N008523R2630 Amendment 0001.pdf

5911565

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N40085-23-R-2630 Facility Investment Services for Electrical Maintenance and Repair Services in the Hampton Roads AOR

This amendment is issued to: Provide revised Cover Sheet rating, Provide revised Section L, to include site visit information; Revised Section M2 Evaluation Factors, Update Section J-0200000 Management and Administration list; and Update Clauses.

SEE SF 30 BLOCK 14 CONTINUATION PAGE(S)

Contract POC: Laura Thomas, laura.e.thomas21.civ@us.navy.mil, Tel: 757-341-1654

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008523R2630

X 9B. DATED (SEE ITEM 11)

21-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Mar-2023

CODE

NAVFACSYSCOM MID-ATLANTIC

CONTRACTING CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008523R2630

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

This amendment is issued to: Provide revised Cover Page rating, Provide revised Section L, to include site visit information; Revised Section M2 Evaluation Factors, Update Section J-0200000 Management and Administration list; and Update Clauses.

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

COVER SHEET

COMMANDER

NAVAL FACILITIES ENGINEERING SYSTEM COMMAND

MID-ATLANTIC DIVISION

CONTRACTING CORE

NORFOLK, VIRGINIA 23511-3095

NOTICE: NAVFAC SPECIFICATION

Proposals to be submitted by 2:00P.M. No. 05-23-2630

By Commercial Carrier Only to: RFP NUMBER N40085-23-R-2630 CDR Mid-Atlantic Division Naval Facilities Engineering System Command Facility Support Contract Building Z-140, Suite 216 9324 Virginia Avenue Norfolk, Virginia 23511-3095

N40085-23-R-2630

FACILITY INVESTMENT SERVICES FOR ELECTRICAL MAINTENANCE AND

REPAIR SERVICES HAMPTON ROADS AOR

NOTICE

All inquiries concerning any phase of the specification, prior to the proposal due date shall be submitted electronically, Attn: Laura Thomas, laura.e.thomas21.civ@us.navy.mil

Contracts or purchase order to be awarded as a result of this contract shall be assigned (as Appropriate for specific procurement), DO-C3 rating in accordance with the provisions of DPAS Regulation 1 and/or DMS Regulation 1.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.219-9 Small Business Subcontracting Plan OCT 2022 52.219-14 (Dev) Limitations on Subcontracting (DEVIATION 2021-O0008) OCT 2022 252.203-7004 Display of Hotline Posters JAN 2023 252.225-7058 Postaward Disclosure of Employment of Individuals Who

Work in the People's Republic of China

JAN 2023

The following have been added by full text:

52.219-14 52.219-14 Limitations on Subcontracting (DEVIATION 2021-O0008) Use the following clause in lieu of the Federal Acquisition Regulation (FAR) clause 52.219-14, as prescribed at FAR 19.507(e):

LIMITATIONS ON SUBCONTRACTING (FEB 2023) (DEVIATION 2021-O0008)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification

System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are—

(i) Set aside for small business concerns under multiple-award contracts, as described in

8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are—

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the

Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the

Government for contract performance, excluding certain other direct costs and certain work performed outside the United States (see paragraph (e)(1)(i)), to subcontractors that are not similarly situated entities.

Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. The following services may be excluded from the 50 percent limitation:

(i) Other direct costs, to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service. Examples include airline travel, work performed by a transportation or disposal entity under a contract assigned the environmental remediation NAICS code 562910), cloud computing services, or mass media purchases.

(ii) Work performed outside the United States on awards made pursuant to the Foreign

Assistance Act of 1961, or work performed outside the United States required to be performed by a local contractor.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the

Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause–

[Contracting Officer check as appropriate.]

_X_ By the end of the base term of the contract and then by the end of each subsequent option period; or

__ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)

In accordance with FAR 19.507(e)(2), clause FAR 52.214-19, Limitations on Subcontracting, will only be included in the resultant contract if the awardee is a HUBZone small business concern, unless the concern waives the evaluation preference.A

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov

(End of clause)

The following have been deleted:

52.219-14 Limitations On Subcontracting SEP 2021 52.252-2 Clauses Incorporated By Reference FEB 1998 252.237-7023 Continuation of Essential Contractor Services OCT 2010

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

TABLES OF CONTENT

Section J – 0200000 Management and Administration

Attachment Number Attachment Title

J-0200000-01 Definitions and Acronyms J-0200000-02 Wage Determinations J-0200000-03 Directives, Instructions, and References J-0200000-04 Invoice Form J-0200000-05 Forms J-0200000-06 Service Provider Information J-0200000-07 Asset Information J-0200000-08 Specification Information J-0200000-09 Characteristic Meter Readings Information J-0200000-10 NAVFAC MAXIMO Data Reporting J-0200000-11 NAVFAC MAXIMO System Access Procedures J-0200000-12 Installation Spill Reporting and Documentation SOP J-0200000-13 Exhibit Line Item Numbers J-0200000-14 Contractor(s) Self-Performance Evaluation and Notification of Subcontracting J-0200000-15 Limitations on Subcontracting J-0200000-16 Recent/Relevant Experience of the Firm J-0200000-17 Small Business Subcontracting Record J-0200000-18 Small Business Participation and Commitment Strategy J-0200000-19 Past Performance Questionnaire J-0200000-20 OHSA Form J-0200000-21 Individual Small Business Subcontracting Plan

SECTION J - 1501000

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

Attachment Number Attachment Title J-1501000-01 Definitions and Acronyms J-1501000-02 References and Technical Documents J-1501000-03 Meter Group Descriptions and Direct Condition Rating Guidance J-1501000-04 General Direct Condition Rating Guidance

SECTION J - 1602000

ATTACHMENTS TABLE OF CONTENTS

Attachment Number Attachment Title

J-1602000-01 Definitions and Acronyms

J-1602000-02 References and Technical Documents

J-1602000-03-01 Equipment Listing for Substation Navy North

J-1602000-03-02 Equipment Listing for Substation Navy South

J-1602000-03-03 Equipment Listing for Substation P1

J-1602000-03-04 Equipment Listing for Substation NB (A104)

J-1602000-03-05 Equipment Listing for Substation NAS (T45)

J-1602000-03-06 Equipment Listing for Substation NR (LP172)

J-1602000-03-07 Equipment Listing for Substation D&S (CEP96)

J-1602000-03-08 Equipment Listing for Substation H

J-1602000-04 Job Plans

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

52.204-5 Women-Owned Business (Other Than Small Business) OCT 2014 252.225-7057 Preaward Disclosure of Employment of Individuals Who

Work in the People's Republic of China

AUG 2022

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

52.204-22 Alternative Line Item Proposal JAN 2017 252.215-7010 Requirements for Certified Cost or Pricing Data and Data

Other Than Certified Cost or Pricing Data

JAN 2023

INSTRUCTIONS TO OFFERORS

L.1 Contractor Proposal Certification:

Contractor is required to certify in writing on page 1 of the proposal the following:

(Name of Offeror) warrants that its proposal (of date or other Identifier) incorporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set fort in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

L.2 Inquiries:

All questions from offerors concerning any aspect of this request for proposal (RFP) must be submitted in writing. Prospective offerors are requested to submit written questions specifying the section and paragraph of the specification for which clarification is desired. All inquires will be answered in writing. Telephone questions will not be entertained. Offerors are specifically cautioned that verbal discussions and replies to questions shall not have the effect of changing the provisions of the written

RFP.

All questions must be submitted at least 10 days before proposals are due. This is the most efficient way to ensure all questions are addressed in a timely manner.

Pre-Proposal Inquires shall be electronically sent to Laura Thomas, Contract Specialist, laura.e.thomas21.civ@us.navy.mil AND LeeArjetta W. Hamilton, Contrating Officer, at leearjetta.w.hamilton.civ@us.navy.mil.

L.3 Disposisiton of Proposals:

Proposals from unsuccessful offerors will not be returned to the offeror, but shall be destroyed by the Contracting Officer. No certificate of destruction will be issued.

L.4 Content of Proposal:

a) The non-cost and the price proposal shall be submitted as separate attachments. The non-cost proposal shall not contain any cost/pricing information. The non-cost proposal presented by the offeror to whom the award is made will be incorporated into the contract at the time of award.

b) The offeror shall submit the following information:

(a) Price:

(1) Solicitation Submittal Requirements: Offerors shall submit one (1) hard copy and one (1) CD-

ROM that shall include the following:

• Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0012), with all amendments acknowledged.

• Exhibits A through F. (Attachment J-0200000-09 in Excel Format) Pricing shall only go to two decimal places.

• Where Exhibit Line Items contain a quantity of zero, unit pricing must be provided in the event future quantities may be added (if applicable).

• Contractor Proposal Certification (See Section L, Paragraph 1)

• Current Copy of Representations and Certifications and proof of registration in System of Award Management (SAM).

• Confirm submission of the most recent Vets 4212 Report.

• Provide name of financial institution, point of contract, telephone number and email address. Provide a signed statement of release giving the reference permission to release the information to the Navy.

In the event of a discrepancy between the hard copy and CD-ROM, the CD-ROM electronic copy of the proposal will govern. Additionally, hard copy proposals shall match the electronic version of the proposal.

The price proposal shall be submitted separately but at the same time as the non-cost/price proposal. Any non-cost/price information in the price proposal will not be considered.

Likewise, any price information in the non-cost/price proposal will not be considered.

ADDITIONAL INFORMATION TO BE SUBMITTED WITH PRICE PROPOSAL

PACKAGE:

RESPONSIBILITY DETERMINATION INFORMATION – In order to be eligible for award, the offeror must be determined responsible in accordance with FAR Part 9, specifically 9.104- 1, General Standards. In a separate tab, the offeror shall provide the following information in the price proposal package:

1. One (1) signed bank reference demonstrating adequate financial resources. If offeror’s firm has a line of credit – provide information on how many figures offeror can borrow against the line of credit (i.e. medium 6 figures – exact line of credit is not required).

2. The offeror shall provide the latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies.

The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

3. Description of offeror’s facilities and equipment.

4. Other offeror’s work presently under contract.

Although required to be submitted with offeror’s price proposal, this information will not be evaluated as part of the price proposal. This information will be used as the basis of your firm’s responsibility determination should your firm be considered for award.

(2) Non-cost/price Factors Submission Requirements: Offeros shall submit three (3) hard copies and one

(1) CD-ROM that shall include the following:

• 8 ½ x 11 format

• 12-point Arial or Times New Roman font

• 100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements), pages sequentially numbered.

• Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone Number, Fax Number, SAM Unique Entity ID, DUNS, Cage Code, Point of Contact and their phone and email address.

• Provide approved JV Agreement or SBA approved Mentor-Protégé Agreement (if applicable).

• The non-cost/price proposal shall include responses to each non-cost/price factor as specified in Section M.

• Include only information in response to Factors 1, 2, 3, 4 and 5 separated by tabs, as applicable.

• Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0010), with all amendments acknowledged.

Offerors are advised that in the event of a discrepancy between the hard copies and the electronic copy; the copy will govern.

NOTE: Offerors are cautioned that merely repeating the Performance Work Statement performance Objectives, with a statement of intent to perform, does not reflect an understanding of the requirement or capability to perform, and may result in finding that the proposal is Unacceptable for that factor.

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 2, Recent/Relevant Experience of the Firm. Pages exceeding the 100-page limitation shall not be considered during evaluation of the proposal.

No pricing shall be included in the non-cost/price proposal. Any price information on the non-cost/price proposal will not be considered. Likewise, any non-cost/price information in the price proposal will not be considered.

L.5 Site Visit

The site will be available for visitation as follows:

Due to COVID19, please limit your personnel who will be attending the site visit to those pertinent to the bidding process, preferably one or two representatives only. All individuals in attendance may be required to wear a mask (no neck gators), be in good health, with temperatures checked and below 100 degrees before arrival.

Site Visit to be held Tuesday, April 4, 2023 at 0800. Please meet at Naval Station Norfolk Pass and ID office where we will pick up all interested contractors. Site visit will include Naval Station Norfolk and Norfolk Naval Shipyard. Transportation will be provided.

SECTION M - EVALUATION FACTORS FOR AWARD

BASIS FOR AWARD

M.1 Basis for Award

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the proposal determined to represent the best value—the proposal most advantageous to the Government, price and other factors considered.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

4. As stated in the solicitation, all technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined, are approximately equal to price.

5. Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. An Unacceptable rating in any of the non-cost/price factors and/or sub-factors will result in an overall rating of “Unacceptable” for the non-price factors, unless corrected through discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal. The evaluation report must document the evaluation board’s assessment of the identified weakness(s) and the associated risk to successful contract performance resulting from the weakness(s). This assessment must provide the rationale for proceeding to award without discussions.

M.2 Evaluation Factors:

1. The solicitation requires the evaluation of price and the following non-cost/price factors.

Factor 1 – Management Approach Factor 2 – Recent, Relevant Experience of the Firm Factor 3 – Safety Factor 4 – Small Business Utilization Factor Factor 5 – Past Performance on Recent, Relevant Projects

NOTE: The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. The relative order of importance of the non-cost/price evaluation factors is the technical factors (list technical factors 1, 2, 3, 4, are of equal importance to each other and, when combined are equal in importance to the past performance evaluation/performance confidence assessment factor 4. When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

The importance of price will increase if the Offerors’ non-cost/price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-cost/price proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

2. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Price:

(1) Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Section B of the solicitation). The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in Section M of the solicitation. In accordance with FAR 52.217-5, Evaluation of Options will not obligate the Government to exercise the option(s).

Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

Proposals will be evaluated for completeness and reasonableness as follows:

Completeness. All pricing information required by the solicitation has been provided, all mathematic computations are correct and the pricing application understood, prices are on an “all or none” basis, and failure to submit a price on an item or a number of items may cause this factor and the entire offer to be determined unacceptable.

Reasonableness. Price analysis comparisons indicate the offered price to be fair and reasonable, balanced across option years, and balanced between recurring and non-recurring items.

Unreasonable, unbalanced or incomplete pricing may cause a proposal to be determined unacceptable.

(b) Non-cost/price Factors:

(1) Factor 1 Management Approach

(i) Solicitation Submittal Requirements: The offeror shall submit a narrative response that clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. Each of the topics below must be included in the narrative, tabbed in the non-price/cost proposal and discussed separately.

a. Phase-In Transition Plan. Describe what you will do to “start-up” for performance of this contract.

The phase in transition period is 30 days as per F.2 of the RFP. Include a schedule of key events, personnel actions/staffing, and responsibilities regarding employees at all levels to ensure fully compliant contract performance on the start date of the performance period. The schedule of key events shall include addressing the Section F Deliverables submission requirements.

b. Workforce Management. For each of the following, clearly:

(1) Describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and on-site), administration, and subcontractors.

(2) Demonstrate your ability to provide and maintain a qualified workforce.

(3) Demonstrate your ability to manage competing priorities at various locations.

(4) Describe the work to be performed as the prime contractor as well as work to be performed by each subcontractor proposed. The work to be self-performed, subcontractors to be utilized, and their roles shall all be clearly identified. Offerors shall clearly state if it will self-perform 100% of the work as the prime.

c. Quality Management. Provide a two to five page (single-sided) summary of your “Quality

Management System” i.e. the Quality Processes (Practices, Resources and Activities) and minimum controls that will be used to ensure full compliance with all performance objectives and standards as described in (0200000-C) Management and Administration. Include the methodology to be implemented to accomplish the performance requirements and detail how the proposed approach will effectively achieve each performance objective and standard.

(ii) Basis of Evaluation: The Management Approach factor shall be evaluated based upon the following criteria:

a. The proposal demonstrates an acceptable understanding of the performance objectives and standards.

b. The proposal demonstrates a thorough plan for having equipment and personnel in place to commence work on the contract start date. In addition, the proposal clearly defines the controls and/or processes that are in place to ensure continuity of services.

c. The proposal provides a feasible technical approach with the capability to, at least, meet solicitation performance objectives and standards.

(2) Factor 2, Recent/Relevant Experience of the Firm:

(i) Solicitation Submittal Requirements: The offeror shall submit the following information:

Submit a minimum of one (1) up to a maximum of five (5) relevant projects that are similar in size, scope, and complexity to the work requirements detailed below. The offeror, or, if the Offeror is a small business, the Offeror’s small business first-tier subcontractor(s) that will perform major or critical aspects of the requirement, shall have been the prime contractor on at least one (1) of the submitted relevant projects. An offeror’s experience as a subcontractor will not be considered.

For the purposes of this solicitation, a relevant project is further defined as follows:

Size: Electrical Maintenance and Repair Services with a yearly value of at least $3,500,000.

Scope: The Offeror must have provided all labor, management, supervision, tools, material, and equipment to specify the requirements for facility Utility Condition Assessment Program (UCAP) support and provide Preventative Maintenance and Repair of Government Owned High Voltage Electrical Distribution equipment Inspection, Testing, Repair, or Replacement and Condition Reporting for the following types of equipment: High voltage and Medium Voltage Electrical breakers, Electrical Transformers, Electrical Disconnects, Electrical Switches and High Voltage Splices and other services as defined by the RFP.

Equipment may be automatic, semi-automatic, or manual in operation.

Complexity: Offeror must have been responsible for responding simultaneously to requirements for several customers or installations and supporting annexes.

In accordance with 13 CFR 125.2(g), small business Offerors may utilize the experience of a small business first-tier subcontractor(s) to demonstrate experience under this evaluation factor if that small business Offeror cannot independently satisfy the experience requirement as defined above. Considering13 CFR 125.2(g), the Offeror or, for a small business Offeror, a small business first-tier subcontractor, shall have been the prime contractor on at least one (1) relevant project as defined above. The small business Offeror shall provide a letter of commitment from the first-tier small business subcontractor that expressly commits them for the entirety of the contract. The letter shall also provide an explanation of the meaningful involvement that the first-tier small business subcontractor will have in performance of the contract.

The Government notes that 13 CFR 125.2(g) is specific to only small business Offerors and named small business first-tier subcontractors. As such, a small business Offeror is not permitted to use the experience of a large business subcontractor or large business corporate affiliate in place of its own if the small business Offeror cannot independently satisfy the experience requirement as defined above. Large businesses shall have been the prime contractor on at least one (1) of the submitted relevant projects and may not utilize the experience of named small business first-tier subcontractors, large business subcontractors, or large business corporate affiliates in place of its own to meet this requirement.

An offeror’s experience as a subcontractor will not be considered.

The attached Recent/Relevant Experience Form (Attachment J-0200000-12) is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form nor will the Government consider information submitted via any other medium. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed one double-sided page (or two single-sided pages).

Projects submitted for the offeror shall be ongoing (having been performed for a period of at least one year) or completed within the past 5 years of the date of issuance of this solicitation. Projects with completion dates beyond one year shall be clearly defined as multi-year contracts or as base contracts with option years. If the project has option periods, state which contract period is in progress (base, 1st option, etc.). If the dates of the project or completion date do not clearly demonstrate that the project meets the above requirements, the Government may deem the project not relevant.

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP as it relates to size, scope, and complexity as defined above, or the Government may deem the project not relevant.

If the offeror is a Joint Venture (JV), relevant experience should be submitted for projects completed by the Joint Venture entity. However, shared Joint Venture experience of the Offeror is not required in order to meet the requirements of the Factor. If the Offeror is submitting experience for individual JV partners in which the company was a partner in a different Joint Venture entity, the Offeror must specifically address what portion of the work under the submitted project was performed by the JV partner offering on this contract and demonstrate that the work meets the Size, Scope, and Complexity as defined above, or the project will not be considered relevant. Offerors are still limited to a total of five (5) projects combined.

Offerors proposing as a JV shall submit a signed JV agreement. For Mentor-Protégé Joint Ventures, the offeror shall submit the signed and U.S. Small Business Administration (SBA) approved Mentor-Protégé agreement.

If permitted as discussed above, if an Offeror is utilizing the prime contractor experience of a corporate affiliate (e.g., subsidiaries, sister companies, predecessor companies, and parent companies) or first-tier small business subcontractor; the proposal shall include, on the corporate affiliate or first-tier small business subcontractor’s letterhead, a teaming agreement or letter of commitment. In order for the experience to be considered, the Offeror is also required to clearly demonstrate that the corporate affiliate(s) or first-tier small business subcontractor(s) will have meaningful involvement in the performance of the contract by identifying the personnel or resources from the corporate affiliate(s) or first-tier small business subcontractor(s) that will be dedicated to the contract.

(ii) Basis of Evaluation:

The assessment of the Offeror’s relevant corporate experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP as defined above. The minimum standard for this Factor has been met when the offeror, or, if the Offeror is a small business, the Offeror’s small business first-tier subcontractor(s) that will perform major or critical aspects of the requirement has demonstrated adequate experience by submitting at least one relevant project of similar size, scope, and complexity as defined above on which it was the prime contractor.

Projects completed by the offeror, or, if permitted as discussed above, its corporate affiliates (e.g., subsidiaries, sister companies, and parent companies), or first-tier small business subcontractor(s) in any capacity other than as a prime contractor will be considered Not Relevant.

(1) Factor 3, Safety:

(i) Solicitation Submittal Requirements:

The Offeror shall submit the following information: The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate; and Total Case Rate (TCR) for the specified five (5) Calendar Years (CY), as well as a safety narrative, as described further below. For a partnership or joint venture, the Offeror shall submit separate DART rates and TCR for the specified five (5) CY for each contractor who is part of the partnership/joint venture; however, only one safety narrative is required. Any fatalities experienced within this 5-year timeframe must be explained in detail, to include root cause and corrective actions.

NOTE: DART and TCR shall not be submitted for subcontractors

1. DART Rate: Submit five (5) previous complete calendar years’ worth of data (not an overall average). If the Offeror has no DART rate, for any year, affirmatively state so and explain why. Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. DART cases include injuries or illnesses resulting in death, days away from work, and/or restricted work or transfer to another job days beyond the day of injury/illness.

b. Calculation of DART rate: Multiply the total number of DART cases by 200,000, and then divide by the number of employee labor hours worked.

2. TCR Rate: Submit five (5) previous complete calendar years’ worth of data (not an overall average). If the Offeror has no TCR rate, for any year, affirmatively state so and explain why.

Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. TCR cases include injuries or illnesses resulting in death, days away from work, restricted work or transfer to another job days beyond the day of injury/illness, medical treatment beyond first aid, or loss of consciousness.

b. Calculation of TCR rate: Multiply the total number of TCR incidents by 200,000, and then divide by the number of employee labor hours worked.

3. Offeror shall submit a separate OSHA 300A form for each of the last five previous complete calendar years.

4. Technical Approach to Safety: The Technical Approach to Safety narrative shall be limited to two (2) single-sided pages or one (1) double-sided page and shall addresses the following:

a. Describe the Offeror’ s approach to implementing and executing a Safety Management System (SMS) including Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the standard(s) used to benchmark the SMS.

b. Describe the evaluation process used to select potential subcontractors.

c. Describe the processes of how the Offeror will oversee safety compliance of subcontractors at all levels throughout performance of the contract (to include the Offeror’s own in-house workforce).

5. The Government reserves the right to review other available sources (public/Government internal) of information. These may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS), Contractor Performance Assessment Reporting System (CPARS), Electronic Contract Management System (eCMS), etc.

(ii) Basis of Evaluation: The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. The evaluation will collectively consider the DART rate, TCR, Technical Approach to Safety, and other sources of information available to the Government as part of such collective evaluation. The board will evaluate the DART rates and TCR to determine if the Offeror has demonstrated a history of safe work practices taking into account any negative trends and extenuating circumstances that impact the rating.

1. DART Rate: The board will evaluate trends over the last five years considering changes that take it from one risk level (or more) to the next up or down. Negative trends occurring above moderate risk levels require the offeror to provide a detailed explanation that includes any corrective actions taken for improvement.

a. Missing data without an explanation is considered a deficiency.

b. Declining trends that push the risk levels from Moderate Risk (MR) or higher to Low Risk

(LR) or Very Low Risk (VLR) would indicate a strength.

c. An increasing DART rate trend could be considered a weakness (i.e. MR or better to High Risk (HR) or Extremely High Risk EHR)) if an acceptable explanation is not provided for any trends that rise above Moderate.

d. This chart correlates the DART rate to the level of risk:

Risk DART Rate Very Low Risk Less Than 1.0 Low Risk From 1.0 to 1.99 Moderate Risk From 2.0 to 2.99 High Risk From 3.0 to 4.0

Extremely High Risk Greater than 4.0

2. TCR Rate: The board will evaluate trends over the last five years considering changes that take it from one risk level (or more) to the next up or down. Negative trends occurring above moderate risk levels require the offeror to provide a detailed explanation that includes any corrective actions taken for improvement.

a. Missing data without an explanation is considered a deficiency.

b. Declining trends that push the risk levels from Moderate Risk (MR) or higher to Low Risk

(LR) or Very Low Risk (VLR) would indicate a strength.

c. An increasing TCR rate trend could be considered a weakness (i.e. MR or better to High Risk (HR) or Extremely High Risk EHR)) if an acceptable explanation is not provided for any trends that rise above Moderate.

d. This chart correlates the TCR rate to the level of risk:

Risk TCR Rate Very Low Risk Less Than 2.49 Low Risk From 2.5 to 3.49 Moderate Risk From 3.5 to 4.49 High Risk From 4.5 to 5.99 Extremely High Risk Greater than 6,0

3. Offeror shall submit a separate OSHA 300A form for each of the last five complete calendar years.

4. The Technical Approach to Safety Narrative. The Technical Approach to Safety narrative shall be limited to two (2) single-sided pages or one (1) double-sided page. Information on pages beyond this will not be considered. To determine the degree to which the Offeror:

a. Describes a viable SMS that addresses elements; such as Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the standard(s) used to benchmark the SMS.

b. Describes a methodical process of evaluating subcontractor’s safety performance in their selection process.

c. Describes a logical management plan to hold themselves and their subcontractors accountable for adhering to the safety requirements of the contract.

5. The Government reserves the right to review other available sources (public/Government internal) of information. These may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS), Contractor Performance Assessment Reporting System (CPARS), Electronic Contract Management System (eCMS), etc.

(4) Factor 4, Small Business Utilization

(i) Solicitation Submittal Requirements:

1. Achievements: All offerors shall provide a narrative (limited to two pages) to describe their achievements in supporting the Government’s policy to provide maximum practicable opportunities for small business (SB), veteran-owned small business (VOSB), service-disabled veteran-owned small business (SDVOSB), historically underutilized business zone (HUBZone) small business, small disadvantaged business (SDB), and women-owned small business (WOSB) concerns to participate as subcontractors consistent with efficient contract performance. In support of narrative submissions:

a. All offerors shall submit small business subcontracting information associated with each project cited under the Recent/Relevant Experience of the Firm Factor in the format provided in Attachment J-0200000-13, Small Business Subcontracting Record.

b. Offerors representing as other than small businesses shall also provide copies of the most current individual subcontracting reports (ISRs) associated with each project cited under the Corporate Experience Factor if a small business subcontracting plan was required by the contract.

If such projects were completed under specific task orders, provide ISRs for the overall contract.

For cited projects with state and local government agencies, provide similar subcontracting performance reports if required by the contracts. When not specifically addressed in the ISR or similar report, offerors shall provide explanations for all instances of failures to meet dollar or percentage goals in individual subcontracting plans.

Notes:

The Government reserves the right to consider achievements information on other recent, relevant projects from all available sources.

Offerors utilizing achievements information of team members or key subcontractors shall clearly demonstrate how these companies will have meaningful involvement in the management of the subcontracting program for this acquisition. If not, such achievement information will not be considered under this factor. If the offeror is a new joint venture, partnership or other entity consisting of more than one company, provide achievements information for each individual business entity that will be responsible for managing the subcontracting program and clearly describe those responsibilities.

Failure to provide ISRs or any other requested information must be fully explained and may negatively impact your evaluation.

2. Small Business Participation and Commitment: All offerors shall submit a small business participation and commitment strategy including all data elements shown in Attachment J-0200000-14, Small Business Participation and Commitment Strategy.

a. Identify in terms of dollar value and percentage of the total acquisition the extent of work the…