N62470-21-R-0002 BOS Poland RFP.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 15 Mar 2022

X

A X B X C

D

EX

X G F 324 - 333

334 - 344 X H 345 - 347 susan.mckenzie@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 347

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N62470 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 3 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

*See Section L conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

SUSAN L. MCKENZIE 757.322.4844

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 3 4 - 9

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

10 - 304 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

305 - 306 307 - 308

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 309 - 311 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 312 - 314 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

315 - 321

PART II - CONTRACT CLAUSES

COMNAVFACSYSCOM ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

322 - 323

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

26 Jan 2022

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N6247021R0002

Section A - Solicitation/Contract Form

SECTION A

NAVAL FACILITES ENGINEERING SYSTEMS COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N62470-21-R-0002

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVY SUPPORT FACILITY (NSF)

REDZIKOWO, POLAND.

NOTICE: PROPOSALS ARE DUE BY 2:00 PM NORFOLK, VA LOCAL TIME ON 15 MARCH 2022.

Proposals are to be submitted to the office listed below:

Naval Facilities Engineering Systems Command (NAVFAC), Atlantic Attn: Sue McKenzie, Code CON36 6506 Hampton Blvd, Mail Room Norfolk, Virginia 23508-1278

PRE-PROPOSAL CONFERENCE/SITE VISIT

A two-day pre-proposal conference/site visit will be held 17 February – 18 February 2022 at NSF Redzikowo, Poland. Attendees will obtain their access badge at the Polish Main Gate in adjacent parking area. Due to potential high traffic volume, it is recommended that Offerors arrive to NSF Redzikowo early. Registered attendees are to park and assemble by 7:00AM at the Polish Main Gate (Reference Attachment J-9). At 7:45AM a shuttle will be departing the Polish Main Gate and taking all site visit attendees to Building 4200. At 8:15AM the shuttle will be departing from Building 4200 and taking all site visit attendees to Building 4300. The Conference Room of Building 4300 will be the location for the pre-proposal in-brief, site visit to follow. Lunch will not be provided; however, Contractors will have the opportunity to purchase lunch at base Food Trucks or attendees may also bring bag lunches.

No cameras or cell phones with cameras will be allowed. Taking pictures or video of anything anywhere on the installation is NOT allowed. Check-ins, at the in-brief location, will begin at 0830 and the pre-proposal conference will kick-off at 0900.

Note: The Site Visit will entail significant outdoor walking to and from various locations at NSF Redzikowo.

Please wear comfortable shoes.

Site visit attendance is limited to two attendees per contractor. The below attachments are required to be submitted no later than 9 February 2022 in order to attend the site visit. Forms received after 9 February 2022 will not be processed and will not be granted access to participate in the pre-proposal conference/site visit. All attendees must be U.S. citizens. Please ensure that all attendees bring a valid identification card, passport, or driver’s license on the day of the site visit. No electronic equipment will be allowed on-base during the site visit.

Site Visit Registration (Attachment J-7 and J-8) must be completed no later than 9:00AM (Eastern Standard Time) on 9 February 2022.

Attendees are required to submit:

1. Attachment J-7 SECNAV 5512 (MUST BE SUBMITTED BY ALL ATTENDEES)

- The form must be typed

- Applicants must complete ALL blocks (24 is pre-filled)

- Applicants must check YES or NO and INITIAL BOTH LINES in blocks 28 and 29 and sign and date block 30.

- Attendees must transmit the completed Attachment SECNAV 5512 form which contains

Privacy Act/PII data via ENCRYPTED email to Viaronic.Snow-Hill@eu.navy.mil and Tyler.Wilkinson@eu.navy.mil

- Please insert “NAVFAC Pre-Proposal Site Visit at NSF Redzikowo 17-18 February 2022” in the Description of File(s) field as well as the subject header of the email.

2. Attachment J-8 “Poland Base Access Request”

- Submit via email to polandbaseaccess@mda.mil and edith.kovacs.ctr@mda.mil

- A confirmation email will be sent out 11 February 2022. If a confirmation is not given, your email was not received.

All prospective Offerors are urged to attend this conference.

Note: Site visit dates are subject to change due to COVID-19 cases in the local area.

A.1 CONTRACT TITLE

Base Operations Support (BOS) Services at U.S. Navy Support Facility (NSF), Redzikowo, Poland.

A.2 TYPE OF CONTRACT

This acquisition will result in the award of a single-award Cost Plus Award Fee (CPAF) contract.

A.3 COMPETITION REQUIREMENT/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facilities Support Services, having a small business size standard of $41,500,000.00. Refer to Section K, Representations, Certifications, and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSALS (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP Files, along with any amendments, from the Contract Opportunities website (beta.sam.gov). Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files, will not be provided. Please plan accordingly.

A.6 PRE-AWARD INQUIRIES/REQUEST FOR PROPOSALS (RFP) INFORMATION/

CLARIFICATIONS/QUESTIONS

Contractors are required to review the entire solicitation package before submitting questions. Submit all questions via one document using Attachment J-4, Pre-award Inquiry Form, by e-mail to susan.l.mckenzie.civ@usnavy.mil no later than the 01 March 2022.

Section B - Supplies or Services and Prices

SECTION B

B.1 CONTRACT LINE ITEMS (CLINS), AND EXHIBIT LINE ITEMS (ELINS)

a. Offeror shall enter amounts for CLINs and ELINs as indicated in the schedules and any accompanying exhibits.

b. ELINs are included in Section J attachment, A through J ELINs. Pricing shall be prepared for a Cost Plus Award Fee (CPAF) contract for Mobilization, the Base Period, three (3) one year option periods, two

(2) six month option periods, demobilization, and a six (6) month extension of services period..

B.2 CONTRACT VERBIAGE

Throughout the contract the terms Annex/Sub-Annex and Technical Specification (TS) are used interchangeably.

B.3 CONTRACT PRICE INFORMATION

For administrative purposes for the U.S. Government, the price of this contract and all subsequent task orders and modifications issued under this contract will be expressed in U.S. dollars. Payment will also be made in U.S.

dollars.

B.4 PRIOR CONTRACT INFORMATION

The BOS services for NSF Redzikowo, Poland are currently performed via task order N3319118F4417 under contract N62742-16-D-3551, Global Contingency Support Multiple Award Contract II (GCSMACII) administered out of NAVFAC PAC. This information is provided for information purposes only. Prospective Offerors are cautioned that they should not rely on this information to determine workload as there is no assurance that workload and volume of future effort and costs will replicate past experience.

B.5 SCHEDULE

COST PLUS AWARD FEE SUMMARY

CLIN Contract Period Period of Performance Estimated

Cost Award Fee Amount

0001 Mobilization – 60 days Jan 30, 2023 – March 31, N/A

0002 Base – Full Performance – 12 months

April 1, 2023- March 31, $100,000

0003 Option 1 – 12 months April 1, 2024- March 31, $200,000

0004 Option 2 – 12 months April 1, 2025- March 31, $200,000

0005 Option 3 – 12 months April 1, 2026- March 31, $200,000

0006 Option 4 – 6 months April 1, 2027 – September 30, 2027

$100,000

0007 Option 5 – 6 months October 1, 2027 – March 31, 2028

$100,000

0008 Extension of Services – 6 months

April 1, 2028 – September 30, 2028

$100,000

0009 Demobilization – 60 days *To begin after expiration of final exercised option.

N/A

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Period - Phase In / Mobilization

CPAF

Estimated Cost for Phase-In/Mobilization Effort 60 days (Jan 30, 2023 - March 31,2023)

SEE ELINS A001-A046 FOR DETAILS.

FOB: Destination

PSC CD: S216

ESTIMATED COST

BASE FEE

SUBTOTAL EST COST + BASE

MAX AWARD FEE

TOTAL EST COST + FEE

Base Period - Full Performance

CPAF

Estimated Cost for Base Period - Full Performance 12 months (April 1, 2023 - March 31, 2024)

SEE ELINS B001-B046 FOR DETAILS.

OPTION Option Period 1 (12 months)

CPAF

Estimated Cost for Option Period 1 12 months (April 1, 2024 - March 31, 2025)

SEE ELINS C001-C046 FOR DETAILS.

OPTION Option Period 2 (12 months)

CPAF

Estimated Cost for Option Period 2 12 months (April 1, 2025 - March 31, 2026)

SEE ELINS D001-D046 FOR DETAILS.

OPTION Option Period 3 (12 months)

CPAF

Estimated Cost for Option Period 3 12 months (April 1, 2026 - March 31, 2027)

SEE ELINS E001-E046 FOR DETAILS.

OPTION Option Period 4 (6 months)

CPAF

Estimated Cost for Option Period 4 6 months (April 1, 2027 - September 30, 2027)

SEE ELINS F001-F046 FOR DETAILS.

OPTION Option Period 5 (6 months)

CPAF

Estimated Cost for Option Period 5 6 months (October 1, 2027 - March 31, 2028)

SEE ELINS G001-G046 FOR DETAILS.

OPTION Extension of Services Under FAR 52.217-8

CPAF

Estimated Cost for Extension of Services 6 months (April 1, 2028 - September 30, 2028)

SEE ELINS H001-H046 FOR DETAILS.

OPTION Demobilization (60 days)

CPAF

Estimated Cost for Demobilization (60 days) 60 days (To begin after exercise of final option)

SEE ELINS J001-J046 FOR DETAILS.

Section C - Descriptions and Specifications

SECTION C

C.1 PERFORMANCE WORK STATEMENT

All terms and conditions of the contract award, performance work statement (PWS), and all attachments are applicable. The requirements of the PWS must be met. Listed below are the PWS annexes provided in Section C.

Annex Specification Title 01 0100000 General Information 02 0200000 Management and Administration 03 0300000 Command/Admin Support 04 0401000 Force Protection 0402000 Fire and Emergency Services 0403000 Emergency Management 10 1001000 Material Management 1002000 Supply Services

12 1200000 MWR

13 1300000 Galley 14 1402000 Unaccompanied Housing 15 1501000 Facility Management 1502000 Facility Investment 1502001 Facility Investment (AA Facilities) 1503010 Custodial 1503020 Pest Control 1503030 Integrated Solid Waste Management

(IWSM)

1503050 Grounds Maintenance and Landscaping 1503060 Pavement Clearance 16 1601000 Utilities Management 1602000 Electrical 1604000 Wastewater 1606000 Water 17 1700000 Transportation 18 1800000 Environmental

ANNEX 0100000

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Naval Support Facility (NSF) Redzikowo, Poland, under a Cost-Plus Award Fee Indefinite Delivery Indefinite Quantity (IDIQ), performance-based type contract.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description

Spec Item Title Description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff Annex 0300000 Command/Admin Support Annex 4 Public Safety Annex 0401000 Force Protection Annex 0402000 Fire and Emergency Services Annex 0403000 Emergency Management Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply Annex 1001000 Material Management Annex 1002000 Supply Services Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support Annex 1200000 MWR Annex 13 Galley Annex 1300000 Galley Annex 14 Housing Annex 1402000 Unaccompanied Housing Annex 15 Facilities Support Annex 1501000 Facility Management Annex 1502000 Facility Investment Annex 1503010 Custodial Annex 1503020 Pest Control Annex 1503030 ISWM Annex 1503050 Grounds Maintenance and Landscaping Annex 1503060 Pavement Clearance Annex 16 Utilities Annex 1601000 Utility Management Annex 1602000 Electrical Annex 1604000 Wastewater Annex 1606000 Water Annex 17 Transportation Annex 18 Environmental

1.2 Project Location The work shall be performed at the Naval Support Facility (NSF) Redzikowo, Poland. It is located at a former military base and civilian airfield near Slupsk, Poland, a densely populated and historically significant northern town close to the coast of the Baltic Sea, and 225 miles northwest from Warsaw.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information Aegis Ashore is a land-based forward operating site employing the Aegis

BMD capabilities.

The purpose of this contract is to provide all necessary support during the Site Activation (SA) phase for the construction of various Military Construction (MILCON) and Procurement, Defense Wide (PDW) facilities, and during the post-construction phase. For the purpose of this contract, MILCON facilities also include PDW facilities. These MILCON facilities will be procured/built by means other than this contract and include Aegis Ashore Missile Defense Facilities (AAMDF), including Aegis Combat System (ACS) facilities, and Commander, Navy Installations Command (CNIC) facilities. Work includes, but may not be limited to, the following major areas:

• Maintenance/Operation of temporary SA facilities (containerized type and provided by others) to support construction oversight and ACS Installation and Checkout (I&CO). Upon completion of MILCON facilities and I&CO, SA facilities will be demobilized and removed by means other than this contract unless other arrangements are made.

• Miscellaneous life/operation support services for MDA personnel and CNIC personnel.

• Miscellaneous support services during construction of MILCON facilities including, but not limited to, provision of specialty equipment during the I&CO phase of AAMDF and ACS facilities.

• BOS services to permanent MILCON facilities.

A general description of anticipated facilities is provided in J-0100000-01 (SA Facilities – General Description) and J-0100000-02 (MILCON Facilities – General Description).

The Contractor shall anticipate all BOS services to commence at contract start. Temporary services that will end prior to full contract term are listed in J-0100000-03 BOS Services Matrix. Dates shown are estimated and may vary.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. The Contractor is cautioned that the construction of some MILCON facilities remains in progress and that workload provided for some facilities may be based on services provided at other similar locations. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Refer to weather information websites such as http://bcz.apsl.edu.pl/ The climate throughout the country is mostly temperate. It is oceanic in the north and west and becomes gradually warmer and continental towards the south and east. Summers are generally warm, with average temperatures between 18° C (64 °F) and 30° C (86.0° F) depending on the region.

Winters are rather cold with average temperatures around 3° C (37° F) in the northwest and −6° C (21° F) in the northeast. Precipitation falls throughout the year, although in the east winter is drier than summer.

Natural disasters, such as tornados, earthquakes, hurricanes, tsunamis, volcano eruptions are uncommon. However, summer sees more abundant precipitation and regional flooding may occur.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements.

Specification item 4 will always contain the Non-recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

ANNEX 0200000

0200000 – Management and Administration Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

Spec Item Title

2.2.2 Requirements Hierarchy

2.2.3 Conflicts Between US Standards and Local Standards

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Items

2.4.1 Government-Furnished Property (GFP)

2.4.2 Government-Furnished Facilities

2.4.3 Government-Furnished Vehicles and Equipment

2.4.4 Government-Furnished Utilities

2.4.5 Government Furnished Services

2.4.5.1 Medical Services

2.4.5.2 Galley Access

2.5 Contractor-Furnished Items

2.5.1 Contractor Furnished Non-Consumables

2.6 Management

2.6.1 Safeguarding Information

2.6.2 Dissemination of Information

2.6.3 Work Reception

2.6.4 Work Control

2.6.5 Work Schedule

2.6.5.1 Annual Work Schedule

2.6.5.2 Monthly Work Schedule

2.6.5.3 Changes by the Government

2.6.6 Deliverables

2.6.7 Service Interruptions

2.6.8 NAVFAC Maximo

2.6.8.1 NAVFAC Maximo Data

2.6.8.2 NAVFAC Maximo Method of Data Entry

2.6.8.3 NAVFAC Maximo Access

2.6.8.4 NAVFAC Maximo Training

2.6.9 Quality Management System (QMS)

2.6.9.1 Quality Management (QM) Plan

2.6.9.2 Quality Inspection and Surveillance

2.6.9.3 Quality Inspection and Surveillance Report

2.6.10 Property Management Plan

2.6.11 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.5.1 Replacement of MCSS Maintenance personnel

2.7.2.6 Medical Screening

2.7.3 US Citizenship and Security Clearance Requirements

2.7.3.1 Project Manager

2.7.3.2 Alarm Installation and Maintenance Personnel

2.7.3.3 Mission Critical Support Systems (MCSS) Maintenance Personnel

2.7.3.4 Dispatcher Personnel

2.7.3.5 High- Altitude Electromagnetic Pulse (HEMP) Door Maintenance Personnel

2.7.3.6 Galley Manager

2.7.3.7 Locksmith Personnel

2.7.3.8 Fire & Emergency Services Personnel

2.7.3.9 Technical Librarian

2.7.4 Local Employee and Subcontractor Clearances

2.7.5 Service Contract Reporting (SCR)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Access To Restricted Areas

2.8.6.2 Contingency Plan

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.8.1 International Traffic in Arms Regulations (ITAR)

2.8.8.2 Access to Government Information Technology (IT), Operating Technology (OT), and Facility

Related Control Systems (FRCS)

2.8.8.3 Classified Material

2.8.9 Access to Navy ONE-Net

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.3.6 Pathogen Exposure

2.9.3.7 Control of Hazardous Energy (lockout/tagout)

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Bio-based Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Work Procedures

2.14.1 Exhibit Line Item Numbers (ELINs)

2.14.2 Other Requirement Task Work

2.14.2.1 Preparation of Proposals

2.14.2.2 Labor Requirements

2.14.2.3 Material and Equipment Requirements

2.14.2.4 Issuance of Final Task Work

2.15 Mobilization Plan and Mobilization

2.16 Demobilization Plan and De-mobilization

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0730-1600, five days per week, Monday through Friday, including official Polish holidays, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the KO prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays:

New Year's Day 01 January * Martin Luther King, Jr.'s Day 3rd Monday in January President's Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 19 June * Independence Day 04 July * Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November * Thanksgiving Day 4th Thursday in November Christmas Day 25 December *

* Holidays falling on Saturday are usually observed on preceding Friday.

Holidays falling on Sunday are usually observed on following Monday.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.2.3 Conflicts Between

US Standards and Local Standards

All work under this contract shall be performed in accordance with US standards and local (Polish) standards. In case of conflicts between US standards and local standards, the most stringent standard shall apply.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend administrative and coordination meetings at the discretion of the KO. The Contractor shall attend inspections, site investigations, and other facility on-site meetings as often as necessary at the discretion of the KO or designated representative.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

The Contractor is advised that the Construction Contractor will provide one-time familiarization training for each newly built structure and its installed systems approximately 120 days prior to that building being turned over to the Government. Training is typically conducted in conjunction with the demobilization of the particular sub-contractor responsible at time of the Construction Contractors’ choosing. The Contractor shall make video recordings of all new equipment training sessions; the recordings shall be placed into the Technical Library and become part of it.

The Contractor shall provide new equipment training for any new Contractor/personnel 30 days prior to the end of the contract.

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

2.3.3.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a facility as designated by the KO. Follow-on sessions should be scheduled every three to six months and may be held via teleconference. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government.

The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Supervisor/Superintendent

* Quality Manager Site Safety and Health Officer Sub-contractor Reps

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, Polish and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

In addition the policies shall contain a provision worded as follows:

“The insurance company waives any right of subrogation against the United States of America which may arise by reason of any payment under the policy.”

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $2,000,000 per occurrence

Automobile Liability: $500,000 per person, $1,000,000 per occurrence, $100,000 per occurrence for property damage

Workmen's Compensation: As required by local law.

Other as required by local law.

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government. The Contractor shall submit to the KO a full report of damage to Government property and/or equipment by Contractor employees per Section F.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Refer to Section G for invoicing instructions.

2.3.9 Forms It is the intent of Government that all forms required for accomplishment of work in this PWS be accessed electronically. The Department of Defense Forms Program site at: www.dior.whs.mil provides access to an inventory of DoD, Navy, GAO and GSA forms, frequently asked questions, and downloading instructions. It shall be the Contractor’s responsibility to duplicate the required forms as necessary for accomplishment of the work. In the event that a form is unavailable electronically, the Contractor shall develop and provide a form sample to the KO for approval. Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-03.

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.

The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the Government. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations. The Contractor shall generate work orders in NAVFAC Maximo per Spec Item 2.6.8 for all servicing, maintenance, and repair activities performed on Government- Furnished Items.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.

The Government may inspect Government-Furnished Items at any time and without notice.

2.4.1 Government-

Furnished Property

(GFP)

The Government will furnish or make available to the Contractor certain Government Property for use in connection with this contract. The use of GFP for any other purposes is prohibited. GFP is provided and shall be managed by the Contractor in accordance with Section H; paragraph H.10 Government-Furnished Property.

A list of Government Furnished Property that will be made available to the Contractor is provided in J-0200000-04.

The Contractor shall support initial, periodic, and final inventories of GFP.

2.4.2 Government-

Furnished Facilities

The Government will make available to the Contractor certain facilities for use in connection with this contract. The use of these facilities for any other purposes is prohibited.

The Contractor shall be responsible and accountable for the facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. Custodial and refuse collection services for the facilities shall be provided by the Contractor. The Contractor shall obtain written approval from the KO prior to making any modifications or alterations to the facilities. Any modifications to Government Furnished Facilities shall be at Contractor expense.

A list of the facilities that will be made available to the Contractor is provided in J-0200000-04.

2.4.3 Government-

Furnished Vehicles and Equipment

The Government will make available to the Contractor certain vehicles and equipment for use in connection with this contract. The use of these vehicles and equipment for any other purposes is prohibited.

A list of vehicles and equipment that will be made available to the Contractor is provided in J-0200000-04.

2.4.4 Government-

Furnished Utilities

The Government will make available water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. The Contractor shall meet all FGS Poland, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

Installation of Contractor-provided devices is subject to inspection and approval by the Government.

2.4.5 Government Furnished Services

2.4.5.1 Medical Services

There will be no Government-Furnished Medical Services. The Contractor shall provide first aid for minor and emergency treatment at worksites. The Contractor should advise prospective employees about their health insurance coverage and its limitations while in Poland.

2.4.5.2 Galley Access

Contractor personnel may eat at the galley, subject to payment of the applicable rates.

The Contractor shall pay the DOD food service standard Meal rate for employees eating in the Galley. The total monthly meal charge amount will be calculated based upon NAVSUP 1291 Signature Record. Meal rates are updated annually by NAVSUP.

The Contractor shall provide a check or EFT payment to the Food Services Officer no later than the fifth calendar day after the end of each month. The Check/EFT will be issued in US dollars, drawn on a US financial institution and made payable to the Treasurer of the United States.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.5.1 Contractor

Furnished Non- Consumables

The Contractor shall observe generally accepted lifespans of non-consumable items (computers, printers, etc.) used to support performance of services under this contract prior to replacement of such items.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Safeguarding

Information

The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP 800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management Framework (RMF). Contractor information and data systems shall not contain any information associated with Government property beyond that included in any attachments.

The Contractor shall develop Plans of Action and Milestones (POA&Ms) per NIST SP 800-171, track accomplishment, and submit to the Government per Section F.

If a cybersecurity incident is encountered or suspected related to any (Contractor or Government) Information Technology (IT) or Operating Technology (OT) systems, including Monitoring and Control Systems, the Contractor shall notify the Government per Section F.

2.6.2 Dissemination of

Information

DoD policy limits the dissemination of certain information. Instructions, Directives, and References not releasable to the public, e.g., Floor Plans, Maps, Post Orders, and Standard Operating Procedures, will be made available after contract award to the successful offeror with appropriate credentials and a need to know.

2.6.3 Work Reception The Contractor shall provide the capability to receive, classify, issue, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.4 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress.