N6339420R0013-0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to replace replace HQ-L-219-H001 w ith L-219-H001 in Section L, 8.1.3(b) and to revise question #29 from amendment 0004 so that the referenced draw ings are highlighted in green and red.

1. CONTRACT ID CODE PAGE OF PAGES

1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Jan-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6339420R0013

X 9B. DATED (SEE ITEM 11)

20-Nov-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Jan-2020

CODE

NAVAL SURFACE WARFARE CENTER

4363 MISSILE WAY

PORT HUENEME CA 93043-4307

N63394 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6339420R0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

AMENDMENT 0004 Q&A

QUESTION #28: Spare Parts List and ORDALT KIT, RCEM V4.0 call for part number 8628804 which is a cable assembly drawing number that shows how to make multiple part numbers 8628804-1 thru -6. Part numbers 8628804-1 thru -6 all require the same material. They are all a OEM cable assemblies with custom labels and the different part numbers indicate how the cable is labeled.

Note 6 in drawing 8628804 Rev B indicates the COTS unlabeled cable is "SUPPLIED WITH 8628855 PROCESSING SYSTEM REMOTE CEM". 8628855 is not part of the ORDALT KIT.

Please clarify for pricing the RCEM KIT and Spare item should the offeror assume P/N 8628804 represents a single cable assembly or a set of 6 cable assemblies (part #s 8628804-1 thru 8628804-6)?

Please clarify if the existing cable in the BASE CEM will require relabeling or is it purchased separate from 8628855 for the ORDALT KITs?

RESPONSE: P/N 8628804 represents a single cable. 8628855 details that the cable is included in the kit.Can be purchased seperately using seperately priced CLIN using stepladder pricing.

QUESTION #29: TDP provided by USG is missing multiple drawings to support pricing of Section B, 5.9.5 ORDALT KITs and Spares.

8628972 (CDS PTT Switch Assembly) 8729436 (CAC Reader Kit) 8729570 (KIT, ORDALT, LCEM v4.0)

8729572 (CPU MODULE, LCEM)

8729573 (IO MODULE, LCEM and RCEM)

8729574 (MEDIA MODULE, LCEM)

8729575 (STORAGE EXPANSION MODULE)

8729578 (KIT, INSTALLATION, LCEM)

8729579 (KIT, ORDALT, RCEM v4.0)

8729581 (CPU MODULE, RCEM)

8729582 (DP TO DVI ADAPTER)

8729583 (MEDIA MODULE, RCEM)

8729584 (KIT, INSTALLATION, RCEM)

8729585 (DP TO DVI DONGLE, 3 FT)

8729586 (CABLE, DVI XVERS POWER)

8729587 (RHMI)

8729590 (BRACKET, FLAT OFFSET)

8729592 (SCREW, 10-32 x 2.25")

8729594 (BAR, RETAINING)

8729595 (LACING SHELF)

8729596 (SPACER)

8729597 (STANDOFF)

8729598 (FOAM)

8729599 (LACING BAR)

8729600 (CABLE TIE, HOOK & LOOP)

8729601 (CABLE TIE)

Please provide all missing drawings, along with any additional drawings required to make the parts in these drawings.

Request proposal due date be extended until January 24, 2020 or three (3) weeks after receipt of all requested drawings, whichever is later, in order to allow time to review drawings, communicate with OEMs, and acquire quotes.

RESPONSE: Development is still in progress and these are preliminarry drawings. 575,583,587,590,594 are still being developed. The items in Green in column D have been located and will be provided upon request.

The proposal has been extended to January 29, 2020

QUESTION #30: Work Instructions (WI) and Engineering Change Proposal (ECPs) associated with installation of ORDALT LCEM and RCEM v4.0 kits were not provided with the TDP. Please provide all Work Instructions (WIs) and Engineering Change Proposals (ECP)s to define the scope of the Kit installation. Request proposal due date be extended until January 24, 2020 or three (3) weeks after receipt of all requested WIs and ECPs, whichever is later.

RESPONSE: Work Instructions (WIs) and Engineering Change Proposals (ECP)s are still in development. The proposal has been extended to January 29, 2020.

QUESTION #31: Drawing 8629072 Rev - Redline dated 3-11-16 requires referenced document PRC17-0343 to fully define requirements. Please provide PRC17-0343 or indicate the original approved 8629072 Rev - should be used for the proposal.

RESPONSE: PRC17-0343 included in package.

QUESTION #32: CLINs 0016-0025 list quantity of ORDALT Kits per ship, but not if the kit is a LCEM or RCEM.

Please provide the type of ORDALT kit for each CLIN for CLINs 0016-0025.

RESPONSE: Ships that have the following numer of kits are LCEM: 2 Kits, 69 kits, 1 kits, 2 kits.

QUESTION #33: 5.1.1 states "the Program Manager shall have complete responsibility and authority for the planning, execution, control and reporting of all aspects of the Contractor's efforts including Subcontractor efforts.”

In order to be compliant with Government procurement regulations regarding delegation of authority; this should be amended to state something similar to " The Contractor shall designate a Program Manager who will ensure all work conducted within this contract is planned and executed in a manner that will achieve all management, technical, logistics, and schedule objectives. The Contractor is responsible for executing the requirements of this contract and shall institute appropriate management actions relative to subcontractor performance. The Contractor shall be accountable for the subcontractor's compliance and performance.

RESPONSE: Section C, 5.1.1 has been revised.

QUESTION #34: The following drawings have been provided with and without redlines IAW RCEM-ECR-0180.

Has RCEM-ECR-0180 been approved? Should the listed redlines used for pricing? If this is an approved ECR are there new revisions of these drawings that can be provided?

Drawings provided with RCEM-ECR-0180 redlined drawings provided:

8477493 (redline signed 1/4/2018) 8628856 (redline signed 1/4/2018) 8628742 (redline signed 1/4/2018)

Request RCEM-ECR-0180 be provide with approval notice. Please provide the latest revision of drawings revised IAW this ECR. Or confirm the redlines listed should be used for pricing.

RESPONSE: ECR Included in package.

QUESTION #35: Is Rev B the latest revision of 8477492? Current vendor listed in 8477492 Rev B was replaced in other similar component drawings as part of RCEM-ECR-0180. Please provide RCEM-ECR-0180 along with approval and the associated latest revision of 8477492. Or confirm rev B is the latest revision of 8477492 and should be used for pricing.

RESPONSE: Rev C is latest revision, included in package.

QUESTION #36: Amendment 002 0f the SOW indicates in 6.0 that ‘The Government will provide GFP as identified in the attachment in Section J.’ Previous versions of the SOW also included GFI in 6.0. In SOW 5.11.9 it is stated '...Government will provide Test Plans and Procedures prior to PCA or FCA...’ Is there a master list (attachment) of GFI / documents (e.g., test plans/procedures and specifications) to be provided by the government?

RESPONSE: No there is no master list. Will be handled on an as needed basis.

QUESTION #37: A critical part of providing a realistic price for the ORDALT and Spares Kits is understanding availability and the Obsolescence/DMSMS status of components. Please provide all available Obsolescence & DMSMS information

RESPONSE: NO DMSMS Data available at this time.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

PART A – GENERAL INSTRUCTIONS

1.0 GENERAL

1.1 The Offeror must respond to all requirements of the solicitation and may not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portion of the Offeror’s proposal into the resulting contract.

1.2 The Offeror is required to submit a proposal that is sufficiently detailed and complete to fully demonstrate an understanding of, and compliance with, all of the requirements of the solicitation. Proposals shall contain only material directly related to this acquisition. Offerors shall submit a proposal encompassing all of the line items listed in Section B of this solicitation. Failure to follow the instructions or conform to all requirements outlined in this solicitation may result in rejection of the Offeror’s proposal.

1.3 Offerors shall not assume that previously submitted data or prior experience presumed to be known to the Government (e.g., previous projects performed for the Government) will be considered as part of the proposal.

1.4 General statements such as “the Offeror understands,” “the Offeror can or will comply with the requirements,” “standard procedures will be used,” “well-known techniques will be used,” or statements which merely paraphrase the solicitation in whole or in part do not constitute compliance with the requirements for proposal content.

1.5 Taking exception or deviating from any term or condition of the solicitation may result in the assessment of a deficiency to the proposal.

1.6 All proposals must be UNCLASSIFIED.

1.7 The Specifications/Drawing package will be provided via DOD SAFE (https://safe.apps.mil/) upon written request from the Offeror to terren.jo@navy.mil and michael.d.thompson4@navy.mil.These drawings are restricted and can only be made available to DoD contractors under the Joint Certification Program.

2.0 PROPOSAL FORMAT AND ORGANIZATION

2.1 Written proposals must be formatted using Times New Roman, 12-point, normal font (no reduction permitted), single-spaced with one-inch margins all around, and formatted for standard 8.5 X 11-inch paper. All pages shall be numbered with section and page numbers. When foldout pages are used, they must not exceed 11 X 17 inches and will be counted as two pages. Tables and graphs (including captions for tables and graphs) shall contain no smaller than 10-point font. Spreadsheets shall contain unlocked and intact formulas used to calculate any aspect of the proposal. Spreadsheets provided without intact formulas are unacceptable and may render an Offeror’s proposal ineligible for award.

2.2 Proposal material shall be presented on double-sided pages only and in a single column on each page in accordance with FAR 52.204-4. Each double-sided page counts as two pages.

The Offeror shall provide one complete copy of the proposal to the Contracting Officer as electronic files fully compatible with Microsoft Office, or with the latest Adobe Acrobat reader on a CD-ROM or DVD. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM or DVD. Each CD-ROM or DVD is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the electronic copy, the paper copy will take precedence.

2.3 The information shall be organized as follows:

a) Volume 1 – Technical Approach

b) Volume 2 – Management Approach

c) Volume 3 – Past Performance

d) Volume 4 – Price/Cost, Cover Letter, Standard Form 33, Requirements of Section B, Requirements of Section K, and Confirmation of VETS-4212 Report(s) Filing as follows:

i. A Cover Letter containing the requirements at FAR 52.215-1(c)(2) and the following information:

1. Date.

2. Solicitation number.

3. Company name.

4. CAGE code DUNS number.

5. Physical address.

6. Mailing address, if different than the physical address.

7. Company point of contact (POC), telephone and email address.

8. Name of Contract Administration Office (if available).

9. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all services and items upon which prices are offered.

10. Date of the submission.

11. Names, titles, telephone and email addresses of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitation.

12. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

13. Whether the Offeror’s organization is subject to cost accounting standards (CAS); whether your organization has submitted a cost accounting standards board (CASB) disclosure statement, and if it has been determined adequate; whether you have been notified that you are or may be in noncompliance with your Disclosure Statement or CAS (other than a noncompliance that the cognizant Federal agency official has determined to have an immaterial cost impact), and if yes, provide an explanation; whether any aspect of this proposal is inconsistent with your disclosed practices or applicable CAS, and if so, provide an explanation; and whether the proposal is consistent with your established estimating and accounting principles/procedures and FAR Part 31, and if not, provide an explanation.

14. Whether Offeror’s organization has a Government approved purchasing system. If so, provide a copy of the Administrative Contracting Officer (ACO) letter granting approval. An “approved purchasing system” means a contractor’s purchasing system that has been reviewed and approved in accordance with FAR Part 44 (Subcontracting Policies and Procedures).

ii. Standard Form 33 – Solicitation, Offer, and Award

1. To be considered for award, the Offeror must insert 180 days in block 12 of the SF 33 to ensure adequate time for proposal evaluation and contract award.

2. Blocks 12 through 18 shall be completed on the first page of the SF 33

iii. Requirements of Section B – Supplies or Services and Prices

1. To be considered for award, pricing shall be listed for all Contract Line Items (CLINs) and Subline Item Numbers (SLINs), and stepladder quantities shall be completed.

iv. Requirements of Section K – Representations, Certifications, and Other Statements of Offerors

v. Confirmation of VETS-4212 report(s) filing

3.0 PROPOSAL CONTENT AND VOLUMES

3.1 Proposal information must be structured such that its volume/paragraph number matches the proposal instructions volume/paragraph number provided in Section L “Part B – Specific Instructions” although an Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element in the Offeror’s proposal.

3.2 Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the SF 33. All volumes of the original proposal shall be delivered to the address provided in Section L, Part A, paragraph 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title pages, cover letters, tabs, index pages, glossaries, and table of contents do not count towards the page limit. In presenting material in these volumes, Offerors are advised that the quality of information is significantly more important than quantity. In this respect, the page limitation must be strictly observed. Pages in excess of the applicable page limit will not be read or evaluated and will be removed by the Contracting Officer from the back of the respective volume prior to evaluation. It is not necessary to supply the maximum number of pages allowed for each volume; fewer pages may be submitted. Offerors shall organize proposal content sections using index pages or tabbed index divider pages with clear cross-referencing to the table of contents. All pages shall be consecutively numbered within each volume (e.g., 1, 2, 3,…).

Volume Section Title Page Limit

Copies Required

1 1.0 Technical Approach 100 3 Paper copies 1 Electronic copy

2 2.0 Management Approach 50 3 Paper copies 1 Electronic copy 2.1 Small Business Subcontracting Plan None

3 3.0 Past Performance None 3 Paper copies 1 Electronic copy

4 4.0 Price/Cost Proposal, Cover Letter, Standard Form 33, Requirements of Section B, Requirements of Section K, and Confirmation of VETS-4212 Report(s) Filing

None 3 Paper copies 1 Electronic copy

3.3 Each volume shall contain the following information:

i. Cover and title page;

ii. Title of the proposal and proposal number as applicable;

iii. Offeror’s name, address, and POC;

iv. Solicitation number;

v. Proposal volume/book number;

vi. Copy number;

vii. Table of contents; and

viii. Tabs and dividers.

4.0 PROPOSAL SUBMISSION

4.1 Clearly mark all packages with the solicitation number. All proposals shall be received at the address below no later than the date and time specified in Block 9 of the SF 33.

4.2 Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below.

Naval Surface Warfare Center, Port Hueneme Division Attn: Terren Jo 4363 Missile Way, Bldg 1215 Port Hueneme, CA 93043 Solicitation Number: N6339419R0013

(DO NOT OPEN IN THE MAIL ROOM)

4.3 Offeror may opt to handcarry the proposal in lieu of the mail instructions listed in the proceeding paragraph.

Offerors shall contact terren.jo@navy.mil and michael.d.thompson4@navy.mil at least 48 hours prior to arriving at Naval Base Ventura County Port Hueneme to make timely delivery arrangements.

4.4 Telegraphic offers, facsimile offers, or offers submitted by electronic commerce will not be considered. Any proposals received through these means will be deleted or destroyed. Furthermore, the Government will not consider telegraphic, facsimile, or electronic commerce modifications of offers, or withdrawals of offers.

5.0 PROPOSAL PACKAGING

5.1 The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all original proposal volumes including the original/signed documents submitted.

5.2 Each box shall include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box shall be stamped or marked “For Official Use Only” and “Source Selection Information

– See FAR 2.101 and 3.104.”

5.3 Offerors are responsible for the condition of delivered proposals. Binders and their contents that are broken apart or received in a disorderly fashion will be reassembled by the Government in a manner with expeditiousness as the rule. The Government is not responsible for proper reassembly of such binders. Thus, binders may not be reassembled as originally sent.

6.0 SOLICITATION CHANGES

6.1 For notice of any changes and additional information provided by the Government for the solicitation, please go to https://www.beta.SAM.gov.

PART B – SPECIFIC INSTRUCTIONS

7.0 FACTOR 1: TECHNICAL APPROACH (Volume 1)

7.1 Do not include cost or price information in this volume. The Offeror shall address each of the following elements to demonstrate understanding of the requirements in Section C and ability to successfully perform the tasks in the SOW.

7.1.1 Element 1: Sustainment Engineering

a. Describe the approach to monitor, plan for and develop technology refresh solutions to DMSMS items and the capability to produce, evaluate, integrate, test and qualify the proposed solution to satisfy the requirements of SOW paragraph 5.3. Provide relevant experience and examples to substantiate.

b. Describe the DMSMS process and the planned action, with relevant experience and examples, to mitigate engineering and ILS impacts related to DMSMS.

c. Describe proposed equipment procurement, materials management and production process, with relevant examples, supporting the development and production of ORDALT Kits and spare parts to satisfy the requirement of SOW paragraph 5.4.

d. Describe proposed reliability engineering and failure analysis process to satisfy the requirements of SOW paragraph 5.5. The Offeror shall demonstrate, with relevant examples, how their failure analysis process and expertise identified failure trends that resulted in design improvement recommendation.

e. Describe proposed testing and qualification approach for all redesign efforts as well as the building of ORDALT kits to satisfy the requirements of SOW paragraph 5.6. Describe how testing and qualification will be implemented in the Offeror’s facility. Identify any testing requirements that cannot be performed in the present facility and provide a work around plan for any such requirements.

f. Describe approach to Configuration Management (CM) to demonstrate a comprehensive understanding of the CM requirements for this solicitation and how it will be used to manage changes or deviations to the baseline configuration to satisfy the requirements of SOW paragraph 5.7. Provide examples of how the Offeror has successfully initiated ECPs and managed CM on a program of similar complexity.

g. Demonstrate understanding of Environmental Qualification Test (EQT) requirements, including but not limited to Shock, Vibration, EMI, Thermal and Offeror’s approach to evaluating and executing the EQT requirements based on familiarity and past performance. Provide examples of how the Offeror has successfully developed, evaluated and executed EQT on a previous program of similar complexity.

h. Demonstrate experience and understanding of the Level III TDP and the capabilities that are necessary to maintain the TDP, including electronic models of the TDP.

i. Describe plan to ensure complete TDP compliance prior to ordering material and prior to release of material for manufacturing.

j. Demonstrate capability and technical approach to performing CM and managing the Software, Firmware, Operating Environment and Diagnostic Software Tools maintenance and updates. Provide examples of how the Offeror updated and maintained Software, Firmware, Operating Environment and Diagnostic Software Tools of similar size and complexity.

k. Describe approach to provide Distance Support, On-Site Tech Assists, System Assessment Support Services, and installation of Design changes aboard US Navy Vessels and Shore Sites. Provide examples of how the Offeror has provided Naval shipboard technical support including installation of equipment changes.

7.1.2 Element 2: Installation

a. Describe the approach to deliver systems upgrades and meet the installation schedules and requirements.

b. Describe the approach to develop Preliminary AIT Workbooks.

c. Describe the approach to harvest and ship assets once ORDALT installation is complete.

d. Describe the approach to finalize and deliver completed AIT Workbooks.

e. Describe installation experience with requirements similar in scope, size and complexity.

8.0 FACTOR 2: MANAGEMENT APPROACH (Volume 2)

8.1 Do not include cost or price information in this volume with the exception of the Small Business Subcontracting Plan. Address each of the following elements:

8.1.1 Element 1: Program Management

a. Describe capability to maintain a Quality Assurance (QA) system that, at a minimum, meets the requirements of ANSI/ISO 9001:2015, and ensures the items delivered meet the minimum functional and environmental requirements specified by the SRD and Section C of this solicitation. The quality system shall include provisions conforming to all production requirements including calibration, subcontractor/vendor control, failure diagnosis and corrective action, statistical process control, component and environmental screening, testing, and inspection.

b. Provide an executable staffing plan to obtain skilled/experienced personnel with appropriate personnel security clearance.

c. Describe the ability to support surges in production and/or installation. This includes demonstrating the capability to ramp up employees to support the required capacity and clearance level.

d. Describe the approach to working with Original Equipment Manufacturers (host system level) to mitigate risks associated with technology driven change and associated impacts to overall system costs.

8.1.2 Element 2: Risk Management

a. Demonstrate a Risk Management Plan, which shall include risk identification, assessment, ranking, trends, mitigation, monitoring and reporting as part of the Contractor’s Progress, Status and Management Report during all program reviews. The risk section of the subject report shall include, as a minimum, the following:

i. Identification and assessment of risks, including relative ranking by program impact;

ii. Definition of methods or alternatives to mitigate each risk, including the identification of criteria upon which to base programmatic decisions;

iii. Human, hardware, and software performance;

iv. Analysis and tradeoffs impacted/considered during risk analysis; and

v. Status of resolving/mitigating identified risks.

8.1.3 Element 3: Subcontractor Management

a. Identify contractual agreements/arrangements with teammates, subcontractors and/or vendors. A delineation of roles and responsibilities shall be established. Address how such agreements will benefit the Government and aid the contractor in achieving the requirements and objectives of this procurement.

b. Large Business Concerns shall submit a Small Business Subcontracting Plan in accordance with L-219-H001.

9.0 FACTOR 3: PAST PERFORMANCE (Volume 3)

a. Offeror shall provide a discussion of recent (within the last three years) and relevant past performance providing the types of supplies and services listed in the SOW in Section C of the solicitation. Offerors shall specifically address ability to meet cost, schedule, and technical requirements. Ensure the discussion provides both information on problems encountered during performance of the identified contracts and corrective actions taken. The discussion shall cite a minimum of one and maximum of three contracts for the Offeror. In addition, the discussion shall cite a minimum of one and maximum of three contracts for all subcontractors whose total subcontract price (inclusive of all options) is greater than or equal to 10% or more of the total proposed price (inclusive of all options). Emphasis shall be placed on Navy contracts that are similar in nature to the work required by this solicitation or that demonstrate the Offeror's/subcontractor's ability to perform the proposed effort. If the Offeror/subcontractor does not have recent, relevant past performance on Navy contracts, the Offeror/subcontractor shall submit information for its contracts with other DoD agencies, other Federal agencies, state and local Governments, and/or private companies in that order of preference. For each contract cited as recent and relevant past performance, the Offeror/subcontractor shall provide:

i. Contract/Order Number;

ii. Contract Type;

iii. Customer/Program Name;

iv. Total Contract Cost;

v. Period of Performance;

vi. Valid Name, Email Address, and Phone Number of Contracting Officer and Contracting Officer Representative;

and

vii. Description of Work Performed and How it Relates to the SOW in Regards to Size and Scope.

b. The Government may use past performance information obtained from sources other than the sources identified by the Offeror and the information obtained may be used for both the responsibility and technical acceptability determinations.

10.0 FACTOR 4: PRICE/COST PROPOSAL (Volume 4)

10.1 It is expected that the resulting Contract will be awarded based on adequate price competition; therefore, the Offeror is not required to submit or certify cost and/or pricing data with their proposal, however data other than certified cost data or pricing data is required to be submitted. If, after receipt of proposals, the Contracting Officer determines that adequate price competition does not exist in accordance with FAR 15.403-1 or that only one offer is received, the Offeror shall provide certified cost and/or pricing data as requested by the Contracting Officer.

10.2 Organization and contents of the Price/Cost Proposal: Volume 4 shall include:

a) Schedules of total estimated CPFF and FFP segments

Offeror shall submit with their price/cost proposal a completed schedule of total estimated CPFF and FFP segments (reference the attachments in Section J of the solicitation). Completed pricing information shall also be entered into Section B of the submitted SF 33.

i. For the CPFF segment, the Offeror shall supply the most currently available forecasted annual rates for direct labor, overhead expense, general and administrative expense, and any other factors used in developing the proposal.

ii. The Offeror shall use the Government estimated annual amounts delineated below for labor category hours, travel, and other direct cost (ODC) in developing the proposal. The Government estimated annual hours and costs are provided for planning purposes.

iii. The contract includes a base period of 12 months and four 12-month option periods. In order to allow for procurement lead time and a fair and equal evaluation of all proposals submitted under this competitive procurement, all proposals shall be based on a contract start date of 1 April 2020. This date is only an estimate of the anticipated contract start date and will be used for the purpose of proposal evaluation only. A definitive start date will be incorporated into the contract award document.

iv. The cost proposal shall contain spreadsheets in Microsoft Excel. Spreadsheets shall include all calculations in the cells.

b) Basis of estimate narrative for rates and factors proposed for the contract

Offeror shall submit a narrative describing its basis of estimate for each of the following cost elements proposed for the contemplated contract. The requirements are:

i. For CPFF Term CLINs 0001 through 0005:

Direct labor costs:

Hourly rates – provide written narrative describing the basis of estimate for all proposed direct labor rates (unburdened). The Offeror shall submit any information reasonably required to explain the estimating process, including the judgmental factors applied and the mathematical or other methods used in the hourly rate estimate. Offeror may propose individual wages or category average rates for labor categories. Despite the estimating method employed, Offeror’s supporting narrative and justification shall provide the current actual hourly wage rate for each person identified by name. Identify the date as of which the actual wage rate is current. If proposed direct labor rates vary from actual wages of personnel, explain the basis for those rates. If the Offeror proposes/invoices category average rates, the Offeror must provide the detail of employees and wage rates within each labor category and the average rate computational methodology. Any proposed “new hires” shall be identified and provide justification for the wage rate (e.g. letter of intent to hire, company compensation policy). The proposed direct labor rates shall trace to supporting justification.

Annual labor hours by labor category – The Offeror shall use the Government estimated annual labor hours delineated below to develop its proposal and prepare the schedule of estimated CPFF (reference attachment in Section J of the solicitation). Labor categories listed below are based on nomenclature from the Bureau of Labor Statistics. Equivalent eCRAFT codes are listed for each labor category.

Labor categories and annual hours for developing the CPFF estimates:

Labor Category eCRAFT Code

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

Manager, Program/Project III MANP3 1,000 544 552 552 536 Analyst, Management II ANM2 2,040 992 1,016 1,016 968 Logistician III LGT3 460 480 480 480 480 Engineer, Design IV ED4 960 1,920 1,920 1,920 1,920 Engineer, Systems III ESY3 1,920 1,920 1,920 1,920 1,920 Engineer, Electrical/Electronics IV EE4 1,920 1,920 1,920 1,920 1,920 Engineering Technician IV 30084 960 960 960 960 960 Engineering Technician V 30085 4,560 11,520 11,760 11,760 11,280 Engineer, Computer III EC3 480 1,920 1,920 1,920 1,920 Engineer IV E4 480 960 960 960 960 Engineer, Mechanical III EM3 1,080 2,880 3,000 3,000 2,760 Material Coordinator 21030 960 1,920 1,920 1,920 1,920

LABOR TOTAL 16,820 27,936 28,328 28,328 27,544

Annual labor escalation: The Offeror must support any proposed labor escalation factorwith convincing and complete rationale, factual data, and other pertinent supporting data for out-year escalation projections. Supporting documentation may include management approved or human resources approved policy or memo relative to employee raise information, actual direct labor rates for at least three years, economic projection from an economic service provider, relevant internet data. Provide a breakout of the components that comprise escalation factor, such as a cost of living, merit and promotion, and employee turnover. If a breakout is not provided, the Government will assume the proposed annual labor increase is solely a salary cost of living adjustment and evaluate as such.

Indirect expense rates: Provide a written narrative describing the basis of estimate for all proposed indirect expense rates. The Offeror shall submit any information reasonably required to explain the estimating process, including actual indirect expense rates for the last three years, the judgmental factors applied and the mathematical or other methods used in the estimate.

Provide an overview of the company’s indirect cost rate structure used for estimating purposes. We suggest that the Offeror’s proposal include a summary schedule similar to the one below, which identifies the name of each cost burden center and related allocation base.

Offer must describe each indirect cost pool. Describe or list the major cost components that make up the indirect cost pool. Offeror must describe the allocation bases used in the computation of indirect cost rates. Describe or list the cost elements that comprise each allocation base.

Name of Burden Center

Allocation Base (i.e. the cost base to which the rate is

If a formal forward pricing rate agreement (FPRA) has been negotiated and is the basis for the proposed indirect expense rates, provide a complete copy of the FPRA. If in the Offeror’s opinion, the FPRA is too voluminous to include in its Price/Cost volume, then so state and identify the company’s cognizant Defense Contract Management Agency (DCMA) and Defense Contract Audit Agency (DCAA) office and provide current contract information for each. Provide copies of recent DCAA correspondence that approves proposed indirect rates, if any.

Subcontractor/Consultant Costs, if any: The Prime Offeror shall state the planned subcontract type and pricing arrangement for each proposed subcontractor.

Subcontractors’ proposals shall include subcontract cost data in the SAME LEVEL OF DETAIL as provided by the Prime Offeror. All subcontracting costs shall be fully supported.

FAR 15.404-3(b) requires the prime contractor to conduct appropriate cost or price analysis to establish the reasonableness of proposed subcontract prices. This data shall be included in Prime Offeror’s proposal. Offerors shall note that analysis based solely on a comparison to GSA rates will not be considered adequate because such rates are frequently discounted.

Facilities capital cost of money (FCCOM): If FCCOM is proposed, provide the supporting CASB-CMF form Facilities Capital Cost of Money Factors, DD Form 1861 - Contract Facilities Capital Cost of Money and supporting calculations. The Offeror shall submit any information reasonably required to explain the average net book values and judgmental factors applied and the mathematical or other methods used in the estimate.

If formal FPRA has been negotiated and is the basis for proposed FCCOM factors, provide a complete copy of the FPRA. If in the Offeror’s opinion, the FPRA is too voluminous to include in its Price/Cost volume, then so state and identify the company’s cognizant DCMA and DCAA office and provide current contract information for each. Provide copies of recent DCAA correspondence that approves proposed indirect rates, if any.

Fixed Fee: The Offeror shall propose a fixed fee amount for the schedule of estimated total CPFF (reference the attachment in Section J of the solicitation).

ii. For FFP CLINs 0006 through 0025 and 0031 through 0155: Offerors shall complete the schedules for the total estimated FFP CLINs (reference the attachments in Section J of the solicitation) and enter pricing into Section B of the submitted SF 33.

iii. For cost-reimbursable ODC (Travel) CLINs 0026 through 0030: Offerors shall use the

Government estimated burdened maximum amount delineated in the attachment in Section J of the solicitation. Insert the burdened maximum prices into Section B of the submitted SF 33.

iv. For CLIN 9998: Offerors shall use the Government estimated burdened maximum amount delineated in the attachment in Section J of the solicitation. Insert the burdened maximum prices into Section B of the submitted SF 33.

v. For CLIN 9999: This CLIN is not separately priced and will not be evaluated for award.

c) Current and forecasted company operating financial budget

The price/cost proposal shall include a copy of the company i) financial operating budget for the current fiscal year and (ii) the forecasted operating budget for the next fiscal year. Each budgetary report shall include the company’s name and the applicable accounting/operating year.

d) Pre-award survey of prospective contractor accounting system checklist

Offeror shall submit with their price/cost proposal a completed pre-award survey of prospective contractor accounting system checklist or the information requested in subparagraph ii or iii, where applicable.

i. If subparagraphs ii or iii do not apply, the Offeror must complete the pre-award survey of the prospective contractor accounting system checklist (see attachment in Section J of the solicitation).

(FAR 16.301-3 states that a cost-reimbursement type contract may be used only when the contractor’s accounting system is adequate for determining costs applicable to the contract. If no information is available in the DoD activity files to make this determination an SF-1408 can be requested from DCAA. Before DCAA begins such an audit, the Offeror must complete this checklist to ensure they understand the requirements of the SF-1408, and to ensure they are ready for DCAA to come in and perform an audit.)

ii. If DCAA performed an audit or review of the adequacy of the Offeror’s accounting system design and for performing on cost reimbursable contracts within the past 36-months, then Offeror need only so state and provide the DCAA audit report information as follows:

DCAA Audit Report Number:

DCAA Audit Report Date:

DCAA office that performed the accounting system audit or review (office name, address, city, state, zip code):

iii. If a DCAA accounting system audit or review is currently in-process, then Offeror need only so state and provide the following DCAA office information:

DCAA office that performed the accounting system audit or review (office name, address, city, state, zip code):

(End of Summary of Changes)