N4019220R1300_Pre-proposal Conference Slides_22JUL2020.pdf

PRE‐PROPOSAL CONFERENCE

22 July 2020

Solicitation N4019220R1300 FY21 SPECIAL PROJECT RM 14‐1420, Repair Lima Wharf

Naval Base Guam

Administrative Matters Solicitation Overview Basis for Award RFP Highlights

Instructions to Proposers Evaluation Factors for Award Proposal Submission Requirements Project Overview Requests for Information Pending Responses Closing Statement

CONTENTS

ADMINISTRATIVE MATTERS

POINTS OF CONTACT

Doris Castro Contracting Officer

(671) 339‐8465 doris.castro@fe.navy.mil

Janeen Bais Contract Specialist

(671) 339‐2572 janeen.bais@fe.navy.mil

Due to COVID‐19 restrictions, the pre‐proposal conference is available in written format only.

A one‐time site visit of the project location will be held for contractor verification purposes.

The site visit attendance sheet and pre‐proposal conference presentation slides will be posted on the betaSAM website at https://www.beta.SAM.gov.

All questions MUST be submitted in writing using the Request for Information (RFI) form in the RFP.

A consolidated list of all RFI questions and responses will be posted to the betaSAM website.

The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing.

Any change to the solicitation will be made by amendment and will be posted to the betaSAM website.

SOLICITATION OVERVIEW

The contract resulting from this solicitation will be awarded to the responsible Offeror whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering price and non‐price evaluation factors.

The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced Offeror or other than the highest technically rated Offeror.

BASIS FOR AWARD

The Government reserves the right to:

Eliminate from consideration for award any or all offers at any time prior to award

Negotiate with Offerors in the competitive range

Award the contract to the Offeror submitting the proposal determined to represent the best value—the proposal most advantageous to the Government, price and other factors considered

Offerors are advised that an award may be made without discussions or any contact concerning the proposals received.

Offerors shall not assume that they will be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of the proposals or conduct discussions.

RFP HIGHLIGHTS

This is an unrestricted construction procurement.

North American Industry Classification System (NAICS):

237990, Other Heavy and Civil Engineering Construction

Size Standard: $39.5 million

Project Magnitude: $100 million and $250 million

SF 1442 Block 10:

Description of Work

This is a design‐bid‐build project to repair and modernize Lima Wharf and appurtenances at Naval Base Guam, Apra Harbor.

The work includes replacement of the steel sheet pile bulkhead, replacement of the mooring system, restoration of the heavy weather mooring system, fender system restoration, replacement of the existing electrical substation, replacement of wharf utilities (potable water, bilge oily water (BOW), sewer, steam, drainage, electrical, telecommunications), construction of wharf lighting, pavement and other appurtenances.

The work also includes construction of a bilge oily water treatment system (BOWTS) to process BOW offloaded by vessels berthing at Lima for repairs.

SF 1442 Block 13:

Proposals are due no later than 4:30pm local time on August 31, 2020.

Proposals must be received and date/time stamped by the Contracting Officer on or before that date and time.

Late submittals will not be considered unless it meets the requirements in FAR 52.215‐1 Instructions to Offerors – Competitive Acquisition.

INSTRUCTIONS TO PROPOSERS

RFP PART A

SF1442 SECTION 00 21 16 INSTRUCTIONS TO PROPOSERS:

Read this entire section carefully!

Proposals shall be submitted in three ring binders or bound, with tabs or separators.

Page limits, where stipulated, must be adhered to. A page refers to one printed side of a piece of paper.

Proposals shall be submitted on 8.5” x 11” paper, utilizing both sides of the paper.

Proposals shall follow the format in the RFP.

Offerors must submit:

Cover Letter

RFP Part A Documents (SF1442; joint venture agreement, binding teaming agreement, or other contractual agreement;

and completed Section 00 45 00 Reps & Certs of RFP)

Non‐Price Proposal (Factors 1 through 5)

Price Proposal (Factor 6)

Price proposals are to be provided in a sealed envelope and shall contain the following :

Completed Schedule of Prices for all CLINs in Section 00 10 00 of the SF1442

Bid Bond in the amount of $3 million or 20% of the total proposed price, whichever is less

NOTE: RFP Part A Documents may be submitted with the Price Proposal, as any documents with prices should be submitted separately from the Non‐Price Proposal.

Proposal submission shall consist of:

Non‐Price Proposal: One (1) original, three (3) hard copies, and one (1) electronic copy in Adobe Acrobat PDF format provided on compact disc (CD)

Price Proposal (In Sealed Envelope): One (1) original, three (3) hard copies, and one (1) electronic copy in Adobe Acrobat PDF format provided on CD. Place the CD in the sealed envelope, along with the copies of the Price Proposal

NOTE: RFP Part A Documents may be submitted with the Price Proposal, as any documents with prices should be submitted

System for Award Management (SAM)

Firms must be registered in SAM prior to award of a DoD contract.

Firms shall also ensure to obtain a registered DUNS number prior to award.

IMPORTANT: Contractors shall complete both FAR and DFARS provisions associated with the annual representations and certifications in order to participate in this RFP.

EVALUATION FACTORS FOR AWARD

RFP PART A

SF1442 SECTION 00 22 16 EVALUATION FACTORS FOR AWARD:

Factor 1 – Experience Factor 2 – Technical Approach Factor 3 – Small Business Utilization Factor 4 – Safety Factor 5 – Past Performance Factor 6 – Price

Evaluation factors are divided into two categories:

Non‐Price (Factors 1 through 5) and Price (Factor 6)

The contract resulting from this solicitation will be awarded to the responsible Offeror whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering price and non‐price evaluation factors.

Proposals shall contain a response to each of the evaluation factors and shall be in the form prescribed in the solicitation.

FACTOR 1: Experience

The basis of evaluation will include the Offeror’s demonstrated experience and depth of experience in performing relevant construction projects as defined in the solicitation submittal requirements. The assessment of the Offeror’s relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. The Government will only review a maximum of five (5) projects. Any projects submitted in excess of the five (5) will not be considered.

BASIS OF EVALUATION

FACTOR 1: Experience (cont’d)

A submitted project WILL NOT be evaluated if: (1) project information is not submitted using the mandatory Construction Experience Project Data Sheet in Exhibit A and/or (2) the project was not completed within the past ten (10) years of the date of issuance of this RFP.

Offerors who submit projects that demonstrate more relevance to the RFP may be considered more favorably than those who submit projects that demonstrate less relevance.

Offerors who submit multiple relevant projects may be considered more favorably than those who only submit one (1) relevant project.

Offerors who submit relevant projects performed on Department of Defense (DoD) contracts may be considered more favorably than those who do not.

Offerors who submit relevant projects performed at remote tropical locations may be considered more favorably than those who do not.

Offerors who submit relevant projects that demonstrate experience self‐performing relevant features of work may be considered more favorably than those who do not demonstrate self‐performance.

FACTOR 2: Technical Approach

The narrative will be evaluated based on the Offeror’s demonstrated technical capability, methodology, and understanding of the planning required for all major components of work. Offerors will be evaluated on the effectiveness of their proposed technical solution to meet the project requirements, major milestones, complexities, phasing, other logistics challenges critical for timely completion, and requirements for major components of work.

Proposals that identify areas of risk in execution, logistics and resource management, and provide a comprehensive plan that addresses the risks may be considered more favorably than those that do not.

FACTOR 2: Technical Approach (cont’d)

Proposals that include an innovative MEC clearance approach that reduces or mitigates impacts to exclusion zones, government operations, and/or construction schedule may be considered more favorably than those that do not.

FACTOR 3: Small Business Utilization

Offerors will be evaluated on the extent to which their proposals and other performance information available to the Government demonstrate a history of successfully supporting Government policies concerning utilization of small business concerns as subcontractors including, when applicable, achievements against established small business subcontracting plan goals.

Offerors will also be evaluated on the levels of small business participation proposed and the degree of commitment to use named sources.

The anticipated benefits of proposed initiatives and tools to enhance small business participation and capabilities will be considered. The Government will assess proposal realism and the likelihood of success in achieving the small business objectives of this acquisition.

FACTOR 4: Safety

The evaluation will collectively consider the following:

Experience Modification Rate (EMR) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate Total Recordable Case (TRC) Rate Offeror Technical Approach to Safety Other sources of information available to the Government

FACTOR 4: Safety (cont’d)

EMR, DART, and TRC Rates: The board will evaluate the EMR, DART, and TRC rates to determine if the Offeror has demonstrated a history of safe work practices taking into account any upward trends and extenuating circumstances that impact the rates. If no EMR exists, an Offeror may submit an insurance company‐provided equivalent rate, which will be treated the same as an EMR.

Technical Approach to Safety: The board will evaluate the narrative to determine the degree to which subcontractor safety performance will be considered in the selection of all levels of subcontractors on the upcoming project.

Technical Approach to Safety (cont’d): The board will evaluate the narrative to determine the degree to which subcontractor safety performance will be considered in the selection of all levels of subcontractors on the upcoming project. The board will evaluate the narrative to determine the degree to which innovations are being proposed that may enhance safety on this procurement and validate the contractor has addressed methodology to be used in the execution of an effective program that facilitates sound mishap prevention techniques/processes, employee reporting of unsafe conditions, unsafe activities, and nearmiss mishaps. Those Offerors whose plan demonstrates a commitment to hire subcontractors with a culture of safety and who propose innovative methods to enhance a safe working environment may be given greater weight in the evaluation.

Other Sources of Information Available to the Government: Other sources for safety may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS) in Enterprise Safety Applications Management System (ESAMS), Contractor Performance Assessment Reporting System (CPARS) and other related databases.

FACTOR 5: Past Performance

The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

A pattern of successful completion of tasks;

A pattern of deliverables that are timely and of good quality;

A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and Recency of tasks performed that are identical to, similar to, or related to the task at hand.

FACTOR 5: Past Performance (cont’d)

More emphasis will be placed on more relevant projects.

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance.

Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance.

FACTOR 6: Price

In accordance with FAR 52.217‐4, Evaluation of Options Exercised at Time of Contract Award, except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award.

The price proposal will be evaluated in accordance with FAR 52.219‐4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (DEVIATION 2020‐O0008), if applicable.

FACTOR 6: Price (cont’d)

Price will be evaluated for reasonableness based on:

Comparison of proposed prices received in response to the solicitation.

Comparison of proposed prices with the Independent Government Cost Estimate (IGCE).

PROPOSAL SUBMISSION REQUIREMENTS

FACTOR 1: Experience

In Tab 1 of the non‐price proposal, submit projects using the format in the Construction Experience Project Data Sheet in Exhibit A.

Projects and pages that exceed the maximum number allowed will be removed prior to evaluation and will not be considered.

Submit a minimum of one (1) and a maximum of five (5) construction projects that best demonstrate the Offeror's experience on relevant projects that are similar in size, scope, and complexity to the RFP. For purposes of this evaluation, a relevant project is further defined as complete structural replacement of a wharf face or new construction of a pier or wharf face with total construction costs of at least $40 million.

Projects submitted for the Offeror shall be completed within the past ten (10) years from the date of issuance of this RFP (16 June 2010 through 16 June 2020).

A project is defined as a construction project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a single task order as a project.

The Construction Experience Project Data Sheet in Exhibit A is MANDATORY and SHALL be used to submit project information. Individual blocks on Exhibit A may be expanded; however, total length for each project data sheet shall not exceed two (2) pages. The Government will not consider information submitted in addition to the project data sheets except as specifically requested.

For all submitted projects, the description of the project shall clearly describe the scope of work performed, sheet pile wall installation, soil densification (stone column installation), and the relevancy to the project requirements of this RFP (i.e., unique features, area, construction methods).

Refer to RFP for complete Proposal Submission Requirements for this factor.

FACTOR 2: Technical Approach

In Tab 2 of the non‐price proposal, submit a technical approach narrative not to exceed 10 pages describing the means and methods‐driven technical solution to the project construction requirements. Pages that exceed the maximum number allowed will be removed and discarded prior to evaluation.

The narrative should address the following major components of this project and must be sufficiently detailed to demonstrate an understanding of and an ability to comply with the requirements of the RFP while located in a remote location:

Soil densification (stone column installation) Sheet pile installation Sheet pile wall tie back system installation Construction dewatering and environmental controls

FACTOR 2: Technical Approach (cont’d)

Project management plan indicating tools and techniques to successfully meet project requirements Methodology and technology to be used to comply with the NAVSEA OP5, JRM ESS, in‐water ESS, and Specification Section 01 57 19.01 20 and how the Offeror plans to integrate explosives safety compliance with construction processes Construction schedule and phasing plan

Refer to RFP for complete Proposal Submission Requirements for this factor.

FACTOR 3: Small Business Utilization

In Tab 3 of the non‐price proposal, submit the following information:

Achievements: All Offerors shall provide a narrative (limited to two pages) to describe their achievements in supporting the Government’s policy to provide maximum practicable opportunities for small business (SB), veteran‐owned small business (VOSB), servicedisabled veteran‐owned small business (SDVOSB), historically underutilized business zone (HUBZone) small business, small disadvantaged business (SDB), and women‐owned small business (WOSB) concerns to participate as subcontractors consistent with efficient contract performance.

FACTOR 3: Small Business Utilization (cont’d)

Small Business Participation and Commitment: All Offerors shall submit a small business participation and commitment strategy including all data elements shown in Exhibit C, Small Business Participation and Commitment Strategy.

Refer to RFP for complete Proposal Submission Requirements for this factor.

FACTOR 4: Safety

In Tab 4 of the non‐price proposal, submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each contractor who is part of the partnership or joint venture;

however, only one safety narrative is required. EMR, DART, and TRC rates SHALL NOT be submitted for subcontractors.)

Include three (3) previous complete calendar years’ worth of data (2017, 2018, and 2019) for the following. Any extenuating circumstances that affected the OSHA DART rate data negatively must be addressed as part of this element:

Experience Modification Rate (EMR) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate Total Recordable Case (TRC) Rate

Technical Approach for Safety: Describe the plan for safety that will be implemented to evaluate safety performance of potential subcontractors as part of the selection process for all levels of subcontractors. Fully describe the safety management system that will be used to oversee the safety compliance and performance of self‐performed and subcontractor‐ performed work. Also describe any innovative methods that will be employed to ensure and monitor safe work practices at self‐performed and all subcontractor levels. Additionally, describe the methodology to execute an effective program that facilitates sound mishap prevention techniques and processes, employee reporting of unsafe conditions, unsafe activities, and near‐miss mishaps. The technical approach to safety narrative shall be limited to two (2) pages.

Refer to RFP for complete Proposal Submission Requirements for this factor.

FACTOR 5: Past Performance

In Tab 5 of the non‐price proposal, the Offeror shall submit applicable Contractor Performance Assessment Report System (CPARS) evaluations or Past Performance Questionnaires (PPQ) and information on problems encountered on projects submitted under Factor 1, Experience, as follows. Projects that do not correspond to projects submitted under Factor 1 and pages that exceed the maximum number allowed will be removed prior to evaluation and will not be considered.

IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE

SUBMITTED WITH THE PROPOSAL for each project included in Factor 1, Experience.

IF THERE IS NOT A COMPLETED CPARS EVALUATION, the PPQ (Exhibit D) included in the solicitation is provided for the Offeror or its team members to submit to the client for each project included in Factor 1, Experience.

AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS

AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal.

If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s).

Offerors must resubmit and shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Performance award or additional information submitted will not be considered.

The Government reserves the right to contact references for verification or additional information.

In addition to the above, the Government may review any other sources of information for evaluating past performance.

Refer to RFP for complete Proposal Submission Requirements for this factor.

FACTOR 6: Price

Submit the following in a sealed envelope:

Completed Schedule of Prices for all CLINs in Section 00 10 00 of the SF1442

Bid Bond in the amount of $3 million or 20% of the total proposed price, whichever is less

Refer to RFP for complete Proposal Submission Requirements for this factor.

NOTE: RFP Part A Documents may be submitted with the Price Proposal, as any documents with prices should be submitted

PROJECT OVERVIEW

FY21 SPECIAL PROJECT RM 14‐1420, Repair Lima Wharf Naval Base Guam

Specifications and Drawings are located in RFP Parts B and C.

This is a Design‐Bid‐Build project to repair and modernize Lima Wharf and appurtenances at Naval Base Guam, Apra Harbor.

The work is located at Lima Wharf, Naval Base Guam.

Total performance period shall be 1030 calendar days.

Scope of Work includes:

Replacement of the steel sheet pile bulkhead Replacement of the mooring system Restoration of the heavy weather mooring system Restoration of the fender system Replacement of the existing electrical substation Replacement of wharf utilities (potable water, bilge oily water (BOW), sewer, steam, drainage, electrical, telecommunications) Construction of wharf lighting, pavement and other appurtenances Construction of a bilge oily water treatment system (BOWTS) to process BOW offloaded by vessels berthing at Lima for repairs

REQUESTS FOR INFORMATION (RFI)

REQUESTS FOR INFORMATION (RFI)

Responses to RFIs:

RFI Notice 1 was issued with RFP Amendment 0001 on 01 July 2020 and contains responses to Question #s 1‐6, 8‐18, 20

RFI Notice 2 was issued with RFP Amendment 0002 on 15 July 2020 and contains responses to Question #s 7, 19, 21‐31, 48, 91

Responses to all other RFIs are pending and will be posted to the betaSAM website when the responses are available.

REMINDER:

Participants shall submit all questions electronically using the Request for Information (RFI) form provided as

Attachment 1 in the RFP

The pre‐proposal conference is available in written format only.

The site visit attendance sheet and pre‐proposal conference presentation slides will be posted on the betaSAM website at https://www.beta.SAM.gov.

The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing.

CLOSING STATEMENT

Doris Castro Contracting Officer

(671) 339‐8465 doris.castro@fe.navy.mil

Janeen Bais Contract Specialist

(671) 339‐2572 janeen.bais@fe.navy.mil

POINTS OF CONTACT