JL-7 Jax MFSS Site Visit Brief.pdf

Multi-Function Support Services (MFSS) at Naval Air Station (NAS) Jacksonville, Florida

Pre-Proposal Conference and

Site Visit Kickoff Briefing

RFP N6945024R0018

30 April 2024

Introduction

➢ The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

❑ General Contract Requirements

❑ Overview of the PWS and Technical Specifications

❑ Evaluation Factors and Basis for Award

❑ Proposal Requirements and Considerations

❑ RFP/Site Visit Questions and Answers

➢ All attendees must sign in on the site visit log. The sign-in sheet and brief will be posted to the SAM website via amendment after the site visit.

➢ Nothing said today shall alter the requirements of the solicitation.

The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

➢ No questions will be answered at the sites.

Overview of the Contract

General Description:

This solicitation is for Multi-Function Support Services (MFSS) at

Naval Air Station (NAS) Jacksonville, Florida, including outlying areas within the NAS Jacksonville Area of Responsibility (AOR).

This requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: Custodial, Pest Control, Integrated Solid Waste Management (ISWM), Grounds Maintenance and Landscaping and other related services.

❑ Supports PBSA (Performance Based Service Acquisition)

❑ Uses Navy-wide templates

❑ Standard structure

❑ Tabular format

❑ Annex 1 – Contains information relevant to the entire scope of the contract.

❑ Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

❑ Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

PWS General Information

PWS General Information

Spec

Item Standard Use

General Information

Information unique to the understanding of the technical requirements of this specification.

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item

4 for 100% Non-Recurring Work.

Recurring Work

All Recurring Work technical requirements of this specification.

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

Technical Specifications

➢ SECTION F: Deliverables

❑ Contains a list of data deliverables and reports

➢ SECTION J: Documents, Exhibits, and Other Attachments

❑ Recurring Work ELINs

❑ Non-recurring Work ELINs

▪ Client ordering of pre-priced line items via task order or FedMall

❑ Other attachments

▪ Definitions and Acronyms

▪ Wage Determinations

▪ Directives, Instructions, and References

▪ Inventories and Maps

▪ Descriptions, Locations, and Frequencies for Scheduled Work

▪ Standard numbering convention

▪ Numbering example: “J-0200000-13”

PWS Structure – Jax MFSS

❑ Annex 1 (0100000) – General Information

❑ Annex 2 (0200000) – Management and Administration

❑ Annex 15 (1500000) – Facilities Support

• 1503010 – Custodial

• 1503020 – Pest Control

• 1503030 – Integrated Solid Waste Management

• 1503050 – Grounds Maintenance and Landscaping

FSC Discussion Topics

➢ Service Orders

➢ Other Considerations

Service Orders

➢ 1503010 3.2 Custodial Service Orders

❑ $500 direct labor and direct material

❑ Work over the service order limitation IAW Annex 0200000 2.13.2

❑ Completion time: As specified on service order

➢ 1503020 3.2 Pest Control Service Orders

❑ $500 direct labor and direct material

❑ Work over the service order limitation IAW Annex 0200000 2.13.2

❑ Completion time: As specified in the corresponding pest group requirements in Section J

➢ 1503050 3.5 Grounds Maintenance Service Orders

❑ $500 direct labor and direct material

❑ Work over the service order limitation IAW Annex 0200000 2.13.2

❑ Completion time: As specified on service order

➢ Fence line-to-Fence line, up to and including the fence and outlying areas:

❑ The Contractor shall perform custodial, pest control, and grounds maintenance service order work in a timely manner to accomplish any work identified within the entire boundary of the installation to ensure requirements are responded to and completed in accordance with specified standards.

Service Orders – (cont’d)

➢ Intent is to provide an effective way to execute reactive and unscheduled work

❑ Within scope of contract

❑ Within limits of liability of service orders

❑ Within service order quantities available

➢ Service Order Payment Change. Service Orders will be:

❑ Unit priced as “Each” in the pricing schedule/ELINs.

❑ A specific Quantity will be provided in the ELINs for pricing/bid

❑ The Contractor may only invoice for completed service orders. The Contractor shall not invoice for incomplete service orders.

➢ Completion is recorded in Government MAXIMO by direct entry or flatfile.

Other Considerations

➢ First and Foremost – “Be prepared to perform the work for the price you bid”

❑LOLs will be applied as specified

❑Prices proposed will be used – don’t expect to re-negotiate post award

➢ Price what you propose

❑All the “bells and whistles” in your technical proposal

❑Labor quantities and skill levels/qualifications

❑Management and oversight to ensure quality and safety

➢ Carefully consider non-recurring Unit Priced Labor (UPL) and direct labor and direct material costs definitions.

❑Understand what’s included – “fully burdened”

❑UPL applies to “work” - whether performed by prime, sub, or vendor

➢ Additional examples, definitions, etc. are provided in the specification

Bldg. 2080 Hospital Atriums 1289, 1598 and 1697

Atrium 1289: Approximately 1807 SF. 1068 SF of glass curtain wall. Glass curtain wall is on the North & East sides of the atrium. 12 feet to top of glass.

Bldg. 2080 Hospital Atriums 1289, 1598 and 1697 – (cont’d)

Atrium 1589: Approximately 780 SF. 3,082 SF of glass curtain wall. Glass curtain wall is on all four sides of the atrium. 23 feet to top of glass.

Bldg. 2080 Hospital Atriums 1289, 1598 and 1697 – (cont’d)

Atrium 1697: Approximately 780 SF. 1,633 SF of glass curtain wall and 195 SF of window glass (south side, 2nd floor). Glass curtain wall is on north, east and west sides of the atrium. 23 feet to top of glass.

Solicitation Overview

Solicitation, Attachments, and Amendments:

❑ Posted on the SAM website at:

▪ https://sam.gov

❑ One amendment has been issued to date

❑ It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from the SAM website

❑ Vendors are encouraged to register on the site and “follow” the contract opportunity to receive notifications regarding the solicitation

Solicitation Overview

➢Contract Type: Facilities Support Indefinite-Quantity

❑Combination of recurring work (firm-fixed price (FFP)) and non-recurring work

(indefinite delivery indefinite quantity (IDIQ))

❑Each period of performance has two Contract Line Item Numbers (CLINs), one for recurring work and one for non-recurring work

➢Contract Term:

❑One-year base period and four one-year option periods, total of five years

❑FAR 52.217-8, Option to Extend Services, provides the authority to extend contract performance up to 6 months (if necessary)

➢Basis for Award:

❑Best Value Tradeoff

❑The technical factors (Factors 1, 2, 3, and 4) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined are approximately equal to price.

Proposal Requirements

➢ Volume I – Responsibility Determination

➢ Volume II – Price Proposal

❑ Section B

❑ Section J Exhibit Line Item Numbers (ELINs) Pricing Attachment

➢ Volume III – Non-Price Proposal

❑ Factor 1 – Corporate Experience

❑ Factor 2 – Technical Approach

❑ Factor 3 – Safety

❑ Factor 4 – Past Performance

Proposal Considerations

❑ Review the instructions and submittal requirements in Sections L and M of the

RFP and ensure you have addressed all requirements

❑ Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

❑ Sign and return all solicitation amendments

❑ Address every element within each factor

❑ Utilize the attachments provided in Section J to submit, Past Performance, Corporate Experience, and ELIN pricing data in the format provided

❑ Ensure data is consistent throughout the proposal (price and non-price)

❑ Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

❑ Clearly label and separate/tab each factor in your proposal

❑ Do not copy and paste from a prior proposal

❑ Ask questions if you are uncertain about something

RFP/Site Visit Questions and Answers

➢ All questions/pre-award inquiries must be submitted in writing

❑ This ensures all potential offerors receive information at the same time.

❑ Follow the instructions in the RFP, Section L.4 PRE-AWARD INQUIRIES, for submission of questions via email

❑ Deadline for submission of pre-award inquiries is 7 May 2024.

➢ Government responses will be provided via amendment posted to the SAM website

➢ Questions resulting in a change to the solicitation will be addressed in an amendment

** Do not attempt to contact the Government site visit points of contact for additional information **

Site Visit Schedule

Time Activity

0700-0730 Arrive at Building 27 Enterprise Main Conference Room

0745-0845 Welcome/ Introduction/ Site Visit and Security Briefs

0845-0900* Break

0900-1130 Depart Building 27 for site tour of Cecil Field and White House

1130-1200* Lunch: Break

1200-1600* Depart Building 27 for a site tour of NAS JAX operational areas to include: BASH, FRC, Perimeter Rd, and OP5 (Weapons) with stops at Buildings 903, 751, and 938*.

*Restroom Break

Time Activity

0600-0745 Contractors arrive at NAS Jacksonville Main Gate Visitors Control Center (Yorktown Ave.) for processing if needed to enter base.

PLEASE make sure that when you go to window/gate to request access and tell them you are in the “AMAG system and need a Daily Pass”.

PLEASE make sure that each person has two (2) forms of ID and anyone driving onto the base has proof of Insurance and registration with them as well.

Bring the 5512 (Attachment JL-4 N6945024R0018_SECNAV 5512) with you which needs to be typed/filled out and brought with you at the time of acquiring your pass. Again, pay attention to the forms of ID that you need to bring with you on page 3.

0745-0815 Arrive at Building 27 Training Room/Main Conference Room: JL-5 PWD JAX Building 27 Location Map.pdf for directions to building.

Parking is available in the lot across the street from the building. Signs will be posted on Front and Side door. When you enter Building 27, proceed to the right side, and continue to walk all the way back to the Training room/conference room.

Please remember to sign-in on the Contractor Site Visit log!

0815-0845 Welcome/ Introduction/ Site Visit and Security Briefs

0845-0900* Break

0900-1130 Depart Building 27 for site tour of Cecil Field and White House

1130-1215* Lunch: Break (Starbucks, Subway, McDonalds are closest and fastest)

1215-1600* Depart Building 27 for a site tour of NAS JAX operational areas to include: BASH, FRC, Perimeter Rd, and OP5 (Weapons) with stops at Buildings 903, 751, and 938*.

*Restroom Breaks