J-1002000 Supply Services Amendment 0005.pdf

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT NUMBER ATTACHMENT TITLE

J-1002000-01 DEFINITIONS AND ACRONYMS

J-1002000-02 CERTIFICATIONS, TRAINING, AND LICENSE REQUIREMENTS

J-1002000-03 REFERENCES, INSTRUCTIONS, AND DIRECTIVES

J-1002000-04 SUPPLY SERVICES ESTIMATED WORKLOAD

J-1002000-0405 PERSONAL PROPERTY OFFICE PROCESS FLOWCHART

J-1002000-0506 POL MANAGEMEMT ESTIMATED WORKLOAD

ATTACHMENT J-1002000-01

DEFINITIONS AND ACRONYMS

DEFINITION/ACRO

NYM

DESCRIPTION

Customs and Border Protection/Border Clearance Agent

An individual tasked by regional combatant commanders/Services and trained by Customs and Border Protection to perform specified customs functions at military sites abroad or Naval vessels accredited by Customs and Border Protection Port Directors at Norfolk and San Diego. Customs and Border Clearance Agent personnel must be in the grade of E-4 or above, or Department of Defense civilians GS-5 equivalent or above. CBCA Certification will be granted upon successful completion of a CBCA course of instruction conducted by personnel of US Customs Border Protection/US Department of Agriculture.

Customs and Border Protection/Border Clearance Authority

An officer of the United States or Foreign Country Government that has authority to examine, approve, or disapprove the entry/exit of passengers and cargo to their countries’ respective territories.

Customs and Border Protection/Border Clearance Program

The program prescribed by this regulation.

Customs Clearance Department of Defense action taken to comply with national customs laws including the entry and admissibility of merchandise, its classification and valuation, the payment of duties, taxes, or other charges assessed or collected on merchandise by reason of its importation, and the refund, rebate, or drawback of those duties, taxes, or other charges. Also includes the preparation, and activities relating to the preparation, of documents in any format and the electronic transmission of documents and parts of documents intended to be filed with Customs and Border Protection in furtherance of any other customs business activity, whether or not signed or filed by the preparer.

Defense Personal Property System

(DPS)

An internet-based system to manage DoD household goods moves.

DLA Disposition Services

A field activity of DLA’s Disposition Services that accepts and processes Government material being turned in for disposal and/or reuse.

Defense Transportation System

The Defense Transportation System is that portion of the worldwide transportation infrastructure that supports Department of Defense transportation needs in peace and war. The Defense Transportation System consists of two major elements: military (unique) and commercial resources. These resources include aircraft, assets, services, and systems unique to, contracted for, or controlled by the Department of Defense. The Defense Transportation System infrastructure, including ports, airlift, sealift, railway, highway, in-transit visibility, information management systems, customs, and traffic management that the Department of Defense maintains and exercises in peacetime, is a vital element of the Department of Defense capability to project power worldwide. It provides for responsive force projection and a seamless transition between peacetime and wartime operations.

T-1 Carnet The actual vendor invoice charges for materials used for performance of work under this contract.

Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

Export In the context of this regulation, the process of transporting goods out of the United States for the purpose of consumption or use by United States Armed Forces overseas.

Import In the context of this regulation, the process of bringing goods into a country for consumption or use by United States Armed Forces.

DEFINITION/ACRO

NYM

DESCRIPTION

CCO Customs Clearance Office CBCP Customs and Border Clearance Program T-1 Carnet A commercial customs form used and recognized in most of Europe to transport bonded cargo.

Form 302 U.S. Forces and NATO Customs Declaration.

CCO Customs Clearance Officer.

CBCP Customs and Border Clearance Program Accessorial Service A service performed by a carrier in addition to the linehaul.

Accident Any unplanned or unexpected event causing material loss or damage or causing personnel injury or death.

Accountable Mail All mail handled by commercial carriers and express, insured, certified, and registered mail handled by USPS. Registered mail will not be available until required transportation lanes and U.S. citizen escort are available.

Accounting The manipulation of inventory, receipt, and issuance data to portray an accurate record of daily events regarding the purchase and sale of products, the adjustment of inventories, and the capture of information in the form of manual records and computer files.

Appeal A procedure that allows reconsideration of a carrier semiannual score, suspension, non-use, or disqualified status.

Area of Operation A specifically defined geographic area established by a Personal Property Shipping Office within an area of responsibility for traffic distribution purposes.

Area of Responsibility

(AOR)

A specifically defined geographic area where one military installation has been designated the responsibility for acquisition of transportation, storage, and related personal property movement services.

Carrier

Any individual, company or corporation commercially engaged in the movement of cargo, passengers or household goods, which assumes responsibility for the transportation of such property from point of receipt to point of destination and holds a permit or certificate from the state or Federal Government authorizing the movement of the property being transported.

CERS Carrier Evaluation and Reporting System Claim A written legal demand for payment of goods lost or damaged in shipment.

CONUS Continental United States DRMO Defense Reutilization and Marketing Office DESC Defense Energy Support Center

Direct Procurement Method (DPM)

A method of shipment in which the Government manages the shipment throughout. Packing, containerization, local drayage, and storage services are obtained from commercial firms under contractual arrangements or by the use of Government facilities and personnel.

Government Bill of Lading (GBL)

A Government document used to procure transportation and related services from commercial carriers.

Guard Mail Intra-station mail being sent and received within the installation.

Hazardous Material

(HAZMAT)

Any material designated by the Department of Transportation (DOT) as posing a potential threat while being transported. Hazardous materials are listed in 49 CFR Part 172, Hazardous Materials Table, Special Provisions, Hazardous Materials Communications, Emergency Response Information, and Training Requirements.

Hazardous Waste

(HW)

Any discarded solid waste (liquid, semi-solid, solid, or gaseous) that meets the definition of a hazardous waste by USEPA, state authorities, or the Navy. Per RCRA, a solid waste is a listed hazardous waste if it is specifically listed, or it is a characteristic hazardous waste if it exhibits the characteristics of ignitability, corrosivity, reactivity, or toxicity.

HAZMINCEN Hazardous Minimization Center

DEFINITION/ACRO

NYM

DESCRIPTION

Household Goods

(HHG)

Items associated with the home and all personal effects belonging to a customer and dependents on the effective date of the customer's PCS or TDY order that legally may be accepted and transported by an authorized commercial transporter.

Inspection An examination by an authorized party for the purpose of ensuring compliance with existing laws, rules, regulations, instructions, and policy.

In-Transit Visibility

(ITV)

The ability to track the identity, status, and location of DoD unit and non-unit cargo (excluding bulk petroleum, oils, and lubricants) and passengers, medical patients, and personal property from origin to consignee or destination established by the combatant or theater commanders, military services, or DoD agencies during peace, contingencies, and war.

Inventory The physical measurement of products in terms of volume and temperature, the documentation of those measurements, and the conversion of observed measurements to standards recognized by the Government and petroleum industry.

Letter of Intent A standard format letter submitted by carriers acknowledging their intent to do business at an installation.

Master Stock Item Record (MSIR)

A variable length, randomly stored record containing stock status data for each item carried in stock at the activity. Data elements relevant to identification, control, and storage of the item, e.g., FSN, unit price, unit of issue, storage location, management control code, on-hand quantity, etc., are contained in a basic MSIR which is established for each item carried. As stock status data (demand history, demand frequency, requisitioning objective, due quantity, etc.) is accumulated for the item, that information is added to the basic MSIR in the form of trailers.

Material An item, other than equipment, that is consumed and is required to produce an end product or incorporated into or attached to an end (prime) item.

Material Handling Equipment (MHE)

Self-propelled and conveyor equipment used in storage and materials handling operations in and around warehouses, shipyards, industrial plants, airfields, magazines, depots, docks, terminals, and on-board ships. Included are warehouse tractors, forklift trucks, rough terrain forklift trucks, platform trucks, pallet trucks, conveyors and conveyor systems, and straddle carrying trucks.

Material Obligation Validation (MOV)

A system used to verify the unfilled quantity of a requisition that is not immediately available for issue to the requisitioner, but is recorded as a commitment against existing or prospective stock dues or direct deliveries from vendors.

Material Turned Into Stores (MTIS) Material returned to supply for re-entry into the supply system or for transfer to the DRMO.

Mobile Home

A mobile dwelling constructed or converted and intended for use as a permanent residence and designed to be moved, either self-propelled or by towing. It includes a house trailer, a privately-owned railcar converted for use as a residence, or a boat used as the place of principal residence as well as all household goods and professional books, papers, and equipment contained in the mobile home and owned or intended for use by the service member or dependents.

SDDC Surface Deployment and Distribution Command NAVCOMPT Comptroller of the Navy NAVSUP Naval Supply Systems Command Non-Temporary Storage (NTS) Long-term storage of household goods in lieu of transportation.

NSN National Stock Number Off-specification Product

A product that fails to meet one or more of the physical, chemical, or performance requirements of the specification.

Operator Maintenance

Work accomplished during routine inspections, other than PM, and system use and operation.

Operator maintenance includes, but is not limited to, work such as the replacement of ground wires, plugs, clips, seals, O-rings, the lubrication of components, the tightening of nuts, bolts, and screws to prevent leakage and to stabilize equipment, corrosion control, and spot painting.

Operator maintenance is normally limited to actions taken by system operators using common hand tools.

DEFINITION/ACRO

NYM

DESCRIPTION

Personally Procured Move (PPM)

Formerly referred to as Do-It Yourself (DITY), this program gives service members the option of moving their own household goods. Service members may move their personal property themselves using rental equipment, their own vehicle, or by hiring a commercial carrier.

Personal Property Household goods, unaccompanied baggage, privately owned vehicles and mobile homes.

Personal Property Processing Office

(PPPO)

An activity designated to provide customers a local point of contact for the purpose of counseling and processing applications and to forward completed applications to the responsible Personal Property Shipping Office, Consolidated Booking Office (CBO) or Consolidated Booking Activity (CBA), Consolidated Personal Property Shipping Office, or Joint Personal Property Shipping Office.

Personal Property Shipping Office

(PPSO)

An activity designated to provide traffic management, counseling, and application processing within a designated area of responsibility, which includes acquisition of transportation, storage, and related services.

POL Petroleum, Oil, and Lubricants POV Privately Owned Vehicle

Preventive Maintenance (PM)

Periodic or cyclical inspections and servicing designed to preserve and maintain facilities, equipment, and apparatus in such a condition that they may be effectively used for their intended purpose. Preventive maintenance will normally be limited to those actions that can be taken by qualified system operators using common hand tools and specialized tools or instruments as may be prescribed by a specific PM procedure.

PSD Personnel Support Detachment

Purchase Order

A document signed by a contracting officer and addressed to a supplier requesting future delivery of supplies or the future performance of non-personal services, per the terms of the purchase order and in exchange for a promise by the Government to pay the price stated in the purchase order in the event of such delivery or performance.

Quality Product that is tested and verified to conform with all physical, chemical, and performance requirements identified in applicable specifications.

Storage Management Office (RSMO)

An office designated by Commander, Headquarters Military,Surface Deployment and Distribution Command (SDDC) to perform contract administration for the Department of Defense Personal Property Shipment and Storage Program within an assigned geographic area.

RHICS Regional Hazardous Inventory Control System

Shelf-Life Items Items possessing deteriorative or unstable characteristics to the degree that a maximum storage time period must be assigned to assure that once issued they will perform satisfactorily.

Storage-in-Transit

(SIT)

Storage in connection with a linehaul movement of personal property that is acquired either by Personal Property Bill of Lading or contract. Such storage is cumulative and may accrue at origin, in transit, at destination, or any combination thereof.

TCMD Transportation Control and Movement Documents TDR Traffic Distribution Record

Tender A typed or electronic voluntary or negotiated offer by a qualified carrier to provide transportation service to the United States Government at specified rates or charges and submitted by the carrier to a central authority for official acceptance and authorization for use to route traffic.

TO Transportation Officer

Unaccompanied Baggage (UB)

The part of a customer’s prescribed weight allowance of household goods (HHG) that:

a. Is not carried free on a ticket used for personal travel.

b. Ordinarily is transported separately from the major bulk of HHG.

c. Usually is transported by an expedited mode because it is needed immediately or soon after arrival at destination for interim housekeeping pending arrival of the major portion of HHG.

Uniform Material Movement and Issue Priority System

(UMMIPS)

A system utilizing priority standards to determine the relative importance of material requisitioned through the supply system.

DEFINITION/ACRO

NYM

DESCRIPTION

USPS United State Postal Service

ATTACHMENT J-1002000-02

CERTIFICATIONS, TRAINING, AND LICENSES REQUIREMENTS

CERTIFICATION DESCRIPTION REQUIREMENTS APPLICABLE

REFERENCE

Hazardous Materials Handling Certification for

DOT 49 CFR

Transportation Regulations

Training for employees who select or pack hazardous materials packages, label containers, fill out shipping papers, load or unload vehicles, move hazardous materials, or operate transportation vehicles. Emphasis should also include proper identification of containers with hazardous materials, preparation of labels, shipping papers, placards, and shipping names.

Training must be completed within 90 days of employee or change in position.

Refresher training or recertification training required a minimum of once every two years.

Department of Transportation Docket HM-

126F (49 CFR 172.700)

49 CFR dockets HM-181

(E) (G), HM-126, HM-

215B and HM207D.

AIR FORCE

INTERSERVICE

MANUAL 24-204(I)

International Carriage of Dangerous Goods by Road and Rail in Europe (ADR) Certification.

Training for employees who select or pack hazardous materials packages, label containers, fill out shipping papers, load or unload vehicles, move hazardous materials, or operate transportation vehicles. Emphasis should also include proper identification of containers with hazardous materials, preparation of labels, shipping papers, placards, and shipping names.

Training must be completed within 90 days of employee or change in position.

Refresher training or recertification training required a minimum of once every two years.

European Agreement concerning the International Carriage of Dangerous Goods by Road

(ADR)

TRAINING REQUIRED DESCRIPTION MINIMUM

REQUIREMENTS

APPLICABLE

REFERENCE

Powered Industrial Truck (PIT) Operator Training

Formal classroom and practical training, including specific topics, Required to drive and safely operate forklifts up to 15,000 pounds. Classroom and Hands-On training, covering safety, rules, technique, load handling, inspection, proper operation, etc.

Required of all MHE operators. Classroom and practical training, including specified topics, as identified in OSHA, Regulation 49 CFR

1910.178 (l) (3). Training specific to the type of MHE used and the environments in which used. Evaluation and physical required every 2 years.

DOD 4145.19-R

OSHA Reg 1910.178

29 CFR 1910.178

Personal Protective Equipment (PPE)

Training to provide proper use, adjustment, wear, storage, care, maintenance of PPE, when it is required, limitations of PPE.

Initial training and annual refresher training thereafter

OPNAVINST 5100.23

Overseas HW Generator Course provides information for Overseas Ashore Navy military and civilian personnel who generate hazardous waste;

the information gives sufficient knowledge to conduct their duties safely and in accordance with the following: Overseas Environmental Baseline Guidance Document (OEBGD), Final Governing Standards, Status of Forces Agreements, Treaties (between the United States and Host Nation) Applicable Host Nation hazardous waste laws and regulation, Relevant Navy policies.

Initial training and annual refresher.

Course is available in English, Spanish and Italian https://www.netc.navy.mil/ centers/csfe/cecos/Default.a spx

OPNAVINST 5090.1 series and OPNAVINST 5100.23 series

Hazardous Substance Incident Response Management (HSIRM)

Course provides personnel with the knowledge and skills necessary to respond safely and effectively to releases of, or substantial threats of releases of, hazardous substances, in compliance with applicable federal, state, and USN environmental regulations and instructions. This course fulfills the training requirements established by regulations delineated in 29 CFR 1910.120(q) Emergency response to hazardous substance releases, and 29CFR 1910.120(p)(7)(i) Operations conducted at a TSD facility. This also fulfills the training requirements in

OPNAVINST 9050.1

(series) and OPNAVINST

5100.23 (series)

Initial course is 3 days and an annual refresher of 8hrs is required.

http://www.public.navy.mil /navsafecen/navsafenvtrace n/Pages/default.aspx

OPNAVINST 5090.1 series and OPNAVINST 5100.23 series https://www.netc.navy.mil/centers/csfe/cecos/Default.aspx https://www.netc.navy.mil/centers/csfe/cecos/Default.aspx https://www.netc.navy.mil/centers/csfe/cecos/Default.aspx http://www.public.navy.mil/navsafecen/navsafenvtracen/Pages/default.aspx http://www.public.navy.mil/navsafecen/navsafenvtracen/Pages/default.aspx http://www.public.navy.mil/navsafecen/navsafenvtracen/Pages/default.aspx

Hazardous Communication Classroom training on various chemicals used in workplace, how to use, warnings, health risks involved, clean-up, use of secondary containers, container labeling, Material Safety Data Sheets.

Annual training requirement. Also required for new personnel for awareness of hazardous chemicals used on the job, health risks, where to find MSDS, container labeling, handling.

* Region Environmental Department- Hazardous Management Plan

* 29 CFR 1910

Customer Service Required for Contractor employees who work in positions with direct customer interaction.

Employees shall have completed customer service training equivalent to the Navy’s Customer Service Correspondence Course within 30 days of assignment and attend refresher training annually thereafter.

Personal Property Counselors

Contractor employees performing duties as personal property counselors.

FAS Training The Contractor shall arrange with the Naval Petroleum Office, Code RMB, to have new dispatch personnel trained and certified in FAS prior to the contract start date.

Initial FAS training of dispatch personnel and new Contractor personnel will be provided by the Government. Once initial (Government) training of Contractor personnel has been provided, the Contractor shall be responsible for the continual training of dispatch personnel within the contract organization.

Additional DESC funded training of Contractor personnel may be made available on submission of justification to NOLSC Petroleum N422C.

LICENSE DESCRIPTION REQUIREMENTS APPLICABLE

REFERENCE

Motor Vehicle Operator License

All motor vehicle operating either Government or Contractor vehicles shall have a valid Driver’s License.

Applicable State Department of Motor Vehicle requirements.

Commercial Driver’s License (CDL)

All vehicle operators operating vehicles larger than pick-up trucks shall have and maintain a license appropriate to the class and size of vehicle operated.

Type of vehicle being driven must be authorized on CDL. HAZMAT endorsement on CDL required for operators transporting hazardous materials.

NAVSEA OP-2239

ATTACHMENT J-1002000-03

REFERENCES, INSTRUCTIONS, AND DIRECTIVES

Reference Title ECI 4002.01 Customs Border Clearance Agency Programs (CBCAP) ECM 4504.01 Transportation Management within the USEUCOM Area of Responsibility 29 CFR 1910.120 OSHA Regulations on Hazardous Waste and Emergency Response 29 CFR 1910 Occupational Safety and Health Standards

49 CFR Part 172 Hazardous Materials Table, Special Provisions, Hazardous Materials Communications, Emergency Response Information, and Training Requirements

NAVSUPGLSINST 5090.1 HMC&M Program DMM Domestic Mail Manual DOD 4140.25-M DoD Management of Bulk Petroleum Products, Natural Gas, and Coal DOD 4140.27-M Shelf-Life Management Manual DOD 4145.19-R Storage and Material Handling DoD 4500.9-R, Part II Defense Transportation Regulation, Cargo Movement DoD 4500.9-R, Part IV Defense Transportation Regulation, Personal Property DoD 4500.9-R, Part V Defense Transportation Regulation, Customs DOD 4525.6-M DoD Postal Manual DOD 4525.08-M Official Mail Procedures Manual DODI 4525.08 DoD Official Mail Management DODI 4525.09 Military Postal Service (MPS) IMM International Mail Manual JTR, Joint Travel Regulations MIL STD-129 Military Marking for Shipment and Storage MIL-STD-3004 Quality Surveillance Handbook for Fuel, Lubricants, and Related Products MPOLL Military Post Office Location List MPOMDS Military Post Office Mail Distribution Scheme NAVSUPINST 5112.1 Postal Management Procedures NAVSUPINST 4600.70 Military Traffic Management Regulation NAVSUP P-284 Storage and Material Handling NAVSUP P-485 Volume III Naval Supply Procedures – Ashore Supply NAVSUP P-490 Transportation of Personal Property NAVSUP P-529 Warehouse Modernization and Planning Guide NAVSUP P-558 Fuel Management Ashore NAVSUP P-573 Storage and Handling of Hazardous Materials

NAVSUP P-722 Consolidated Hazardous Material Reutilization and Inventory Management Program (CHRIMP) Manual

NAVSUP P-723 Navy Inventory Integrity Procedures OPNAVINST 4110.2 Hazardous Material Control and Management (HMC&M) Program OPNAVINST 4614.1 Uniform Material Movement and Issue Priority System (UMMIPS) Standard OPNAVINST 5090.1 Navy Environmental and Natural Resources Program Manual OPNAVINST 5100.23 Navy Occupational Safety and Health Program Manual OPNAVINST 5112.6 (Series) Navy Postal Instruction OPNAVINST 5218 (Series) Navy Official Mail Management Program UFC 3-460-03 O&M: Maintenance of Petroleum Systems USPS Handbook F-1 Post Office Accounting Procedures USPS PB Postal Bulletins USPS Pub 52 Acceptance of Hazardous, Restricted or Perishable Matter USPS Pub 247 USPS Material Management Equipment and Supply Catalog USPS T-7 USPS Distributing, Dispatching and Transporting Military Mail by Air Handbook

ATTACHMENT J-1002000-04

SUPPLY SERVICES ESTIMATED WORKLOAD

Related Spec Item Service Description Unit

Estimated Average Duration

Estimated Annual

Quantity Remarks

3.1 Personal Property Support Services

3.1.1 Personal Property Office (PPO) Operation Each 1min 52 min

1 min per week

3.1.1.1 Counseling Each 180 min 9360 min 180 min per week

3.1.1.2 Customer Service Each 45 min 2340 min 45 min per week

3.1.1.3 Shipment Verification Each 45 min 2340 min 45 min per week

3.1.1.4 Personal Property Office (PPO)

Management Each 540 min 28,080 min 540 min per week

3.1.1.5 Storage Coordination Each 540 min 28,080 min 540 min per week TOTAL MAN HRS (0.57 FTE) 1196hrs per year 23hrs per week

3.2 Hazardous Material Control and Management (HMCM) Services

3.2.1 Receipt Items 345min 17,940min 345 min per week

3.2.2 Storage Items 464min 24,128min 464 min per week

3.2.3 – 3.2.8

Material Mgmt, SDS, Labeling, Locker Assessments, New Customer, Issue

Each 2321min 120,692min 2321 min per week

3.2.9 Shipping & Delivery Documentation Each 345min 17,940min 345 min per week TOTAL MAN HRS (1.45 FTE) 3012hrs per year 58hrs per week

3.3 Postal Services

3.3.1 – 3.3.2

Incoming/Outgoing Mail Processing Items min 44148min 849min per week

3.3.3 Postal Assist Visit Each min 15600min 300min per week

TOTAL MANNING: (.48 FTE) 996hrs per year 19h per week

3.4 POL Management Services

***Refer to Attachment J-1002000-06***

ATTACHMENT J-1002000-0405

PERSONAL PROPERTY OFFICE PROCESS FLOWCHART

ATTACHMENT J-1002000-0506

POL MANAGEMENT ESTIMATED WORKLOAD

Location Grade Capacity

(gal)

Est. Required Gallons

(per year)

Average # of Requests

(per year) Schedule

SA Fuel Facility (Vehicle) Euro 5 Diesel

1,000 6,000 52 / 156 1 hour / 3 per week

Backup Power Generator Euro 5 Diesel

10,000 50,000 5 Backup generator exercise

ACS laydown, backup power

Euro 5 Diesel

TBD 10,000 TBD Backup generator operation

Mobile Fuel operations Euro 5 Diesel - 20,000 250

On site fuel deliveries will be required daily until I&CO is completed

Backup generator (MCSS) Euro 5 Diesel 120,000 300,000 24 Fuel for generators in

SSL-A area

Occupational Safety and Health Standards