Attach 4_NW MACC PreProposal Conf.pdf

NAVFAC Northwest

May 11, 2022

N44255-21-R-4000 Northwest Multiple Award

Construction Contract

(NW MACC)

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WELCOME

• Introductions

– Nancy Coffee, Contract Specialist Email: nancy.m.coffee.civ@us.navy.mil Phone: 360-396-0084

– Stephanie Avery Guillory, Contracting Officer

– Jake Lewis, Contract Specialist

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QUESTIONS

•Please hold all questions until the end!

•If a question cannot be answered during this pre-proposal conference:

– Submit your question via the provided PPI form

– Responses are provided to all firms via Amendment

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AGENDA

• Solicitation Overview

• NW MACC Solicitation

– Contents

– Attachments

– Evaluation Factors

– Phase I and Phase II

– Milestones

– Reminders

– PTAC

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NW MACC SOLICITATION

•Unrestricted w/Partial Set-Aside for Small Business

–Anticipate Awarding Approximately up to 8 Contracts (Approx. 4 Large and 4 Small)

–Selection is Best Value Trade Off

–3 year Base Period and a 5 year Option Period (96 months)

–Aggregate Value of All Contracts Awarded is $1B Over the Life of the Contract

–Anticipated typical Task Order Range $10M - $100M but may be lower or higher

–Task Orders valued $20M and below are set-aside for NW MACC Small Business awardees

•Minimum Guarantee for Each Contract is $5K

–If funds are not available to award the Seed Task Order, the Government reserves the right to award approximately up to 8 contracts with only the minimum guarantee.

–The seed project may be awarded at time of the basic contract award or at a later date.

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Area of Responsibility (AOR) Includes:

Washington, Oregon, Idaho, Montana, Alaska, Iowa, Minnesota, North Dakota, South Dakota, Nebraska, and Wyoming

It is anticipated that most of the work will occur in Washington State

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– Primary work under this contract will be at the following locations:

Naval Base Kitsap Bangor Naval Base Kitsap Bremerton Naval Air Station Whidbey Island Naval Station Everett

Note that work may be ordered by other NAVFAC Commands at other locations

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NW MACC Solicitation

• This a 2 Phase solicitation

– Unrestricted w/an internal Small Business set-aside

– Task Orders $20M and below are set-aside for NW

MACC Small Business awardees

– Your firm must be rated ACCEPTABLE in Factor 1 to move to Phase 2

– The number of firms moving to Phase II may be limited due to the number of offers received

• Do not be late!

– Submit your proposal in sufficient time

– See FAR 52.215-1

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NW MACC Solicitation, Continued

• Verify font and page limitations

• Review & address all criteria elements

• Past performance: Consider addressing less than satisfactory elements/projects upfront in your proposal

• Does your Design Firm have satisfactory past performance? Know your partners

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NW MACC Solicitation Continued

– IAW the solicitation, discussions are often not necessary for the solicitation to advance to Phase II due to the number of proposals received that do not require discussions to move forward

– Omissions may result in a failure to advance to Phase II or receiving an Award.

~Please review your proposal~

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NW MACC Solicitation Continued

• Prospective offerors are advised that the solicitation will remain unchanged unless it is amended in writing

• Submit all questions to the Contract Specialist

– Via email, utilizing the PPI form

– Submit PPIs in MS WORD (not pdf)

– One PPI per question, One PPI per saved file

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NW MACC Solicitation – Phase II

• All Phase II documents will be emailed directly and will NOT be posted online.

• Ensure your email address(es) are and remain valid or update if necessary

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CONTENTS OF SOLICITATION

• SF1442 – Basic Contract

• SF30 – Amendments

SECTION TITLE

00 00 00 Procurement & Contracting Requirements

00 01 10 Table of Contents

00 10 00 Solicitation & CLIN Schedule

00 20 00 Instructions for Procurement

00 21 13 Instructions to Bidders

00 21 16 Instructions to Proposers

00 45 00 Representations & Certifications (Reps & Certs)

~Not inclusive of all sections contained in the RFP~

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EVALUATION FACTORS

• Phase I Evaluation:

– Factor 1 Technical Approach

– Factor 2 Experience

– Factor 3 Past Performance

– Factor 4 Safety

• Phase II Evaluation:

– Factor 5 Small Business Utilization

– Price (Planned Task Order)

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Phase I evaluates Factors 1, 2, 3, and 4

Phase I Factor 1 is rated

– ACCEPTABLE

– UNACCEPTABLE

Your firm cannot move to Phase II with an UNACCEPTABLE Factor 1 rating

Phase II will evaluate:

– Factor 5 (Small Business Utilization)

– Price

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• Phase II

– Review the Price proposal submission requirements

– If there are questions submit a PPI

• Ensure Each of the Following:

– Submit pricing for all CLINS

– Acknowledge all amendments in your proposal

– Signer of the proposal has the authority to bind your firm

– Your bid bond is properly executed

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Phase II Best Value considers Factors 2, 3, 4, 5, and Price

• Technical factors (Factors 2, 4, and 5) are approximately equal in importance to each other and, when combined, are approximately equal in importance to the past performance evaluation/performance confidence assessment factor (Factor 3)

• Technical Factors + Past Performance are approximately equal to Price

• Award will be made to the Offeror(s) whose proposal(s), conforming to the RFP will be most advantageous to the Government resulting in the Best Value, price and other factors considered

~THE GOVERNMENT INTENDS TO AWARD WITHOUT DISCUSSIONS~

Submit your best proposal with each Phase

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PROCUREMENT MILESTONES

• Phase I

– RFP was issued 5/04/22

– Pre-proposal inquiries currently due 5/20/22

– Proposals currently due 6/03/22

• Phase II

– Seed Task Order Amendment planned for issue by 8/10/22

– Pre-proposal inquiries currently due 8/24/22

– Proposals currently due 9/7/22

– Anticipated Award date is March 2023 ~Always check your email & PIEE for Amendments!!!~

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ADDITIONAL INFORMATION

• Offerors must:

– Register in the System for Award Management (SAM) prior to award of a DoD contract. (SAM website at http://www.sam.gov)

– Register in the VETS 4212 database

– Include NAICS Code 236220 in its Reps & Certs for verification of size standard

– Complete the Supplementary Reps & Certs in Section 00 45 00 of the Solicitation and provide as stated in the RFP and provide with proposal

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WA Kitsap Economic Development Alliance Procurement Technical Assistance Center

• PTACs are a Valuable Resource for Contractors

– Questions about SAM or VETS?

– Provides no-cost, confidential, one-on-one technical assistance

(they will review your proposal) to Washington firms

• PTAC can also provide referrals for firms outside of Washington

• The Kitsap PTAC is familiar with NAVFAC solicitations and can answer many questions!

– Contact them at (360) 377-9499

– HTTPS://washingtonptac/org

– kitsap@washingtonptac.org

Seed Project Task Order

P263, Design-Bid-Build construction of the Aircraft Fleet Readiness Squadron Training Facility

Whidbey Island, WA

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NW MACC SEED TASK ORDER

• Site visit information will be provided with the Phase II Amendment

– Estimated date: 8/17/22

• Be prepared for a quick turnaround to register and provide documentation for attending the site visit

• Required documents to obtain a badge:

2 forms of government ID (i.e. Driver’s license, Passport) Birth Certificate Social Security Number

NW MACC Administration Overview

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MACC OVERVIEW

• NAICS Code 236220 – Commercial and Institutional Building Construction

• Types of Task Orders

– Design-Build

– Design-Bid-Build

• A Task Order Statement of Work and task order specific information including provisions and clauses will be provided with each RFP

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MACC OVERVIEW CONTINUED

• After Basic Award:

– New projects will be competed among all MACC awardees, unless a fair opportunity exception is applied:

– Project $20M and Below are set-aside for NW MACC Small Business

Awardees

– Task Order Basis of Evaluation:

Price Only

LPTA

Best Value - Tradeoff

– Withdrawing from submitting task order proposals:

Provide rationale to the soliciting office and copy the CORE KO Awardees who systemically withdraw from proposing may impact future consideration for proposed task orders and not have their contract renewed for the option period

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• Overhead:

– Home Office Overhead will be negotiated at the contract level for use on all MACC task orders

– Field Office Overhead will be negotiated by the field office for each task order

• Task Order Bonding and Insurance Requirements:

– Bid bonds are required. See FAR 52.228-15

– Performance and Payment Bonds are required. See FAR 52.228-1

– Minimum Insurance is required for each task order.

Failure to submit Bonds and Insurance within the required timeframe may delay task order start and is not grounds for additional time

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• Task Order Specific Clauses

– MACC contract clauses are applicable to awarded

Task Orders

– Task Order specific provisions and clauses such as 52.236-4 Physical Data, will be provided with the Task Order RFP

– New required clauses or deviations may be modified into your contract at any time during the contract

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• Bonding Requirements:

– For all Task Order RFPs valued at over $150K, a Bid

Bond is required with each proposal

– For all Task Order Awards valued over $150K, Performance and Payment Bonds are required within 10 days after notice of award

Reminder:

Please read and submit PPIs if you require clarification

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Thank you for attending the

NAVFAC Northwest

~NW MACC~

Pre-Proposal Conference

Questions???

THANK YOU!!