N6945024R0002_JL_9_GPI Responses_0002.pdf

N6945023R0020 Orlando MFSS

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para.

1 1/12/2024 48 L.2

Will the government accept an email submission instead of a hard copy delivery?

No. IAW section L.2 of the RFP, the only proposal submission method is USPS or other package delivery services such as UPS and FedEx

2 1/12/2024 General Is there a CBA on this contract? If so, please provide the CBA document.

There is not currently a CBA associated with this contract.

3 1/12/2024 52 L.13 (b) (1) k.

Will the government accept 10 point font in Times New Roman or Arial for graphics and tables?

The Government will not accept 10 point font. IAW Solicitation Section L.13 (b)(1)(k) All text will be no smaller than 11 point.

4 1/12/2024 60 M.4 (2) (i) b.

Can the government confirm that the "technical specifications" referenced in this paragraph are the Spec Items listed in column G of Attachment JL-1 Labor Hours.

The technical specifications referenced in Section M.4 Evaluation, sub pargraph 3 (b) (2) (i) b. is listed as "Spec Item" in attachment JL-1 Labor Hours

5 1/12/2024 61 M.4 (3) (i) Will the government accept parent company safety data (DART,TCR,) for a newly formed company with no historical safety data?

No. Per the RFP, if the offeror does not have any safety data, the offeror needs to provide an explanation.

1/31/2024

98-

Sec J -Grounds Maint J-1503050-05 &6 Tables

Operational Areas & Storm Drainage Areas - The Inventory table lists areas , lineal foot . Could the lineal foot areas be adjusted to all be in acreage or another form of Area vs lineal foot? Also, I dont see a Level of Service for the Operational areas or Storm Drainage Areas? Could you provide more information on levels of service for both Operational Areas and also Storm Drainage Areas

Section J, Attachment J-1503050-07, Grounds Site Maps list Operational Areas and Storm Drainage Areas in acres. The level of service for operational areas varies and is detailed in Section C, Annex 1503050, Spec Item 3.2 and subordinate Spec Items 3.2.1 through 3.2.7

1/31/2024

J-1503010-07 Custodial Inventory- Windows -Glass Cleaning

Per the requirements listed for custodial Service Level Standards J- (sec 1503010-03, -04, 05, 06 ) Window Cleaning, both int and ext glass surface as

Estimate glass surface area to be maintained per building will be included in a subsequent amendment. 0002

1/31/2024

J-1503010-07 Custodial Inventory-

FIXTURES

There is a list for sinks, toilets, urinals, etc , etc ....;

although not listed for Restrooms which you would think that is where they belong. So , per the note under Special Requirments these items are not

Offerors shall base proposals on the inventories provided in Section J, Attachment J-1503010-07 Custodial Inventory and Attachment J-1503010-08 Floor Plans.

1/31/2024

98 J-1503050-05 Grounds- Service Level Stan

Improved grounds list Xeriscape and Artificial Turf areas but no areas listed. Can the areas for Xeriscpae & Artificial Turf be provided?

There are no Xeriscape or Artificial Turf area in the PWS. This will be clarified in a subsequent amendment.

10 1/31/2024 84 J-1503030-03 ISWM-Note 2 "MWR" Note 2: The installation QRP is operated by MWR.

What is the MWR??

MWR is the Morale, Welfare and Recreation Department of Naval Station Mayport.

Amend No.

REFERENCEQuestion No.

QUESTION GOVERNMENT RESPONSEDate Received

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para.

No.

1/31/2024

J-1503030-05 Waste-Historical Disposal T

How does this waste disposal get dispersed between all the Elins associated with ISWM?

The ELINS align with the customers listed in Section J, Attachment J-1503030-04, which provides historical frequencies, locations and sizes of solid waste containers serviced.

12 1/31/2024 31- 32 J-1503010-04 Custodial-Service Class by C

Does this table apply to this contract at all since all Areas A-E listed are N/A?

This table does not currently apply.

1/31/2024 105-

C-1503050- Grounds Irrigation 3.5 -PM

States contractor is fully responsible for repairs on irrigation up to $250 (labor & mat) per occurrence.

Is there a historical record of these type of repairs on an annual basis; so that we could estimate as accurate as possible.?

Historical information for irrigation system repairs is not available.

1/31/2024

C-1503050- GroundsSpec Item 3- Operational Areas

States Operational areas present a sightly appearance and do not interfere with operational requirements.

Are their requirments , frequency, mowing, trimming , for operational areas?

Service Levels for Operational Areas are prescribed in Section C, Annex 1503050, Spec Item 3.2, and subordinate Spec Items 3.2.1 through 3.2.7

1/31/2024

98 J-1503050-05 Mowing & Trimming Freque

States that as a minimum grounds will be mowed at a minimum 14 day cycle. Growth rate depends on multiple factors. What growth rate for the grass could we assume for this site?

No growth rate is available because it varies throughout the growing season.

1/31/2024

What equipment is provided by the Government, if any? Is there a list of this equipment? Does the operation of the Transfer Station require any heavy equipment for sucessful operation?

There is no Government Furnished Equipment provided on this contract. Government Furnished Items are described in Section C, Annex 0200000, Spec Item 2.4.

Per this Spec Item, "Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement

(PWS)."

1/31/2024

Child Development Centers

Does the Government have specific requirements for cleaning materials or pest control schedules in and around the Child Development Centers?

Section J, Annex 1503010 provides definitions and acronyms, references and technical documents and custodial performance standards for Child Development Centers through Attachments J-1503010- 01, J-1503010-02, and J-1503010-06. Similarly, Annex 1503020 and associated Section J attachments provide relevant pest control requirements.

1/31/2024 Labo r Hour s JL-1 Labor Hours Subcontract pricing

Typically subcontracted work is price only. Does this JL-1 form require our subs to breakout their quotes into labor hours also?

JL-1 should include all labor hours for the total effort to include the prime contractor, affiliates/subsidiaries/parent/LLC/LTD member companies and all subcontractors for the base period of performance.

1/31/2024 84-

85 C-1503030 ISWM-3.6.2

Confliction between Section C , 3.6.2 and JL-1 Labor Hrs. Large 40 cy dumpsters . 3.62 says 10 ea ; JL-1 says 20 ea. Which is correct?

The correct Quantity for Sub-ELIN X001AL, On-Call Dumpsters - Large Dumpsters is 20 EA, where "X001AL" refers to all performance periods. The conflicting language will be corrected in a forthcoming amendment.

20 2/1/2024 JL-1503010-07 Custodial Inventory

Don't see a requirement for custodial services for building 1900, the off base DECA Commissary Building. Is this correct? Can the Government confirm there is no custodial required for bldg 1900?

There is no requirement for Building 1900 DECA Commissary Custodial Services.

21 2/1/2024

C150 3050;

of 109 3.2.2 3

The PWS states "the contractor shall maintain a 30 foot clear zone on the inside of the fence and a 20 ft clear zone on the outside of the fence".

In instances where the above clear zone area has NOT been previously established is the contractor required to first establish this clear zone?

There are instances where the prescribed clear zones cannot be maintained due to wetland encroachment, in those instances the contractor shall maintain the previously established clear zones.

22 2/1/2024

C150 3050;

of 109 3.2.2 3

How many LF of fenceline has not been cleared and is required to be maintained?

All fence lines to be maintained have been cleared.

23 2/1/2024

C150 3050;

95 of 109 3.1.1.2 N/A

How many LF of edging is required under this contract?

This information is not available but can be determined using the performance standards and maps provided in the solicitation.

24 2/1/2024

Secti on J 010, 35 31.1 N/A

Section J references CDC custodial frequencies and levels of cleaning. However, there are no buildings in the inventory breakout that call for CDC level cleaning. Are CDC's only held to CNIC Standard Level Cleaning?

Youth and Child Development Centers are listed in Column B of Attachment J-1503010-07 Custodial Inventory and are serviced at the CDC/Youth Center Standard. This will be clarified in the Service Level description in a forthcoming amendment.

25 2/1/2024 C150 3030 3.1.4

Who is currently the subcontracted service provider for FPOW?

The Government does not have privity of contract with subcontractors; therefore, details of current subcontractors will not be provided.

26 2/1/2024 C150 3030 3.1.4

Who is currently collecting the FPOW from the docked ships?

Assume the question is not who the current sub-contractor is, but who is performing this work. This requirement is included in this MFSS contract solicitation and shall be performed via state licensed contractors or sub-contractors.

27 2/1/2024 C150 3030 3.1.4

Who is collecting the 2 yd containers from the airfield?

Assume the question is not who the current sub-contractor is, but who is performing this work. This requirement is included in this MFSS contract solicitation and shall be performed via state licensed contractors or sub-contractors.

28 2/1/2024 C150 3030 3.1.4 and 3.2.3

Para 10 and Para 2 respectivly

There are two different collection amounts of FPOW provided in section C. Will the Government please confirm the amount of FPOW generated and collected under this contract?

There are an estimated 25 collections from ships and 5 collections from aircraft for a total of 30 estimated collections annually. This will be clarified in a follow-on amendment.

29 2/1/2024 C150 3030 J-0200000-06

Can ISWM trucks be parked on station? Trucks can be parked on the station but cannot be washed or serviced. ISWM trucks may be parked in the 1/2 acre area to the west side of the transfer facility.

30 2/1/2024 C150 3030 3.6

Can spare containers for use on this contact be stored on base?

Yes. Spare containers may be stored in the 1/2 acre area to the west side of the transfer facility.

31 2/1/2024 C150 3030 J-0200000-06

Are ISWM services able to be managed out of the transfer station office?

This is a contractor business decision; however, ISWM services can be managed from the transfer station as it is a Permitted Facility.

32 2/1/2024 Page 53 J-1503020-08

Frequencies for Scheduled Work

Would the Government please provide a more detailed description of the Airfield-37 facilities and whether they include interior spaces and / or exterior spaces to be serviced?

The number of facilities and square footage will be clarified in a subsequent amendment. Services may include interior and/or exterior spaces depending on the Pest Group requirements provided in Section J.

33 2/1/2024 Page 55 J-1503020-08

Are the RLB trailer areas for office trailers, or are they lay down areas?

The RLBs are Relocatable Buildings or "office trailers."

34 2/1/2024 Page 69 J-1503020-13 Item 29

Is it the Government's intent to have 100% vertebrate pest control for both indoor and outdoor spaces?

Depending on the Pest Group, indoor and outdoor control is maintained in accordance with Section J, Attachment J-1503020-08.

35 2/1/2024 95 J-1503050-02 None

Pest group 023 (aquatic plant control) is missing from the vegetation management requirements under section J-1503050-02 - This is weed control in ditches, ponds, lakes, and other aquatic sites. Was this intentional or a mistake?

Pest Group 023, Aquatic Plant Control, will be added to Section J, Annex 1503050, in a forthcoming amendment. 0002

36 2/1/2024 62 J-1503020-10 Paragrph 5 (survey data) und

Under the survey Data paragraph the verbiage "and complete identification of mosquitoes" has been included. The current scope verbiage reads that the contractor counts the mosquito catch and fills out a report and delivers those cathes to Preventative Medicine for INDENTIFICATION. Will the contractor be responsible for the identification under this new contract? Or will Prev Med still be involved in the identification process?

Preventive Med will perform the identification process, and the conflicting verbiage "and complete identification of mosquitos" will be removed from the cited survey data paragraph in a forthcoming amendment.

37 2/1/2024 79 of 109 C- 1503030 3.1.4

Foreign Port Origin Waste. Please confirm our understanding that the contractor will be required to perform up to 25 foreign port origin waste collections from vessels and 5 from the Air Operations dumpster each year as recurring work.

There are an estimated 25 collections from ships and 5 collections from aircraft for a total of 30 estimated collections annually. This will be clarified in a follow-on amendment. 0002

38 2/1/2024 79 of 109 C- 1503030 3.1.4

Foreign Port Origin Waste. Please confirm that up to 25 foreign port origin waste collections from vessels and 5 from the Air Operations dumpster each year should be priced as recurring work under ELIN

A001AH

Confirmed that the total price for ship and aircraft FPOW should be priced under Sub-ELIN X001AH, where X001AH refers to all performance periods.

39 2/1/2024 81 of 109 C-1503030 3.2.3

Foreign Port Origin Waste. Information Note states that there are approximately 30 occurences of foreign Port of Origin waste disposal from vessels each year, however 3.1.4 states approximately 25 per year.

Under the current contract we have been required to provide up to 25 FPOW services per year as a recurring service. Please clarify how many services will be required as part of the fixed price recurring services under the new contract.

There are an estimated 25 collections from ships and 5 collections from aircraft for a total of 30 estimated collections annually. This will be clarified in a forthcoming amendment.

40 2/1/2024 83 of 109 C-1503030 3.4.3

Performance Objective, please explain the term "permitted cartridge Contractor"

This RFP requires the contractor to provide the specialized containers (regulated via state/federal laws) via licensed contractors/sub-contractors who have special permits to handle FPOW.

41 2/1/2024 83 of 109 C-1503030 3.5

Solid Waste Transfer Station. Please confirm that the Transfer Stations regular operating hours are 6.00 am to 3.00pm Monday through Friday and that a trained transfer station operator must be on duty at the Transfer Station during those hours.

The current Transfer Station hours are 0600 to 1500, Monday through Friday. The contractor may periodically close the station if necessary to service containers on site.

42 2/1/2024 84 of 109 C-1503030 3.6.2

Large On Call Dumpsters. This section states that "Up to 10 such dumpsters will be ordered in a year" However, ELIN A001AL has a quantity of 20, please clarify this inconsistency.

The correct Quantity for Sub-ELIN X001AL, On-Call Dumpsters - Large Dumpsters is 20 EA, where X001AL refers to all performance periods. The conflicting language will be corrected in a forthcoming amendment.

43 2/1/2024 53 of 64 Section L (3) f.

Section L states that "Colored font may be used for headers/footers, section headings, and subheadings only; all other text will be black." Will the Government consider allowing colored font in graphics and tables as well. One example of where this would be useful is in the organizational chart where colored font may be used to delineate between which FTEs are assigned to the prime vs subcontractor companies.

No, this requirement remains as stated in the RFP

44 2/1/2024 53 of 64 Section L (3) f.

Section L currently reads "Colored font may be used for headers/footers, section headings, and subheadings only; all other text will be black. Double Side." Will the Government please clarify if the statement "Double Side" is meant to indicate that double sided printing is acceptable? And if so, will the Government please clarify how those double sided pages will be counted against the page limit for the Non-Price Volume?

Double sided printing is acceptable. Each side is considered a page.

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