N6945024R0002_JL-6_Site_Visit_Brief_0002.pdf

Naval Station Mayport, FL and outlying areas Multi-Function Support Services

Pre-Proposal Conference and Site Visit Kickoff Briefing

25 January 2024

Unclassified

Project Manger: John R. Anderson, PE Contract Specialist: Darrien (DT) Thomas

Introduction

• Naval Station Mayport is one of three major Navy installations in the Jacksonville area. Mayport is home to a busy seaport as well as an air facility. The mission of Naval Station Mayport is to sustain and enhance war-fighter readiness.

• Mayport's operational composition is unique, with a busy harbor capable of accommodating 34 ships and an 8,000-foot (2,400 m) runway capable of handling most any aircraft in the Department of Defense inventory.

• Naval Station Mayport is also home to the Navy's 4th Fleet, reactivated in 2008 after being deactivated in 1950.

• Welcome to Naval Station Mayport

Unclassified

Introduction The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

General Contract Requirements Overview of the PWS and Technical Specifications Service Orders and Other Considerations Solicitation Overview Proposal Requirements and Considerations RFP/Site Visit Questions and Answers (GPIs) Site Visit Overview and Schedule

All attendees must sign in on the site visit log. The sign-in sheet and this brief will be posted to the SAM website at https://sam.gov/ via amendment.

Nothing said today shall alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites.

Overview of the Contract

General Description:

The outcomes to be achieved are Multi-Function Support Services (MFSS) at Naval Station Mayport, FL and outlying areas supported by this command. This requirement includes all labor, operations, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary for the following sub-annexes 1503010 Custodial, 1503020 Pest Control, 1503030 Integrated Solid Waste Management (ISWM), and 1503050 Grounds Maintenance and Landscaping.

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

PWS General Information

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP.

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide Templates Standard structure Tabular format

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

Note: This solicitation is designated as a multi-function contact versus a BOS contract because it only has one technical Annex (with Sub-Annexes).

PWS General Information

SECTION C: Annex Content – Technical Annexes 3 - 18

PWS General Information (Continued) SECTION F: Deliverables

Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work (FFP) ELINs Non-Recurring Work (IDIQ) ELINs

Client ordering of pre-priced line items via task order or FedMall Other attachments

Definitions and Acronyms Wage Determinations Directives, Instructions, and References FX Service Level Standards (where applicable)

Note, no longer Common Output Level Standards (COLs) Inventories and Maps Descriptions, Locations, and Frequencies for Scheduled Work Standard numbering convention

Numbering example: “J-0200000-13”

PWS Structure

Annex 1 (0100000) – General Information Annex 2 (0200000) – Management and

Administration Annex 15 (1500000) – Facilities Support 1503010 Custodial 1503020 Pest Control 1503030 Integrated Solid Waste

Management 1503050 Grounds Maintenance and

Landscaping

FSC Discussion Topics

Service Orders Limits of Liability Systems Other Considerations

Service Orders

“Fence line-to-Fence line” “The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the KO.”

Intent is to provide an effective way to execute reactive work Within scope of contract Within limits of liability of service orders Within service order quantities available

Service Orders are not restricted to an inventory, facility list, etc.

Service Orders (Continued)

Other Service Order limits of liability:

Custodial:$250 in direct labor & direct material cost per service order Pest Control:

$500 in direct labor & direct material cost per service order $1,000 for feral dog, feral cat, and raccoon service orders $3,500 for feral pig service orders

Grounds Maintenance: $500 in direct labor & direct material cost per service call

Example: If a grounds maintenance service order requires $600 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-Recurring Work provisions of the contract for the $100 in direct labor and direct material cost that exceeds the grounds maintenance service order limit of liability

Service Orders (Continued) Service Orders are part of the recurring work

Completion times:

As noted in the Performance Work Statement for each sub-specification.

Service Order Payment Change. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs.

A specific Quantity will be provided in the ELINs for pricing/bid The Contractor shall invoice for service orders with a status of Completed.

Service orders are invoiced on the month completed (not the month issued).

The Contractor shall not invoice for service orders that are not in accordance with the standards in Spec Items 2 and 3, unless directed otherwise by the KO. Withholdings or deductions of service orders that do not meet the required performance standards will be calculated based on the respective unit prices specified in J-0200000-10, ELINS.

Limits of Liability Should work exceed the recurring work limits:

The Contractor is fully responsible for work up to the recurring work limits.

Recurring work limits are specified in subsequent annexes or sub-annexes

The Contractor shall notify the Government in accordance with Section C, Annex 2, Spec Item 2.13.2

When work is expected to exceed the recurring work limits, the Contractor shall notify the KO and provide a rough order of magnitude (ROM) estimate for the work exceeding the Contractors recurring work limits of liability within two hours of identification for further direction.

The Government may issue a service order in accordance with the recurring work provisions or a task order in accordance with the non-recurring work provisions of the contract detailed below or accomplish the work by means other than this contract.

The Contractor shall provide a detailed scope of work and detailed estimate, per Section F, per the non-recurring work procedures in Spec Item 2.14 for any potential task orders resulting from work that exceeded a recurring work limit of liability in the contract.

The estimate shall include the full scope of work and clearly show the deductions for the applicable recurring work limit of liability. The resultant proposed price shall be for the portion of the work exceeding the recurring work limit of liability.

Limits of Liability (Continued) Interpretation and Application of Limits of Liability:

The Contractor shall prepare and provide scopes of work and estimates in this manner to the KO when requesting a determination that a recurring work limit of liability has or will be exceeded.

Ask Questions prior to award

Limits of Liability will be applied/enforced post award

Limits of Liability (Continued) Specifications require maintenance on “Systems” for many spec items.

Systems Descriptions do not list every “piece/part” of the system.

Other statements you may see in a spec for “systems” Systems commence at the utility isolation point of connection and terminate at the point of delivery.

The intent with regard to Systems Straightforward – “maintain the system” Consider other relevant information – facility size, industry knowledge, location, etc.

Ask questions pre-award Expect to be responsible for “Systems” requirements post award

Note, this only applies to the irrigation system maintenance.

Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award Betterments offered in the non-price proposal become part of the contract

Price what you propose All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL), direct labor and direct material cost definitions Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor

Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Contract Combination of Recurring Work/Firm-Fixed Price (FFP) and Non-Recurring

Work/ Indefinite Delivery Indefinite Quantity (IDIQ) Each period of performance has two Contract Line Item Numbers (CLINs), one for Recurring Work and one for Non-Recurring Work

Contract Term:

Base period of one year and four (4) one-year option periods, not to exceed a total of five (5) years FAR 52.217-8 Option to Extend Services is included and provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

Proposal Requirements Volume I – Responsibility Determination Binder Volume II – Price Proposal

Section B Section J Exhibit Line Item Number (ELIN) Pricing Attachment

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience Factor 2 – Technical Approach Factor 3 – Safety Factor 4 – Past Performance

Solicitation Documents

Solicitation, Attachments, and Amendments Posted on the SAM website at:

https://sam.gov/

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from SAM.

Offerors are encouraged to register on this site and “follow” the contract opportunity to receive notifications regarding the solicitation

Proposal Considerations Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable) Sign and return all solicitation amendments Address every element within each factor Utilize the attachments provided in Section J to submit Corporate Experience and ELIN pricing data in the format provided. Do not submit a pdf version of an excel document.

Ensure data is consistent throughout the proposal (price and technical) Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the applicable page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal Do not copy and paste from a prior proposal Ask questions if you are uncertain about something

Government Pre-Award Inquiries (GPIs)

All Questions/pre-award inquires must be submitted in writing This ensures all potential offerors receive accurate information at the same time.

Follow the instructions in the RFP for submission of Pre-award

Inquiries and use the Government Pre-award Inquiry Form (GPIF).

Deadline for questions and Pre-award Inquiries is:

2:00 PM EST, 6 February 2024.

All government responses will be posted to SAM.gov. Questions resulting in a change to the solicitation will be addressed in an amendment.

Submit all questions in writing to darrien.a.thomas.civ@us.navy.mil (with a copy to cari.l.fiebach.civ@us.navy.mil).

** Do not attempt to contact the Government site visit points of contact for additional information **

Site Visit Schedule

0800 Meet Government transportation at Park and Ride at US A1A and Wonderwood Dr. for pick up.

0815-0900 Arrive B-1, NAVSTA HQ and conduct Site Visit and Security Brief

0915-0930 NEX, Commissary, CDC, off-installation Ball Fields (Pest Control, Grounds, Solid Waste, CDC Custodial)

1000-1030 UNF (NAVSEA PMS 525) (Pest Control, Grounds, Solid Waste, Prestige/Standard Custodial)

1100-1130 Hecksher Drive Fuel Depot (Pest Control, Grounds, Solid Waste, Prestige/Standard Custodial)

1200-1300 Lunch. Drop off at Park and Ride, will need to return to that location before the designated time to continue the afternoon tour.

Site Visit Schedule (Continued)

1315-1600 Naval Station Mayport Tour

Grounds Requirements: Ammunition Area, Dredge Soil Berms, BASH, Improved Grounds, Lawns and Fields, Standard and Prestige Areas; Operational Areas, Storm Water Drainage System, Lake Wonderwood perimeter and Wonderwood Drive/ ATFP Perimeter Fence.

Custodial, Pest Control, Solid Waste Requirements:

Stops at: Solid Waste Transfer Station B-2025; B-1552, HSM; B-1338 Shipboard Training Simulator; B-2105 (newer) and B-1585 (older) UH, typical; B-1391, Gym shiftwork; B-2104, Branch Clinic. Drive-by SERMC, Prestige Custodial + shiftwork; B-1326, Youth Center and B-

2084, NAVSTA CDC.

1615 Return to Park and Ride at US A1A and Wonderwood Dr. End of Site Visit.

Site Visit Overview (NEX, Commissary, CDC, Ball Fields)

(UNF NAVSEA PMS 525)

(Hecksher Drive Fuel Depot)

(Naval Station Mayport)

Questions?