JL-9_N6945023R0075_Site_Visit_Brief_0002.pdf

Kings Bay Multi-Function Support Services (MFSS)

RFP N6945023R0075

06 December 2023

Pre-Proposal Conference and Site Visit Kickoff Briefing

CUI

Agenda The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

Overview of the Contract Section C PWS General Information Sections F and J General Information PWS Structure FSC Discussion Topics Solicitation Overview Proposal Requirements Solicitation Documents Lessons Learned Government Pre-Award Inquiries (GPIs) Site Visit Schedule

All attendees must sign in on the site visit log. The sign-in sheet and this brief will be posted to the SAM website via amendment.

Nothing said today shall alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites.

Overview of the Contract The outcomes to be achieved are Multi-Function Support Services (MFSS) at Naval Submarine Base (NSB) Kings Bay, Georgia, Shellman Bluff, Townsend, Georgia, and outlying areas.

This requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: Custodial;

Pest Control; Integrated Solid Waste Management (ISWM);

Grounds Maintenance and Landscaping; Pavement Clearance;

and other related services.

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

Section C PWS General Information

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP.

Supports PBSC (Performance Based Service Contracting)

Uses Navy-wide Templates

Standard structure Tabular format

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

Section C PWS General Information SECTION C: Annex Content – Technical Annexes 3 - 18

Sections F and J General Information

SECTION F: Deliverables Contains a summary list of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work ELINs Non-recurring Work ELINs

Client ordering of pre-priced line items via task order or FEDMall

Other attachments Definitions and Acronyms Wage Determinations Directives, Instructions, and References Service Level Standards (SLS) (where applicable) Inventories and Maps Descriptions, Locations, and Frequencies for Scheduled Work Standard numbering convention

Numbering example: “J-0200000-12”

PWS Structure Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 15 (1500000) – Facilities Support

• 1503010 – Custodial

• 1503020 – Pest Control

• 1503030 – Integrated Solid Waste Management (ISWM)

• 1503050 – Grounds Maintenance and Landscaping

• 1503060 – Pavement Clearance

FSC Discussion Topics

Service Orders Other Considerations

Recurring work Service Orders

Recurring Work Service Order limit of liability in direct labor and direct material cost:

Custodial: $500.00 Pest: $800.00

ISWM: $1,000.00

Grounds Maintenance and Landscaping: $1,000.00 Pavement Clearance:$500.00

Example: If a grounds maintenance service order requires $1,100.00 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-Recurring Work provisions of the contract for the $100.00 in direct labor and direct material cost that exceeds the grounds maintenance service order limit of liability.

Completion times:

As noted in the Performance Standard in Section C of each sub-specification.

The Contractor is fully responsible for work up to the recurring work limits. Recurring work limits are specified in subsequent annexes or sub-annexes. Follow Spec Item

2.12.2 Notification to the Government for Work Above the Recurring Work Limitations for procedures of work exceeding the limits of liability.

Intent is to provide an effective way to execute reactive and unscheduled work

Within scope of contract Within limits of liability of service orders Within service order quantities available

Additional Information:

A specific Quantity will be provided in the ELINs for pricing/bid The Contractor may invoice for completed service orders. The Contractor shall not invoice for incomplete service orders and service orders not issued.

Other Considerations First and Foremost – “Be prepared to perform the work for the price you bid” LOLs will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award Price what you propose

All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL) and direct labor and direct material costs definitions.

Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor Additional examples, definitions, etc. are provided in the specification

Solicitation Overview Contract Type: Facilities Support Indefinite-Quantity Contract

Combination of Recurring Work/Firm-Fixed Price (FFP) and Non- Recurring Work/ Indefinite Delivery Indefinite Quantity (IDIQ)

Each period of performance has two Contract Line Item Numbers (CLINs), one for Recurring Work and one for Non-Recurring Work

Contract Term:

Base period of one year and four (4) one-year option periods, not to exceed a total of five (5) years FAR 52.217-8 Option to Extend Services is included and provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

Proposal Requirements Volume I – Responsibility Determination Binder

Volume II – Price Proposal Section B

Section J Exhibit Line Item Numbers (ELINs) Attachment

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience

Factor 2 – Technical Approach

Factor 3 – Safety

Factor 4 – Past Performance

Solicitation Documents Solicitation, Attachments, and Amendments

Posted on the SAM website at: https://sam.gov/.

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from SAM.

Contractors are encouraged to register on this site to receive automatic updates regarding the solicitation.

Lessons Learned (prior to proposal submission)

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements.

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements.

Sign and return all solicitation amendments.

Address every element within each factor.

Utilize the attachments provided in Section J to submit Corporate Experience and ELIN pricing data in the format provided.

Ensure data is consistent throughout the proposal (price and technical).

Number proposal pages consecutively and stay within the page limitations.

Pages exceeding the stated page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal.

Do not copy and paste from a prior proposal.

Ask questions if you are uncertain about something.

Government Pre-Award Inquiries (GPIs)

All questions/pre-award inquiries must be submitted in writing.

This ensures that all potential offerors receive the same information at the same time.

Instructions regarding the submission of GPIs can be found in the

RFP, L.4 PRE AWARD INQUIRY FORM:

All questions shall be submitted in writing to Contract Specialist, Courtney

Peterson, at courtney.j.peterson3.civ@us.navy.mil (with a copy to Cari Fiebach at cari.l.fiebach.civ@us.navy.mil) on the Government Preaward Inquiry Form (GPIF), Attachment JL-2.

All questions must be submitted prior to the GPI cutoff due date/time of 2:00 PM EST, Wednesday, 13 December 2023. It is the offeror’s responsibility to verify the receipt of all questions with the Contract Specialist.

All questions and answers will be posted to the SAM website via amendment.

Questions resulting in a change to the solicitation will be addressed in an amendment.

The site visit brief and list of attendees will be posted on SAM.

** Do not attempt to contact the Government site visit points of contact for additional information **

Site Visit Schedule

TIME ACTIVITY

0745 Arrive and Park at Stimson Gate

0800 - 0900 Government transportation will be provided from Stimson Gate to Franklin Gate to obtain SUBASE badge.

0900 - 1000 Bus to Triplex; Welcome and Overview of the contract

1000 - 1200 Windshield Tour:

Upper base (BQs, TTF, NEX/DECA, SWFLANT, point out CA and LA, fire station and through COA gate to TRF area) TRF, fire station-2, dredge spoil area, DOSF, site-6, along WRA fence line point out WRA area, Port Ops and look across to Crab Island, back around dredge spoil area to TRF, and out of COA gate.

1200 Return to Main Gate Pass & ID to drop off site visit attendees

End of Site Visit Dismissal