the section B tab or confirm that offerers can adjust the provided excel sheet as necessary to fufill requirements?

The unit price is not required on the Section B tab of the ELINs, only the total CLIN amount is required.

GOVERNMENT PRE AWARD INQUIRY FORM

38 5/7/2024 57 3.2 Custodial 1503010 Does the government anticipate only 15 custodial service orders occurring? If 16 custodial service orders occur in a year will the government order one additional at a time at the unit price or an additional 15 at the extended price?

The intent of this contract is to utilize 100% of the Service Orders listed in the Recurring Work ELIN schedules and order additional Service Orders from the Non-Recurring ELIN schedules as needed.

Yes, If additional service calls are needed a bilateral modification to the contract will be incorporated to increase the number of custodial service orders.

39 5/7/2024 80 3.4/3.42 1503030 In J-1503030-4, does the "Historical Annual Frequency" refer to the number of times the container is emptied annually?

Yes. The Historical Annual Frequency is the number of times a container is emptied in twelve consecutive months.