J-1601000 Utility Management.pdf

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT NUMBER ATTACHMENT TITLE

J-1601000-01 Definitions And Acronyms J-1601000-02 Utility Management Data Requirements J-1601000-03 UEM Business Rules for Asset Management J-1601000-04 References And Technical Documents J-1601000-05 Meter Inventory J-1601000-06 Utilities Asset Tags And Utility Asset Tagging Guidance J-1601000-07 Specification Attributes J-1601000-08 UEM-DI Meter Group And The Direct Condition Rating Guidance

ATTACHMENT J-1601000-01

DEFINITIONS AND ACRONYMS

Definition Description Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, that is managed by an automated data management program, e.g., UICAP.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Utility Investment Strategy

The Contractor shall engage in the Navy’s utility investment strategy to provide efficient and effective utilites that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities.

Utilities Maintenance Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of utility maintenance operations to support the CNO/NAVFAC utilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

In-house Performed by Government employees.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Planned Utility Outage A Planned Utility Outage is a scheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth. Service/Trouble Desk personnel gather pertinent information prior to the outage event and from the field after the event, and record the outage event in the MAXIMO Work Order Outage Log. These events REQUIRE PLANNING AND COORDINATION WITH AFFECTED CUSTOMERS at a minimum 10 days for routine and 3-4 days for urgent requests in advance of the outage.

NOTE: Planned utility outages that occur without notification to proceed after a request to defer the outage cannot be met are reclassified as unplanned utility outages.

Reportable Utility Outage

A reportable utility outage is defined as a loss of NAVFAC delivered utility services to an occupied facility, pier or berth that is greater than 5 minutes in duration. Utility system failures that do not cause a disruption of services to occupied facilities, piers, or berths are not considered an outage.

Supervisory Control And Data Acquisition

(SCADA)

A version of telemetry commonly used in wide-area industrial applications, such as electrical power generation and distribution and water distribution, which includes supervisory control of remote stations as well as data acquisition from those stations over a bidirectional communications link.

Service Order Any work required to return a utility, system, equipment or component to normal working condition. Service orders are minor utility problem requests or requests for other non-recurring work that is too small to be planned and estimated.

The purpose of a service order is to provide the Government with a means of issuing work up to a defined liability limit for requirements occurring outside of the specified recurring work. The Government may utilize service orders to accomplish any work up to the respective liability limit based on the service order classification.

Service Order, Emergency

Emergency is defined as any facility deficiency that immediately compromises the mission or life, health and safety. Always includes, but is not limited to, failure of any utility, fire protection, environmental control, or security alarm systems.

Service Point The service point is the point of connection between the serving utility and the facility and is also the ’Point of Demarcation’ where ownership changes. This is the transition between NAVFAC UEM and customer funding for maintenance and repair services on equipment.

Definition Description Service Order, Urgent Urgent is defined as any deficiency that does not immediately endanger personnel or property, but extended delays of repairs could result in damage to Government property, or soon affect the security, health, or well-being of personnel or the continued operation of a service or system.

Service Order, Routine Routine is defined as any work requirement within the defined LOL that does not qualify as emergency or urgent.

Unplanned Utility Outage

An Unplanned Utility Outage is an unscheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth, and lasting longer than 5 minutes in duration. Service/Trouble Desk personnel enter information from the field about the incident, response, and the repair in a MAXIMO Work Order Outage Log. Facilities experiencing an unplanned utility outage greater than five minutes should contact their Building Monitor or Facility Coordinator who can report the outage to the Service/Trouble Desk.

Utility Service Interruption

A Momentary Utility Service Interruptions of five minutes or less in duration are not considered a long duration utility outage, and therefore not required to be recorded in the MAXIMO system. NAVFAC Utilities does not provide nor guarantee uninterruptible utility services.

Utilities Infrastructure Condition Assessment Program (UICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition of utility systems and their components.

Acronym Title AIS Automated Information System AMI Advanced Metering Infrastructure ANSI American National Standards Institute ArcGIS Geographic Information System (developed by ESRI) ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers ASME American Society of Mechanical Engineers BCS Building Control System CIRCUITS Centralized and Integrated Reporting for the Comprehensive Utilities DDC Direct Digital Control Systems EMI Electromagnetic Interference ESRI Environmental Systems Research Institute FPOC Facility Point of Connection GIG Global Information Grid GIS Geospatial Information System ICS Industrial Control Systems iNFADS Internet Navy Facilities Assets Data Store NEC National Electrical Code NFPA National Fire Protection Association RF Radio Frequency RSIP Regional Shore Infrastructure Plan SCADA Supervisory Control And Data Acquisition SRM Sustainment, Restoration and Modernization STIG Security Technical Implementation Guide WIB Work Induction Board WIS Work Induction System UEM Utilities and Energy Management UEM-DI Utilities and Energy Management Degradation Index UICAP Utility Infrastructure Condition Assessment UIRA Utility Infrastructure Risk Assessment COF Consequence of Failure LOF Likelihood of Failure UFC Unified Facilities Criteria UMIG Utilities Mission Integration Group UCS Utility Control System UPV Unfired Pressure Vessel

Attachment J-1601000-02 Utility Management Data Requirements

PURPOSE AND OVERVIEW

The purpose of this attachment is to provide guidance on how data is to be provided by the Contractor and outline the options by which the Contractor can report Service Provider Information and Asset Information for NAVFAC

MAXIMO.

GENERAL TYPES OF DATA

Work Order Data

Work order data includes all necessary information for the documentation of all completed work orders, including, but not limited to, service orders, preventive maintenance (as performed under the PM program), and work issued as non-recurring. Specific NAVFAC MAXIMO fields required for work order data are listed on the UEM Business Rules for Asset Management Procedures provided in J-1601000-03 for direct entry and on the Service Provider Information spreadsheet provided in J-0200000-07 for multiple work order upload (more than 100).

Asset Data

Asset data includes the specific details necessary for proper identification and tracking of assets when updated for all completed work orders where an asset is repaired, replaced, installed, or otherwise affected. Specific NAVFAC MAXIMO fields required for asset data are listed on the UEM Business Rules for Asset Management Procedures provided in J-1601000-03 for direct entry and on the Asset Information spreadsheet provided in J-0200000-08 for multiple asset updates (more than 100).

Preventive Maintenance Data

Preventive maintenance application in Maximo is built by PM records that can be associated with assets, locations or routes. The PM record defines the frequency, seasonal dates, job plans sequence and records a PM history.

The BOS Contract is performance based and therefore NAVFAC EURAFSWA cannot mandate the tasks to perform on a particular piece of equipment. However, the KTR shall build and maintain a Preventive Maintenance program in Navy Maximo generating work orders, tracking time and materials spent and completing those work orders in a timely manner. All the work order data executed on each piece of equipment shall be entered into NAVFAC Maximo.

In the case that additional repairs or work is discovered when performing PMs, the BOS contractor shall document and report the deficiency back to the PAR for proper approval and issuance of a follow-up work order.

NAVFAC shall be able to monitor the performance of the BOS PM by comparing the total labor hours executed for scheduled work with the total labor hours performed for unscheduled work on each particular piece of equipment.

Specific NAVFAC MAXIMO fields required for asset data are listed on the UEM Business Rules for Asset Management Procedures provided in J-1601000-03.

Condition Rating Data

UICAP Meter reading shall be recorded at a minimum frequency of once per year on the annual PM for all the equipment under Preventive Maintenance program by BOS Contractor. In addition to the scheduled work, the BOS Contractor shall update the UICAP meters every time that a Service is executed on the equipment.

For each equipment category, the attachment J-1601000-05 lists the UICAP meters that shall be updated Specific NAVFAC MAXIMO fields required for asset data are listed on the UEM Business Rules for Asset Management Procedures provided in J-1601000-03.

METHOD FOR DATA SUBMISSION

Direct Data Entry

The Contractor directly enters data into NAVFAC MAXIMO in a secure method via the internet or using a One- NET workstation. Detailed guidance NAVFAC MAXIMO System Access Procedures is provided in J-0200000-06.

All reference value verification is provided by NAVFAC MAXIMO.

All Contractors who obtain authorized access will be able enter data directly into the work order, preventive maintenance and asset screens within NAVFAC MAXIMO. Further details and a user guide will be provided by the Government on how to use the data entry screens after award.

Contractors are only allowed to view, edit, report or otherwise access data related to their work. Any unauthorized attempt to do otherwise may be grounds for removal of access privileges. Contractors will be assigned a specific work center code for their work and shall utilize this code for all such data entry and retrieval.

The Contractor will be provided local instructions, desk guides and other materials by the Government on the direct entry of work order, Preventive Maintenance and asset data.

ATTACHMENT J-1601000-03

UEM BUSINESS RULES FOR ASSET MANAGEMENT

Reference MSWord File “J-1601000-03 UEM Business Rules for Asset Management.docx”

ATTACHMENT J-0200000-04

DIRECTIVES, INSTRUCTIONS, AND REFERENCES

Reference Title Effective Utility Management

Utilities System Manual - Points Of Demarcation

UFC 3-540-01 Engine-Driven Generator Systems For Backup Power Applications

UFC 3-230-01 Water Storage, Distribution, And Transmission

UFC 3-501-01 Electrical Engineering

UFC 3-550-01 Exterior Electrical Power Distribution

MO-221 Utilities Metering

MO-321 Facilities Management

MO-209 Engineering Criteria

UFC 3-430-07 Operations and Maintenance: Inspection and Certification of Boilers and Unfired Pressure Vessels

UFC 3-430-08N Central Heating Plants

UFC 3-501-01 Electrical Engineering

UFC 3-550-01 Exterior Electrical Power Distribution

UFC 3-560-01 Electrical Safety. O&M

NAVFAC P-307 Management of Weight Handling Equipment

Department of the Army.

AR 420-49 Heating, Energy Selection and Fuel Storage, Distribution, and Dispensing

Systems

ATTACHMENT J-1602000-05

UTILITY METER INVENTORY

Meter Type Facility Facility Description Equipment ID

Electrical 2200 RSB EM-2276001 Electrical 2500 GP Warehouse 1 EM-2576001 Electrical 2700 Entry Control Facility EM-2776001 Electrical 2800 Security Control Facility EM-2876001 Electrical 2900 Fire Station EM-2976001 Electrical 3000 Water Supply Building EM-3076001 Electrical 4200 Access Control Facility EM-4276001 Electrical 4300 Multi-Purpose Facility EM-4376001 Electrical 4400 GP Warehouse 2 EM-4476001 Electrical 4500 Public Works EM-4576001

Water 2200 RSB WM-2276001 Water 2500 GP Warehouse 1 WM-2576001 Water 2700 Entry Control Facility WM-2776001 Water 2800 Security Control Facility WM-2876001 Water 2900 Fire Station WM-2976001 Water 3000 Water Supply Building WM-3076001 Water 4200 Access Control Facility WM-4276001 Water 4300 Multi-Purpose Facility WM-4376001 Water 4400 GP Warehouse 2 WM-4476001 Water 4500 Public Works WM-4576001

High Temp Water High Temp Water High Temp Water High Temp Water High Temp Water High Temp Water

ATTACHMENT J-1601000-06

UTILITIES ASSET TAGS AND UTILITY ASSET TAGGING GUIDANCE

The Contractor shall label all utility assets following the format below. All fields indicated align to asset data stored in MAXIMO.

ATTACHMENT J-1601000-07

SPECIFICATION ATTRIBUTES

CLASSIFICATION REQUIRED SPECIFICATION FIELD

Actuator Actuator Type Actuator Rated Pressure Actuator Rated Pressure UOM AirDryer Air Dryer Type Barscreen Bar Screen Type BatterySystem Battery Role BatterySystem Battery Type BatterySystem Number Of Batteries Boiler Type ID Boiler National Board No.

Boiler Capacity Boiler Capacity UOM Boiler Primary Fuel Type Boiler Secondary Fuel Type Burner UL Number Burner Fuel Type CapacitorBank Cap Bank Type CapacitorBank Control Type CapacitorBank Install Type CapacitorBank Nominal Voltage CapacitorBank Voltage Class CapacitorBank Total Bank KVAR ChemicalAddtion Chemical Type Chiller Capacity Chiller Capacity UOM Chiller Compressor Type Compressor NFAID Compressor Compressor Type CondensateCollector Steam Condensate Collector Type CondensateCollector Associated Line Type ControlSystem Type ControlSystem Voltage ControlValve Type ControlValve Diameter ControlValve Diameter UOM ControlValve Regulation Type Classification Required Specification Field ControlValve Material DeaeratorAndStorageTank Deaerator Type DeaeratorAndStorageTank Deaerator Capacity DeaeratorAndStorageTank Deaerator Capacity UOM

CLASSIFICATION REQUIRED SPECIFICATION FIELD

DeaeratorAndStorageTank Storage Tank Volume DeaeratorAndStorageTank Volume UOM DeaeratorAndStorageTank Tank Material DifferentialRelay Differential Relay Type DifferentialRelay Calibration Date DynamicProtectiveDevice Dyn Pro Dev Type DynamicProtectiveDevice Device Control DynamicProtectiveDevice Voltage Class DynamicProtectiveDevice Interr Mechanism DynamicProtectiveDevice Gang Operated DynamicProtectiveDevice Interr Medium DynamicProtectiveDevice Install Type DynamicProtectiveDevice Nominal Voltage ElectricLine Electric Line Type ElectricLine Circuit Length ElectricLine Length UOM ElectricLine Voltage Class ElectricLine Conductors per Phase ElectricLine Install Type ElectricLine Nominal Voltage ElectricLine Radial Feeder ElectricLine Cable in Conduit ElectricMeter Electric Meter Role ElectricMeter Meter Form ElectricMeter Meter Class ElectricMeter Nominal Voltage ElectricPanel Panel Type ElectricPanel Voltage ElectricPanel Amp Rating ElectricPanel Number Spaces ElectroMechanicalRelay Relay Type ElectroMechanicalRelay IEEE Device No ElectroMechanicalRelay Calibration Date ElectroMechanicalRelay Voltage Class Enclosure Enclosure Type Engine Driven Asset Engine Fuel Type ExpansionJoint Steam Exp Joint Type ExpansionJoint Assoc Line Type ExpansionJoint Diameter ExpansionJoint Diameter UOM ExpansionJoint Material

CLASSIFICATION REQUIRED SPECIFICATION FIELD

ExteriorLights Exterior Lights Type ExteriorLights Nominal Voltage ExteriorLights Light Ownership ExteriorLights Wattage ExteriorLights Lamp Type ExteriorLights Quantity Fan Fan Role Filter Filter Type Filter Filter Material Filter Capacity Filter Capacity UOM Filter Rated Flow Filter Rated Flow UOM GearDrive Shaft Alignment GearDrive Rated Power GearDrive Power UOM Generator Rated KW Generator Generator Type Generator Voltage Class Generator Nominal Voltage GreaseTrapAndOilWaterSeparator Pretreatment Device Type GreaseTrapAndOilWaterSeparator System Type GreaseTrapAndOilWaterSeparator Material GritRemoval Grit Removal Type Ground Grounding Device Type Ground Ground Type HeatExchanger Heat Exchanger Role Hydrant Year Manufactured Hydrant Bonnet Color Hydrant Material Hydrant Hydrant Type Hydrant Seat Diameter Hydrant Diameter UOM Instrumentation Instrumentation Type Insulator Insulator Type Insulator Insulator Material Insulator Install Type Insulator Voltage Class IonExchangeUnit Capacity IonExchangeUnit Capacity UOM LVBreakerPanel Install Type LVBreakerPanel Nominal Voltage

CLASSIFICATION REQUIRED SPECIFICATION FIELD

LVBreakerPanel Wire LVBreakerPanel Rated Ampacity LVBreakerPanel Number Phases LVBreakerPanel Number Spaces LVBreakerPanel Spaces Filled MechanicalMeter Mech Meter Role MechanicalMeter Mech Meter Billing Type MechanicalMeter Remote Read Indicator MechanicalMeter Material MechanicalMeter Meter Type Mixer Mixer Type Motor Motor Type Motor Motor Control Type Motor RPM Motor Rated HP Motor Nominal Voltage Motor Voltage Class OvercurrentRelay Overcurrent Relay Type OvercurrentRelay Calibration Date Pipe Service Area Pipe Line Type Pipe Pipe Length Pipe Pipe Length UOM Pipe Material PowerInverter Nom. Input Volt.

PowerInverter Nom. AC Volt. Out PowerInverter Cont/Nom Pwr Out.

Pump Type Pump Submersible Indicator Pump Rated Flow Pump Rated Flow UOM Pump Mechanical System Type Pump Material Receptacle Receptacle Type Receptacle Install Type Receptacle Voltage Class Receptacle Nominal Voltage Receptacle Rated Ampacity ReliefValve Type ReliefValve Diameter ReliefValve Diameter UOM ReliefValve Material

CLASSIFICATION REQUIRED SPECIFICATION FIELD

RotatingBiologicalContactor Capacity RotatingBiologicalContactor Capacity UOM ShorePowerBox Shore Power Box Type ShorePowerBox Voltage Class ShorePowerBox Nominal Voltage ShorePowerBox Install Type SolidStateRelay Relay Type SolidStateRelay IEEE Device No SolidStateRelay Calibration Date SolidStateRelay Voltage Class Stack Material Stack Height Stack Height UOM Stack Mult. Boilers Stack Mounting System StaticProtectiveDevice Device Type StaticProtectiveDevice Install Type StaticProtectiveDevice Voltage Class SupportStructure Structure Material SupportStructure Supp Struct Type SupportStructure Thermal Support Type SurfaceStructure Structure Material SurfaceStructure Surface Structure Type SwitchUnit Switch Type SwitchUnit Voltage Class SwitchUnit Sw Insul Medium SwitchUnit Nominal Voltage SwitchUnit Gang Operated SwitchUnit Install Type SystemValve Type SystemValve Diameter SystemValve Diameter UOM SystemValve Material Tank Type Tank Material Tank Contents Tank Volume Tank Volume UOM Transformer TransformerType Transformer Rated KVA Transformer Install Type Transformer Nominal HV

CLASSIFICATION REQUIRED SPECIFICATION FIELD

Transformer HV Protection Transformer Nominal LV Transformer CoolingType Transformer HSide Taps Trap Type TreatmentProcessStructure Capacity TreatmentProcessStructure Capacity UOM UndergroundStructure Underground Struc Type UndergroundStructure Structure Material VoltageRegulator Volt Reg Type VoltageRegulator Install Type VoltageRegulator Rated KVA VoltageRegulator Nominal Voltage Well Rated Flow Well Rated Flow UOM

ATTACHMENT J-1601000-08

UEM-DI METER GROUP AND THE DIRECT CONDITION RATING GUIDANCE

Likelihood Category Degradation Index

Fu lly

F un ct io na l Negligible = 1 No noticeable defects. Some aging or wear may be visible. Fully functional.

Not Likely = 2 Only minor deterioration or defects are evident. Noticeable wear or aging is visible. Fully functional. Minor maintenance may be required.

Possible = 3 Deterioration or defects are evident. Function is not significantly affected. Minor repairs are required.

Fu nc tio n

Af fe ct ed

Likely = 4 Serious deterioration or defects in at least some portion of the asset.

Function is significantly affected. Extensive repairs or replacement are required.

Very Likely = 5 Extensive deterioration or defects in the asset. Not functional, barely functional, or beyond repair.