N62470-21-R-0002 BOS Poland Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

BASE OPERATIONS SUPPORT (BOS) SERVICES AT NAVAL SUPPORT FACILITY (NSF) REDZIKOWO, POLAND

This amendment is issued to provide revisions to Sections A, B, J, L and M. (SEE CONTINUATION PAGE)

CS: Susan McKenzie, susan.l.mckenzie.civ@us.navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

R 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Feb-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247021R0002

X 9B. DATED (SEE ITEM 11)

26-Jan-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Feb-2022

CODE

COMNAVFACSYSCOM ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247021R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

The purpose of this amendment is to disseminate the below information.

1. Section A – Clarifications are provided in the site visit section.

2. Section B

• B.1.b – Clarification of ELINS document name.

3. Section J – The following list of attachments have been added.

• JB-1 Cost Summary Worksheet

• JH-1 Indirect Rates Ceilings

• J-0200000-13 ELINS Worksheet

4. Section J – Amendment 0001 pre-award inquiry responses are provided.

5. Section L –L.6 (a) Volume I: Cost Proposal Submittal requirements section is provided.

6. Section M – Provide various revisions to Section M.

NOTE: Revisions are provided by the use of red font; deletions are indicated by the use of red strikethrough font.

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

SECTION A

NAVAL FACILITES ENGINEERING SYSTEMS COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N62470-21-R-0002

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVY SUPPORT FACILITY (NSF)

REDZIKOWO, POLAND.

NOTICE: PROPOSALS ARE DUE BY 2:00 PM NORFOLK, VA LOCAL TIME ON 15 MARCH 2022.

Proposals are to be submitted to the office listed below:

Naval Facilities Engineering Systems Command (NAVFAC), Atlantic

Attn: Sue McKenzie, Code CON36 6506 Hampton Blvd, Mail Room Norfolk, Virginia 23508-1278

PRE-PROPOSAL CONFERENCE/SITE VISIT

A two-day pre-proposal conference/site visit will be held 17 February – 18 February 2022 at NSF Redzikowo, Poland. Attendees will obtain their access badge at the Polish Main Gate in adjacent parking area. Due to potential high traffic volume, it is recommended that Offerors arrive to NSF Redzikowo early. Registered attendees are to park and assemble by 7:00AM at the Polish Main Gate (Reference Attachment J-9). At 7:45AM a shuttle will be departing the Polish Main Gate and taking all site visit attendees to Building 4200. At 8:15AM the shuttle will be departing from Building 4200 and taking all site visit attendees to Building 4300. The Conference Room of Building 4300 will be the location for the pre-proposal in-brief, site visit to follow. Lunch will not be provided; however, Contractors will have the opportunity to purchase lunch at base Food Trucks or attendees may also bring bag lunches.

No cameras or cell phones with cameras will be allowed. Taking pictures or video of anything anywhere on the installation is NOT allowed. Check-ins, at the in-brief location, will begin at 0830 and the pre-proposal conference will kick-off at 0900.

Note: The Site Visit will entail significant outdoor walking to and from various locations at NSF Redzikowo.

Please wear comfortable shoes.

Site visit attendance is limited to two attendees per contractor. The below attachments are required to be submitted no later than 9 February 2022 in order to attend the site visit. Forms received after 9 February 2022 will not be processed and will not be granted access to participate in the pre-proposal conference/site visit. All attendees must be U.S. citizens. The clearance for base access by a citizen that is not U.S. or Polish National can take upwards of 3 weeks before approval is received. Offerors who submit such individuals do so at their own risk. The Government cannot guarantee clearance and does not intend to delay the site visit to allow individuals to obtain base access.

Please ensure that all attendees bring a valid identification card, passport, or driver’s license on the day of the site visit. No electronic equipment will be allowed on-base during the site visit.

Site Visit Registration (Attachment J-7 and J-8) must be completed no later than 9:00AM (Eastern Standard Time) on 9 February 2022.

Attendees are required to submit:

1. Attachment J-7 SECNAV 5512 (MUST BE SUBMITTED BY ALL ATTENDEES)

- The form must be typed

- Applicants must complete ALL blocks (24 is pre-filled)

- Applicants must check YES or NO and INITIAL BOTH LINES in blocks 28 and 29 and sign and date block 30.

- Attendees must transmit the completed Attachment SECNAV 5512 form which contains Privacy Act/PII data via ENCRYPTED email to Viaronic.Snow-Hill@eu.navy.mil and Tyler.Wilkinson@eu.navy.mil

- Please insert “NAVFAC Pre-Proposal Site Visit at NSF Redzikowo 17-18 February 2022” in the Description of File(s) field as well as the subject header of the email.

2. Attachment J-8 “Poland Base Access Request”

- Submit via email to polandbaseaccess@mda.mil and edith.kovacs.ctr@mda.mil

- A confirmation email will be sent out 11 February 2022. If a confirmation is not given, your email was not received.

All prospective Offerors are urged to attend this conference.

Note: Site visit dates are subject to change due to COVID-19 cases in the local area.

A.1 CONTRACT TITLE

Base Operations Support (BOS) Services at U.S. Navy Support Facility (NSF), Redzikowo, Poland.

A.2 TYPE OF CONTRACT

This acquisition will result in the award of a single-award Cost Plus Award Fee (CPAF) contract.

A.3 COMPETITION REQUIREMENT/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facilities Support Services, having a small business size standard of $41,500,000.00. Refer to Section K, Representations, Certifications, and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSALS (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP Files, along with any amendments, from the Contract Opportunities website (beta.sam.gov). Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files, will not be provided. Please plan accordingly.

A.6 PRE-AWARD INQUIRIES/REQUEST FOR PROPOSALS (RFP) INFORMATION/

CLARIFICATIONS/QUESTIONS

Contractors are required to review the entire solicitation package before submitting questions. Submit all questions via one document using Attachment J-4, Pre-award Inquiry Form, by e-mail to susan.l.mckenzie.civ@usnavy.mil no later than the 01 March 2022.

SECTION B - SUPPLIES OR SERVICES AND PRICES

SECTION B

B.1 CONTRACT LINE ITEMS (CLINS), AND EXHIBIT LINE ITEMS (ELINS)

a. Offeror shall enter amounts for CLINs and ELINs as indicated in the schedules and any accompanying exhibits.

b. ELINs are included in Section J attachment, J-0200000-13 ELINS Worksheet A through J ELINs. Pricing shall be prepared for a Cost Plus Award Fee (CPAF) contract for Mobilization, the Base Period, three (3) one year option periods, two (2) six month option periods, demobilization, and a six (6) month extension of services period..

B.2 CONTRACT VERBIAGE

Throughout the contract the terms Annex/Sub-Annex and Technical Specification (TS) are used interchangeably.

B.3 CONTRACT PRICE INFORMATION

For administrative purposes for the U.S. Government, the price of this contract and all subsequent task orders and modifications issued under this contract will be expressed in U.S. dollars. Payment will also be made in U.S.

dollars.

B.4 PRIOR CONTRACT INFORMATION

The BOS services for NSF Redzikowo, Poland are currently performed via task order N3319118F4417 under contract N62742-16-D-3551, Global Contingency Support Multiple Award Contract II (GCSMACII) administered out of NAVFAC PAC. This information is provided for information purposes only. Prospective Offerors are cautioned that they should not rely on this information to determine workload as there is no assurance that workload and volume of future effort and costs will replicate past experience.

B.5 SCHEDULE

COST PLUS AWARD FEE SUMMARY

CLIN Contract Period Period of Performance Estimated

Cost Award Fee Amount

0001 Mobilization – 60 days Jan 30, 2023 – March 31, N/A

0002 Base – Full Performance – 12 months

April 1, 2023- March 31, $100,000

0003 Option 1 – 12 months April 1, 2024- March 31, $200,000

0004 Option 2 – 12 months April 1, 2025- March 31, $200,000

0005 Option 3 – 12 months April 1, 2026- March 31, $200,000

0006 Option 4 – 6 months April 1, 2027 – September 30, 2027

$100,000

0007 Option 5 – 6 months October 1, 2027 – March 31, 2028

$100,000

0008 Extension of Services – 6 months

April 1, 2028 – September 30, 2028

$100,000

0009 Demobilization – 60 days *To begin after expiration of final exercised option.

N/A

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

AMENDMENT 0001 RFI RESPONSES

# REFERENCE QUESTION GOVERNMENT

RESPONSE Page Section Para.

1 2 A 4 It is really required that site visit attendees must be U.S. citizens?

Section A Site visit information has been revised with Amendment 0001, to provide additional guidance.

2 4 A B.1.b Para B.1.b. states: “ELINs are included in Section J Attachment, Exhibit A through J ELINs.” Section J does not contain any reference to ELINs Exhibit A through J, although Attachment J-0200000-13 references a Microsoft Excel Spreadsheet titled “J-0200000-13 ELINS.”.

Question: Will the Government provide the ELINs schedule?

B.1.b is revised to reference Attachment J- 0200000-13 in Amendment 0001.

Attachment J-0200000- 13 ELINS Worksheet is provided with Amendment 0001.

SECTION J

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

F Section F Deliverables J-1 Past Performance Questionnaire (PPQ) J-2 Corporate Experience Project Data Sheet J-3 Section B, Supplies or Services and Prices (CLINS 0001 through 0009) J-4 Pre-award Inquiry Form J-5 Award Fee Plan (Draft) (To be provided with future amendment) J-6 Draft DD-254

J-7 SECNAV 5512

J-8 Poland Base Access Request J-9 Polish Main Gate – Site Location Illustration J-0100000 General Information J-0200000 Management and Administration J-0300000 Command Admin J-0401000 Force Protection J-0402000 Fire and Emergency Services J-0403000 Emergency Management J-1001000 Material Management J-1002000 Supply Services

J-1200000 MWR

J-1300000 Galley J-1402000 Unaccompanied Housing J-1501000 Facility Management J-1502000 Facility Investment J-1502001 Facilities Investment (AA Facilities) J-1503010 Custodial J-1503020 Pest Control

J-1503030 ISWM

J-1503050 Grounds Maintenance and Landscaping J-1503060 Pavement Clearance J-1601000 Utility Management J-1602000 Electrical

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-1604000 Wastewater J-1606000 Water J-1700000 Transportation J-1800000 Environmental J-0200000-05 Service Provider Information J-0200000-06 Asset Information J-0200000-07 Asset Specification J-0200000-08 Characteristic Meter Reading Information J-0200000-13 Exhibit Line Items (ELINs) Worksheet (A – J) (Provided with Amendment 0001) J-0402000-07 Patient Care Report J-1200000-04 Artificial Turf Maintenance Guide J-1501000-03 Facility Listing J-1501000-04 Assets Requiring Condition Assessment J-1501000-05 Meter Reading Descriptions Condition Rating J-1501000-06 General Direct Condition Rating Guidance (Conformed Copy) J-1502001-03 AA Facilities Equipment Inventory J-1502001-04 MCSS Equipment Inventory J-1503010-06 Custodial Inventory J-1601000-03 UEM Business Rules for Asset Management J-1700000-03-04-07 NTV WHE MHE & Misc Equipment JB-1 Cost Summary Worksheet (Provided with Amendment 0001) JH-1 Indirect Rates Ceilings (Provided with Amendment 0001)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

L.1 SUBMITTING YOUR PROPOSAL

Hand delivered proposals are not permitted. Proposals must be submitted via express mail carriers to the following address:

Naval Facilities Engineering Systems Command, Atlantic Attn: Sue McKenzie, CON36 Bldg A – Mail Room 6506 Hampton Blvd Norfolk, Virginia 23508-1278

Annotate solicitation number N62470-21-R-0002 on the bottom of the envelope or box. Non-Cost (Technical) and Cost Proposals must be received and date stamped at the stated address above no later than the date and time identified in Box 9 on the SF33.

Express mail carriers Security Information:

Commercial couriers such as FEDEX, DHL, or UPS must follow visitor procedures and are required to have a background check if they do not have a CAC badge. Commercial couriers must also have their vehicle inspected following Lafayette River Annex (LRA) commercial vehicle inspection procedures prior to accessing the LRA. The Commercial Vehicle Inspection location for vehicles coming to NAVFAC Atlantic on LRA is located at Naval Support Activity (NSA) Hampton Roads at the Meredith Street gate off of Terminal Boulevard.

Firms should check with their intended courier to ensure they have the proper identification credentials to access the

LRA.

DBIDS passes must be picked up by the approved visitor from the Naval Station Pass and ID Office located at the following address prior to visiting NAVFAC Atlantic on LRA:

Naval Station Pass and ID Office 9040 Hampton Blvd Building #CD9 Norfolk, VA 23505

NOTE: This is not the address for proposal delivery. Proposals mailed to this address may not be received by NAVFAC prior to the deadline.

Telephone Number: 757-322-2975 Hours of Operation: 0700 – 1530 Monday through Friday

All potential Offerors must adhere to this notice in order to avoid delay in submitting your proposal. The level of security at Lafayette River Annex may change at any time. As the level of security heightens, the amount of time required to gain access to the Lafayette River Annex also increases.

L.2 PRE-AWARD INQUIRIES/REQUEST FOR PROPOSALS (RFP) INFORMATION/

CLARIFICATIONS/QUESTIONS

Contractors are required to review the entire solicitation package before submitting questions. Submit all questions via one document using Attachment J-4, Pre-award Inquiry Form, by e-mail to susan.l.mckenzie.civ@usnavy.mil no later than the date identified in Section A. This is the most efficient way to ensure all questions are addressed in a timely manner.

L.3 REQUEST FOR PROPOSAL (RFP) FILES

By necessity, these files are protected to prevent unauthorized editing. The Contract Specialist will post the RFP files to Contract Opportunities found on beta.sam. Offerors are advised to check http://beta.sam.gov on a regular basis.

L.4 GENERAL PROPOSAL REQUIREMENTS

The cost proposal and non-cost proposals shall be submitted in separate three-ring binders and tabbed appropriately. Binders must be marked as “Volume 1: Cost Proposal” and “Volume 2: Non-Cost Proposal”. Should there be a discrepancy between paper and electronic information, the paper copies shall govern. Elaborate brochures or other presentations beyond that sufficient to present a complete and effective proposal are not desired. Elaborate artwork and expensive visual or other presentation aids are not necessary. Organization, clarity, accuracy of information, relevance, and completeness are of prime importance. The signature of the Offeror provided in Box 17 of the SF33 agrees, if this offer is accepted within 180 calendar days from the date of receipt of offers specifies as the due date in Box 9 of the SF33 or any extended due date, to furnish any or all items upon which the costs are offered at the cost set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

L.5 EVALUATION FACTORS

1. The solicitation requires the evaluation of cost and the following non-cost factors:

Factor 1 – Corporate Experience Factor 2 – Safety Factor 3 – Past Performance

The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. Factor 2 will be rated on an Acceptable/Unacceptable basis, and will not be considered in the determination of an overall technical proposal rating or in a cost/non-cost tradeoff analysis. However, an offeror rated Unacceptable for Factor 2 will be considered ineligible for award, unless discussions occur and the issues causing the Unacceptable rating are corrected through discussions and proposal revisions. The relative order of importance of the non-cost evaluation factors is the technical factors, Factors 1, is equal in importance to the past performance evaluation/performance confidence assessment, Factor 3. When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost evaluation factors) are significantly more important than cost.

The importance of cost will increase if the Offerors’ non-cost proposals are considered essentially equal in terms of overall quality, or if cost is so high as to significantly diminish the value of a non-cost proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, cost and non-cost factors considered.

L.6 COST AND NON-COST SUBMITTAL REQUIREMENTS

(a) Volume I: Cost Proposal:

(1) Solicitation Submittal Requirements: Submit one (1) “Original” and one (1) copy of the cost proposal in three-ring binders clearly marked as “Volume 1: Cost Proposal.” In addition to providing hard copies of the cost proposal offerors shall provide two (2) electronic copies of the cost proposal on separate, non-rewritable CDs in Microsoft Excel format and shall be Microsoft Office Version 2016 compatible. All required documents provided in a format other than Microsoft Excel may be provided as PDFs. Offerors are advised that, in the event of a discrepancy between cost information contained on the CDs and the hard copy proposal, the original hard copy will govern. Each copy of the cost proposal shall include a separate tab for each item specified below:

NOTES:

i. All pricing data sheets (Attachments J-3, JB-1, JH-1, and J-0200000-13) shall be submitted in both Excel format (Microsoft Officer Version 2016 compatible) and PDF. Failure to do so may be cause to eliminate the proposal from the competition without further evaluation.

Tab A. Identify the Company profile, to include the Offeror’s name, address, the DUNS number and CAGE code.

Offerors shall provide name, title, email address, phone and facsimile number of the person or persons authorized to negotiate and legally bind the offeror and points of contact within the company should proposal clarifications be required.

Tab B. Completed and signed Standard Form 33 (SF-33);

Tab C. Acknowledgement of all issued solicitation amendment(s) (SF-30’s) related to this RFP;

Tab D. Completed Attachment J-3- Section B, Supplies or Services and Prices (CLINS 0001 through 0009) in U.S.

Dollars. Offerors shall complete Section B and accompanying exhibits from Section J of the solicitation with all Contract Line Item Numbers (CLIN) and Exhibit Line Item Numbers (ELIN). Amounts shall be rounded to the nearest dollar. Amounts will become the costs effective at contract award.

TAB E. Accounting/Financial Management Systems, Offerors shall submit the date, results, and the reporting Government office for the most recent reviews performed of its accounting, billing, estimating, purchasing, and Government property systems. Provide a listing of information to support the Government’s determination of the degree to which the offerors accounting/financial management systems are adequate and compliant with Government regulations and standards. The Government is not asking for a description of your system, but is requesting supporting information that will allow the Government to determine the status of these systems. In accordance with FAR 16.104(i) and FAR 16.301-3(a), the offeror’s accounting system must be deemed adequate for the timely development of all necessary cost data and determining costs applicable to the contract prior to contract award. If submitting a proposal as a joint venture, submit the listing only for the managing member who will implement and control the systems. The offeror shall also submit documentation addressing compliance with applicable Cost Accounting Standards (CAS) requirements. Offerors shall provide points of contact with phone numbers for the cognizant DCMA/DCAA offices that can confirm the current status of these accounting/financial management systems. If an offeror does not have such a contact with DCAA or a Government audit office, it shall so indicate and explain why not.

CAS Compliance, The offeror shall submit documentation addressing compliance with applicable Cost Accounting Standards (CAS) requirements, and provide a description of any outstanding CAS non-compliances and the potential impact of the CAS non-compliance to the Offerors proposed costs.

Offerors shall provide points of contact with phone numbers for the cognizant DCMA/DCAA offices that can confirm the current status of the contractor business systems and CAS. If submitting a proposal as a joint venture, submit the aforementioned information only for the managing member who will implement and control the business systems. The managing member must have both the approved accounting system and adequate CAS Disclosure Statement.

Tab F. Supporting Cost Data, the cost proposal shall contain a complete detailed cost breakdown for mobilization, demobilization, and each contract period by cost element, by Annex, and by Exhibit Line Item Number (ELIN) to support the Section B CLIN amounts. Typical cost elements might include, but are not limited to: direct labor; direct material; equipment; subcontract; other direct cost (ODC); overhead; general and administrative; and award fee.

Provide supporting worksheets and narrative explanations to fully explain the basis and rationale for the proposed amounts.

The Offeror’s proposal should represent its best efforts to respond to the solicitation. Any inconsistency between promised performance and the proposed cost/price must be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for what appears to be an abnormally low estimate, the nature of these techniques and the impact on cost or price shall be explained; or, if a corporate policy decision has been made to absorb a portion of the estimated cost/price, that must be stated in the proposal. Any inconsistency, if unexplained, may raise a fundamental question of the Offeror’s understanding of the nature and scope of the work required and may adversely impact the evaluation of Offeror’s proposal.

The Cost Summary Worksheet (Attachment JB-1) illustrates a sample format of the type of cost breakdown detail required for each contract period, including mobilization, demobilization, and the six (6) month option to extend services under FAR 52.217-8. The cost categories shown in the Cost Summary worksheet are examples only and the Offeror should provide direct and indirect costs in accordance with its established accounting practices. Back up details for the cost breakdown worksheets should be detailed by labor classification and cost elements that can be related to the various segments of your non-cost/cost proposal.

Provide tabs or dividers to organize the proposal and use cross- references as necessary to make the proposal easier to follow. Proposals should show escalation factors, if used, how they are used to cost the submission, and shall state the basis for each of the escalation factors proposed (if based on market index/database, provide supporting documentation to include name of the index, location/website, excerpts, NAICS code, etc.). Offerors shall submit the supporting cost data in the same format for all contract periods.

For subcontract efforts in excess of $2,000,000 annually, submit subcontractor information in the same level of detail as prime contractor.

Additional information or requirements for individual cost elements to be provided within Tab F are as follows:

1. Direct Labor and Fringe Benefits. Identify, by labor classifications, the number of labor hours, fully burdened labor rates (for prime and all subcontractors), and fringe benefit costs by ELIN on Attachment J- 0200000-13 for each contract period. Provide supporting documentation. Identify proposed fringe benefits and labor burdens in sufficient detail to disclose all the elements included and the costs/rates proposed (e.g.

FICA, FUTA, SUTA, Worker’s Compensation Insurance, Health Insurance, etc.). The basis for proposed labor rates, fringe benefit rates and labor burdens must be disclosed. Provide supporting documentation and detailed calculations/formulas of any proposed Fringe Benefit rates. For items of direct cost associated with employment (i.e., incentive compensation, relocation, housing, bonus, etc.), when categorized as fringe benefits, provide a detailed explanation in your narrative that the proposed costs are in accordance with H.9 Reimbursement of Relocation Costs, Home Leave, Incentives, and Travel Costs for Key Personnel and provide a detailed cost breakdown. Offerors may edit (add a column for example) to the J-020000-13 in accordance with its established accounting practices. For subcontract efforts in excess of $2,000,000 annually, submit subcontractor information in the same level of detail as prime contractor.

Offerors are advised that proposing lower cost personnel in technical labor categories without substantial justification, or failing to identify staffing to cover minimum requirements in the PWS, may be an indication that the Offeror does not have a clear understanding of the technical labor needed to support the effort. In such cases, upward adjustments may be made to the proposed Direct Labor cost.

2. Material. Offerors shall use the material costs provided in Attachment J-0200000-13 in their proposals and shall also explain any associated direct and indirect cost in accordance with its established accounting practices in the supporting documentation.

3. Equipment. A limited inventory of Government Furnished Equipment (GFE) is being made available for use on the contract as addressed in the Performance Work Statement (PWS), of certain annexes.

After existing GFE becomes unavailable for further use on the contract, the contractor will be responsible for providing the necessary and appropriate replacement equipment. The responsibility for having the necessary equipment to produce and deliver the required contract services rests solely with the contractor.

Offerors are required to provide for all the equipment necessary to perform the requirements of the contract. Because the Government will not take title to contractor furnished equipment, the accounting/billing method shall be through depreciation or a use rate of contractor provided equipment.

Furthermore, the successful offeror shall not be permitted to incur costs associated with the acquisition or fabrication of any item of equipment to be treated as fully expensed (direct item of cost) whether identified as such in its proposal or not, without prior written approval of the Contracting Officer.

Proposals shall identify equipment cost by ELIN on Attachment J-0200000-13. Item. Additional information for all equipment costs proposed on the J-0200000-13, such as year of purchase (if appropriate), method of costing/reimbursement and resulting unit costs shall be included with the supporting narrative/documentation. Details and pricing support shall distinguish between contractor owned equipment, leased or rental costs. Depreciation charges will comply with FAR 31.205-11. In FAR 2.101, Depreciation is defined as "...a charge to current operations which distributes the cost of a tangible capital asset, less estimated residual value, over the estimated useful life of the asset in a systematic and logical manner." If equipment is leased under an operating lease (as defined by Financial Accounting Standards (FAS) No. 13), then costs will be accounted for and billed to the extent allowed under FAR 31.205-36, Rental Costs.

4. Subcontracts. Provide a description of the efforts to be subcontracted and the type, fixed price or cost reimbursable. Offerors are required to review subcontractor prices/costs and shall include the results of these analyses in the cost proposal in accordance with FAR 15.404-3(b). For subcontracts in excess of $2,000,000 per year, provide a schedule detailing the proposed amounts by element (labor, materials, equipment, etc.) in the same level of detail as requested for the prime contractor. The indirect rate ceiling provisions (see Part 6) apply to proposed cost- reimbursable subcontractors and the applicable ceiling rates will be included in the contract resulting from this solicitation. Ensure that any cost-reimbursement subcontracts are proposed in accordance and comply with FAR 52.244-2 Subcontracts.

5. Other Direct Costs (ODC). Provide an itemized listing of cost elements you categorize as ODC and basis for pricing. If categorizing proposed relocation, travel, incentive compensation, and other similar costs as ODC, provide a detailed explanation in your narrative that the proposed costs are in accordance with H.9 Reimbursement of Relocation Costs, Home Leave, Incentives, and Travel Costs for Key

Personnel and provide a detailed cost breakdown. ODCs shall be identified by ELIN on Attachment J- 0200000-13.

6. Indirect Costs. Provide a table that summarizes all indirect rates, by contract period, utilized in pricing the proposal. Provide a narrative explanation of the application base that each indirect rate is applied to. Provide the basis and supporting documentation for each rate. Include copies of any Forward Pricing Rate Agreements with the Government. For Joint Venture arrangements with no historical data, describe the nature of the indirect/support costs anticipated and the basis for estimate. For cost control, the Government establishes maximum or ceiling rates for each separate indirect rate category. For JVs, the Government is seeking to establish maximum, or ceiling rates, for the JV entity as well as the partners comprising the JV. Offerors shall identify its proposed ceiling rates applicable to the various contract periods in Attachment JH-1, Indirect Rate Ceilings.

Tab G. CONTRACTOR PROPOSAL CERTIFICATION:

____________________________________________ (Name of Offeror) warrants that its proposal _____________________________ (of date or other identifier) incorporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objectives.

Tab H. The offeror’s FAR and DFAR report found under Representations and Certifications (“Reps & Certs”) printed from the SAM website (ref: https://www.sam.gov). Please also include any solicitation specific certifications as required within Section K.

Tab I. Any offeror proposing as a partnership, joint venture, or other teaming arrangement, or that is relying on resources of a parent company/subsidiary/affiliate, shall submit the following information:

i. Provide a listing of each entity within a “contractor team arrangement” (as defined in FAR 9.601) and each corporate affiliate, parent, or subsidiary upon whose resources the offeror is proposing to rely upon (hereinafter, “Corporate Affiliate”) for this contract (collectively, each “Team Member”), including each entity’s full corporate name (no abbreviations), address, point of contact, phone number, DUNS Number, and CAGE Code. This includes information of a “Team Member” for whom the Offeror is utilizing to demonstrate corporate experience.

ii. For Team Members that are proposed subcontractors, submit a signed letter of commitment from each subcontractor Team Member clearly identifying that the entity will be used in a subcontractor role. The commitment letter shall clearly identify the expected relationship, role, and responsibility of the Team Member. NOTE: General statements of availability are insufficient.

The letter must demonstrate how the subcontractor Team Member will be meaningfully involved in the performance of this contract, including description of specific commitment of resources (e.g., personnel, equipment, etc.).

iii. For Team Members that are Corporate Affiliates, submit a narrative (one for each Corporate Affiliate) that clearly demonstrates how the Corporate Affiliate will have meaningful involvement in the performance of this contract. Meaningful involvement is demonstrated when the proposal

(1) clearly states the Corporate Affiliate’s specific commitment of technical resources (e.g., personnel, equipment, etc.) that will be provided or relied upon for contract performance, AND (2) describes specific aspects of the project that the Corporate Affiliate will self-perform or manage on behalf of the Offeror in performance of the contract. General statements of availability, or other descriptions of involvement that do not demonstrate how the Corporate Affiliate will actually participate in contract performance, may not suffice. Failure to submit this documentation may prevent the Government from considering a Corporate Affiliate’s experience. Offerors are cautioned that experience performed by Corporate Affiliates may not be considered as experience performed by the offering entity.

iv. If proposing as a Joint Venture, provide the full name (no abbreviations), DUNS Number and CAGE

Code for the JV itself, as well as each JV member, and a copy of the signed Joint Venture Agreement.

Tab J. Please submit the below items (a through c) with your cost proposal in a SEPARATE SEALED ENVELOPE labeled “TAB J”. This data is NOT to be included on the electronic copies you will provide via a non-rewritable CD. Although this information is required to be submitted with your company’s cost proposal, this information will not be evaluated as part of the cost proposal. This information forms the basis of your responsibility determination should your offer be considered for award. In order to be eligible for award, your company must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards.

a. Provide the latest three (3) complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture Offerors, submit the latest three (3) complete fiscal year financial statements for each member of the Joint Venture and discuss the financial responsibilities among the companies.

The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

b. Provide one (1) signed Bank Reference demonstrating adequate financial resources. If your company has a line of credit, provide information on how many figures can your company borrow against the line of credit (i.e. “medium 6 figures,”-exact line of credit is not required). For Joint Venture Offerors, a signed Bank Reference shall be provided for each member company.

c. Provide three (3) signed credit references. Credit references must verify that your company pays its creditors timely and in accordance with the terms negotiated with the creditor. For Joint Venture Offerors, three (3) signed credit references shall be provided for each member company.

Tab K. Please submit the below item a. with your cost proposal in a SEPARATE SEALED envelope, labeled “TAB K”, and packaged as FOR OFFICIAL USE ONLY/PRIVACY ACT DATA. This data is NOT to be included on the electronic copies you will provide via a non-rewritable CD. Although this information is required to be submitted with your firm’s cost proposal, this information will not be evaluated as part of the cost proposal. This information allows the verification of your firm’s possession of the required security clearances. In order to be eligible to perform this contract, your firm must possess a Secret Facility Clearance.

a. CAGE Code information and Facility Address so that the NAVFAC Atlantic Security Office can confirm that the Offeror meets the required Facility Clearance and Safeguarding capability for work under this contract.

(b) Volume 2: Non-Cost Proposal:

Non-Cost Submittal Requirements: Submit one (1) original and three (3) copies of the non-cost proposal in three-ring binders, clearly marked as “Volume 2: Non-Cost Proposal” and tabbed appropriately. Non-cost proposals shall be submitted on 8 ½ x 11 inch paper with a font no smaller than 11 point. In addition to providing hard copies of the non-cost proposal, offerors shall provide one (1) electronic copy of the non-cost proposal on a non-rewriteable CD.

Failure to provide an electronic copy may be cause to render the offeror non-responsive. The non-cost proposal shall not exceed sixteen (16) single-sided or eight (8) double-sided pages. Pages exceeding this page limitation shall not be evaluated.

Note: The following pages do not count against the page limit: Blank tab dividers, cover pages, Tab A and B documents (including commitment letters from team members/subcontractors or Joint Venture agreements), Past Performance Questionnaires (PPQs), or CPARS.

Each copy of the non-cost proposal shall include a separate tab for each item specified below:

Tab A. - Offerors shall include a cover page that provides: name and address of the prime contractor, DUNS number, CAGE Code and the name, title, email, phone, and fax number of two (2) authorized representatives.

Tab B. – Any offeror proposing as a partnership, joint venture, or other teaming arrangement, or that is relying on resources of a parent company/subsidiary/affiliate shall submit the following information:

i. Provide a listing of each entity within a “contractor team arrangement” (as defined in FAR 9.601) and each corporate affiliate, parent, or subsidiary upon whose resources the offeror is proposing to rely upon (hereinafter, “Corporate Affiliate”) for this contract (collectively, each “Team Member”), including each entity’s full corporate name (no abbreviations), address, point of contact, phone number, DUNS Number, and CAGE Code. This includes information for any “Team Member” for whom the Offeror is utilizing to demonstrate corporate experience.

ii. For Team Members that are proposed subcontractors, submit a signed letter of commitment from each subcontractor Team Member clearly identifying that the entity will be used in a subcontractor role. The commitment letter shall clearly identify the expected relationship, role, and responsibility of the Team Member. NOTE: General statements of availability are insufficient. The letter must demonstrate how the subcontractor Team Member will be meaningfully involved in the performance of this contract, including description of specific commitment of resources (e.g., personnel, equipment, etc.).

iii. For Team Members that are Corporate Affiliates, submit a narrative (one for each Corporate Affiliate) that clearly demonstrates how the Corporate Affiliate will have meaningful involvement in the performance of this contract. Meaningful involvement is demonstrated when the proposal (1) clearly states the Corporate Affiliate’s specific commitment of technical resources (e.g., personnel, equipment, etc.) that will be provided or relied upon for contract performance, AND (2) describes specific aspects of the project that the Corporate Affiliate will self-perform or manage on behalf of the Offeror in performance of the contract.

General statements of availability, or other descriptions of involvement that do not demonstrate how the Corporate Affiliate will actually participate in contract performance, may not suffice. Failure to submit this documentation may prevent the Government from considering a Corporate Affiliate’s experience. Offerors are cautioned that experience performed by Corporate Affiliates may not be considered as experience performed by the offering entity.

iv. If proposing as a Joint Venture, provide the full name (no abbreviations), DUNS Number and CAGE Code for the JV itself, as well as for each JV member, and a copy of the signed Joint Venture Agreement.

(Tab C) Non-cost Proposal

(Tab C.1) Factor 1 – Corporate Experience

(i) Solicitation Submittal Requirements: Solicitation Submittal Requirements: The Offeror shall provide a maximum of three (3) relevant projects to be documented only on the Corporate Experience Project Data Sheet (Attachment J-2). Offerors shall not submit, and the Government will not evaluate, any information under Factor 1 unless it is on Attachment J-2, or submitted as part of Volume 2, Tab B. The Offeror shall clearly demonstrate relevant experience on projects similar in size, scope, and complexity to the requirements described in the Performance Work Statement (PWS).

For purposes of this evaluation, a project must demonstrate ALL of the following characteristics to be considered “relevant”:

a. Performance of services comparable to technical specification 1502000 – Facility Investment (at minimum, including the completion of service orders, Preventative Maintenance (PM), and repairs); and

b. Performance of services comparable to a minimum of two (2) additional technical specifications from the list of Primary Technical Specifications to be performed under this contract.

For purposes of this evaluation, the following are considered “Primary Technical Specifications”: 0402000

- Fire and Emergency Services, 1300000 – Galley, 1602000 – Electrical, 1604000 – Wastewater, 1606000

– Water, and 1700000 –Transportation

For purposes of this evaluation, the following are considered “Secondary Technical Specifications”:

0100000- General Information, 0200000- Management and Administration, 0300000 - Command/Admin, 0401000 - Force Protection, 0403000 - Emergency Management, 1001000-Material Management, 1002000-Supply Services, 1200000 - MWR, 1402000-Unaccompanied Housing, 1501000-Facility Management, 1503010 Custodial, 1503020-Pest Control, 1503030-ISWM, 1503050-Grounds Maintenance and Landscaping, and 1503060-Pavement Clearance, 1601000–Utility Management, and 1800000 – Environmental. Secondary Technical Specifications will not be considered or counted towards the minimum of two (2) other technical specifications required to demonstrate a relevant project under corporate experience; and,

c. At least one (1) year of performance, invoiced at $5 million or greater, within the eight (8) year period immediately preceding the deadline for proposal submission.

Note: For example, if the proposals are due on January 21, 2022, the project must demonstrate performance, invoiced at $5 million or greater, for a period of one (1) full year within the dates of January 21, 2014 – January 21, 2022.

Further, the Offeror’s collective relevant projects also must aggregately demonstrate EACH of the following (the “Aggregate Requirements”):

1. At least two (2) relevant projects.

2. At least one (1) relevant project demonstrating performance under a fully or partially cost-reimbursement contract action.

3. Performance of services comparable to technical specification 0402000 - Fire & Emergency Services on at least one (1) recent and relevant project; and

4. Performance of services comparable to technical specification 1606000 - Water on at least one (1) recent and relevant project; and

5. Performance of services comparable to technical specification 1700000 – Transportation on at least one (1) recent and relevant project.

*NOTE: Aggregate Requirements may be demonstrated by single or multiple projects. For example, the requirement to show a relevant project with performance under a cost-reimbursement contract action is not a requirement for a third relevant project beyond the minimum of two (2) relevant projects—rather, as long as one of the minimum of two (2) relevant projects shows cost-reimbursement experience, that requirement is met. Relatedly, the requirements to demonstrate experience with performance of services comparable to technical specifications 0402000, 1606000, and 1700000 can be met on a single project that shows experience with all three of those specifications, or it can be met by multiple projects that separately show experience with each of those specifications.

For each project the Offeror shall complete the Corporate Experience Project Data Sheet included as Attachment J-

2) and all information shall be provided as requested on the form. Attachment J-2 may be expanded and is not limited to the two (2) pages provided with the solicitation.

A “project” is defined as a task order under an IDIQ contract or a standalone contract; Offerors are not to provide an IDIQ contract as an example of a completed project. Examples of work submitted that do not meet the definition of “project” will not be evaluated.

IMPORTANT: It is the Offeror’s responsibility to clearly explain and demonstrate to the Government how each project submitted is comparable to the nature and level of performance required in the various technical specifications as described in this solicitation, including the PWS. All information shall be documented on Attachment J-2, except for information required to be submitted as part of Volume 2, Tab B. If the Offeror does not clearly explain how its claimed experience is comparable to the contract requirements in this solicitation, the Government may determine that the submitted contract experience is not relevant.

If the Offeror is a Joint Venture (JV), relevant experience should be submitted for projects completed by the JV entity. If the JV members have not previously performed together then experience must include at least one (1) relevant project demonstrating performance by at least one JV member. The requirement for one (1) relevant project demonstrating performance by at least one JV member cannot be met by relying on experience of a Corporate Affiliate of a JV member. JV Offerors who demonstrate relevant experience by both JV members, whether performing together or separately, may be considered more favorably than JV offerors who only demonstrate relevant experience by a single member.