N62470-18-R-3012_NRL_FSS_Amendment_0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

FACILITY SUPPORT SERVICES (FSS) AT NEL, WASHINGTON, D.C.

This amendment is issued to provide revisions to Sections A, B, C, J, and L, and provide responses to pre-aw ard inquiries. (SEE

CONTINUATION PAGE)

CS: Kari Webler, kari.w ebler@navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 72

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Apr-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247018R3012

X 9B. DATED (SEE ITEM 11)

12-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Apr-2019

CODE

NAVAL FACILITIES ENGINEERING COMMAND

ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247018R3012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0004

The purpose of this amendment is to disseminate the below information.

1.) Section A – The proposal due date is extended to 2:00 PM Norfolk, Virginia Local Time on 02 May 2019.

2.) Section B - Updated CLINs to accurately match ELINs found in attachment J-0200000-13

3.) Section C – Revised Annex 1502000 – Facility Investment

4.) Section J- The below list of attachments have been revised.

J-3 Section B, Supplies or Services and Prices (Amendment 0004) J-12 Post-Award Contractor’s Limitations on Subcontracting Certification (Amendment 0004) J-0200000 Management and Administration (Amendment 0004) J-0200000-13 ELINS (Amendment 0004) J-1502000 Facility Investment (Amendment 0004) J-1502000-03 Facility Investment Inventory (Amendment 0004) J-1503060 Pavement Clearance (Amendment 0004)

5.) Section J – The below list of attachments have been added

J-0200000-02-01 DBA Wage Decision (Amendment 0004)

5.) Section J – Amendment 0004 pre-award inquiry responses

6.) Section L – Section L has been revised to edit part L.6 PRICE AND NON-PRICE PROPOSAL SUBMITTAL

REQUIREMENTS

NOTE: Revisions are provided by the use of red font; deletions are indicated by the use of red strikethrough font.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Apr-2019 02:00 PM to 02-May-2019 02:00 PM.

The following have been modified:

SECTION A

NAVAL FACILITIES ENGINEERING COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N62470-18-R-3012

FACILITY SUPPORT SERVICES (FSS) FOR U.S. NAVAL RESEARCH LABORATORY,

WASHINGTON, D.C.

NOTICE: PROPOSALS ARE DUE BY 2:00 P.M. (Norfolk, Virginia Local Time) ON 02 May 2019 30 April

Proposal is to be submitted to office listed below:

Naval Facilities Engineering Command (NAVFAC), Atlantic Attn: Kari Webler, Code ACQ22 6506 Hampton Blvd, Mail Room Norfolk, Virginia 23508-1278

PRE-PROPOSAL CONFERENCE/SITE VISIT

A two-day pre-proposal conference/site visit will be held 27 March – 28 March 2019 at NRL, Washington, D.C.

Attendees shall obtain their access badge from Building 72, NRL Security, next to the Main Gate. The security office opens at 0630 AM Norfolk local time. Due to potential high traffic volume, it is recommended that Offerors arrive to NRL Security as early as possible.

Registered attendees are to park and assemble by 8:30 am at building 52 West Parking Lot (Reference Attachment J- 9 Site Visit Map Instructions). At 8:40 am a bus will be departing the West Parking Lot and taking all site visit attendees to Building 226 Auditorium for the pre-proposal Conference in-brief with the site visit to follow. Lunch will not be provided; however, Contractors will have the opportunity to purchase lunch at Subway or attendees may also bring bag lunches.

No cameras or cell phones with cameras will be allowed. Taking pictures or video of anything anywhere on the installation is NOT allowed.

Check-ins, at the in-brief location, will begin at 0830 and the pre-proposal conference will kick-off at 0900.

Note: The Site Visit will entail significant outdoor walking to and from various locations at NRL.

Please wear comfortable shoes.

Site visit attendance is limited to two attendees per contractor. The below attachments are required to be submitted no later than 19 March 2019 in order to attend the site visit. Forms received after 19 March 2019 will not be processed and will not be granted access to participate in the pre-proposal conference/site visit. All attendees must be U.S. citizens. Please ensure that all attendees bring a valid identification card, passport, or driver’s license on the day of the site visit. No electronic equipment will be allowed on-base during the site visit.

Site Visit Registration (Attachment J-7 and J-8) must be completed no later than 12:00PM (Norfolk local time) on 19 March 2019. Attendees are required to submit:

1. Attachment J-7 Site Visit Registration Form

- Submit via email to kari.webler@navy.mil and erin.quimby@navy.mil

- A confirmation email will be sent out 21 March 2019. If a confirmation is not given, your email was not received.

2. Attachment J-8 SECNAV 5512 (MUST BE SUBMITTED BY ALL ATTENDEES)

- The form must be typed

- Applicants must complete ALL blocks (25 is pre-filled)

- Applicants must check YES or NO and INITIAL BOTH LINES in blocks 29 and 30 and sign and date block 31.

- Attendees must transmit the completed Attachment J-8 SECNAV 5512 form which contains Privacy Act/PII data via AMRDEC Safe File Exchange (SAFE) website found at the following link: https://safe.amrdec.army.mil/safe/ o Please insert “NAVFAC Pre-Proposal Site Visit at NRL 27-28 March 2019” in the Description of File(s) field.

o Please use the following email address as the Recipient Information on the AMRDEC SAFE website when submitting the SECNAV 5512 form:

visitorcontrol@nrl.navy.mil

All prospective Offerors are urged to attend this conference.

A.1 CONTRACT TITLE

Facility Support Services (FSS) for U.S. Naval Research Laboratory (NRL), Washington, D.C.

A.2 TYPE OF CONTRACT

This acquisition will result in the award of an Indefinite Delivery Indefinite Quantity (IDIQ), performance based contract for FSS services for NRL that is comprised of both Recurring Work and Non-Recurring Work items.

A.3 COMPETITION REQUIREMENTS/SET-ASIDE

This procurement is a total small business set aside in accordance with FAR 19.502-2.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facilities Support Services, having a small business size standard of $38,500,000.00. Refer to Section K, Representations, Certifications, and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSALS (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from either Navy Electronic Commerce Online (NECO) website (www.neco.gov) or Federal Business Opportunities website (www.fbo.gov). Offerors are advised to check both of the aforementioned websites on a regular basis, as technological difficulties sometimes prevent the Government from simultaneously uploading to both sites.

Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files, will not be provided. Please plan accordingly.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

The total price for this CLIN represents the total Base Period for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): A700 through A703

To:

The total price for this CLIN represents the total Base Period for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): A700 through A702

CLIN 0004

The total price for this CLIN represents the total Option Period One for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): B700 through B703

The total price for this CLIN represents the total Option Period One for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): B700 through B702

CLIN 0006

The total price for this CLIN represents the total Option Period Two for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): C700 through C703

The total price for this CLIN represents the total Option Period Two for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): C700 through C702

CLIN 0008

The total price for this CLIN represents the total Option Period Three for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): D700 through D703

The total price for this CLIN represents the total Option Period Three for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): D700 through D702

CLIN 0010

The total price for this CLIN represents the total Option Period Four for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): E700 through E703

The total price for this CLIN represents the total Option Period Four for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): E700 through E702

CLIN 0012

The total price for this CLIN represents the total Option Period Five for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): F700 through F703

The total price for this CLIN represents the total Option Period Five for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): F700 through F702

CLIN 0014

The total price for this CLIN represents the total Option Period Six for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): G700 through G703

The total price for this CLIN represents the total Option Period Six for FSS at NRL for non-recurring work in accordance with the PWS and all applicable attachments. Exhibit Line Item Numbers (ELINs): G700 through G702

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEX 1502000

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Access to Navy IT/OT Systems

2.3.3 Dedicated Mechanics

2.3.4 Generator Engine Operation Prohibition

2.3.5 Historical Preservation

2.3.6 Service Orders

2.3.7 Systems Approach

2.3.7.1 HVAC and Refrigeration

2.3.7.2 Boilers and Unfired Pressure Vessels (UPVs)

2.3.7.3 Fire Protection System

2.3.7.4 Compressed Air

2.3.7.5 Auxiliary Generators

2.3.7.6 Building Control System

2.4 References and Technical Documents

2.5 Records and Reports

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Project Work Orders

3.2.1 Project Work Order Level 1

3.2.2 Project Work Order Level 2

3.2.3 Project Work Order Level 3

3.3 Preventive Maintenance (PM) Program

3.3.1 Interior and Exterior Lighting Systems

3.3.2 Cathodic Protection Systems

3.3.3 Lightning Arrestors and Grounding Devices

3.3.4 Uninterruptible Power Supply (UPS)

3.3.5 Overhead Doors

3.3.6 Emergency Eyewash/Showers Stations

3.3.7 Automatic Doors

3.3.8 Medium and Low Voltage Switchgear

3.3.9 Emergency Lighting

3.4 Integrated Maintenance Program (IMP)

3.4.1 HVAC and Refrigeration Systems

3.4.1.1 HVAC Seasonal Start-Up and Shutdown

3.4.1.2 HVAC Water Testing and Treatment Services

3.4.2 Boilers and Unfired Pressure Vessels (UPVs)

3.4.3 Fire Protection Systems

3.4.4 Compressed Air Systems

3.4.5 Auxiliary Generators

3.4.6 Building Controls Systems (BCS)

3.5 Inspection, Testing, and Certification Program

3.5.1 Boilers and UPVs

3.5.2 Backflow Prevention Devices

3.6 Other Recurring Services Program

3.6.1 Grease Traps

3.6.2 Exhaust Hoods and Ducts

3.6.3 Drinking Fountains and Water Coolers

3.6.4 Building Drainage Systems

3.6.5 Acid Neutralization Systems

3.6.6 Miscellaneous Equipment and Systems

3.6.7 Dedicated Building Mechanics

3.6.8 Oil Water Separators

3.6.9 Installation Facilities Monitoring

3.6.10 Mass Notification Systems

3.6.11 Motorized Gates

4 Non-Recurring Work

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for facilities, ground structures, installed equipment and systems, and other assets at the Naval Research Laboratory, Washington, DC 20375.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for the Contractor to perform maintenance, repair, alteration, demolition and minor construction for the following, however work requirements may be required for any installation infrastructure component located on the installation that may not be included in the list below:

Building and Structures

- Interior and exterior finishes

- Roofing

- Foundation

- Structural Components

- Cathodic Protection Systems

- Tanks

- POL System

- Pipelines

Building Systems

- HVAC

- Fire Protection

- Intrusion Detection Systems

- Boilers

- Unfired Pressure Vessels (UPV)

- Compressed Air Systems

- Potable Water (including backflow prevention devices)

- Wastewater

- Electrical

- Lightning Arrestors and Grounding Devices

- Acid Neutralization Systems

- Auxiliary Generator Systems (including emergency and portable generators)

- Uninterruptible Power Systems (UPS)

- Grease Traps

- Exhaust Hoods and Ducts

- Overhead Doors

- Building Drainage Systems

Miscellaneous

- Signs

- Fences

- Locksmith

- Drainage Ditches

- Monuments

- Flag Poles

- Unpaved Roads (gravel roads)

Roads and Paved Surfaces

- Striping

- Curbs

- Sidewalks

- Parking Lots

- Drainage Systems

- Outdoor Courts Waterfront

- Piers

- Bulkheads

- Wharfs

1502000 – Facility Investment Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

Personnel working on boilers and associated systems shall possess all applicable state and local licensing and certification requirements necessary to cover Washington DC as applicable.

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and UPVs must be qualified per UFC 3-430-07.

Personnel inspecting, certifying, and making recommendations for corrective action for backflow preventers shall be certified per UG-2029-ENV, UFC 3-230-02, and shall be licensed in Washington DC as applicable.

Personnel performing maintenance or repairs on Backflow Preventers will be certified in accordance with WSSC: Plumbing and Gas Fitting Regulations 209.4 (d). Prior to starting work on Backflow Preventers, certifications will be provided to the Contracting Officer for approval.

Personnel performing repairs or maintenance to Cross Connection Control will only be accomplished by properly certified personnel as required by the applicable regulatory agency and as specified in paragraph 10.6 of UFC-3-230-02, Operation and Maintenance: Water Supply Systems; UG-2029-ENV, Cross-Connection Control and Backflow Prevention Program Implementation at Navy Shore Facilities; and paragraph 8-5.3 of the current version of OPNAVINST 5090.1, Environmental and Natural Resources Program Manual; and AWWA M14, Manual Cross Connection Control 9th Edition.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 and shall be licensed in Washington DC as applicable as Master Refrigeration and Air Conditioning Mechanic.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-116 and shall be licensed in Washington DC as applicable.

Personnel conducting ground safety checks on lighting arrestors or grounding devices on facilities housing ammunition and explosives must be certified per NAVSEA OP-5.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

Personnel working on fire protection systems must be certified per UFC 3-601-02.

Fire Protection services shall be managed by a qualified individual who is NICET level III certified in fire alarm or NICET level III certified in special hazards systems.

Personnel working on fire protection systems shall be certified in accordance with the requirements below:

Fire Alarm Systems:

• Fire Alarm:

NICET Level II certification in Fire Alarm Systems.

• Detection and releasing systems for Special Hazard Systems such as those found in aircraft hangars and computer server rooms:

NICET Level II certification in Special Hazard Systems Water Based Suppression Systems:

• Wet Pipe and Dry Pipe Sprinklers:

NICET Level II certification in Inspection and Testing of Water Based Systems.

• Pre-Action, Deluge, Foam and Antifreeze Systems:

NICET Level III certification in Inspection and Testing of Water Based Systems.

Special Hazard Systems:

• Clean Agent, CO2 and Combination Detection/Releasing Systems: NICET

Level II certification in Special Hazard Systems.

Pre-Engineered Kitchen Fire Extinguishing Systems:

• NICET Level II certification in Special Hazards Suppression Systems or certified by ICC/NAFED in Pre-Engineered Kitchen Fire Extinguishing Systems. The service technician shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins.

Less qualified personnel may assist NICET Levels II and III certified personnel in the execution of inspection, testing, maintenance and repair task. At no time shall less qualified personnel be allowed to execute inspection, testing, maintenance and repair task without a qualified NICET Level II or III certified person physically present within the same facility where the inspection, testing, maintenance and repair task are being executed.

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

Personnel performing work and obtaining test data on the cathodic protection system must be trained per UFC 3-570-06.

Personnel operating Building Control Systems shall be trained and certified Building or Utility Systems Automation Systems Technician and complete DOD Cyber Awareness training and complete a SAAR-N. DOD Cyber Awareness training must be completed annually.

Personnel performing work on building control systems shall be trained and qualified to work on SEIMENS control systems equipment.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

Personnel performing duties as dedicated building mechanics shall possess at least one of the following state issued licenses: Journeyman HVAC, Journeyman Electrician, or Building Engineer.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Access to Navy

IT/OT Systems

Contractor personnel accessing Navy IT/OT systems must be U.S. Citizens with a favorable determination and/or security clearance eligibility and complete Cyber Security Awareness Training and sign a Systems Authorization Access Request Navy (SAAR-N). DOD Cyber Awareness training must be completed annually.

2.3.3 Dedicated

Mechanics

In addition to the personnel performing regularly scheduled maintenance services, the Contractor shall provide individual dedicated building mechanics during regular working hours, 0730-1600, for the following buildings:

Bldg. Bldg. Use 3 Materials Laboratory 30 Laboratory 43 Administration A50 Optics Laboratory 207 Chemistry Laboratory 208 Electronics Laboratory 209 Space Science Laboratory 215 Optical Sciences 216 Electro Optics

The Contractor may use a single dedicated mechanic for buildings 3 and 30, and a single dedicated mechanic for buildings 215 and 216. All other buildings shall have individually assigned personnel.

The Government will provide a building manager contact list at contract start.

2.3.4 Generator

Engine Operation Prohibition

The Contractor shall not operate the generator engines for testing or maintenance purposes between 00:01 and 14:00 (12:01 am and 2:00 pm) on any day on which Washington D.C. forecasts the air quality will be a code orange, code red, or code purple.

The Contractor shall subscribe to the Clean Air Partners AirAlerts (www.cleanairpartners.net). The Contractor shall acknowledge receipt of all alerts in the Generator Maintenance Log and auto-run record for each generator engine.

2.3.5 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

The contractor shall maintain historic properties in accordance with the Secretary of the Interior’s Standards for the Treatment of Historic Properties. Historic property includes the historic district, sites, buildings, structures or objects included in, or eligible for inclusion in, the National Register of Historic Places.

When maintenance/repairs will impact architectural and/or character defining features of a historic property, the contractor shall coordinate project details with NRL Environmental to verify that the State Historic Preservation Office (SHPO) concurs with proposed treatments before work begins.

2.3.6 Service Orders The purpose of a service order is to provide the Government with a means of issuing work up to a defined Limit of Liability (LOL). Performance objectives and standards for service orders related to work throughout this contract are specified in 1502000 Facility Investment, except where unscheduled services are detailed within a technical specification. The Government may utilize service orders to accomplish any work up to the service order LOL at the discretion of the KO. The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order LOL is not exceeded.

The Government may issue service orders for any work requirements at any location within the identified project location specified in Annex 0100000. Service order work is not limited to work performed to existing facilities, structures, assets and equipment identified in the respective Section J attachments for each technical specification.

Facilities, structures, assets and equipment added or newly installed during the course of the contract will become part of the service order program at no additional cost to the Government as long as the volume of work does not exceed the Inventory Data Quantity Variation detailed in Annex 0200000 Spec Item 2.16.

Service orders are utilized to accomplish a wide variety of work and may include support for non-contract projects and any unplanned work requirements typical to the annexes and technical specification contained within this contract. Historical data and supporting information provided is intended to illustrate the type of service orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future. As part of the service order program, the Contractor shall expect to be issued and respond to service order work requirements that may not be listed in the historical data and supporting information but fall within the LOL.

2.3.7 Systems

Approach

The Contractor shall implement maintenance plan based on a systems approach methodology. The systems approach emphasizes the interdependence and interactive nature of elements within and external to equipment systems. Systems include all major components and terminate at the point of delivery to include all mechanically and electrically interlocked ancillary parts, equipment, and components.

2.3.7.1 HVAC and

Refrigeration

HVAC and Refrigeration Systems commence at the utility isolation point of connection and terminate at the conditioned air point of delivery. HVAC and Refrigeration Systems include all major components and air handling units, blowers, boilers, chillers, compressors, air compressors, condensers, controls, cooling towers, dehumidifiers, diffusers, driers, ducts, electrical disconnects, evaporators, fans, fan coil units, filters, fire dampers, fresh air dampers, heaters, heat exchangers, heat pumps, hoods, humidification systems, insulation, intakes, package units, piping, pumps, refrigeration boxes, registers, returns, strainers, ultraviolet lighting, valves, VAV boxes, variable frequency drives, water treatment systems, monitoring, control, and instrumentation systems, etc.

2.3.7.2 Boilers and

Unfired Pressure Vessel (UFV)

Boiler Systems include all major components and burners, heat exchangers, tanks, meters, pressure vessel, pumps, piping, valves, distribution lines, condensation return lines, monitoring and controls systems, etc

2.3.7.3 Fire Protection

System

Fire Protection Systems include all major components and control panels, annunciators, initiating devices, transmitters, receivers, detectors, sensors, meters, batteries, notification appliances, voice communication devices, antennas, AFFF Foam, Wet Chemicals, Dry Chemicals, alarm devices, backflow prevention devices, valves, sprinkler heads, nozzles, connections, pumps, piping, air compressors, gauges, electric motors, engines, tanks, fuses, monitoring and controls systems, etc.

2.3.7.4 Compressed Air Compressed Air Systems include all major components and controls, driers, electrical disconnects, filters, insulation, intakes, piping, strainers, valves, instrumentation systems, control panels/systems, sensors, meters, batteries, alarm devices, connections, gauges, electric motors and engines (i.e. generators/pumps), tanks, fuses, etc.

2.3.7.5 Auxiliary

Generators

Auxiliary Generator Systems include all major components and controls, electrical disconnects, filters, dampers, insulation, intakes, piping, valves, instrumentation systems, monitoring, control panels/systems, initiating devices, sensors, meters, batteries, alarm devices, connections, gauges, electric motors and engines (i.e.

generators/pumps), tanks, fuses, etc.

2.3.7.6 Building Control

System

Building Control Systems include all major components and controls, electrical disconnects, insulation, piping, valves, instrumentation systems, monitoring, control panels/systems, annunciators, initiating devices, detectors, sensors, meters, batteries, notification appliances, voice communication devices, antennas, alarm devices, connections, gauges, fuses, etc.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

2.5 Records and Records and reports are listed in Section F. The Contractor shall submit accurate and

Reports complete documents with the required timeframes unless otherwise requires. All reports will be in electronic format.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall provide Facility Investment services to ensure facilities, ground structures equipment, systems and other assets are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order program, a Project Work Order program, a Preventive Maintenance Program, an Integrated Maintenance Program, an Inspection, Testing, and Certification Program, and an Other Recurring Services program.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform Facility Investment services.

The Contractor shall follow the systems approach methodology per Spec Item 2.3.7 in the development, implementation, and performance of all Facility Investment requirements.

The current Facility Investment Inventory is provided in J- 1502000-03.

Facilities, ground structures, equipment, systems, and other assets are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders The Contractor shall

provide service order work to ensure requested services are completed within the specified response time, limits of liability and completion times.

The Government may issue service orders for any work requirements, as related to any annex, at any location within the defined boundaries of this contract for any reason at the discretion of the KO.

In addition to facilities, equipment, systems and other assets listed in Section J, service order work also includes any work to facilities, equipment, systems and other assets not listed in Section J or not maintained through a recurring work schedule or program. Service work also includes labor hour support for non-contract projects.

Service orders work is responded to and completed within the specified times.

Additional facilities, structures, equipment, systems, and other assets. added during the course of the contract will become part of the service order program at no additional cost to the Government.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade or repair at multiple locations at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If Non-recurring work is issued for repairs, the Government will only pay for the portion of direct labor and/or material that exceeds the service order liability limits.

Historical service order workloads are provided in J- 1502000-04. The historical service order workload information provided is intended to illustrate the volume and type of service orders issued to perform past work, and is not to be construed as a limiting factor to the types of services ordered and performed in the future.

The Contractor shall submit a weekly summary of completed and uncompleted service orders per Section F.

3.1.1 Emergency

Service Orders

The Contractor shall perform emergency service order work to ensure requested services are completed within the specified response time, limits of liability and completion times.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to a ceiling of $1,500 in direct labor and material cost.

The Contractor shall remain at the work site until the emergency has been arrested and shall continue working to return the facilities, equipment, systems and other assets to normal working condition up to the limit of liability.

The emergency service request is complete once the emergency has been arrested and any additional work necessary up to the limit of liability has been performed.

The Government may issue an urgent or routine service order, project work order, or non-recurring work task order for any required follow-on work.

Within 30 minutes of completion of an emergency service order, the Contractor shall submit an emergency service order status report per Section F. The report shall include a description of work performed to mitigate/arrest the issue.

Emergency service orders responded to within one hour of receipt of request.

Emergency service orders are arrested within 24 hours of receipt of request.

Work is continued without interruption until emergent condition is arrested

3.1.2 Urgent Service

Orders

The Contractor shall perform urgent service order work to ensure requested services are completed within the specified response

The Contractor shall perform urgent service orders without extended delay to allow for completion within five working days from receipt of service order request.

Urgent service orders are completed within five working days.

time, limits of liability and completion times.

Urgent service orders are limited to a ceiling $2,500 in direct labor and material cost.

Performance of urgent service orders outside of Government regular working hours requires prior approval from the COR.

The Government may issue a routine service order, project work order, or non-recurring work task order for any required follow-on work.

3.1.3 Routine Service

Orders

The Contractor shall perform routine service order work to ensure requested services are completed within the specified response time, limits of liability and completion times.

The Contractor shall perform routine service orders to allow for completion within 30 calendar days from receipt of service order request.

Routine service orders are limited to a ceiling of $2,500 in direct labor and material cost.

Performance of routine service orders outside of Government regular working hours requires prior approval from the COR.

The Government may issue a project work order, or non-recurring work task order for any required follow-on work.

Routine service requests are completed within 30 calendar days.

3.2 Project Work

Orders

The Contractor shall perform project work to ensure work is completed within the specified response time, limits of liability and completion times.

The Government may issue project work orders for work requirements, as related to any annex, at any location within the defined boundaries of this contract for any reason at the discretion of the Government.

The Contractor shall receive project work orders in accordance with the work reception requirements in Annex 2.

Project work is intended to allow for the execution of work not defined elsewhere in the contract and is generally issued for work where a detailed planning and estimating is not necessary.

Project work orders are accomplished per Spec Item 2.3.1, Workmanship and Material Standards.

Project work is responded to and completed within the specified time frames.

Project work order may include multiple trades providing services to existing facilities, equipment, systems and other assets listed in Section J, project order work also includes any work to facilities, equipment, systems and other assets not listed in Section J or not maintained through a recurring work schedule or program.

Project work orders are accomplished per Spec Item 2.3.1, Workmanship and Material Standards.

Project work completion times will be specified for each occurrence.

Historical project order workloads are provided in J- 1502000-04. Historical data and supporting information provided is intended to illustrate the volume of project work orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

The Contractor shall notify the KO and facility management representative upon identification that the project work will exceed the limits listed below.

The Contractor shall submit a detailed estimate proposal to the KO within two work days for each project work order that exceeds the project work order limit of liability.

Notification of work exceeding the project work order limit shall be submitted to the KO and facility management within two hours of identification. If the labor and material required are beyond the project work order liability limit a project work order or non-recurring work task order may be issued for repairs exceeding the project work order limit.

The Contractor shall be responsible for all labor and material costs up to the project work order limits.

The Contractor shall submit a monthly summary of completed project orders per Section F.

3.2.1 Project Work

Order Level 1

The Contractor shall complete Project Work Order Level 1in a timely manner and ensure facilities, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

Project Work Order Level 1:

work that exceeds the service order limit but is estimated to be less than $6,000 in direct labor and direct material costs.

Project Work Order Level 1 are completed as specified in the project work order.

3.2.2 Project Work

Order Level 2

The Contractor shall complete Project Work Order Level 2in a timely manner and ensure facilities, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

Project Work Order Level 2:

work that exceeds the service order limit but shall not exceed $15,000 in direct labor and direct material costs.

Project Work Order Level 2 are completed as specified in the project work order.

3.2.3 Project Work

Order Level 3

The Contractor shall complete Project Work Order Level 3 in a timely manner and ensure facilities, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, Project Work Order Level 3:

work that exceeds the service order limit but shall not exceed $25,000 in direct labor and direct material costs.

Project Work Order Level 3 are completed as specified in the project work order.

normal working condition and function properly.

3.3 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for facilities, ground structures, installed equipment and systems and other assets to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit a PM program plan, detailing the plans for each individual specification item, for Government review and approval per Section F

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $250 per occurrence in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two hours of identification. A service order, project work order or non-recurring work task order may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach using manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep facilities, ground structures, and equipment and systems and other assets in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

no additional cost to the Government.

The Contractor shall submit a monthly PM program work schedule, that includes the date and time work is to be performed for each individual equipment PM, per Section F.

The Contractor shall submit a monthly unaccomplished PM report per Section F.

3.3.1 Interior and

Exterior Lighting Systems

The Contractor shall perform maintenance on Interior and Exterior Lighting Systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and implement a program to inspect, clean, re-lamp, and make all necessary repairs to interior and exterior lighting systems.

Maintenance is accomplished in accordance with Contractor's PM and work schedule.

3.3.2 Cathodic

Protection Systems

The Contractor shall perform maintenance on cathodic protection systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain, inspect, and test cathodic protection systems in accordance with UFC 3-570- 06.

accordance with

3.3.3 Lightning

Arrestors and Grounding Devices

The Contractor shall perform maintenance in accordance with applicable directives on lightning arrestors and grounding devices to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain lightning arrestors and grounding devices in accordance with NFPA 780, MIL-HDBK-419, MIL-STD-

188-124B, MIL-HDBK-274

(AS), and NAVSEA OP-5.

Maintenance is accomplished in accordance with

3.3.4 Uninterruptible

Power Supply

(UPS)

The Contractor shall perform preventive maintenance on uninterrupted power systems to ensure safe, reliable, uninterrupted service.

The Contractor shall comply with TM 5-693 and the OEM maintenance standards.

Preventive maintenance shall also include periodic shutdown and load test of all uninterrupted power systems to ensure reliability.

A monthly operating records report shall be submitted per Section F.

Uninterrupted power systems provide uninterrupted service to meet the load demand for the duration of a power outage or the designed time period.

Maintenance of uninterrupted power systems performed in accordance with TM 5- 693 and the owner’s manual.

Uninterrupted power systems activated to ensure uninterrupted service to critical systems.

3.3.5 Overhead Doors The Contractor shall

perform maintenance on overhead doors to ensure doors operate smoothly during normal daily activity.

The Contractor shall maintain roll-up doors in accordance with manufacturers’ recommended procedures and OEM standards.

Maintenance is accomplished in accordance with

3.3.6 Emergency

Eyewash/Shower Stations

The Contractor shall maintain emergency eyewash stations to ensure safe, reliable, uninterrupted service.

The Contractor shall perform maintenance on Emergency Eyewash Stations.

All maintenance, repairs and testing shall be in accordance with ANSI Z358.1-2009, American National Standard for Emergency Eyewash and Shower Equipment, and OSHA 29 CFR 1910.151, Medical Services and First Aid.

A legible tag denoting date of inspection and inspector’s initials shall be affixed to each Emergency Eyewash and Emergency Shower at the conclusion of an acceptable test. All incidental repairs found during tests shall be accomplished within five calendar days.

Maintenance is accomplished in accordance with Contractor's PM and work schedule.

Emergency Eyewash Stations are operational at all times.

3.3.7 Automatic Doors The Contractor shall

perform maintenance on automatic doors to ensure doors operate smoothly during normal daily activity.

The Contractor shall maintain automatic doors in accordance with manufacturers’ recommended procedures and OEM standards.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3.8 Medium and

Low Voltage Switchgear

The Contractor shall perform preventive maintenance on switchgear and electrical systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain switchgear and electrical systems in accordance with UFC 3-560-01, Operation and Maintenance: Electrical Safety, UFC 3-501-01, Electrical Engineering ASTM E1934, Standard Guide for Examining Electrical and Mechanical Equipment with Infrared Thermography and OEM standards.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3.9 Emergency

Lighting

The Contractor shall perform preventive maintenance on

The Contractor shall maintain, inspect, and test emergency lighting systems in accordance

Maintenance is performed in emergency lighting systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

with UFC 3-601-02.

Repairs shall meet all OEM requirements and NFPA codes and standards.

Contractor's PM program and work schedule.

3.4 Integrated

Maintenance Program (IMP)

The Contractor shall develop and implement an IMP program for facilities, ground structures, installed equipment and systems and other assets to ensure they are safe, fully functional, and operational.

The Contractor shall develop and submit an IMP per Section F.

The IMP shall include the Contractor’s…