N6945024R0002_Section J.pdf

Section J

Annex 0200000

Management and Administration

N6945024R0002

Documents, Exhibits, and Other Attachments

0200000 Management and Administration – Table of Contents

Attachment Number Title

J-0200000-01 Definitions and Acronyms

J-0200000-02 Base Map

J-0200000-03 Wage Determinations

J-0200000-04 Required Conferences and Meetings

J-0200000-05 Directives, Instructions, and References

J-0200000-06 Government-Furnished Items

J-0200000-07 Commander, Navy Region Southeast Energy Policy

J-0200000-08 Forms

J-0200000-09 Installation Hazardous Waste Management Plans; and Spill Prevention, Control, and

Countermeasure Plans

J-0200000-10 Exhibit Line Item Numbers (ELINS)

Management and Administration

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Attachment J-0200000-01

Definitions and Acronyms

Definition Description

Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

Best Practice

Management System

(BPMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

Component Inventory

Management Unit

(CIMU)

An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finish, and roofs. This class of equipment will include items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance.

Confined Work Space A space that is large enough and so configured that a person may bodily enter a space

(such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Construction Equipment Construction equipment refers to specialized heavy machinery that is specifically designed for executing construction work. Construction equipment requirements shall include a list of equipment establishing the size, quality, number of units, and unit prices. Construction equipment prices provided by the Contractor shall be the lowest price available considering the availability of equipment and the time constraints of the job. The direct equipment price shall be adjusted by all discounts and rebates that accrue to the Contractor.

All indirect cost associated with construction equipment, such as: the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment (excluding construction equipment), payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the equipment price since the cost for these items were included in the labor hour unit price bid. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements shall not be included.

Contracting Officer (KO) That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor Representative That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges http://en.wikipedia.org/wiki/Vehicle http://en.wikipedia.org/wiki/Construction

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Attachment J-0200000-01

Definitions and Acronyms

Definition Description are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the

Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

Electronic Operation And

Maintenance And

Support Information

(eOMSI)

A set of consultant-prepared data and document files that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle.

Generally it is prepared during construction and submitted upon completion of a new facility or major facility upgrade. eOMSI’s typically include asset information, staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data. eOMSI data and document files are provided in electronic formats.

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

Facility A building or structure designed and created to serve a particular function.

Fixed Burden Rate (FBR) The additional costs (expressed in percent of direct material cost) for ordering, handling, and stockpiling materials and repair parts. For example, if the offeror's Fixed Burden

Rate for materials in the Base Period is 10% then:

$100,000.00 + ($100,000.00 x 10%) = $110,000.00

The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Indefinite Delivery Indefinite Quantity Work.

Frequency of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Exceptions to the Frequency of Service are detailed in subsequent sections of this PWS.

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Attachment J-0200000-01

Definitions and Acronyms

Definition Description

Government Furnished

Property (GFP)

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Hazardous Material (HM) A material that because of its quality, concentration, physical, chemical or infectious nature may pose a threat to human health or the environment if released or spilled into the environment or any material designated by the Department of Transportation (DOT) or any materials that require a SDS form as posing a potential threat while being transported. Hazardous materials are listed in 49 CFR Part 172.

Hazardous Waste (HW) Any discarded solid waste (liquid, semi-solid, solid, or gaseous) that meets the definition of a hazardous waste by USEPA, state authorities, or the Navy. In accordance with

RCRA, a solid waste is a listed hazardous waste if it is specifically listed, or it is a characteristic hazardous waste if it exhibits the characteristics of ignitability, corrosivity, reactivity, or toxicity.

Hazardous Waste

Management Plan

In accordance with OPNAVINST 5090.1D, every Navy shore activity that generates

HW shall develop and use a Hazardous Waste Management Plan or a Hazardous Waste management component in its P2 Plan and EMS. A Hazardous Waste Management Plan shall:

Identify applicable federal, state, and local regulations pertaining to the generation and management of hazardous waste.

Identify training requirements and describe procedures for obtaining training and maintaining training records.

Assign responsibilities for the generation, designation, handling, storage, treatment, disposal, and all documentation.

Describe all hazardous waste generation and management procedures.

Include or reference the hazardous waste minimization plan and goals.

Include or reference contingency plans and emergency response procedures.

The plan shall be kept up to date to include changes in hazardous waste generation and management procedures, as well as changes in applicable federal, state, and local hazardous waste regulations. The plan shall include or reference minimization procedures sufficient to achieve DOD minimization goals. Tenant activities are covered by the host CO's Hazardous Waste Management Plan.

Hazardous Waste

Manifest

A hazardous waste manifest as defined in 40 CFR 260 is required for the transport of hazardous waste. The installation commanding officer (ICO) or the ICO’s designated representative shall retain signature authority for hazardous waste manifests.

Infrastructure Condition

Assessment Program

(ICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition facilities and their components.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Less-than-90-day

Accumulation Areas or

Storage Facilities

Temporary HW storage areas where HW may be stored for up to 90 days without a RCRA permit.

Maintenance and Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or

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Attachment J-0200000-01

Definitions and Acronyms

Definition Description materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

Monthly On-Site Labor

Report

A compilation of all Contractor and subcontractor employee-hours involved in delivering contract services on a Government property.

NAVFAC MAXIMO A specially configured software version of MAXIMO®, a commercially available computerized maintenance management system (CMMS), adopted by NAVFAC for enterprise facility asset data management. The terms “MAXIMO”, “NAVFAC

MAXIMO” or “Government’s MAXIMO” shall be used interchangeably in the document.

Non-RCRA Regulated

Waste

Waste that is not regulated as a hazardous waste under RCRA; however, is waste may be regulated by other federal, state or local regulations including but not limited to TSCA, Clean Air Act, Clean Water Act or other regulations and statues. Examples include

Used Oil, Universal Waste, Oily Water, antifreeze, etc.

Non-RCRA regulated waste (while not meeting the definition of a Hazardous Waste) must be managed according to its applicable regulations and may not be discarded into the general trash.

Non-Regulated Solid

Waste (Debris and

Rubbish)

Waste not associated with an industrial process such as refuse and scraps resulting from preparation, cooking, dispensing, and consumption of food. Non-hazardous construction and demolition wastes such as dimension and non-dimension lumber, plywood, chipboard, and hardboard are included.

Partnering The terms “partnering” and “partnership” used herein shall mean a relationship of open communication and close cooperation that involves both Government and Contractor personnel working together for the purpose of establishing a mutually beneficial, proactive, cooperative environment within which to achieve contract objectives and resolve issues and implementing actions as required.

Performance Assessment A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Performance Assessment

Representative (PAR)

That individual designated by the KO to be responsible for the monitoring of Contractor performance.

Pre-Expended Bin

Materials And Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less.

Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

Property Administrator An authorized representative of the Contracting Officer who is responsible for administering contract property requirements, terms and conditions of the contract

Property Management

Program

A Government program established for the purpose of reviewing and approving the

Contractor’s Property Management Plan and System through performance of a system analysis whenever government property is in the possession of the Contractor.

Quality Assurance (QA) The planned and systematic activities implemented in a quality system so that quality requirements for a product or service will be fulfilled.

Quality Control (QC) The observation techniques and activities used to fulfill requirements for quality.

R. S. Means A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average.

An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means".

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Attachment J-0200000-01

Definitions and Acronyms

Definition Description

Real Property Inventory

Equipment (RPIE)

A Government owned or leased individual pieces of equipment, apparatus, or fixture that are essential to the function of the real property (i.e. plumbing, electrical, heating, cooling and elevators). It is physically attached to, integrated into, and built in or on the property.

Individual RPIE’s can be combined to make a CIMU to facilitate facilities management.

An individual RPIE can also be a CIMU if the equipment is complex enough to require its own management planning.

Regulated Waste Any hazardous, non-hazardous, industrial process waste (aka special waste), e-waste, and/or off-specification HM, which because of its physical characteristics, chemical make-up or biological nature requires either special handling procedures and permitting, or poses an unusual threat to human health, equipment, property, or the environment.

Examples include (but are not limited to) liquid sludge, pastes, and/or filter cakes, chemical compounds and/or petroleum products, fine powders or highly dusty materials, spent blast media and/or grit, demolition wastes from industrial facilities, debris and/or residues from spill cleanup work, underground storage tank remediation materials, pollution control wastes, ash from fires, furnaces, boilers or incinerators, off-specification products, other materials that have the potential to be a hazardous waste.

All RW may be used or unused excess hazardous materials. Laboratory analysis may be required to verify the waste is not a RCRA-regulated hazardous waste.

Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

Sampling Plan Plan and procedures to conduct sampling, field testing and laboratory analysis for a defined testing objective.

Satellite Accumulation

Areas

Designated approved areas, at or near the point of generation and under the control of the operator generating the waste, where no more than 55 gallons (cumulative total) of all types of HW or 1 quart of acutely HW may be accumulated. The 55-gallon limit does not include non RCRA regulated waste, universal waste and used oil etc.

Spill Prevention Control and Countermeasure

(SPCC) Plan

The SPCC Plan establishes engineering controls including procedures, methods, equipment and other requirements to prevent the discharge of oil into or upon navigable waters. The Plan includes procedures for oil spill prevention, measures to contain spills and an established spill drill exercises to ensure effective countermeasures in the event of oil spill.

System An assemblage of mechanically and/or electrically interlocked parts, equipment, and components forming a unitary whole.

Unit Priced Labor (UPL)

Hour

The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit priced labor hour price shall include all indirect and direct costs associated with performing work, such as:

the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, equipment, universal equipment

(excluding construction equipment), payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, profit, and all other associated markups. Any indirect cost or additional markups not allowed in the definition of direct materials shall be included in the UPL price. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

Universal Equipment Universal equipment refers to equipment that can cover two or more industries and is commercially employed in execution of operation, maintenance, and repair work, such as: Dump Trucks, Loaders, Backhoes, Lifts, Graders, Tractors, etc.

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Attachment J-0200000-01

Definitions and Acronyms

Definition Description

Utility Infrastructure

Condition Assessment

Program (UICAP)

A comprehensive assessment processes for planning, managing, and executing Navy utility infrastructure inspections.

Management and Administration

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Attachment J-0200000-01

Definitions and Acronyms

Acronym Title

ACO Administrative Contracting Officer

BW Biweekly

CDR Contract Discrepancy Report

CFR Code of Federal Regulations

CIA Controlled Industrial Area

CIMU Component Inventory Management Unit

CMMS Computerized Maintenance Management System

COR Contracting Officer Representative

COR Condition of Readiness

DBH Diameter at Breast Height

DCR Direct Condition Rating

DoD Department of Defense

DoDI Department of Defense Instruction

DoN Department of Navy

DRMO Defense Reutilization Management Office

EPA Environmental Protection Agency

EPCRA Emergency Planning and Community Right-to-Know Act

FAC Florida Administrative Code

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

FIFRA Federal Insecticide, Fungicide, and Rodenticide Act

FSC Facility Support Contract

GIS Geospatial Information System

GFE Government-furnished Equipment

GFF Government-furnished Facilities

GFM Government-furnished Materials

HCA Head Contracting Agency

ICAP Infrastructure Condition Assessment Program

ICP Integrated Contingency Plan

IDIQ Indefinite Delivery Indefinite Quantity iNFADS Internet Navy Facilities Asst Data Store

IPM Integrated Pest Management

IPMIS Integrated Pest Management Information System

IPMP Integrated Pest Management Plan

KO Contracting Officer

LAN Local Area Network

M Monthly

MAP Maintenance Action Plan

MDI Mission Dependency Index

MEP Mechanical, Electrical and Plumbing

MRI Mission Readiness Index

MSDS Material Safety Data Sheets

NAVFAC Naval Facilities Engineering Command

NIST National Institute of Standards and Technology

NIST SP National Institute of Standards and Technology Special Publication

NMCI Navy Marine Corps Intranet

NOSC Navy-On-Scene Coordinator

PAP Performance Assessment Plan

PAR Performance Assessment Representative

PAW Performance Assessment Worksheet

PEO Program Executive Officer

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Definitions and Acronyms

Acronym Title

PM Project Manager

PM Planned Maintenance or Preventative Maintenance

PRCSP Permit Required Confined Space Program

PWS Performance Work Statement

PWO Public Works Officer

Q Quarterly

QC Quality Control

RPIE Real Property Inventory Equipment

RSL Remaining Service Life

SC Security Clearances

SM Semimonthly

SPAR Senior Performance Assessment Representative

TE Technical Exhibit

VIQ Variation in Quantity

WBS Work Breakdown Structure

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Attachment J-0200000-02

Base Map

Base Map is provided as a separate attachment, filename: N6945024R0002_J-0200000-02_NS Mayport GIS

Map.pdf.

Management and Administration

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Attachment J-0200000-03

Wage Determinations

Service Contract Act Wage Determination is provided as separate pdf filename: N6945024R0002_SCA Wage

Determination 15-4539.txt.

Management and Administration

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Attachment J-0200000-04

Required Conferences and Meetings

Required Conferences and Meetings Frequency

Administrative and Coordination Meetings As scheduled by the KO

Installation Environmental Management System

(IEMT) Meeting

Quarterly or as scheduled by the KO.

Pre-Performance Conference As scheduled by the KO

Performance Assessment Meetings Monthly or as scheduled by the KO

Partnering Sessions Refer to Section C 0200000 Spec Item 2.3.3.1

Installation Energy Management Refer to Section C 0200000 Spec Item 2.10.1

Others As scheduled by the KO

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Attachment J-0200000-05

Directives, Instructions, and References

Number Title

7 CFR 330.400 – 330.403 Garbage

29 CFR 1910 Occupational Safety and Health Standards

29 CFR 1910.120 Hazardous Waste Operations and Emergency Response

40 CFR 82 Protection of Stratospheric Ozone

40 CFR 112 Oil Pollution Prevention

40 CFR 122 Storm Water Discharges

40 CFR 123 State NPDES Programs

40 CFR 241 Guidelines for Disposal of Solid Waste

40 CFR 243 Guidelines for the Storage and Collection of Residential, Commercial, and Institutional Solid Waste

40 CFR 258 Subtitle D Landfill Requirements

40 CFR 260 Hazardous Waste Management System: General

40 CFR 261 Identification and Listing of Hazardous Waste

40 CFR 262 Standards Applicable to Generators of Hazardous Waste

40 CFR 263 Standards Applicable to Transporters of Hazardous Waste

40 CFR 264 Standards for Owners and Operators of Hazardous Waste

Treatment, Storage, and Disposal Facilities

40 CFR 265 Interim Status Standards for Owners and Operators of

Hazardous Waste Treatment, Storage, and Disposal

Facilities

40 CFR 266 Standards for the Management of Specific Hazardous

Wastes and Specific Types of Hazardous Waste

Management Facilities

40 CFR 268 Land Disposal Restrictions

40 CFR 270 EPA Administered Permit Programs: The Hazardous

Waste Permit Program

40 CFR 271 Requirements for Authorization of State Hazardous Waste

Programs

40 CFR 272 Approved State Hazardous Waste Management Programs

40 CFR 273 Standards For Universal Waste Management

40 CFR 279 Standards for the Management of Used Oil

40 CFR 280 Technical Standards and Corrective Action Requirements for Owners and Operators of Underground Storage Tanks

(UST)

40 CFR 300 National Oil and Hazardous Substances Pollution

Contingency Plan

40 CFR 355 Emergency Planning and Notification

40 CFR 372 Subpart D - Specific Toxic Chemical Listings

40 CFR 761 Polychlorinated Biphenyls (PCBs) Manufacturing, Processing, Distribution in Commerce, and Use

Prohibitions

49 CFR 171 General Information, Regulations, and Definitions

49 CFR 172 Hazardous Materials Table, Special Provisions, Hazardous

Materials Communications, Emergency Response

Information, and Training Requirements

49 CFR 173 Shippers - General Requirements for Shipments and

Packaging’s

49 CFR 178 Specifications for Packaging’s

Comprehensive Accredited Manual for Hospitals

(CAMH)

Management and Administration

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City of Jacksonville Title V Air Operation

Permit 0310213-024-AV

Facility ID 0310213

CNRSEINST 4101.1 (series) Navy Region Southeast Energy Management Program

EM 385-1-1

U.S. Army Corps of Engineers Safety and Health

Requirements

EPA 530/F-93/004

(1993; Rev O; Updates I, II, IIA, IIB, and III) Test

Methods for Evaluating Solid Waste (Vol IA, IB, IC, and

II) (SW-846)

EPA 833-R-060-04

(2000) Developing Your Storm Water Pollution

Prevention Plan, a Guide for Construction Sites

Executive Order 13123 Efficient Energy Management

FAC 62-4 Permits

FAC 62-301 Surface Waters of the State

FAC 62-302 Surface Water Quality Standards

FAC 62-621 Generic Permits

FAC 62-624 Municipal Separate Storm Sewer Systems

FAC 62-701 Solid Waste Management Facilities

FAC 62-730 Hazardous Waste

FAC 62-761 Underground Storage tanks

FAC 62-762 Aboveground Storage Tanks

FAC 62-770 Petroleum Contamination Site Cleanup Criteria

FAC 62-780 Contaminated Site Cleanup

FDEP Permit 0000922 Domestic Wastewater Facility Permit

FDEP Permit 0639451 Domestic Wastewater Permit for Total Nitrogen

FDEP Permit 123964-002-SO

Solid Waste Transfer Station, Facility ID

NED/16/00031954, Building 2025

FDEP Multi-Sector Generic Permit (MSGP)

1256 Facility ID FLR05A970, For Stormwater Discharge

FDEP Permit 72442-HO-005

Operation of a Hazardous Waste Storage Unit and

Corrective Action, ID FL9170024260, Hazardous Waste

Storage Facility (HWSF) Part B, Building 1986

FDEP Generic Permit

Discharge of Stormwater from Municipal Separate Storm

Sewer Systems (MS4) Phase II, ID FLR04E056

50 CFR 10.13 The Migratory Bird Treaty Act

Florida Fish and Wildlife Conservation

Commission Permit LSNR-11-00040 Migratory Bird Nest Removal

USDA APHIS PPQ Compliance Agreement

1803-2013-MAY Foreign Source Garbage

Naval Station Mayport Facility Response Plan (FRP)

Naval Station Mayport Integrated Cultural Resources

Management Plan (ICRMP)

Naval Station Mayport Integrated Natural Resource

Management Plan (INRMP)

Naval Station Mayport Integrated Pest Management Plan

Naval Station Mayport Integrated Solid Waste Management

Plan (ISWMP)

Naval Station Mayport Pollution Prevention (P2) Plan

Naval Station Mayport Solid Waste Transfer Station

Operations and Maintenance (O&M) Plan

Management and Administration

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Naval Station Mayport Spill Prevention Countermeasures and Control (SPCC) Plan

Naval Station Mayport Stormwater Pollution Prevention

Plan (SWPPP)

Naval Station Mayport Tree Mitigation Policy

MO-230 Maintenance and Operation of Petroleum Fuel Facilities

NAVSTAMYPT 3750.2 series Bird Aircraft Strike Hazard (BASH) Reduction Program

NAVSTAMYPT 5560.2 series Vehicle Traffic Regulations

SOPA(ADMIN)MYPTINST 5090.1 series Disposal of Hazardous Material/Hazardous Waste

SOPA(ADMIN)MYPTINST 5090.4 series Fuel/Oil and Hazardous Substance Release/Spill Response

St. Johns River Water Management District

Consumptive Use Permit (CUP) 589 Facility ID 2160734

U.S. Fish and Wildlife Service Permit

MB095423-0 Depredation at Airports

NS MYPT SPCC Plan Oil Spill Prevention, Control, & Countermeasures Plan

NAVSTAMYPTINST 4100.2B Hazardous Material Minimization (HAZMIN) Reissue

Management Program

NAVSTAMYPTINST 5090.1A Naval Station Mayport Vehicle Inspection and

Maintenance Program

NAVSTAMPTINST 5090.1 OPA 90 NS Mayport Facility Response Plan Volumes 1 & 2

NAVSTAMPTINST 5100.1C Occupational Safety & Health Program Manual

NAVFACINST 11013.40A Naval Facilities Engineering Command Partnering Policy

NAVFACINST 11300.37A Energy and Utilities Policy Manual

NAVMED P-5010, Chapter 2 Sanitation of Living Spaces and Related Service Facilities

NAVMED P-5010, Chapter 8 Navy Entomology and Pest Control Technology

NAVSEA OP-5 Ammunition and Explosive Safety Ashore

Title V Air Operation Permit #0310213-022-

AV City of Jacksonville Title V Air Operation Permit

OPNAVINST 5090 Navy Environmental and Natural Resources Program

P.L. 91-596 Occupational Safety and Health Act

Toxic Substance Control Act (TSCA) Guide for Chemical Importers and Exporters

UFGS 01 35 26 Unified Facilities Guide Specifications

Uniform Building Code (UBC) UBC Complete, Volumes 1-3

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Attachment J-0200000-06

Government-Furnished Items

Facility Number Facility Name/Description Approximate Sq. Ft.

Lay-down Yard 25,000

2025 Bulk Transfer Station 5300

The contractor may be required to move locations due to operational requirements. Substantially equivalent spaces will be provided if this happens, but the Government will not pay moving or transportation expenses.

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Attachment J-0200000-07

Commander, Navy Region Southeast Energy Policy

Commander, Navy Region Southeast Energy Policy, Instruction 4101.1 (series) provided as a separate attachment filename: J-0200000-07 Energy Policy CNRSEINST 4101.1C.pdf.

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Attachment J-0200000-08

Forms

Form Included File

Contractor Crane Operating Checklist for Critical

Lifts

Below

Crane and Rigging Report Below

Crane and Rigging Gear Near Miss Report Below

Contractor Significant Incident Report Attached PDF J-0200000-08 CSIR-2018-Contractor

Significant Incident Report.pdf

Monthly Solid Waste & Recycling Tracking Form Attached PDF J-0200000-08 form to comply to report recycling.pdf

Hazardous Material Inventory Attached PDF J-0200000-08 hazardous_material_inventory_log.pdf

Note: Contractor Significant Incident Report (CSIR) included as an attached PDF, however submission will only be accepted through the NAVFAC Enterprise Safety Applications Management System (ESAMS) electronically.

Management and Administration

ATTACHMENT "A"

CONTRACTOR CRANE OPERATING CHECKLIST FOR CRITICAL LIFTS YES NO

1 Does the operator know the weight of the load to be lifted?

2 Is the load to be lifted within the crane manufacturer's rated capacity in its present configuration?

3 Is the crane level and on firm ground?

4 Are outriggers required?

5 If so, are outriggers fully extended and down, and the load off the wheels?

If blocking is required, is the entire surface of the outrigger pad supported, and is the blocking material of sufficient strength to safely support the loaded outrigger pad?

If outriggers are not used, is the crane rated for on-rubber lifts by the manufacturer's load chart?

Is the swing radius of the crane counterweight clear of people and obstructions and accessible areas within the swing area barricaded to prevent injury, damage and unplanned encroachment?

Has the hook been centered over the load in such a manner to prevent swing

(deflection, side loading, load-moment)?

Is the load well secured and balanced in the sling or lifting device before it is lifted (free and clear) more than a few inches?

11 Is the lift swing path clear of obstructions?

If rotation of the load being lifted is hazardous, is tag line or restraint line being used?

13 Are personnel prevented from standing or passing under a suspended load?

14 Are personnel prevented from entering the load fall zone?

15 Is the crane operator's attention diverted?

16 Are proper signals being used at all times?

17 If radio communications are used is the frequency isolated to the crane team?

18 Do the operations ensure that side and tip loading is prohibited?

Are start and stop motions in a smooth fluid motion (no sudden acceleration or deceleration)?

20 If operating near electric power lines, are the rules and guidelines understood and adhered to as specified in NAVFAC P-307?

21 Is the lift a critical lift?

If so, are critical lift regulations understood, check-off sheets initialed and signed off, and was there an interactive brief conducted with associated personnel?

23 Is Attachment "A" current, filled out completely, and posted in the crane?

Contractor Name (Print Legibly):

Contractor Name (Signature):

Location: Date:

Management and Administration

N6945024R0002

CRANE AND RIGGING GEAR ACCIDENT REPORT

Accident Category: Crane Accident Rigging Gear Accident

From:

UIC:

To: Navy Crane Center Bldg. 491 NNSY Portsmouth, VA 23709 Fax: 757-967-3808

Activity:

Report No:

Crane No:

Category:

Accident Date:

Time: hrs:

Category of Service: SPS GPS Crane Type:

Crane Manufacturer:

Was Crane/Rigging Gear Being Used in SPS: Yes No Was Crane/Rigging Gear Being Used in a Complex Lift/Critical

Non-Crane Rigging Operation: Yes No

Location:

Weather:

Crane Capacity:

Hook Capacity:

Weight of Load on hook:

Fatality or Permanent Disability? Yes No

Material/Property Cost Estimate:

Reported to NAVSAFECEN? Yes No

Accident Type:

Personal Injury Overload Derail Damaged Rigging Gear

Load Collision Two Blocked Dropped Load Damaged Crane

Crane Collision Damaged Load Other: Specify

Cause of Accident:

Improper Operation Equipment Failure Inadequate Visibility

Improper Rigging Switch Alignment inadequate Communication

Track Condition Procedural Failure Other: Specify

Chargeable to:

Crane Walker Rigger Operator

Maintenance Management/Supervision Other: Specify

Crane Function:

Travel Hoist Rotate Luffing Telescoping Other N/A

Is this accident indicative of a recurring problem? Yes No

If yes, list Accident Report Nos.:

ATTACH COMPLETE AND CONCISE SITUATION DESCRIPTION AND CORRECTIVE/PREVENTIVE ACTIONS TAKEN AS ENCLOSURE (1). Include probable cause and contributing factors. Assess damages and define responsibility. For equipment malfunction or failure, include specific description of the component and the resulting effect or problem caused by the malfunction or failure. List immediate and long term corrective/preventive actions assigned and respective codes.

Preparer:

Phone:

E-mail:

Code:

Date:

Concurrences: (Include Code, Signature and Date)

Certifying Official (Crane Accident Only):

Management and Administration

N6945024R0002

CRANE AND RIGGING GEAR ACCIDENT REPORT INSTRUCTIONS

This form is designed for fax transmission without a cover page or by e-mail and, with enclosures and signatures, shall be the official document. Electronic submission will be accepted without signatures but the names of the preparer, concurring personnel, and certifying official (for crane accidents only) shall be filled in. The e-mail address is m_nfsh_ncc_accident@navy.mil. The fax number is (757) 967-3808.

1. Accident Category: Indicate either crane accident or rigging gear accident.

2. From: The naval activity that is responsible for reporting the accident and UIC number.

3. Activity: The naval activity where the accident took place.

4. Report No.: The activity assigned accident number (e.g., 95-001).

5. Crane No.: The activity assigned crane number (e.g., PC-5), if applicable.

6. Category: Identify category of crane (i.e., 1, 2, 3, or 4), if applicable.

7. Accident Date: The date the accident occurred.

8. Time: The time (24 hour clock) the accident occurred (e.g., 1300).

9. Category of Service: Check the applicable service (SPS as defined by NAVSEA 0989-030-7000).

10. Crane Type: The type of crane involved in the accident (e.g., mobile, bridge), if applicable.

11. Crane Manufacturer: The manufacturer of the crane (e.g., Dravo, Grove, P&H), if applicable.

12. SPS: Was the crane or rigging gear being used in an SPS lift?

13. Complex lift: Was the crane or rigging gear being used in a complex lift?

14. Location: The detailed location where the accident took place (e.g., building 213, dry dock 5).

15. Weather: The weather conditions at time of accident (e.g., wind, rain, cold).

16. Crane Capacity: The certified capacity of the crane (e.g., 120,000 pounds), if applicable.

17. Hook Capacity: The capacity of the hook involved in the accident at the max radius of the operation, if applicable.

18. Weight of Load on Hook: If applicable, the weight of the load on the hook.

19. Fatality or Permanent Disability?: Check yes or no.

20. Material/Property Cost Estimate: Estimate total cost of damage resulting from the accident.

21. Reported to NAVSAFECEN?: Self-explanatory.

22. Accident Type: Check all that apply.

23. Cause of Accident: Check all that apply.

24. Chargeable to: Check all that apply.

25. Crane Function: Check all functions in operation at time of accident. Check N/A if a rigging gear accident.

26. Is this a recurring problem?: Check yes or no. Identify any other similar accidents.

27. Situation Description/Corrective Actions: Self-explanatory.

28. Preparer: Self-explanatory.

29. Concurrences: Self-explanatory.

30. Certifying Official (Crane Accidents Only): Self-explanatory.

31. Brief Description: No more than one paragraph summarizing the resultant incident.

32. Background and Detailed Description: Provide the relevant background in a descriptive timeline of preconditions leading up to the event, as well as a detailed description of the event.

33. Corrective Actions: List all short term and long term corrective actions that are taken to prevent recurrence of the incident. Short Term Corrective Actions are those actions taken that will allow return to work in short time frame. Long Term actions are more ‘programmatic’ in nature and typically include: process revision, changes in training, ‘mistake proofing’, etc.

Management and Administration

CRANE AND RIGGING GEAR NEAR MISS REPORT

Near Miss Category: Crane Near Miss Rigging Gear Near Miss

From:

UIC:

To: Navy Crane Center Bldg 491 NNSY Portsmouth, VA 23709 Fax (757) 967-3808 nfsh_ncc_accident@navy.mil

Activity: Report No:

Crane/Equipment No: Category: Near Miss Date: Time:

hrs

Category of Service: SPS GPS Crane /Equipment Type: Crane/Equipment Manufacturer:

Location: Weather:

Crane/Equipment Capacity: Hook Capacity: Weight of Load on Hook:

Is this near miss indicative of a recurring problem? Yes No

If yes, list report numbers:

In the space below, include a brief description of the event and corrective actions taken to prevent recurrence:

Preparer:

Phone and email

Code Date

Management and Administration

N6945024R0002

CRANE AND RIGGING GEAR NEAR MISS INSTRUCTIONS

This form is designed for fax transmission without a cover page or by e-mail and, with enclosures and signatures, shall be the official document. Electronic submission will be accepted without signatures but the names of the preparer, concurring personnel, and certifying official (for crane accidents only) shall be filled in. The e-mail address is nfsh_ncc_accident@navy.mil. The fax number is (757) 967-3808.

1. Near Miss Category: Indicate either crane or rigging gear near miss.

2. From: The naval activity that is responsible for reporting the near miss and UIC number.

3. Activity: The naval activity where the near miss took place.

4. Report No.: The activity assigned near miss number (e.g., 95-001).

5. Crane No.: The activity assigned crane number (e.g., PC-5), if applicable.

6. Category: Identify category of crane (i.e., 1, 2, 3, or 4), if applicable.

7. Near Miss Date: The date the near miss occurred.

8. Time: The time (24 hour clock) the near miss occurred (e.g., 1300).

9. Category of Service: Check the applicable service (SPS as defined by NAVSEA 0989-030-7000).

10. Crane Type: The type of crane involved in the near miss (e.g., mobile, bridge), if applicable.

11. Crane Manufacturer: The manufacturer of the crane (e.g., Dravo, Grove, P&H), if applicable.

12. Location: The detailed location where the near miss took place (e.g., building 213, dry dock 5).

13. Weather: The weather conditions at time of the near miss (e.g., wind, rain, cold).

14. Crane Capacity: The certified capacity of the crane (e.g., 120,000 pounds), if applicable.

15. Hook Capacity: The capacity of the hook involved in the near miss at the maximum radius of the operation, if applicable.

16. Weight of Load on Hook: If applicable, the weight of the load on the hook.

17. Is this a recurring problem?: Check yes or no. Identify any other similar near misses or accidents.

18. Situation Description/Corrective Actions: Self-explanatory.

19. Preparer: Self-explanatory.

Management and Administration

Attachment J-0200000-09

Installation Hazardous Waste Management Plans; and Spill Prevention, Control, and Countermeasure Plans

SOPA (ADMIN) Mayport Instruction 5090.1 (series) is provided as a separate attachment, filename:

N6945024R0002_J-0200000-09 SOPA(ADMIN)INST5090.1H.pdf..

Management and Administration

Attachment J-0200000-10

Exhibit Line Item Numbers (ELINs)

Exhibit Line Item Numbers provided as a separate attachment Excel filename N6945024R0000_J-0200000-10

ELINS.xlsx.

Annex 1503010

Custodial

Documents, Exhibits, and Other Attachments

1503010 Custodial – Table of Contents

Attachment Number Title

J-1503010-01 Definitions and Acronyms

J-1503010-02 References and Technical Documents

J-1503010-03 Service Level Standards

J-1503010-04 Service Class by Customer

J-1503010-05 Mandated Services Classes for Hospitals and Clinics

J-1503010-06 Mandated Service Classes for Child Development Centers

J-1503010-07 Custodial Inventory

J-1503010-08 Custodial Floor Plans

Custodial

N6945024R0002

Attachment J-1503010-01

Definitions and Acronyms

Definition/Acronym Definition

Ash Urn Receptacle specifically used for the disposal of cigarettes, cigars, and other smoking product waste.

Clean Free of dirt, dust, stains, spots, streaks, graffiti, smudges, smears, litter, bugs, debris, liquids, other foreign residue, and offensive odors.

Cleaning (CDC) NAEYC Physically removing all dirt and contamination, oftentimes using soap and water. The friction of cleaning removes most germs and exposes any remaining germs to the effects of a sanitizer or disinfectant used later.

Clean Room A room designed and environmentally controlled to be dust free, humidity and temperature controlled for a specific type of work. Special entrance and work policies must be adhered to when working in these spaces.

CDC Child Development Center a building or area used for the care of children.

Coating Applying a sealing coat (or finish) to a floor, sometimes referred to as waxing.

Coffee Mess An area for beverage preparation either in a designated food preparation area or in the general work area.

Debris Includes, but is not limited to, paper, cans, bottles, large limbs and branches, and other similar items.

Disinfect To cleanse of microorganisms by application of a chemical agent, also sanitize.

Disinfecting (CDC)

NAEYC

Destroying or inactivating most germs on any inanimate object, but not bacterial spores. Disinfecting can be achieved with an unscented, household grade solution of bleach and water.

Dispenser A dispensing container, machine, etc. which is used to store and release products in single usage portions. Dispensers under this definition include but are not limited to paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers, and soap dispensers.

Dust Free Spaces Areas requiring specific controls on emission of dust particles from cleaning processes or equipment.

Interior Glass Surfaces All glass, plexi-glass, transparent or semi-transparent plastic surfaces within a building. Including but not limited to: walls, doors, room dividers, display cases, etc.

Germs (CDC) NAEYC Microscopic living things (such as bacteria, viruses, parasites, and fungi) that cause disease.

Lounge, Canteen, or Lunch

Room

A room designated for use of employees to store, prepare, and consume meals.

Restroom A room or facility with sinks, urinals, toilets, showers and other similar fixtures.

Sanitary Free of microorganisms.

Sanitizing (CDC) Reducing germs on inanimate surfaces to levels considered safe by public health codes or regulations. Sanitizing can be achieved with an unscented, household grade solution of bleach and water.

Service Class Category that describes frequency of work for each work item.

Sightly Attractive, tasteful, or pleasing to the sight and consistent with its intended purpose.

Space An area to receive janitorial services which may or may not be considered a room by common definition, e.g., definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

Waste Containers Trash receptacles, wastebaskets, trashcans, wastepaper baskets, or any container holding trash, paper, or refuse of any type.

Window Any glass opening on the exterior wall of a building or facility. Includes the interior and exterior of the glass, sill, frame; as well as the associated screens and storm windows.

Youth Center A building or area used for the care and recreation of older children and adolescents.

Custodial

N6945024R0002

Attachment J-1503010-02

References and Technical Documents

Title Reference

The Joint Commission Standards for Hospitals and

Clinics http://www.jointcommission.org/

OSHA Standards for Restrooms 29 CFR 1910.141

OSHA Standards for Bloodborne Pathogens 29 CFR-1910.1030

Child and Youth Program (CYP) OPNAV Instruction 1700.9, Chapter 19

Custodial

Work Item

Frequency

Prestige Standard Service

Space Cleaning

Emptying Waste Containers 2W W

Emptying Recycling Containers 2W As needed1

Low Area Cleaning M Y

High Area Cleaning Y Y

Interior Window Cleaning Y N/A2

Exterior Window Cleaning Y N/A2

Window Blinds Cleaning Y N/A2

Entrance Cleaning W Y

Interior Glass Surfaces Cleaning M Y

Drinking Fountains Cleaning D D

Lunch/Break Room Cleaning

Cleaning and Servicing D W3

Emptying Food Waste Containers D D

Floor Care

Sweeping and Dust Mopping W M

Vacuuming Carpets and Rugs W M

Cleaning Walk-off Mats D W

Spray Cleaning and Buffing 6Y 2Y4

Wet Mopping 2M 4Y4

Stripping, Coating, and Buffing 2Y Y4

Carpet and Rug Deep Cleaning Y Y/2

Restroom Services

Restroom Cleaning S S

Restroom Servicing S S

Group Shower/Locker Room Cleaning

Restrooms – clean and disinfect D D

Restrooms – restock consumables and empty waste D D

Wet mop and disinfect floors D D

Spot clean locker surfaces, doors, & hardware D D

Showers – clean and disinfect horizontal and vertical surfaces

D D

For Facility Services (FX) functions, CNIC/CNRSE Region has defined Service Level Standards.

The table below applies to all facilities/spaces listed in the Custodial Inventory provided in J- 1503010-07 and J-1503010-08.

Work items and associated frequencies for commands that do not receive services funded by CNIC are defined within the Service Classes table shown in J-1503010-04 if other than the standard CNIC Prestige or Standard Service Levels are specified.

Areas governed by JCAHO and child and youth centers (governed by OPNAV Instruction 1700.9, Chapter 19) are exempted from the frequencies set by CNIC as they a governed by other mandates, see J- 1503010-05 and

J-1503010-06 for frequencies.

Attachment J-1503010-03

Facility Services (FX) Service Level Standards

Custodial

N6945024R0002

Showers – scrub/deep clean and disinfect vertical surfaces

M M

Machine clean/scrub and disinfect floors 2M 2M

Building Perimeter Services

Debris Removal W M

Emptying Perimeter Waste Containers W 2M

LEGEND

S Once per Shift 6Y Six times per year

D Daily 4Y Four times per year

3W Three times per week 3Y Three times per year

2W Two times per week 2Y Two times per year

W One time per week Y One time per year

2M Two times per month Y/2 One time every two years

M One time per month N/A Not provided as recurring service

Note 1: Desk-side recycling collection is not provided in administrative and operational spaces. Centralized recycling containers shall be provided and emptied as to prevent overflow.

Note 2: Services may be ordered as non-recurring work based on need and available budget.

Note 3: Required lunch/break room area services include stocking paper towels and soap dispensers, where present.

(Floor care in lunch/break room area is provided at the same frequency as the rest of the…