Pre-proposal Conference Slides_25 Mar 2025 Fin.pptx

PRE-PROPOSAL CONFERENCE

25 March 2025 1000 hours

SOLICITATION NUMBER N4008425R0066,

INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ),

DESIGN-BID-BUILD

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC)

FOR ATSUGI, JAPAN

NAVFAC FAR EAST

Agenda

Administrative Remarks Solicitation Overview RFP Highlights Basis of Award Instructions to Offerors Evaluation Factors Reminders Closing Statement

ADMINISTRATIVE REMARKS

Administrative Remarks

POINTS OF CONTACT

Ms. Teresa Aguon Contracting Officer teresa.f.aguon.civ@us.navy.mil

Ms. Emiko Uyama Contract Specialist emiko.uyama2.ln@us.navy.mil

Administrative Remarks

No minutes of this meeting will be published

The pre-proposal conference presentation slides will be posted on the Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) website (https://piee.eb.mil) and/or Contract Opportunities in the System for Award Management (SAM) website (https://sam.gov)

A one-time site visit of the seed project location will commence immediately after the pre-proposal conference

The use of cameras, tape recorders, and other recording devices are not allowed during the pre-proposal conference and site visit

Administrative Remarks

All questions MUST be submitted in writing using the Pre-Proposal Inquiry (PPI) form in the RFP

A consolidated list of all PPI questions and responses will be posted to the PIEE Solicitation Module and/or SAM website

Remarks and explanations addressed during the conference shall not qualify or alter the terms and conditions of the solicitation

The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing

Any change to the solicitation will be made by amendment and will be posted to the PIEE Solicitation Module and/or SAM website

SOLICITATION OVERVIEW

RFP Highlights Indefinite Delivery/Indefinite Quantity (IDIQ), Design-Bid-Build Multiple Award Construction Contract (MACC) for Atsugi, Japan

Description of Acquisition: The resulting MACC will be used to issue task orders for the design and construction of new construction, renovation/ modernization, and other repair/maintenance project at NAF Atsugi, Japan and Atsugi Area of Responsibility of Japan (AOR). Construction projects to be performed under this MACC will primarily consist of general building type projects and DBB. The proposed scope of work will be specified in each task order and may include facility repair/renovation, demolition, built-in equipment repair/replacement, piping repair/replacement, pipe insulation, electrical work, mechanical work, road pavement, fencing, roofing, painting, site work, utilities, removal and disposal of material containing lead, paint with lead, cadmium, chromium (VI) and asbestos containing material, welding, and masonry.

RFP Highlights The maximum aggregate dollar/ Not-To-Exceed (NTE) amount:

$99,000,000 for all years and all contract awards combined.

Task Order range is 300,000 JPY to 75,000,000 JPY:

May be other amounts by mutual agreement between the Government and contractor

Ordering Periods:

Base Period – Four (4) years commencing on the date of contract award Option Period – Four (4) years (The Government has the option to extend the term of the contract in accordance with the contract clause entitled “FAR 52.217-9, Option to Extend the Term of the Contract”)

Maximum Duration is eight (8) years (96 months)

RFP Highlights Minimum Guarantee: 400,000 JPY each per contract (base period only):

A Task Order for the minimum guarantee will be issued concurrently with the award of the basic contract for the Offerors award a MACC, but not awarded the seed project.

Liquidated Damages:

If the Contractor fails to complete the work within the time specified in the contract, the contractor shall pay liquidated damages to the Government in the amount specified on each task order for each calendar day of delay until the work is completed or accepted.

RFP Highlights Seed project: B84 Replace Metal Roof Naval Roof Naval Air Facility (NAF) Atsugi, Japan

Scope:

The Contractor must provide all labor, metal, equipment, transportation and supervision required to conduct “B84 Replace Metal Roof.” The Contractor must provide and secure this construction, complete, and ready for use as specified.

The work shall include removal of existing corrugated metal roofing, asphalt roofing, metal ridge flashing, wood spacers, wood blocking, metal verge flashings, and cement wood chip sheeting board.

RFP Highlights SF 1442 Block 13:

Proposals are due no later than 02:30pm local time on April 18, 2025

Proposals must be received and date/time stamped by the Contracting officer or before that date and time.

Late submittals will not be considered unless it meets the requirements in FAR 52.215-1 Alternate 1 Instructions to Offerors – Competitive Acquisition.

RFP Highlights SF 1442 Section 00 10 00 – Solicitation Paragraph 8 – SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION

RFP Highlights

Paragraph 9 – PROPOSAL SUBMISSION

RFP Highlights

Paragraph 10 – PRE-PROPOSAL INQUIRIES (PPIs)

Note: Correct email address for Ms. Emiko Uyama is emiko.uyama2.ln@us.navy.mil. Correction was made in RFP Amendment 0001.

RFP Highlights SF 1442 Section 00 21 16 – Instructions to Proposers Paragraph 4 – OFFER CURRENCY

RFP Highlights

Paragraph 5 – JOINT VENTURES LIABILITY COMPANIES, LIMITED PARTNERSHIPS, ETC.

RFP Highlights

Paragraph 7 – SUBMISSION OFFERS IN THE ENGLISH LANGUAGE

Paragraph 8 – INCURRED EXPENSES

Basis of Award The contracts resulting from this solicitation will be awarded to the responsible Offerors whose offers, conforming to the solicitation, are determined to be the most advantageous to the Government considering price and non-price evaluation factors.

All technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined, are approximately equal to price.

Award maybe made to other than the lowest price Offeror or other than the highest technically rated offeror

Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

SF1442 SECTION 00 21 16 INSTRUCTIONS TO PROPOSERS:

Read this entire section carefully

All proposals shall be submitted electronically through the DoD Solicitation Module in PIEE

Proposals submitted by electronic mail (e-mail) or by hard copy will not be accepted

Submit only the information/exhibits required (do not submit additional information such as brochures or other pre-printed materials)

Proposals shall follow the format in the RFP

Instructions to Offerors SF1442 SECTION 00 21 16 INSTRUCTIONS TO PROPOSERS (continued):

Proposal Parts: Cover Letter, RFP Documents, Non-Price Proposal, and Price Proposal (submit as separate attached files and label accordingly)

Page limits, where stipulated, must be adhered to (page refers to one printed side of a piece of paper)

Proposals shall be formatted to be printable on 8.5”x11” or A4 paper, using standard 1” margins and no less than size 10 font

Proposals shall include pages formatted to be printable on larger size 11”x17” or A3 paper as specified in the submittal requirements for Factor 4, Seed Project Technical Approach

Instructions to Offerors SF1442 SECTION 00 21 16 INSTRUCTIONS TO PROPOSERS (continued):

Proposal Parts

Cover Letter

RFP Documents Signed SF1442 (with Blocks 14 through 20c completed) Representations and Certifications (Completed Section 00 45 00 of the RFP) IRS Form W-14, if applicable Sufficient evidence to support Offeror’s responsibility determination Copy of Offeror’s construction license)

Instructions to Offerors SF1442 SECTION 00 21 16 INSTRUCTIONS TO PROPOSERS (continued):

Proposal Parts (continued)

Non-Price Proposal Tab 1: Factor 1, Experience (Exhibit A and any applicable JV agreement, teaming agreement, or other contractual agreement) Tab 2: Factor 2, Past Performance (CPARS Evaluations and/or Exhibit B) Tab 3: Factor 3, Safety (Numbers of Employee Labor Hours Worked, Fatality (Death) Cases, Lost Work Days, No-Lost Work Days; and Exhibit C/Narrative) Tab 4: Factor 4, Seed Project Technical Approach

Price Proposal Tab 5: Factor 5, Price (Exhibit D)

EVALUATION FACTORS

Evaluation Factors

SF1442 SECTION 00 22 16 SUPPLMENTARY INSTRUCTIONS TO PROPOSERS

Evaluation factors are divided into two cageories: Non-Price (Factors 1 through 4) and Price (Factor 5)

Respond specifically to the factor submittal requirements as described in the RFP. Failure to follow the RFP requirements may result in less than favorable rating and could prevent an opportunity to receive the contract award if discussions are not held.

Evaluation Factors SF1442 SECTION 00 22 16 SUPPLMENTARY INSTRUCTIONS TO PROPOSERS (continued)

The technical factors (Factors 1, 3, and 4) are of equal importance to each other and, when combined are equal in importance to the past performance evaluation/performance confidence assessment Factor 2. When the proposal is evaluated as whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-price evaluation factors, Factors 1 through 4) are approximately equal to price, Factor 5.

The importance of price will increase if the Offeror’s non-price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non price proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

Reminders Inquiries regarding this Request for Proposal shall be submitted electronically using the Pre-Proposal Inquiry (PPI) Form provided as Attachment 1 to the RFP.

All proposal (with all required supporting documentation) shall be submitted electronically through the Department of Defense (DoD) Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) so that they are received by the date and time specified in the Standard Form (SF1442). Email or hard copy proposals will not be accepted.

Proposals are due no later than 02:30pm local time on April 18, 2025

Closing Statement

No minutes of this meeting will be published.

Any changes to the RFP resulting from this meeting will be made in writing with an amendment issued.

The pre-proposal conference slides will be posted on PIEE Solicitation Module and SAM.gov.

Points of Contact

Ms. Teresa Aguon Contracting Officer teresa.f.aguon.civ@us.navy.mil

Ms. Emiko Uyama Contract Specialist emiko.uyama2.ln@us.navy.mil

Questions?

THANK YOU!

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