N6339420R0013-0016 Modification Copy.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make revisions to Sections J, L, and M.

1. CONTRACT ID CODE PAGE OF PAGES

1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Mar-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6339420R0013

X 9B. DATED (SEE ITEM 11)

20-Nov-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Mar-2021

CODE

NSWC PHD 022

4363 MISSILE WAY

PORT HUENEME CA 93043

N63394 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6339420R0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

The following document(s), exhibit(s), and other attachment(s) form a part of this contract:

J-1: Contract Data Requirements List, DD Form 1423 – A001 through A066 (Revised as of Amendment 0001)

J-2: Contract Security Classification Speciification, DD Form 254

J-3: GFP Attachment

J-4: Service Contract Act (SCA) Wage Determination

J-S-1: Price Cost Template

J-S-2: Pre-Award Survey

NOTE: Attachments J-S-1 and J-S-2 are for proposal purposes only and will be removed at contract award.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

PART A – GENERAL INSTRUCTIONS

1.0 GENERAL

1.1 The Offeror must respond to all requirements of the solicitation and may not alter or rearrange the solicitation. The Government may incorporate any portion of the Offeror’s proposal into the resulting contract.

1.2 The Offeror is required to submit a proposal that is sufficiently detailed and complete to fully demonstrate an understanding of, and compliance with, all of the requirements of the solicitation. Proposals shall contain only material directly related to this acquisition. Offerors shall submit a proposal encompassing all of the line items listed in Section B of this solicitation. Failure to follow the instructions or conform to all requirements outlined in this solicitation may result in rejection of the Offeror’s proposal.

1.3 Offerors shall not assume that previously submitted data (e.g., previous projects performed for the Government) will be considered as part of the proposal.

1.4 General statements such as “the Offeror understands,” “the Offeror can or will comply with the requirements,” “standard procedures will be used,” “well-known techniques will be used,” or statements which merely paraphrase the solicitation in whole or in part do not constitute compliance with the requirements for proposal content.

1.5 Taking exception or deviating from any term or condition of the solicitation may result in the assessment of a deficiency to the proposal.

1.6 All proposals must be UNCLASSIFIED.

1.7 The Specifications/Drawing package will be provided via DOD SAFE (https://safe.apps.mil/) upon written request from the Offeror to terren.jo@navy.mil and shane.m.schmidt1@navy.mil. These drawings are restricted and can only be made available to DoD contractors under the Joint Certification Program.

2.0 PROPOSAL FORMAT AND ORGANIZATION

2.1 Written proposals must be formatted using Times New Roman, 12-point, single-spaced with one-inch margins all around, and formatted for standard 8.5 X 11-inch paper. All pages shall be numbered with section and page numbers. Spreadsheets shall contain unlocked and intact formulas used to calculate any aspect of the proposal. Spreadsheets provided without intact formulas are unacceptable and may render an Offeror’s proposal ineligible for award.

2.2 The Offeror shall provide one complete copy of the proposal to the Contracting Officer as electronic files fully compatible with Microsoft Office, or with the latest Adobe Acrobat reader. The Offeror will ensure that the Price/Cost Volume is provided in a separate electronic file.

2.3 The information shall be organized as follows:

a) Volume 1 – Technical Approach

b) Volume 2 – Management Approach

c) Volume 3 – Past Performance

d) Volume 4 – Price/Cost, Cover Letter, Standard Form 33, Requirements of Section B, Requirements of Section K, and Confirmation of VETS-4212 Report(s) Filing as follows:

i. A Cover Letter containing the requirements at FAR 52.215-1(c)(2) and the following information:

1. Date.

2. Solicitation number.

3. Company name.

4. CAGE code DUNS number.

5. Physical address.

6. Mailing address, if different than the physical address.

7. Company point of contact (POC), telephone and email address.

8. Name of Contract Administration Office (if available).

9. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all services and items upon which prices are offered.

10. Date of the submission.

11. Names, titles, telephone and email addresses of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitation.

12. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

13. Whether the Offeror’s organization is subject to cost accounting standards (CAS); whether your organization has submitted a cost accounting standards board (CASB) disclosure statement, and if it has been determined adequate; whether you have been notified that you are or may be in noncompliance with your Disclosure Statement or CAS (other than a noncompliance that the cognizant Federal agency official has determined to have an immaterial cost impact), and if yes, provide an explanation; whether any aspect of this proposal is inconsistent with your disclosed practices or applicable CAS, and if so, provide an explanation; and whether the proposal is consistent with your established estimating and accounting principles/procedures and FAR Part 31, and if not, provide an explanation.

14. Whether Offeror’s organization has a Government approved purchasing system. If so, provide a copy of the Administrative Contracting Officer (ACO) letter granting approval. An “approved purchasing system” means a contractor’s purchasing system that has been reviewed and approved in accordance with FAR Part 44 (Subcontracting Policies and Procedures).

ii. Standard Form 33 – Solicitation, Offer, and Award

1. To be considered for award, the Offeror must insert 180 days in block 12 of the SF 33 to ensure adequate time for proposal evaluation and contract award.

2. Blocks 12 through 18 shall be completed on the first page of the SF 33

iii. Requirements of Section B – Supplies or Services and Prices

1. To be considered for award, pricing shall be listed for all Contract Line Items (CLINs) and Subline Item Numbers (SLINs), and stepladder quantities shall be completed.

iv. Requirements of Section K – Representations, Certifications, and Other Statements of Offerors

v. Confirmation of VETS-4212 report(s) filing

3.0 PROPOSAL CONTENT AND VOLUMES

3.1 Proposal information must be structured such that its volume/paragraph number matches the proposal instructions volume/paragraph number provided in Section L “Part B – Specific Instructions” although an Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element in the Offeror’s proposal.

3.2 Each volume of the proposal shall be submitted as separate electronic files as specified in the table below.

The table below supersedes the copies requested in Block 9 of the SF 33. Page limitations for each volume, if any, are also specified in the table below; title pages, cover letters, index pages, glossaries, and table of contents do not count towards the page limit. In presenting material in these volumes, the page limitation must be strictly observed. Pages in excess of the applicable page limit will not be evaluated and will be removed by the Contracting Officer from the back of the respective volume prior to evaluation. It is not necessary to supply the maximum number of pages allowed for each volume; fewer pages may be submitted. Offerors shall organize proposal content sections with clear cross-referencing to the table of contents. All pages shall be consecutively numbered within each volume (e.g., 1, 2, 3,…).

Volume Section Title Page Limit

Copies Required

1 1.0 Technical Approach 100 1 Electronic copy

2 2.0 Management Approach 50 1 Electronic copy

2.1 Small Business Subcontracting Plan None

3 3.0 Past Performance None 1 Electronic copy

4 4.0 Price/Cost Proposal, Cover Letter, Standard Form 33, Requirements of Section B, Requirements of Section K, and Confirmation of VETS-4212 Report(s) Filing

None 1 Electronic copy

3.3 Each volume shall contain the following information:

i. Cover and title page;

ii. Title of the proposal and proposal number as applicable;

iii. Offeror’s name, address, and POC;

iv. Solicitation number;

v. Proposal volume/book number;

vi. Copy number; and

vii. Table of contents

4.0 PROPOSAL SUBMISSION

4.1 All proposals shall be submitted via email or DOD Safe to terren.jo@navy.mil and shane.m.schmidt1@navy.mil. no later than the date and time specified in Block 9 of the SF 33.

5.0 RESERVED

6.0 SOLICITATION CHANGES

6.1 For notice of any changes and additional information provided by the Government for the solicitation, please go to https://www.beta.SAM.gov.

PART B – SPECIFIC INSTRUCTIONS

7.0 FACTOR 1: TECHNICAL APPROACH (Volume 1)

7.1 Do not include cost or price information in this volume. The Offeror shall address each of the following elements to demonstrate understanding of the requirements in Section C and ability to successfully perform the tasks in the SOW.

7.1.1 Element 1: Sustainment Engineering

a. Describe the approach to monitor, plan for and develop technology refresh solutions to DMSMS items and the capability to produce, evaluate, integrate, test and qualify the proposed solution to satisfy the requirements of SOW paragraph 5.3. Provide relevant experience and examples to substantiate.

b. Describe the DMSMS process and the planned action, with relevant experience and examples, to mitigate engineering and ILS impacts related to DMSMS.

c. Describe proposed equipment procurement, materials management and production process, with relevant examples, supporting the development and production of ORDALT Kits and spare parts to satisfy the requirement of SOW paragraph 5.4.

d. Describe proposed reliability engineering and failure analysis process to satisfy the requirements of SOW paragraph 5.5. The Offeror shall demonstrate, with relevant examples, how their failure analysis process and expertise identified failure trends that resulted in design improvement recommendations.

e. Describe proposed testing and qualification approach for all redesign efforts as well as the building of ORDALT kits to satisfy the requirements of SOW paragraph 5.6. Describe how testing and qualification will be implemented in the Offeror’s facility. Identify any testing requirements that cannot be performed in the present facility and provide a work around plan for any such requirements.

f. Describe approach to Configuration Management (CM) to demonstrate a comprehensive understanding of the CM requirements for this solicitation and how it will be used to manage changes or deviations to the baseline configuration to satisfy the requirements of SOW paragraph 5.7. Provide examples of how the Offeror has successfully initiated ECPs and managed CM on a program of similar complexity.

g. Demonstrate understanding of Environmental Qualification Test (EQT) requirements, including but not limited to Shock, Vibration, EMI, Thermal and Offeror’s approach to evaluating and executing the

EQT requirements based on familiarity and past performance. Provide examples of how the Offeror has successfully developed, evaluated and executed EQT on a previous program of similar complexity.

h. Demonstrate experience and understanding of the Level III TDP and the capabilities that are necessary to maintain the TDP, including electronic models of the TDP.

i. Describe plan to ensure complete TDP compliance prior to ordering material and prior to release of material for manufacturing.

j. Demonstrate capability and technical approach to performing CM and managing the Software, Firmware, Operating Environment and Diagnostic Software Tools maintenance and updates. Provide examples of how the Offeror updated and maintained Software, Firmware, Operating Environment and Diagnostic Software Tools of similar size and complexity.

k. Describe approach to provide Distance Support, On-Site Tech Assists, System Assessment Support Services, and installation of Design changes aboard US Navy Vessels and Shore Sites. Provide examples of how the Offeror has provided Naval shipboard technical support including installation of equipment changes.

7.1.2 Element 2: Installation

a. Describe the approach to deliver systems upgrades and meet the installation schedules and requirements.

b. Describe the approach to develop Preliminary AIT Workbooks.

c. Describe the approach to harvest and ship assets once ORDALT installation is complete.

d. Describe the approach to finalize and deliver completed AIT Workbooks.

e. Describe installation experience with requirements similar in scope, size and complexity.

8.0 FACTOR 2: MANAGEMENT APPROACH (Volume 2)

8.1 Do not include cost or price information in this volume with the exception of the Small Business Subcontracting Plan. Address each of the following elements:

8.1.1 Element 1: Program Management

a. Describe capability to maintain a Quality Assurance (QA) system that, at a minimum, meets the requirements of ANSI/ISO 9001:2015, and ensures the items delivered meet the minimum functional and environmental requirements specified by the SRD and Section C of this solicitation. The quality system shall include provisions conforming to all production requirements including calibration, subcontractor/vendor control, failure diagnosis and corrective action, statistical process control, component and environmental screening, testing, and inspection.

b. Provide an executable staffing plan to obtain skilled/experienced personnel with appropriate personnel security clearance.

c. Describe the ability to support surges in production and/or installation. This includes demonstrating the capability to ramp up employees to support the required capacity and clearance level.

d. Describe the approach to working with Original Equipment Manufacturers (host system level) to mitigate risks associated with technology driven change and associated impacts to overall system costs.

8.1.2 Element 2: Risk Management

a. Demonstrate a Risk Management Plan, which shall include risk identification, assessment, ranking, trends, mitigation, monitoring and reporting as part of the Contractor’s Progress, Status and Management Reports. The risk section of the subject report shall include, as a minimum, the following:

i. Identification and assessment of risks, including relative ranking by program impact;

ii. Definition of methods or alternatives to mitigate each risk, including the identification of criteria upon which to base programmatic decisions;

iii. Human, hardware, and software performance;

iv. Analysis and tradeoffs impacted/considered during risk analysis; and

v. Status of resolving/mitigating identified risks.

8.1.3 Element 3: Subcontractor Management

a. Identify contractual agreements/arrangements with teammates, subcontractors and/or vendors. A delineation of roles and responsibilities shall be established. Address how such agreements will benefit the Government and aid the contractor in achieving the requirements and objectives of this procurement.

b. Large Business Concerns shall submit a Small Business Subcontracting Plan in accordance with L-219-H001.

9.0 FACTOR 3: PAST PERFORMANCE (Volume 3)

a. Offeror shall provide information on three past performance efforts/contracts (references). References shall be recent (within the last three years) and relevant. Relevant means similar dollar value, size, and complexity. The references shall provide the types of supplies and services listed in the SOW. Offerors shall specifically address ability to meet cost, schedule, and technical requirements. Ensure the discussion provides both information on problems encountered during performance of the identified contracts and corrective actions taken. The discussion shall cite a minimum of one and maximum of three contracts for the Offeror. In addition, the material submitted shall cite a minimum of one and maximum of three contracts for all subcontractors whose total subcontract price (inclusive of all options) is greater than or equal to 10% or more of the total proposed price (inclusive of all options).

Emphasis shall be placed on Navy contracts that are similar in nature to the work required by this solicitation or that demonstrate the Offeror's/subcontractor's ability to perform the proposed effort. If the Offeror/subcontractor does not have recent, relevant past performance on Navy contracts, the Offeror/subcontractor shall submit information for its contracts with other DoD agencies, other Federal agencies, state and local Governments, and/or private companies in that order of preference. For each contract cited (for prime and sub) as recent and relevant past performance, the Offeror shall provide:

i. Contract/Order Number;

ii. Contract Type;

iii. Customer/Program Name;

iv. Total Contract Cost;

v. Period of Performance;

vi. Valid Name, Email Address, and Phone Number of Contracting Officer and Contracting Officer Representative;

and

vii. Description of Work Performed and How it Relates to the SOW in Regards to Size and Scope.

b. The Government may use past performance information obtained from sources other than the sources identified by the Offeror and the information obtained may be used for both the responsibility and technical acceptability determinations.

10.0 FACTOR 4: PRICE/COST PROPOSAL (Volume 4)

10.1 It is expected that the resulting Contract will be awarded based on adequate price competition; therefore, the Offeror is not required to submit or certify cost and/or pricing data with their proposal, however data other than certified cost data or pricing data is required to be submitted. If, after receipt of proposals, the Contracting Officer determines that adequate price competition does not exist in accordance with FAR 15.403-1 or that only one offer is received, the Offeror shall provide certified cost and/or pricing data as requested by the Contracting Officer.

10.2 Organization and contents of the Price/Cost Proposal: Volume 4 shall include:

a) Schedules of total estimated CPFF and FFP segments

Complete the Schedule of Total Estimated Price (reference attachment in Section J of the solicitation) and Section B of the submitted SF 33.

i. For the CPFF segment, the Offeror shall supply the most currently available forecasted annual rates for direct labor, overhead expense, general and administrative expense, and any other factors used in developing the proposal.

ii. The Offeror shall use the Government estimated annual amounts delineated below for labor category hours, travel, and other direct cost (ODC) in developing the proposal. The Government estimated annual hours and costs are provided for planning purposes, and proposal preparation.

iii. The contract includes a base period of 12 months and four 12-month option periods. In order to allow for procurement lead time and a fair and equal evaluation of proposals, all proposals shall be based on a contract start date of 1 December 2021. This date is only an estimate of the anticipated contract start date and will be used for the purpose of proposal evaluation only. A definitive start date will be incorporated into the contract award document.

iv. The cost proposal shall contain spreadsheets in Microsoft Excel. Spreadsheets shall include all calculations in the cells.

b) Basis of estimate narrative for rates and factors proposed for the contract

Offeror shall submit a narrative describing its basis of estimate for each of the following cost elements proposed for the contract:

i. For CPFF Term CLINs 0001 through 0005:

Direct labor costs:

Hourly rates – Describe the basis of estimate for all proposed direct labor rates (unburdened).

Submit any information reasonably required to explain the estimating process, including the judgmental factors applied and the mathematical or other methods used in the hourly rate estimate. Offerors may propose individual wages or category average wage rates for labor categories.

i. Current Employees: Provide a time and date stamped screen capture (or equivalent) from the employer’s payroll system dated within 60 days of proposal submission for each current named employee. Fully explain all pertinent data on the screen capture. The Government must be able to derive the direct rate from the screen capture information provided by the offeror. If proposed direct labor rates vary from actual wages of personnel, explain the basis for those rates.

ii. Contingent Hires: Any proposed contingent hires shall be identified and provide justification for the wage rate. The proposed direct labor rates shall trace to supporting justification. Proposed rates for contingent hires will only accepted if they are supported by a letter of intent. Letters of intent must specify the position/labor category the employee will fill. Letters of intent must be signed by both the employer and the employee within 60 days of proposal submission.

iii. Unnamed/TBD Labor Rates: If neither payroll data nor a signed letter of intent is available, Offerors shall list the individual as “TBD”. The basis for all "TBD" employee rates proposed shall be detailed with specificity to include providing sufficient information necessary to enable the government to understand why the proposed rates are what the Offeror could realistically expect to pay to attract and retain qualified personnel. Offerors shall also consider the labor rates for the Bureau of Labor Statistics (BLS) equivalent categories identified in the table below. These BLS rates reflect the Government’s best approximation of the wage for each labor category considering the level of complexity and experience necessary for the associated eCraft labor categories identified.

iv. For Service Contract Act (SCA) covered labor categories, Offerors shall propose direct labor rates that, at a minimum, meet the specified minimum rate applicable to the employee.

Annual labor hours by labor category – Use the Government estimated annual labor hours delineated below to develop the proposal and prepare the Cost Summary Format Section J Attachment.

Labor categories and annual hours for developing the CPFF estimates:

Labor Category BLS Code*

BLS

Percenti le

BLS Rates* SCA

WD

Rate** 10% 25% 50% 75% 90%

MANAGER,

PROGRAM/PROJECT III

(eCraft MANP3)

Engineering Manager 11-9041 50th

$43.33 $60.26 $75.82 $94.78 # -

ANALYST,

MANAGEMENT II

(eCraft ANM2)

Management Analyst 13-1111 10th

$23.97 $31.54 $40.34 $56.09 $73.51 -

LOGISTICIAN III (eCraft

LGT3)

Logisticians 13- 1081 50th

$26.66 $33.31 $43.29 $50.91 $61.71 -

ENGINEER, DESIGN IV

(eCraft ED4)

Computer Hardware Engineer 17-2061 75th

$31.57 $39.93 $51.90 $61.71 $69.93 -

ENGINEER, SYSTEMS

III (eCraft ESY3)

Computer Hardware Engineer 17-2061 50th

$31.57 $39.93 $51.90 $61.71 $69.93 -

ENGINEER,

ELECTRICAL/ELECTRO

NICS IV (eCraft EE4)

Electrical Engineer 17-2071 75th

$35.04 $41.86 $49.31 $59.40 $68.33 -

ENGINEERING

TECHNICIAN IV (eCraft 30084)

Mechanical Engineering Technicians 17- 3027 75th

$13.14 $14.94 $20.74 $35.61 $43.96 $30.60

ENGINEERING

TECHNICIAN V (eCraft 30085)

Software Developers and Software Quality Assurance Analysts and Testers 15- 1256 90th

$31.50 $41.16 $54.99 $72.54 $91.73 $37.43

ENGINEER, COMPUTER

III (eCraft EC3)

Electrical and Electronic Engineering Technologists and Technicians 17- 3023 50th

$22.39 $30.00 $38.09 $46.58 $51.91 -

ENGINEER IV (eCraft E4)

Electrical Engineer 17-2071 75th

$35.04 $41.86 $49.31 $59.40 $68.33 -

ENGINEER,

MECHANICAL III

(eCraft EM3)

Mechanical Engineer 17-2141 50th

$25.59 $33.30 $43.30 $52.49 $64.51 -

MATERIAL

COORDINATOR (eCraft 21030)

Electrical, Electronics, and Electromechanical Assemblers 51- 2028 75th

$12.02 $14.32 $17.18 $20.45 $24.22 $23.91

* Taken from Bureau of Labor Statistics Metropolitan and Nonmetropolitan Area Occupational Employement and Wage Estimates (May 2019), Oxnard-Thousand Oaks-Ventura, CA Locality.

** Taken from Wage Determination 2015-5625, Rev. 12.

Annual labor escalation: Labor escalation should reflect all factors that would increase an employee’s direct hourly rate to include promotion, other merit increases, and cost of living increases. Offerors (Prime and subcontractors) shall provide the following information for analysis of the offeror’s proposed escalation of direct labor costs:

i. Offerors shall provide a narrative explanation of the escalation percentage(s) proposed and how/when the escalation rate is applied in the base period and each option period.

ii. Offerors shall describe the offeror’s corporate raise policy (e.g. raises are given on individuals’ anniversary dates, or all employees receive raises on the same date each year. If the answer is the latter, provide the date).

iii. Offerors shall provide three years of historical documentation supporting the labor escalation proposed.

Indirect expense rates: The Offeror shall provide a written narrative describing the basis of estimate for all proposed indirect expense rates. The Offeror shall submit any information reasonably required to explain the estimating process, including actual indirect expense rates for the last three years. Information should include, the judgmental factors applied and the mathematical or other methods used in the estimate. Offerors shall not propose rates reflecting unapproved reduced indirect rates based upon speculation of becoming the successful Offeror of this contract. Offerors shall provide their most recent three-year history of actual rates incurred for each proposed indirect rate. In addition, this history shall include the Offeror’s most recently completed fiscal year even if the rates are considered preliminary and have not yet been submitted to DCAA for audit. Note whether the actual rates have been audited by DCAA or any other independent organization.

Specifically state which indirect rates have been approved by DCAA for provisional billing . Explain individual rate fluctuations greater than 10%. In addition, if the Offeror uses rates in developing its proposal that are at variance from its historical rate data, the Offeror shall provide a justification for the difference, including sufficient supporting cost data.

Provide an overview of the company’s indirect cost rate structure used for estimating purposes. The Government suggests that Offerors’ proposals include a schedule similar to the one below, which identifies the name of each cost burden center and related allocation base. Offerors must describe each indirect cost pool. Describe or list the major cost components that make up the indirect cost pool. Offerors must describe the allocation bases used in the computation of indirect cost rates. Describe or list the cost elements that comprise each allocation base.

Name of Burden Center Allocation Base

(i.e. the cost base to which the rate is applied)

If formal forward pricing rate agreement (FPRA) has been negotiated and is the basis for proposed indirect expense rates, provide a complete copy of the FPRA. If in the Offerors opinion, the FPRA is too voluminous to include in its Price/Cost volume, then so state and identify the company’s cognizant Defense Contract Management Agency (DCMA) and Defense Contract Audit Agency (DCAA) office and provide current contract information for each.

If the Offeror proposes an indirect rate caps, it shall propose a clause to be incorporated into Section H of the resulting contract which enforces such cap(s). Rate caps may not be accepted if the government determines they poise undue risk to the government. . A composite cap or maximum including all burdens applied to direct labor is preferable to individual rate caps or maximums. The following draft rate cap clause is acceptable to the Government. Should the

Offeror elect to propose an alternate, it shall cover the same substance as is contained in the draft clause.

PROPOSED INDIRECT COST RATE CAPS

(a) Pursuant to FAR 42.707, indirect cost rate caps may be proposed. "Indirect cost" is defined at FAR 2.101 and 31.203. "Indirect cost rate" is defined in at FAR 2.101.

(b) Notwithstanding the clause of this contract entitled "ALLOWABLE COST AND PAYMENT" (FAR 52.216-7), the allowable indirect costs under this contract shall be obtained by applying limitations on indirect cost rates to bases agreed upon by the parties, as specified below.

(d) For the duration of this contract, the indirect cost rate caps contained in the Contractor's accepted contract proposal shall be incorporated into the contract schedule as limitations on indirect cost rates for each Contractor fiscal year of contract performance. The bases to which the indirect cost rates apply shall be those contained in the Contractor's accepted contract proposal and incorporated into the contract schedule, in accordance with the Contractor's accounting system upon which its proposal was based.

(e) Pending establishment of indirect cost rates for any subsequent Contractor fiscal year (or other period agreed to by the parties), the Contractor shall be reimbursed either at the rates fixed for the previous fiscal year or at billing rates acceptable to the Contracting Officer, subject to appropriate adjustment when the final indirect cost rates for that period are established.

(f) The Government will not be obligated to pay any additional amount should any final indirect cost rates for any Contractor fiscal year of contract performance exceed the indirect rates incorporated into the contract schedule. In the event any of the Contractor's final indirect cost rates are less than the indirect cost rates incorporated into the contract schedule, the incorporated rates shall be reduced to conform with the lower rates.

(g) Reserved

(h) The limitations on indirect cost rate shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. If facilities capital cost of money is proposed as an allowable cost, the rates proposed shall be subject to the limitations imposed by this requirement.

(i) The limitations on the indirect cost rate shall apply to all work performed under the contract, and to all change orders and supplemental agreements, including changes due to growth, supplemental, emergent and new work.

(j) Notwithstanding any of the terms of this requirement, should the Contractor initiate a change to its accounting systems which would alter the composition of any overhead base or pool effected by this requirement, the Contracting Officer and Contractor shall negotiate to determine the rate ceilings to be applied to the new overhead pools, provided that no agreement shall be made which would increase the costs paid by the United States under this contract.

(k) The limitation on indirect cost rates specified in the Contractor's cost proposal shall be the rates used to compute the costs in the Contractor's cost proposal upon which the award is based.

Labor Tripwire. Offerors shall identify any individual (prime and subcontractor) whose fully burdened labor rates exceed $183 per hour. If the individual is a subcontractor, the fully burdened hourly rate includes the prime contractor’s pass thru and fee rates. The build-up (i.e. employee direct labor rate, indirect rates, fee, etc.) of the individual’s fully burdened hourly labor rate shall be provided. Offerors shall fully justify why the proposed individual is required for contract performance and the specific benefit to be derived from the individual’s participation.

Subcontractor/Consultant Costs, if any: The Offeror shall state the planned subcontract type and pricing arrangement for each proposed subcontractor. Subcontractors’ proposals shall include subcontract cost data in the SAME LEVEL OF DETAIL as provided by the Prime Offeror. All subcontracting costs shall be fully supported.

FAR 15.404-3(b) requires the prime contractor to conduct appropriate cost or price analysis to establish the reasonableness of proposed subcontract prices. This data shall be included in Prime Offeror’s proposal. Offerors shall note that analysis based solely on a comparison to GSA rates will not be considered adequate because such rates are frequently discounted.

Facilities capital cost of money (FCCOM): If FCCOM is proposed, provide the supporting CASB-CMF form Facilities Capital Cost of Money Factors, DD Form 1861 - Contract Facilities Capital Cost of Money and supporting calculations. The Offeror shall submit any information reasonably required to explain the average net book values and judgmental factors applied and the mathematical or other methods used in the estimate.

If formal FPRA has been negotiated and is the basis for proposed FCCOM factors, provide a complete copy of the FPRA. If in the Offeror’s opinion, the FPRA is too voluminous to include in its Price/Cost volume, then so state and identify the company’s cognizant DCMA and DCAA office and provide current contract information for each. Provide copies of recent DCAA correspondence that approves proposed indirect rates, if any.

Fixed Fee: The Offeror shall propose a fixed fee amount for the schedule of estimated total CPFF (reference the attachment in Section J of the solicitation).

ii. For FFP CLINs 0006 through 0025 and 0031 through 0155: Offerors shall complete the schedules for the total estimated FFP CLINs (reference the attachments in Section J of the solicitation) and enter pricing into Section B of the submitted SF 33.

iii. For cost-reimbursable ODC (Travel) CLINs 0026 through 0030: Offerors shall use the

Government estimated burdened maximum amount delineated in the attachment in Section J of the solicitation. Insert the burdened maximum prices into Section B of the submitted SF 33.

iv. For CLIN 9998: Offerors shall use the Government estimated burdened maximum amount delineated in the attachment in Section J of the solicitation. Insert the burdened maximum prices into Section B of the submitted SF 33.

v. For CLIN 9999: This CLIN will not be evaluated for award.

c) Current and forecasted company operating financial budget

The price/cost proposal shall include a copy of the company i) financial operating budget for the current fiscal year and (ii) the forecasted operating budget for the next fiscal year. Each budgetary report shall include the company’s name and the applicable accounting/operating year.

d) Pre-award survey of prospective contractor accounting system checklist

Offeror shall submit with their price/cost proposal a completed pre-award survey of prospective contractor accounting system checklist or the information requested in subparagraph ii or iii, where applicable.

i. If subparagraphs ii or iii do not apply, the Offeror must complete the pre-award survey of the prospective contractor accounting system checklist (see attachment in Section J of the solicitation).

(FAR 16.301-3 states that a cost-reimbursement type contract may be used only when the contractor’s accounting system is adequate for determining costs applicable to the contract. If no information is available in the DoD activity files to make this determination an SF-1408 can be requested from DCAA. Before DCAA begins such an audit, the Offeror must complete this checklist to ensure they understand the requirements of the SF-1408, and to ensure they are ready for DCAA to come in and perform an audit.)

ii. If DCAA performed an audit or review of the adequacy of the Offeror’s accounting system design and for performing on cost reimbursable contracts within the past 36-months, then Offeror need only so state and provide the DCAA audit report information as follows:

DCAA Audit Report Number:

DCAA Audit Report Date:

DCAA office that performed the accounting system audit or review (office name, address, city, state, zip code):

iii. If a DCAA accounting system audit or review is currently in-process, then Offeror need only so state and provide the following DCAA office information:

DCAA office that performed the accounting system audit or review (office name, address, city, state, zip code):

SECTION M - EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

1.0 GENERAL

1.1 The Government intends to award a contract to the Offeror whose proposal offers the “best value” to the Government, using the trade-off method. “Best value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit to the governmentthe lowest price proposal meeting the solicitation requirements may not be selected for an award if award to a higher priced Offeror is determined to be more beneficial to the Government.

2.0 BASIS FOR AWARD

2.1 The following conditions must be met in order to be eligible for award:

a. The proposal must comply in all material respects with the requirements of the law, regulation and conditions set forth in this solicitation;

b. The proposal must meet all solicitation requirements.

2.2 Offerors are advised that technical proposals may be evaluated without consideration of any proposed subcontractor which is deemed to have an organizational conflict of interest.

2.3 The Government anticipates a single contract award resulting from this solicitation. However, the Government reserves the right to award no contract, depending on the quality of the proposals received and the availability of funds. The Government intends to evaluate proposals and award a contract without discussions with Offerors. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be in the Government’s best interest. If the Government determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Government may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government may cease evaluation of any proposals that it determines are unacceptable, or otherwise ineligible for award.

2.4 The award decision will be based on the Government’s evaluation of each Offeror’s proposal against the evaluation factors identified in the solicitation. Award will be made to the Offeror whose proposal demonstrates the best overall value to the Government based on the factors described herein.

2.5 A Total Evaluated Price (TEP) will not be developed and best value analysis will not be performed for any Offerors who are unacceptable or unsatisfactory in any factor and award will not be made to any Offeror who is unacceptable or unsatisfactory in any factor.

2.6 In making its best value determination, the Government will consider the relative importance or weight of the factors.

3.0 EVALUATION FACTORS

3.1 General

a. The Government will apply evaluation factors to identify the best value proposal. As demonstrated in their proposals, prospective Offerors shall be evaluated in terms of their ability to meet or exceed the program’s requirements stated in the SOW and as specified in Section L of the Solicitation. Proposals shall be evaluated in accordance with the factors described below.

3.2 Relative Importance

a. The Government will evaluate the Offeror’s proposal according to the following factors:

Factor 1: Technical Approach (Outstanding/Good/Acceptable/Marginal/Unacceptable) Factor 2: Management Approach (Acceptable/Unacceptable) Factor 3: Past Performance (Acceptable/Unacceptable) Factor 4: Price/Cost (Total Evaluated Price)

b. The relative importance of the factors is as follows: Factor 1 is more important than Factor 4. Factor 2 and 3 will rated as “Acceptable” or “Unacceptable.”

c. The solicitation specifies a set of elements within certain evaluation factors. Elements serve as a means of organizing the proposal structure and streamlining the evaluation process. Elements are not subfactors and, as such, the Government will not assign ratings to individual elements.

3.3 Adjectival Ratings

a. The Government will perform an evaluation of Factor 1 based on the Offeror’s proposal, focusing on strengths, weaknesses, significant weaknesses, deficiencies, and risks of the Offeror’s proposal to assign an adjectival rating.

Factors 2 and 3 will be rated on an “Acceptable” or “Unacceptable” basis. The comparative assessment in FAR 15.305(a)(2)(i) does not apply to Factor 3. Factor 4 will not be assigned an adjectival rating.

b. Factor 1. The Government will evaluate the strengths, weaknesses, significant weaknesses, deficiencies, and risks associated with each Offeror’s proposed Technical Approach. Following the evaluation, a combined technical/risk rating shall be assigned. The combined technical/risk rating reflects the degree to which the proposed approach meets the performance or capability requirements through an assessment of the strengths, weaknesses, deficiencies, and risks of the proposal. In assessing Factor 1, the Government will apply the following adjectival ratings and definitions for the combined technical/risk rating:

Combined Technical/Risk Ratings for Factor 1 Rating Description

Outstanding (O) Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good (G) Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable (A) Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal (M) Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable (U) Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is not awardable.

c. Factor 2. Management Approach will be rated on an “Acceptable” or “Unacceptable” basis as follows:

Ratings for Factor 2

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation. Proposal is not awardable.

d. Factor 3. Past performance will be rated on an “Acceptable” or “Unacceptable” basis as follows:

Ratings for Factor 3

Acceptable Based on the Offeror's performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror's performance record is unknown.

Unacceptable Based on the Offeror's performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

Proposal is not awardable.

3.4 FACTOR 1: TECHNICAL APPROACH (VOLUME 1)

The Government will evaluate the degree to which the proposal demonstrates understanding of the requirements in Section C and the ability to successfully perform the tasks outlined in the SOW.

Definitions Applicable to Factor 1

Strength An aspect of an Offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

3.5 FACTOR 2: MANAGEMENT APPROACH (VOLUME 2)

The Government will evaluate the degree to which the proposal demonstrates understanding of the requirements in Section C and the ability to successfully perform the tasks outlined in the SOW.

3.6 FACTOR 3: PAST PERFORMANCE (VOLUME 3)

a. Factor 3 is an assessment of the governments confidence that an Offeror will successfully perform the contract.

This assessment is based on the Offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation.

Past performance will be evaluated in accordance with FAR 15.305 and DFARS 215.305. However, the comparative assessment in FAR 15.305(a)(2)(i) does not apply. Therefore, past performance will be rated on an “Acceptable” or “Unacceptable” basis as follows:

Past performance will be initially evaluated to determine whether the Offeror’s past performance is recent, and relevant or not relevant, to the effort. For the purposes of this solicitation, recency is defined as projects completed or in process within three years prior to the closing date of the solicitation. Common aspects of relevancy include, but are not limited to, the following: similarity of product/service/support, complexity, dollar value, contract type, and extent of subcontracting/teaming to the solicitation.

Second, the past performance evaluation will determine how well the Offeror performed on the prior contracts. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). The Offeror shall be determined to have unknown (“Neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “Acceptable.”

FACTOR 4: PRICE/COST PROPOSAL (VOLUME 4)

a. The Government evaluation will entail a price analysis and cost realism analysis. The Total Evaluated Price (TEP) will be the sum of the Offeror’s proposed FFP CLINs and Government determined probable cost (and fixed fee) for the CPFF and cost-reimbursable CLINs. The TEP will be the amount used to determine price reasonableness and best value (trade-off).

b. The Government will arrive at a TEP by utilizing the methodology described below:

The stepladder pricing will be evaluated by comparing the product of a randomly selected evaluated quantity (EQ) for each CLIN and the unit price associated with the randomly selected quantity for the CLIN (reference the attachments in Section J of the solicitation). The randomly selected quantities will be selected prior to evaluation.

The EQ in no way restricts the Government as to the number of units it may order under each line item. It is used solely for evaluation purposes. The Government reserves the right to order any quantity within a stepladder.

FAR 52.215-1(f)(8) applies here, and states: “The…