N62470-19-B-2011 Argentia IFB.pdf

CODE

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until 02:00 PM local time 01 May 2020

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99 - 104 X H 105 kari.webler@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 105

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N62470 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

KARI L. WEBLER 757-322-4083

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 3 4 - 14

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

15 - 68 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

69 - 70 71 - 73

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 74 - 75 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 76 - 77 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

78 - 84

PART II - CONTRACT CLAUSES

COMMANDER NAVFAC ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

31 Mar 2020

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N6247019B2011

Section A - Solicitation/Contract Form

SECTION A

NAVAL FACILITES ENGINEERING COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N62470-19-B-2011

BASE OPERATIONS SUPPORT (BOS)/CARETAKER SERVICES AT

U.S. NAVAL FACILITY, ARGENTIA, NEWFOUNDLAND

NOTICE: BID PACKAGES ARE DUE BY 2:00 P.M. NEWFOUNDLAND LOCAL TIME WHICH IS

EQUAL TO 12:30 P.M. NORFOLK, VIRGINIA LOCAL TIME ON FRIDAY, 01 May 2020

Bids are to be submitted to the Navy by one of the below methods:

The package shall be sent, by mail, to:

Officer in Charge, Facilities Support Contracts P.O. Box 177, Freshwater Placentia Bay, Newfoundland, Canada A0B 1W0

Hand carried to:

Naval Facilities Engineering Command (NAVFAC), Atlantic Attn: Bernadette O’Reilly, Contract Specialist RFP No. N62470-19-B-2011 Facilities Support Contracts, Administrative Office 1 Cooper Drive Port of Argentia, Argentia A0B 1W0

PRE-BID SITE VISIT

An organized Site Visit is scheduled for Thursday, 09 April 2020 at 1300 Newfoundland Daylight Time at Port of Argentia, Argentia, Newfoundland. The site visit is expected to last approximately one (1) hour. Due to health concerns related to the spread of COVID-19, only one (1) representative from each contractor will be allowed on the site visit. All prospective offerors are urged to attend this site visit.

All interested parties must submit the Site Visit Registration Form (Attachment J-1) to Ms. Bernadette O’Reilly via email at boreilly@nf.aibn.com no later than 07 April 2020. No contractor will be authorized to enter the gate if his or her Attachment J-1 has not been submitted to Ms. O’Reilly.

Questions regarding directions to the base shall be directed to Ms. O’Reilly via email at boreilly@nf.aibn.com or via telephone at 709-227-8455.

A.1 CONTRACT TITLE

Base Operations Support (BOS)/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland

A.2 TYPE OF CONTRACT

This acquisition will result in the award of a single award Indefinite Delivery-Indefinite Quantity, performance-based type contract that is comprised of both Recurring and Non-Recurring Work items.

A.3 COMPETITION REQUIREMENT/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facilities Support Services, having a small business size standard of $41,500,000.00. Refer to Section K, Representations, Certifications, and Other Statements of Offerors.

A.5 INVITATION FOR BIDS (IFB) FILES

It is the sole responsibility of the Offeror to obtain the IFB files, along with any amendments, from Contract Opportunities website (beta.sam.gov). Unprotected editable electronic file copies of the IFB documents, including Word, Excel, and/or Adobe files, will not be provided. Please plan accordingly.

Section B - Supplies or Services and Prices

SECTION B

B.1 BACKGROUND INFORMATION

The U.S. Naval Facility, Argentia, Newfoundland, a former U.S. military base, was decommissioned in 1994.

However, an area comprised of 33 acres was retained by the U.S. Navy. This area is referred to in the Performance Work Statement (PWS) as the Naval property. With the exception of the west shore bounded by the waters of Placentia Bay, this site is secured by a barbed wire chain link fence, accessible through a motorized gate. There are four (4) buildings on the site. The property is presently inactive but is maintained in a caretaker status.

B.2 BASIS FOR AWARD

The Government intends to award a contract resulting from this solicitation to the conforming, lowest priced, responsive, responsible bidder in accordance with Section M, Evaluation Factors for Award. The award will be made to a single contractor in U.S. dollars.

B.3 MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increases the value of an existing task order that is authorized by a contract clause. Orders in excess of the estimated quantities set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement, which shall be indicated by signing or beginning performance of the order.

Concurrent with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for CLIN 0001, Base Period Recurring Work.

Minimum guarantees do not apply to the option periods.

B.4 CONTRACT TERM

This contract contains provisions for one Base Period of up to 12 months with seven (7) 12-month Option Periods, not to exceed a total of 96 months. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR Clause 52.217-9 – OPTION TO EXTEND THE TERM OF THE

CONTRACT (MAR 2000).

B.5 CONTRACT LINE ITEMS, CONTRACT EXHIBIT LINE ITEMS AND SUBCLINS

Pricing shall be submitted in U.S. dollars. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit Line Items (ELINs) as indicated in the schedules and any accompanying exhibits. ELIN unit prices must be rounded to two (2) decimal places only. If an Offeror does not round ELIN unit prices to two (2) decimal places, then the Government will round the prices to two (2) decimal places and the rounded prices will be used for evaluation purposes. ELIN unit prices may not be less than $0.01, unless offering “$0.00.” If an Offeror proposed a unit price greater than $0.00, but less than $0.01, the Government will round the unit price to $.01 and the rounded price and resultant extended total price will be used for evaluation purposes.

In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLIN and/or ELIN will be recomputed to take into account the change in the contract ELIN. If the Offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price. Although, if this calculation results in a unit price requiring more than two decimal places, the unit price will be rounded to two (2) decimal places and the extended total price will be recalculated in accordance with the preceding paragraph. In the event there is a discrepancy between the Section J ELIN pricing and the Section B CLIN price, the Section J ELIN will be held to be the intended offer, and the Section N CLIN will be adjusted accordingly.

The Schedule of Recurring Work (CLINs 0001, 0003, 0005, 0007, 0009, 0011, 0013, and 0015) and the Schedule of Non-Recurring Work (CLINs 0002, 0004, 0006, 0008, 0010, 0012, 0014, and 0016) will be used as the basis for deductions in accordance with the Section E FAR Clause 52.246-4 INSPECTION OF SERVICES – FIXED PRICE

(AUG 1996).

Informational SubCLINs will be incorporated at the time of award with appropriate funding/lines of accounting by customer. These SubCLINs represent funding for each CLIN by customer. The Contractor shall not submit totals for SubCLINs.

B.6 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered as long as the overall NTE amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.7 FULLY LOADED PRICING

Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits, or any other markups shall be applied when an option is exercised or work is ordered for pre-priced work. Costs for technical specifications 0100000 and 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices quoted for all other technical specifications.

B.8 NON-RECURRING WORK

Non-Recurring work may be ordered at the prices offered by the issuing activity using a DD Form 1155 “Order for Supplies and Services.”

B.9 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS

In the event the Government elects to exercise an option period, the contract price proposed and accepted at the time of award will be the contract price. No price adjustments will be made.

B.10 BIDDING UNIT PRICES FOR LABOR

A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be included in the Recurring Work items portion or as a Unit Price Task in the Non-Recurring Work items portion of the contract. Labor for this work will be ordered under the “NON-RECURRING WORK/UNIT PRICED LABOR (UPL) WORK (NEGOTIATED)” clause in Section C and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of Non-Recurring Work.

Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing “Non-Recurring Work” accomplished in the time period shown.

The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor’s hourly craft wage adjusted to allow for the Offeror’s work force productivity (i.e. the Contractor’s estimate of how its workforce will perform in relation to the Means Facilities Cost Data and/or the Engineer Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bond, permits, insurance, etc.

B.11 PHASE-IN AND PHASE-OUT

Pricing shall include applicable Phase-In and Phase-Out costs. Phase-In shall be for a period of up to but no more than 45 days and Phase-Out shall be for a period of up to but no more than 30 days. There is no separately priced CLIN for Phase-In and Phase-Out and such costs can be distributed however the Offeror chooses. The Government recognizes that Offerors may choose to front load these costs into the base year.

B.12 CONTRACT PRICE INFORMATION

For administrative purposes for the U.S. Government, the price of this contract and all subsequent task orders and modifications issued under this contract will be expressed in U.S. dollars. Payment will also be made in U.S.

dollars.

B.13 PRIOR CONTRACT INFORMATION

The contract issued as a result of this solicitation will replace contract N62470-15-D-4005 for similar services.

Contract N62470-15-D-4005 was awarded to Edward Collins Contracting Ltd. The current year’s total estimated price for the Recurring Work (firm fixed price) is $108,800.00 and the Non-Recurring Work (indefinite delivery-indefinite quantity) is $62,305.00. This information is provided for information purposes only. Prospective Offerors are cautioned that they should not rely on this information to determine workload as there is no assurance that workload and volume of future effort and costs will replicate past experience.

B.14 VARIATION IN ESTIMATED QUANTITIES FOR RECURRING WORK ITEMS

Quantities depicted throughout this contract represent the Government’s best estimate of the quantity of work for the period of performance. After contract award, situations may arise which impact upon the Government’s requirements and necessitates changes to this contract. Should this occur, the Contracting Officer will modify the contract in accordance with the provisions and limitations specified herein.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Each

BASE PERIOD RECURRING WORK

FFP

The total price for this CLIN represents the total Base Period for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) A001 through A005 FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Each

BASE PERIOD NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Base Period for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) A700 through A705

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Each

OPTION OPTION PERIOD ONE RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period One (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) B001 through B005

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Each

OPTION OPTION PERIOD ONE NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period One (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) B700 through B705

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Each

OPTION OPTION PERIOD TWO RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Two (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) C001 through C005

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED Each

OPTION OPTION PERIOD TWO NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Two (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) C700 through C705

UNIT UNIT PRICE MAX AMOUNT

0007 UNDEFINED Each

OPTION OPTION PERIOD THREE RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Three (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) D001 through D005

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED Each

OPTION OPTION PERIOD THREE NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Three (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) D700 through D705

UNIT UNIT PRICE MAX AMOUNT

0009 UNDEFINED Each

OPTION OPTION PERIOD FOUR RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Four (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) E001 through E005

UNIT UNIT PRICE MAX AMOUNT

0010 UNDEFINED Each

OPTION OPTION PERIOD FOUR NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Four (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) E700 through E705

UNIT UNIT PRICE MAX AMOUNT

0011 UNDEFINED Each

OPTION OPTION PERIOD FIVE RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Five (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) F001 through F005

UNIT UNIT PRICE MAX AMOUNT

0012 UNDEFINED Each

OPTION OPTION PERIOD FIVE NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Five (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) F700 through F705

UNIT UNIT PRICE MAX AMOUNT

0013 UNDEFINED Each

OPTION OPTION PERIOD SIX RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Six (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) G001 through G005

UNIT UNIT PRICE MAX AMOUNT

0014 UNDEFINED Each

OPTION OPTION PERIOD SIX NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Six (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) G700 through G705

UNIT UNIT PRICE MAX AMOUNT

0015 UNDEFINED Each

OPTION OPTION PERIOD SEVEN RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Seven (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) H001 through H005

UNIT UNIT PRICE MAX AMOUNT

0016 UNDEFINED Each

OPTION OPTION PERIOD SEVEN NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Seven (twelve months) for BOS/Caretaker Services at U.S. Naval Facility, Argentia, Newfoundland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs) H700 through H705

Section C - Descriptions and Specifications

SECTION C

C.1 PERFORMANCE WORK STATEMENT

All terms and conditions of the contract award, performance work statement (PWS), and all attachments are applicable. The requirements of the PWS must be met. Listed below are the PWS annexes provided in Section C.

Annex Specification Title 01 0100000 General Information 02 0200000 Management and Administration 04 0401000 Force Protection

1502000 Facility Investment 1503010 Custodial 1503050 Grounds and Landscaping 1503060 Pavement Clearance

C.2 REPORTING REQUIREMENT

A detailed report allocating value of work/quantities performed by Contract Line Items (CLINs)/Sub-Line Items (SLINs) identified in the Schedule and any accompanying exhibits with Exhibit Line Items (ELINs) is to be submitted monthly, including all Recurring Work and Non-Recurring Work items completed. The Contractor shall notify the Contracting Officer when 75% of any Non-Recurring Work Line Item (CLIN/SLIN/ELIN) is reached.

ANNEX 0100000

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Verification of Workload and Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor's Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template

1.10 Navy PBSA Approach

Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at the U.S. Naval Facility, Argentia, Newfoundland, Canada under an Indefinite Delivery Indefinite Quantity type, performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff (Not Applicable) Annex 4 Public Safety

• Specification 0401000 Force Protection Annex 5 Air Operations (Not Applicable) Annex 6 Port Operations (Not Applicable) Annex 7 Ordnance (Not Applicable) Annex 8 Range Operations (Not Applicable) Annex 9 Health Care Support (Not Applicable) Annex 10 Supply (Not Applicable) Annex 11 Personnel Support (Not Applicable) Annex 12 Morale, Welfare and Recreation Support (Not Applicable) Annex 13 Galley (Not Applicable) Annex 14 Housing (Not Applicable) Annex 15 Facilities Support

• Specification 1502000 Facility Investment

• Specification 1503010 Custodial

• Specification 1503050 Grounds Maintenance and Landscaping

• Specification 1503060 Pavement Clearance

Annex 16 Utilities (Not Applicable) Annex 17 Base Support Vehicles and Equipment (Not Applicable) Annex 18 Environmental (Not Applicable)

1.2 Project Location The work shall be performed at various locations within the US Naval Facility, Argentia, Newfoundland.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information Argentia is a Canadian commercial seaport and industrial park. U.S. Naval Base Argentia Newfoundland is a former base of the United States Navy that operated from 1941 to 1994. On 30 September 1994, the US Navy left Argentia completely when NAVFAC Argentia was decommissioned and the last personnel moved out. The Facility is still under NAVFAC’s stewardship.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided.

As prescribed in FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.6 Climate Patterns The island of Newfoundland has an average summer temperature of 16°C (61°F), while the winter hovers around 0°C (32°F, but temperatures can top 25°C (77°F) during the short but pleasant summers. Weather Reference: the Canadian Weather Office.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy, the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the management and administrative requirements. Specification Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-recurring Work requirements. Requirements and standards for higher-level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

ANNEX 0200000

0200000 – Management and Administration Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Insurance

2.3.2.1 Certificate of Insurance

2.3.2.2 Minimum Insurance Amounts

2.3.3 Protection of Government Property

2.3.4 Directives, Instructions, and References

2.3.5 Invoicing Procedures

2.3.6 Forms

2.3.7 Permits and Licenses

2.3.8 Training and Certification

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Quality Management System (QMS)

2.6.6.1 Quality Management (QM) Plan

2.6.6.2 Quality Inspection and Surveillance

2.6.6.3 Quality Inspection and Surveillance Report

2.6.7 Property Management Plan

2.6.8 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Employee Requirements

2.7.1.1 Employee Certification and Training

2.7.1.2 Employee Appearance

2.7.1.3 Employee Conduct

2.7.1.4 Identification as Contractor Employee

2.7.1.5 Removal of Employees

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.2.1 Alcohol and Drug Abuse Prevention Plan

2.9.2.2 Critical Lift Plan

2.9.2.3 Fall Prevention and Protection Plan

2.9.3 Accident and Damage Reporting

2.9.3.1 Accident Reporting and Notification Criteria

2.9.4 Fire Protection

2.9.5 OSHA Citations and Violations

2.9.6 Safety Inspections and Monitoring

2.9.7 Safety Certification

2.9.8 Safety Apparel on Jobsites

2.9.9 Emergency Medical Treatment

2.9.10 Excavations

2.10 Disaster Preparedness

2.11 Technical Library

2.12 Warranty Management

2.13 Recurring Work Procedures

2.13.1 Notification to the Government for Work Above the Recurring Work Limitations

2.13.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.14 Non-recurring Work

2.14.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.14.2 Unit Priced Labor (UPL)Work (Negotiated)

2.14.2.1 Non-recurring Work Preparation of Proposals

2.14.2.1.1 Labor Requirements

2.14.2.1.2 Material and Equipment Requirements

2.14.2.2 Issuance of Final Service Order

2.14.3 Non-recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0800-1630, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise.

Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays:

New Year's Day 01 January * Martin Luther King, Jr.'s Day 3rd Monday in January President's Day 3rd Monday in February Memorial Day last Monday in May Independence Day 04 July * Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November * Thanksgiving Day 4th Thursday in November Christmas Day 25 December *

* When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section J, Attachment F – Section F Deliverables.

Excludes work to be performed during specified hours.

2.2.2 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1, and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings.

2.3.2 Insurance The Contractor shall submit a Certificate of Insurance per Section J, Attachment F – Section F Deliverables as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.2.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30-calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.2.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except where worker's compensation may not be written by private carriers

Other as required by law.

2.3.3 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.4 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.5 Invoicing Procedures Refer to Section G for invoicing instructions.

2.3.6 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-03.

2.3.7 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Canadian, Provincial and local laws and regulations.

2.3.8 Training and

Certification

The Contractor shall obtain all required training and certification to perform work under this contract and comply with all the applicable Canadian, Provincial and local laws and regulations.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245-1 Alt I, GOVERNMENT PROPERTY (JAN 2017) ALTERNATE I (APR 2012) and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below.

2.4.1 Government-Furnished The Government will provide the Contractor the use of the Guard House

Facilities (GFF) located at the Main Gate of the compound. No additional office or storage space will be provided.

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site and backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. The Contractor shall meet all Provincial, Canadian, and U.S. Federal installation codes and regulations for backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electrical lines. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.3 Government-Furnished

Materials (GFM)

Unless otherwise specified in the technical specifications, all materials to be used for work under this contract shall be furnished by the Contractor.

However, certain task orders may require the Contractor to use/install equipment furnished by the Government.

2.4.4 Government-Furnished

Equipment (GFE)

Unless otherwise specified in the technical specifications, all equipment to be used for work under this contract shall be furnished by the Contractor.

However, certain task orders may require the Contractor to use/install equipment furnished by the Government.

2.4.5 Government-Furnished

Services (GFS)

None.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO at any time may require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following workday for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government.

2.6.4 Deliverables Records, reports and deliverable requirements are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify records and reports, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format.

Deliverables shall include the company name, contract number contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems. The Contractor's QMS program shall address:

• Accurate documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.6.1 Quality Management

(QM) Plan The Contractor shall develop and submit a QM Plan per Section J, Attachment F – Section F Deliverables. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning and control of processes and performance of work

• Procedures for inspection and surveillance of services o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)

2.6.6.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE (AUG 1996), to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of termination of the contract.

2.6.6.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section J, Attachment F – Section F Deliverables. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.7 Property Management

Plan

The Contractor shall establish and maintain a plan that meets the contract clause requirements of Specification Item 2.4, Government-Furnished Property, Materials and Services, of this Annex. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted per Section J, Attachment F – Section F Deliverables.

2.6.8 System and Equipment

Replacement

The Contractor shall…