N6817125R0003 0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Extend the proposal due date from 11 February 2025 to 04 March 2025;

2) Extend deadline for questions from 06 February 2025 to 24 February 2025;

3) Extend deadline for references from 17 January 2025 to 17 February 2025; and

4) Update Attachments J-1 and J-2b to remove w ork item 120-00-001.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Feb-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6817125R0003

X 9B. DATED (SEE ITEM 11)

02-Jan-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Feb-2025

CODE

NAVSUP FLC SIGONELLA NAPLES OFFICE

PSC 817 BOX 50

FPO AE 09622-0050

N68171 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6817125R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

I. GENERAL

a. USS LEWIS B. PULLER FISCAL YEAR 2025 (FY-25) VOYAGE REPAIR AVAILABILITY (VRA): The Contractor shall prepare for and accomplish the FY-25 VRA of the USS LEWIS B.

PULLER at the Contractor’s facility. The scope of work will consist of repair and maintenance packages from the Military Sealift Command (MSC) and Forward Deployed Regional Maintenance Center

(FDRMC):

Attachment J-2(a): MSC Work Package (consisting of 8 work items); and Attachment J-2(b): FDRMC Work Package (consisting of 27 work items).

b. PLACE OF PERFORMANCE: Taranto, Italy

c. TASKS. The tasks include, but are not limited to the following:

1. Provide the management, procurement, production, testing, quality assurance, technical capability, and resources necessary to prepare for and accomplish the repairs and alterations in accordance with the requirements stated herein, the contract work specifications, and the additional work specifications, if necessary, within the availability time period specified in Section F of this contract.

2. Accomplish planning and scheduling to ensure timely procurement of Contractor Furnished

Material/Contractor Furnished Property (CFM/CFP) and receipt, storage, and installation of Government Furnished Property (GFM/GFP) (in accordance with FAR 52.245-1, 52.245-9, DFARS 252.245-7003 and 252.245-7004) and cited in Attachments J-2(a) & (b) (Work Specification Package), Attachment J-3(a) & (b) (References) and Attachment J-4 (Government Furnished Material (GFM) List).

3. Apply U.S. Government (NAVSEA and/or MSC Standard depending on the work item) approved quality control procedures as required by this contract and the work specification package to ensure procured material and performed production work conform to the required quality standards. If a European equivalent standard is authorized, the specification package will specify.

d. PERIOD OF PERFORMANCE: 09 April 2025 – 23 April 2025.

e. WORK ITEM CATEGORIES: There are three (3) categories of work items in this requirement:

1. Category A/Base Work Items includes all base work items for which firm fixed pricing was established at Contract Award.

2. Category B/Optional Work Items includes “optional” work items earmarked for potential additional repairs, labor, materials, or services, whereby the firm fixed price established at Contract Award may be invoked by the Government through option exercise up to the Delivery Date. The Government may exercise the option for the total amount of work item or for a lesser amount depending on the unit quantity and nature of the work item.

3. Category NSP Work Items identifies work items without an associated fixed price that provide procedures and/or regulations which must be followed by the Contractor and subcontractor(s) in the accomplishment of all work requirements. Only Category A/Base and Category B/Optional work items are to be priced. NSP items shall not be priced.

f. RECONCILIATION: Any package work item (Category A or B) priced based on or with an estimated quantity/scope component with a remaining balance based on the estimate at the completion of the availability shall be subject to recoupment via a contract modification.

g. MARAV AGREEMENT CLAUSES: Throughout the contract, mandatory FAR clauses have been included; however, Section I includes comparable clauses that apply specifically to holders of Master Agreement for Repair and Alteration of Vessels ship repair efforts (‘Master Agreement’). These include, but are not limited to:

FAR Clause Comparable DFARS Clause

52.246- 2 Inspections of Supply – Fixed Price 252.217-7005 Inspection and Manner of Doing Work

52.243-1 Changes – Fixed Price 252.217-7003 Changes 52.232-16 Progress Payments 252.217-7007 Payment 52.249-8 Default (Fixed Price Supply & Service 252.217-7009 Default

h. VOYAGE REPAIR WORK ITEMS description: The work items to be accomplished during the availability are provided within Attachment J-2(a) & (b) (Work Specification Package).

i. ADMINISTRATION OF WORK SPECIFICATION PACKAGES (MSC and FDRMC):

a. Attachment J-2(a) & (b) – Work Specification Packages: Attachment J-2 consists of work specification packages from MSC (Attachment J-2(a)) and FDRMC (Attachment J-2(b)). These packages may invoke different references and standards (e.g., MSC, NAVSEA)). The Contractor is responsible for performing the contract in accordance with all MSC and FDRMC work items and supporting references and standards.

b. Contracting Officer Representative (COR): MSC and FDRMC will each have a designated COR to manage performance of their respective work package.

j. ADDITIONAL REPAIRS DISCOVERED DURING CONTRACT PERFORMANCE: If additional Government Requirement (AGR) work is discovered during performance of the contract, the Contracting Officer will determine if it is considered growth or new work after following the required contracting procedures as outlined below:

a. Growth Work: Growth work is defined as additional work discovered during contract performance that is associated with an existing work item and determined necessary to accomplish the original scope of that work item successfully. The AGR Labor Rate and Subcontractor/Material Burden Rate proposed are ceiling rates, which will be applied to all growth work issued under the contract. The Contractor may propose lower rates, however, its proposed AGR Labor Rate and Subcontractor/Material Burden Rate shall not exceed the rates proposed in Attachment J-1 Pricing Worksheet ‘J-1 Summary’ Tab.

b. New Work: New work is defined as additional work that cannot be reasonably tied to an existing work item in the specification package, but is still necessary for the satisfactory completion of the vessel overhaul effort. The AGR Labor Rate and Subcontractor/Material Burden Rate are ceiling rates, which will be applied to all new work issued under the contract. The Contractor may propose lower rates, however, its proposed AGR Labor Rate and Subcontractor/Material Burden Rate shall not exceed the rates proposed in Attachment J-1 (Pricing Worksheet) ‘Summary’ Tab. New work will be negotiated and agreed to by both parties utilizing rates not higher than the AGR Labor and Material/Subcontractor Burden Ceiling Rates. The Contractor may request consideration of a higher rate, however, the Contractor bears the burden of proving the higher rate is justified and shall submit supporting documentation demonstrating the basis for its request. Application of a higher rate will be made at the sole discretion of the Government based on the Contracting Officer’s review of the Contractor’s provided substantiating documentation in accordance with FAR 15.404-1.

k. CONDITION FOUND REPORT (CFR) SUBMITTAL: As a result of a discrepancy found between a work item requirement and the current conditions of the vessel, or a needed repair found during the Open and Inspect (O&I) phase, the Contractor shall identify needed repairs and recommend corrective action during contract performance for work/deficiencies discovered which are not covered by the existing work package. The CFR must be submitted within three (3) working days of discovery of the condition and shall include a description of the condition/deficiency and timeframe for resolution. The Contractor shall submit a CFR to the MSC/FDRMC CORs (who will be designated in Section G following Contract Award) and the Contracting Officer. The Government team will review the CFR. If the CFR is inadequate or incomplete, it will be rejected with time continuing to accrue (relative to the three (3) day requirement). Accuracy of CFR submissions may be evaluated in CPARS and utilized for past performance ratings on future requirements.

l. CONTRACT CHANGE ORDERS (CCOs) / REQUESTS FOR CONTRACT CHANGE (RCC) -

REQUIRED RESPONSE DOCUMENTATION: In the event a CFR is evaluated and approved, a CCO (if MSC work item) or RCC (if FDRMC work item) will be generated and issued to the Contractor.

The Contractor shall submit a price proposal within three (3) working days of the receipt of the Government's request for a proposal, or within such time as provided in writing by the Contracting Officer. A Contractor’s proposal shall remain valid for a minimum of 14 calendar days, unless otherwise specified by the Contracting Officer; if another timeline is specified by the Contracting Officer, the Contractor’s proposal shall remain valid for that amount of time.

a. Required Documentation:

1. The Contractor shall furnish a proposal in response to each CCO/RCC. Each proposal must include:

a. Prime Contractor Labor Hours. Proposal shall include Labor Hours with Total Labor Cost, utilizing the AGR Labor Rate incorporated into the contract via Attachment J-1 (Pricing Worksheet).

b. Subcontractor Price Breakdown. If the proposal includes subcontractor labor/materials, it shall include, but not be limited to: Number of Labor Hours, Total Labor Cost, any other costs associated with personnel (Travel and Per Diem) and Material/Equipment information including Part Number, Order Quantity, Unit Price and Total Price.

c. Material/Equipment Price Breakdown. The Contractor must provide pricing for all required material/equipment with the following information: Part Number, Order Quantity, Unit Price, and Total Price.

A. The Contractor shall apply its Subcontractor/Material Burden Rate to the subcontractor and/or material costs (as applicable), as incorporated into the contract via Attachment J-1 (Pricing Worksheet).

2. In accordance with FAR 15.402(a)(2), the Contracting Officer reserves his/her right to request labor breakdowns by CCO/ RCC paragraph and trade, as well as all supporting subcontractor and material quotes or invoices.

b. Late Submissions: The Contractor's failure to submit its proposal within the three (3) working day period, or such period of time as directed by the Contracting Officer, may be considered a failure of the parties to negotiate a fair and reasonable price for the work. The Contracting Officer may take any of the following three (3) options:

1. Have the work performed by the Government;

2. Issue a unilateral authorization/not to exceed; or

3. Cancel the requirement.

The Contractor knowingly and voluntarily waives all claims against the Government and/or other third-party contractors for delay, disruption, loss of efficiency, or other impact arising out of or related to the presence of Government or other third-party contractor employees performing additional repairs discovered during contract performance at the Contractor's facility. Furthermore, in cases described in subparagraphs “1” and “2” above options, the Contractor waives any right to claims of interference under the DFARS 252.217-7011 - Access to Vessels.

m. DESCOPING OF REQUIREMENTS: The Government reserves the right to descope this contract at any time and for any reason. Descopes are incorporated into the contract via descoping CCO(s)/RCC(s) and can either be a partial deletion of paragraph(s) from the work specification or deletion of a work item in its entirety. The Government will rely on the labor rates and prices entered in Attachment J-1 (Pricing Worksheet) for negotiating and settling CCO(s)/ RCC(s).

1. Deletion of Work from Basic Work Package: Partial or full work item deletion CCOs/RCCs from the basic work package will be deleted at the basic labor rate and material rates as entered for that individual work item in the ‘Summary’ tab of Attachment J-1 (Pricing Worksheet).

2. Deletion of Settled Growth/New Work: Partial or full work item deletion CCOs/RCCs from settled growth work or new work will be deleted at the AGR rates proposed in response to the applicable CCO/RCC, not exceeding the AGR Labor and Material/Subcontractor Burden ceiling rates as entered in the AGR Section in the ‘Summary’ tab of Attachment J-1 (Pricing Worksheet).

n. CRITICAL WORK AUTHORIZATIONS: The Contractor shall accept any form of electronic media or verbal Authorizations to Proceed (ATP) and NTE obligations from the Contracting Officer during and after normal hours, including weekends and holidays. Any verbal authorization will be followed up by written confirmation by the Contracting Officer within 48 hours.

a. The Contracting Officer may require the Contractor to proceed with growth/new work before a firm-fixed price can be mutually agreed upon. In these cases, the Contracting Officer shall provide a NTE amount and a date by which parties will finalize pricing. The Government will use the Contractor’s AGR rate(s) when establishing the NTE amount. The Contractor shall promptly begin work after receiving verbal or written direction by the Contracting Officer. The Contractor shall then submit a proposal in accordance with the Contracting Officer’s provided schedule. The contract will be modified to adjust the ceiling amount after evaluation and acceptance of the Contractor’s proposal. The Contractor is responsible for any delay in completing work due to failure to comply with the Contracting Officer’s direction.

o. AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER: Except as specified in the paragraph directly below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under FAR 52.243-1/DFARS 252.217-7003 clauses of this contract.

1. The Contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

2. The NAVSUP Fleet Logistics Center Sigonella (FLCSI) Code 200 Contracting Officers are the only persons authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the NAVSUP FLCSI Code 200 Contracting Officers. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in time required for performance or the contract price to cover any increase in charges incurred as a result thereof.

3. If the Contractor believes it was directed to perform work outside the scope of the contract, it shall notify the Contracting Officer immediately.

p. FOREIGN NATIONAL ACCESS TO NAVAL VESSELS:

1. No person known to be a foreign national shall be eligible for access to naval vessels, work sites and adjacent areas when said vessels are under construction, conversion, overhaul, or repair, except upon a finding by the COR or his designated representative that such access should be permitted in the best interest of the United States. The Contractor shall establish procedures to comply with the requirements of this clause in effect on the date of this contract or agreement. Pursuant to SECNAV M-5510.1, ‘Foreign Disclosure Manual’ dated June 2019, Appendix A, ‘Foreign National’ is defined as a person who is not a citizen or national of the United States.

2. If the Contractor desires to employ foreign nationals in the performance of work under this contract, approval must be obtained prior to access. To request such approval, the Contractor shall submit, as part of its proposal to NAVSUP FLCSI, an Access Control Plan (ACP) (Attachment S-3) which shall contain as a minimum, the following information:

- A badge or pass oriented identification, access, and movement control system for foreign national employees with the badge or pass to be work on or displayed on outer garments at all times while on the contactor’s facility and when preforming work aboard ship.

i. Badges must be of such design and appearance that permits easy recognition to facilitate quick and positive identification.

ii. Access authorization and limitations for the bearer must be clearly established and in accordance with applicable security regulations and instructions.

iii. A control system, which provides rigid accountability procedures for handling lost, damaged, forgotten, and no longer required badges, must be established.

iv. A badge or pass check must be performed at all points of entry to the Contractor’s facilities or by the COR or his designated representative for work performed on vessels outside of the Contractor’s plant.

3. The Contractor’s plan for ascertaining citizenship and for screening employees for security risk.

4. Data reflecting the number, nationality, and positions held by foreign national employees, including procedures to update data as foreign national employee data changes, and pass to NAVSUP FLCSI.

5. The Contractor’s plan for ensuring subcontractor compliance with the provisions of the Contractor’s

ACP.

6. These conditions and controls are intended to serve as guidelines representing the minimum requirements of an acceptable ACP. They are not meant to restrict the Contractor in any way for imposing additional controls necessary to tailor these requirements to a specific facility.

a. To request approval for foreign national employees, the Contractor shall include in its ACP the following employee data: name, place of birth, citizenship (if different from place of birth), number of years employed by the Contractor, position, and stated intent, if any, concerning U.S.

citizenship. The COR or his designated representative will make individual determinations of desirability of access for the above group. Until written approval is received, the Contractor must deny access to vessels for employees who are foreign nationals.

b. The Contractor shall fully comply with approved ACPs. Noncompliance by the Contractor or subcontractor shall cancel any authorization previously granted, in which case the Contractor shall be precluded from the continued use of foreign nationals on this contract until such time as compliance with an approved ACP is demonstrated and upon a determination by NAVSUP FLCSI that the Government’s interests are protected. Further, the Government reserves the right to cancel previously granted authority when such cancellation is determined to be in the Government’s best interest. Use of foreign nationals, without an approved ACP or when a previous authorization has been cancelled, will be considered a violation of security regulations.

Upon confirmation by NAVSUP FLCSI of such violation, this contract may be terminated for default.

c. Prime Contractors have full responsibility for the proper administration of the approved ACP for all work performed under this contract regardless of the location of the vessel and must ensure compliance by all subcontractors, technical representatives and other persons granted access to U.S. Navy vessels, adjacent areas, and work sites.

d. In the event the Contractor does not intend to employ foreign nationals in the performance of work under this contract, but has foreign national employees, such employees must be precluded from access to the vessel and its work site and those shops where work on the vessel’s equipment is being performed. The ACP must spell out how non-U.S. citizens are excluded from access to contract work areas.

e. The same restriction as in paragraph (d) above applies to other foreign nationals who have access to the Contractor’s facilities, (e.g., for accomplishing facility improvements, from foreign crewed vessels within its facility, etc.).

II ADDITIONAL GOVERNMENT REQUIREMENT (AGR) – LABOR RATE & SUBCONTRACTOR /

MATERIAL BURDENED PERCENTAGE:

a. The Contractor agrees to absorb up to 2,133 labor hours and $46,720.94 in materials/subcontracts, fully burdened, to complete expected, within scope growth and new work on the USS LEWIS B PULLER FY-25 VRA work package.

b. The Contractor agrees that the growth work identified in paragraph (a) above, if tasked, shall be performed, purchased, and installed concurrently with the work items, without impacting, accelerating, or causing delay or disruption to the work required by the CAT A/Base and CAT B/Optional work items, to any other Government contract, or to any other work in progress for the Government.

c. The Contractor’s proposed AGR Labor Rate, which represents the complete and full for all the direct labor costs, (e.g. straight time, overtime, premium time, shift differential, holiday time, and standby time) and the proposed Subcontractor and Material burden percentage are used for pricing changes negotiated during the contract. The Contractor’s proposed AGR Labor rate and Subcontractor and Materials burdened percentage (if proposed) shown in the Attachment J-1 are not subject to FAR 52.243-1 ‘Changes – Fixed Price’ or DFARS 252.217-7003 ‘Changes’ clauses and are considered within the scope and pricing of this contract and shall be used for negotiating all growth and new work to be performed during the availability, irrespective of whether the AGR tasked exceeds the estimate in paragraph (a) above. In accordance with FAR 52.217-7, Option for Increased Quantity, the Contracting Officer will notify the Contractor in writing, when invoking AGR with the submission of the first Contract Change Order (CCO). The Contractor may propose lower rates; however, its proposed AGR Labor Rate and Subcontractor and Material Burden Rate shall not exceed the rates proposed in Attachment J-1. In the event of an extension, the AGR Labor Rate and Subcontractor/Material Burdened Rate shall be utilized for up to three (3) months after the Delivery Date reflected at Contract Award.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment J-1 Pricing Worksheet Rev1 1 13-Dec-2024 06-Feb-2024 Attachment J-2a Composite_Work_Package_MSC 52 25-Nov-2024 Attachment J-2b Composite_Work_Package_FDRMC Rev1 76 03-Nov-2024 06-Feb-2024 Attachment J-3a Combined References_FDRMC 8,753 12-Dec-2024 Attachment J-3b Combined References_MSC 2,978 12-Dec-2024 Attachment J-4 GFM List 1 17-Dec-2024 Attachment S-1 Non-Disclosure Agreement 2 13-Dec-2024 Attachment S-2 QA Checklist 1 18-Dec-2024 Attachment S-3 Foreign ACP Questionnaire 2 17-Dec-2024 Attachment S-4 Foreign National Cert 3 17-Dec-2024 Attachment S-5 PP Information 3 17-Dec-2024 Attachment S-6 Bidders Question Photo 9 14-Jan-2025

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

1. INSTRUCTIONS FOR THE SUBMISSION OF PROPOSALS

1.1. Proposal Due Date: Proposals must be received no later than (NLT) the solicitation closing date of 11

February 04 March 2025 at 1000AM Central European Time (CET). Pricing, technical acceptability, and responsibility documentation shall be in English language.

Documents not submitted in English or without accompanying English translation will not be considered for award.

1.2. DIRECTIONS FOR ELECTRONIC SUBMISSION

1.2.1. Offerors must submit all required documents electronically via email to the contracting Points of contact below:

Yarinee Tafur Phone: +39 081 568 6019 Email: Yarinee.Tafur.civ@us.navy.mil

Gary Eaton Phone: +39 081 568 4429 Email: gary.a.eaton6.civ@us.navy.mil

1.2.2. Separate emails must be sent for each proposal volume as follows:

Proposal Volume Title

USS

LEWIS B.

PULLER

USS LEWIS B.

PULLER-1

Technical Proposal Volume

USS LEWIS B.

PULLER-2

Past Performance

USS LEWIS B.

PULLER-3

Price

Each email must clearly identify the Company Name, RFP Number, and Volume in the subject line.

1.2.3. Be advised the size limit per email is 10 MB. If the proposal volume is in excess of 10 MB, additional emails must be submitted as necessary with the number of email submissions for each volume clearly labeled in the subject line. For example, ‘[Company Name, RFP N6817124R0016 – Technical Proposal Volume, Email 1 of X].’

1.2.4. All files must be provided in Portable Document Format (.pdf), except for Attachment ‘J-1 (Pricing Worksheet) which must be submitted in Microsoft Excel, unlocked. Zip Files are not accepted.

2. GENERAL REQUIREMENTS

2.1. REQUEST FOR PROPOSALS (RFP) COMPLIANCE: The Offeror's proposal must include all data and information requested by this RFP and must be submitted in accordance with these instructions. The Offeror is responsible for submitting an adequately written proposal that shall be compliant with the requirements as stated in this solicitation. Non-conformance with the instructions provided in this RFP may result in the proposal not being considered for evaluation or an unfavorable proposal evaluation. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror's proposal.

This RFP does not authorize alternate proposals with respect to specific terms or conditions of this RFP.

Any proposal containing an objection to any of the terms and conditions of this RFP will make the offer unacceptable and not considered for award on initial offers.

2.2. CROSS-REFERENCING: The proposal volumes shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to another volume. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. In addition, no price information must be included in the VOLUME I – TECHNICAL or

VOLUME III – RESPONSIBILITY

2.3. DISCREPANCIES: If an Offeror believes that the requirements in these instructions contain an error, omission, inconsistency, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer/Contract Specialist in writing prior to its proposal submission.

2.4. PROPOSAL INQUIRIES: Offerors may submit questions regarding any work item or contractual term.

No verbal requests for information will be accepted by the Contracting Officer/Contract Specialist. To ensure the Government is able to adequately address and respond to Offeror questions, any questions related to this solicitation must be submitted via email no later than 06 February 24 February 2025 at 1000 PM CET. Questions submitted after the deadline may or may not be answered by the Government.

Questions must reference the solicitation number and specification page/paragraph and be submitted via email to Gary Eaton at gary.a.eaton6.civ@us.navy.mil and Yarinee Tafur at yarinee.tafur.civ@us.navy.mil. At the Government’s discretion, questions and answers will be provided to all potential Offerors via European Navy Electronic Commerce Online (EuroNECO) / SAM.gov.

2.5. ATTACHMENT J-3a & J-3b (REFERENCES): Potential Offerors may submit a request for Attachment J-3a and/or Attachment J-3b References via email to Gary Eaton at gary.a.eaton6.civ@us.navy.mil and Yarinee Tafur at yarinee.tafur.civ@us.navy.mil, respectively, no later than 17 January 17 February 2025 at 1500 PM CET. Requests must be accompanied by a signed Attachment S-1 Non-Disclosure Agreement (NDA). For all Offerors who have provided a signed Attachment S-1 Non-Disclosure Agreement, references will be provided via DOD Safe no later than 20 January 20 February 2025 at 1000 AM CET. Offerors who submit requests past the deadline will be responded to as time permits.

2.6. ALTERATION OF SOLICITATION: Offerors shall respond to the solicitation as posted. Offerors who alter the solicitation (except for completing appropriate “fill-in” blocks and certifications) may be considered non-responsive and ineligible for award.

2.7. AMENDMENTS: The Government may revise the solicitation at any time by means of amendment. It is an Offeror’s responsibility to ensure it is accessing the EuroNECO website (https://euro.neco.navy.mil/) to view potential amendments and procurement notifications for this solicitation.

2.8. PROPOSAL VALIDITY: The Offeror agrees to hold the prices in its proposal firm for 180 calendar days from the proposal due date.

2.9. BEST TERMS: Each Offeror must submit one (1) complete proposal in response to the solicitation requirements containing its best terms from a price and non-price standpoint. The Government intends to award without discussions but reserves the right to conduct discussions if necessary. Failure to submit any of the documentation or information required for proposals may cause the Offeror to be ineligible for award based on its initial proposal.

2.10. ONE PROPOSAL SITUATION: If the Government receives only one (1) technically acceptable proposal in response to this solicitation, the Government reserves the right to require certified cost or pricing data in accordance with DFARS 252.215-7008. As identified by the Contracting Officer, additional cost or pricing data will be required in order to determine whether proposed pricing is fair and reasonable or to comply with the statutory requirements of certified cost or pricing data in accordance with 10 USC 3702) and FAR 15.403-4.

3. PROPOSAL CONTENT

Note, failure to submit any of the documentation or information required for proposals may cause the Offeror to be ineligible for award based on its initial proposal. All required documentation must be submitted in English.

The Government will not consider documentation submitted in a language other than English without a certified English translation.

3.1. TECHNICAL CAPABILITY

The Technical proposal shall include the items listed below:

3.1.1. Ability to Perform the Statement of Work

3.1.1.1. Continuous Seawater Flow. The Offeror must describe the functional system requirements and demonstrate its capability to provide the vessel with continuous flow seawater cooling that meets the solicitation requirements.

3.1.1.2. Original Equipment Manufacturer/Authorized Technical Representative. In accordance with WI 0002, the Offeror, in order to obtain MSC approval for an OEM authorized technical representative shall provide a copy of a valid manufacturer's authorization letter, with date of issue, name, address, and telephone number for verification. WI 0501 and WI 0595 will both require authorization letters.

3.1.2. Safety Certificates.

3.1.2.1. The Offeror must submit its Fall Protection training certifications that meet ANSI/ASSE N359.2.

3.1.2.2. The Offeror must submit its man lift operator training certifications that meet ANSI

A92.24/ISO 18878.

3.1.2.3. The Offeror must submit the personnel lift safety certificate that meet ANSI A92/ISO 16368.

3.1.3. Management Control and Quality Assurance

3.1.3.1. The Offeror shall complete and submit Attachment S-2 “QA Checklist” along with all completed documents listed therein (e.g., Welder process, Welder certification), Attachment S- 3 Foreign Access Control Plan (“ACP Questionnaire”), and Attachment S-4 “Access Control Plan Certification”. The Offeror must describe in detail the Quality Control Plan to be used for this availability. The description must be in accordance with NAVSEA Standard Item 009-04 and must include a Test and Inspection Plan (TIP).

The Offeror is required to provide the Government with a QC process and/or QC point-of-contact information that can be reached at any time of the day, night, weekends or holidays in the event of an emergency.

3.1.4. Material Control and Storage.

3.1.4.1. The Offeror must submit the location, number, and total square footage of all storage areas including those proposed for the receipt and inspection of material necessary during performance under this contract. Storage areas proposed for use must meet or exceed the requirements of NSI 009-08.

3.1.5. Organization and Key Personnel.

3.1.5.1. Provide an organization chart showing the type of key personnel who will be assigned for this availability. Include upper management, program managers, negotiators, estimators, scheduling personnel, engineering personnel, key production personnel by trade, the shipyard safety program organization, testing organization and quality assurance organization and contractor personnel responsible for each subcontractor being used.

3.1.5.2. Contractor must identify potential sub-contractors being utilized for each item that the OEM is not stated as mandatory.

3.1.6. Critical Path Analysis by Work Item.

3.1.6.1. The Offeror must develop a Critical Path Analysis by work item. The analysis must:

Clearly identify the primary Critical Path at each point of the availability;

Include the sequencing of work items and independent tasks which depend on the milestones listed below; and Demonstrate clear understanding of the required sequencing, conflicting tasks, subcontractor and technical representative scheduling, and regulatory body required inspections.

3.1.6.2. Offeror must submit an Integrated Production Schedule (IPS) in accordance with NAVSEA Standard Item 009-111, that integrates all work specification in the solicitation.

3.1.7. Office Space Requirements.

3.1.7.1. Explain the approach to meet the office space requirements for the ship’s personnel while the vessel is within the contractor’s facility. Explain the organization and the controls in place to verify that the services are performed according to the Work Items. Provide a narrative identifying the following: Office Space, including location, distance to the Shipyard, outfitting of all office spaces (e.g. equipment) and the services associated with the specific spaces (e.g.

cleaning and janitorial services.)

3.2. PRICE PROPOSAL

The Offeror shall submit pricing information on all CLINs in Section B, Supplies or Services and Price Prices must be submitted in U.S. Dollars. Prices must include any costs associated with all resources required to accomplish the entire requirement, including light dues, tariffs, any agent fee(s), and/or customs fee(s). The Contractor’s price submittal must include any surcharge and/or premium for work done during weekends and holidays.

WORK ITEMS (CATEGORY A/Base or B/Optional) – ESTIMATED QUANTITIES / SCOPE:

Any work item (Category A/Base or B/Optional) priced based on or with an estimated quantity/scope shall be balanced at the completion of the availability via a contract modification.

3.2.1. PRICING:

The price proposal shall be comprised of the following documentation:

3.2.1.1. Standard Form 33/Completed Solicitation: Signed SF-33 with blocks 12 – 18 completed by the Offeror. If amendments to the solicitation are issued each Standard Form 30 “Amendment of Solicitation/Modification to the Contract” shall be submitted signed with blocks 8 and 15 (a) through (c) completed by the Offeror.

3.2.1.2. RFP Section B “Supplies/Services and Price”: Each Offeror is required to submit pricing information on all CLINs in Section B - Supplies/Services as described in Section B, Pricing.

Prices shall be submitted in US Dollars.

3.2.1.3. Completed Attachment J-1 (Pricing Worksheet): The Offeror shall submit a completed

Attachment J-1, including all TABs. If there is a discrepancy between the pricing submitted in Section B and Attachment J-1, Attachment J-1 shall govern. Attachment J-1 will be incorporated into the contract award. Attachment J-1 pricing shall be submitted as follows:

3.2.1.3.1. J-1 CONTRACTOR'S PRICE BREAKDOWN Tab: Offerors shall fill in all yellow shaded cells for each individual work item as well as the AGR Labor Rate and Subcontractor/Material Burden Percentage. Note, the contractor shall provide the hours and materials cost for all subcontractors

3.2.1.3.2. J-1 TRAVEL EXPENSES BREAKDOWN Tab: Offerors shall fill in all yellow shaded cells for travel expenses.

3.2.1.4. Zero Dollar Pricing: For any WI with a total value of zero dollars proposed in Attachment J-1 (Pricing Worksheet), the Offeror shall provide a written explanation as to why and acknowledge the Offeror will not be entitled to any pricing adjustments, should it ultimately be awarded the contract.

3.2.1.5. Completed Representations and Certifications: Located in Section K of this solicitation.

The Offeror shall fill and include them with his/her offer. Signed Representations and Certifications available through the SAM database are an acceptable form of documentation, but written notification must be provided to the Contracting Officer.

3.2.1.6. DFARS 252.229-7001 Tax Relief: The Offeror shall fill-in this clause with the required information (located in Section I).

3.3. Past Performance

3.3.1. Offerors with past perfromance shall provide past performance information for at least three (3) previous contracts relating to ship repair work for Government and/or commercial businesses, which are recent (are ongoing or were completed within three (3) years from the issue date of this solicitation). The past performance references shall consist of same or similar scope, magnitude, and complexity to Attachment J-2a and Attachment J-2b (Work Item Specifications). The information must be clear as to whether the work by the Offeror was completed as a prime contractor or a subcontractor. Offerors shall not reference an Indefinite Delivery/Indefnite Quantity contract without referencing the appropriate task/delivery orders containing the effort similar in nature to this requirement. List the contracts in order of relevancy from the most relevant to the least relevant using the definition of “relevancy” in Section M of this solicitation. In general, recent performance will be considered more relevant than older performance. An Offeror who describes similar contracts and subcontracts shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this RFP. Specifically, Offerors shall complete Attachment S-5 (Past Performance/CPARS Information Sheet). In addition, for each reference provided, Offeror’s may submit up to one (1) page narrative in single-spaced, size 12 font, describing the referenced contract.

The description may include, but is not limited to, demonstrating a satisfactory performance; how the Offeror’s organization, experience, accounting and operational controls and/or technical skills complimented the referenced contract; and/or provide information on problems encountered on the identified contracts and the Offeror’s corrective actions.

Offerors shall demonstrate within Attachment S-5 (Past Performance/CPARS Information Sheet) that the referenced contracts are recent and relevant to the efforts required by this solicitation. Offerors shall also address unfavorable reports of past performance and their response, or lack thereof, which will be taken into consideration. An Offeror that does not have recent and relevant past performance to provide for consideration shall affirmatively state it “does not have recent and relevant past performance for the Government to consider.”

The Offeror shall submit all applicable attachments (i.e. Attachments S-5 and accompanying narrative(s)), via email to: Contract Specialist, Gary Eaton at gary.a.eaton6.civ@us.navy.mil and Contracting Officer, Yarinee Tafur at yarinee.tafur.civ@us.navy.mil.

3.4. Responsibility

3.4.1. Offerors must submit a narrative describing the Offeror’s ability to mobilize its resources (e.g., personnel, equipment, material) to Taranto, Italy in time to comply with the required delivery date.

The narrative may include, but is not limited to: visa application process (if required), freight/personnel transportation, securing accommodations, etc. The narrative should also discuss any known risks to complying with contract schedule or performance with respect mobilizing resources. The narrative must not to exceed one page, single-spaced, in size 12 font.

4. System for Award Management (SAM) Registration: Per the terms of the solicitation provision 52.204-7, the contractor must have an active registration in the SAM.gov in order to be awarded a contract by the U.S.

Government. The registration must be active before a contract award can be made to the contractor.

Please note that this is a request for proposal and not an authorization to perform the described work. The Government will not be liable for any costs for the work described herein prior to an issuance of a purchase agreement of authorization to proceed from an US Government Contracting Officer.

In the event the successful offeror possesses an active Navy Master Agreement for Repair and Alteration of Vessels (MARAV) with the U.S. Navy, award for this requirement will be made in the form of a firm fixed price job order under the applicable agreement and all of the terms and conditions of the MARAV will apply.

** Note: If the Government receives proposals from multiple offerors and the Government believes any of the offerors are owned or controlled by the same company, the Government reserves the right to request additional information to determine the ownership and control of the offerors. The Government, in its sole discretion, will use this information and any other information available to the Government to determine if it will treat such proposals as individual proposals from the different offerors or alternative proposals from a single offeror.**

(End of Summary of Changes)