N4008024R2225 RFI AMENDMENT.pdf

N4008024R2225

CODE

(Hour)

PAGE(S)

until local time

X

A X B X C

D

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X G F 111 - 113

114 - 122 X H 123 - 129 shauna.lloyd@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 129

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40080 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

SHAUNA LLOYD

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 3 4 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

12 - 70 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

72 - 77

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 78 - 82 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 83 - 85 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

86 - 100

PART II - CONTRACT CLAUSES

NAVAL FACILITIES ENGINEERING SYS COMMAND

1314 HARWOOD STREET SE

WASHINGTON DC 20374

(202) 685-3192

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

101 - 110

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

05 Jun 2024

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

Section A - Solicitation/Contract Form

PROPOSAL SUMMARY

Naval Facilities Engineering Systems Command (NAVFAC) Washington 1314 Harwood Street, SE

BLDG 212, 4th Floor Navy Yard Washington, DC 20375

Proposals are due no later than Thursday 11 July 2024 at 12:00 pm (noon) Eastern Time. Questions are due no later that 26 June 2024 by 12:00 pm (noon) Eastern Time.

Refer to the Attachment label “RFI – Questions and Answers”

NAVFAC Request for Proposal (RFP) A.1 RFP Description of the requirement:

This requirement is for both recurring and non-recurring, performance based, Hazardous Waste services to provide hazardous waste management operations, watchstanders for specific Navy sites, spill containment / spill control materials cleanup and removal, and hazardous material (HM), hazardous waste (HW), regulated waste (RW) and transportin support of the military missions, within the Washington Navy Yard and various surrounding regional locations throughout the Washington DC Metropolitan area, as shown below:

Washington Navy Yard (WNY) Washington Headquarters Service Pentagon (WHS) United States Marine Corp Barracks (8th and I) Naval Maritime Intelligence Center (NMIC) United States Naval Observatory (USNO) Naval Surface Warfare Center Carderock Division (NSWCCD) Arlington Service Center (ASC) Naval Support Facility Dahlgren (DAHL) Naval Support Facility Indian Head (IH) Naval Support Facility Indian Head, Stump Neck Site (SN) Naval Air Station PAX River and Webster Field (PAX) NRC Solomon’s Island (PAX) PWD Annapolis, United States Naval Academy (USNA) and Naval Support Facility (NSF) Naval Support Activity Bethesda (NSAB) - Primary tenant WRNMMC Naval Support Facility Olney

A.2 Product Service Code / NAICS Code:

The applicable Product Service Code is: V112 which is for: Transporation/Travel/Relocation-Transportation: Motor Freight and: the applicable: North American Industry Classification System Code, is: 562112, which is the code associated with: Hazardous Waste Collection, whose industry comprises establishments primarily engaged in collecting and/or hauling hazardous waste within a local area and/or operating hazardous waste transfer stations.

Hazardous waste collection establishments may be responsible for the identification, treatment, packaging, and labeling of waste for the purposes of transport.

A.3 Set-Aside / Competition Strategy:

This requirement is solicited using provisions of FAR Subsection 19.502-2, restricting this as a 100%, Small Business Set Aside Competition, amongst responsible Small Business Offerors whom are also, otherwise qualified.

You must be a small business for the above NAICS.

A.4 Type of Contract / Business Arraignment:

One (1) Base Year and four (4) twelve month option years and one (1) six-month option to extend services , Firm Fixed price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) type contract will be solicited, evaluated and awarded. The proposed Contract Line Item Numbers and their associated Periods of Performance (PoP) are shown below:

Contract Year Anticipated PoP Dates Base Year (CLINS 0001 and 0002) 01 February 2025 – 31 January 2026 Option Year 1 (CLINS 0003 and 0004) 01 February 2026 – 31 January 2027 Option Year 2 (CLINS 0005 and 0006) 01 February 2027 – 31 January 2028 Option Year 3 (CLINS 0007 and 0008) 01 February 2028 – 31 January 2029 Option Year 4 (CLINS 0009 and 0010) 01 February 2029 – 31 January 2030 52.217-8 Option to Extend Services (CLIN 0011 and 0012) To be completed no later than 31 July 2030

WAGE DETERMINATION: Service Contract Labor Standards (formerly referred to as Service Contract Act) wage determination. Refer to wage determination attachment.

Section B - Supplies or Services and Prices

GENERAL INFORMATION

B.1 Minimum Contract Guarantee and Maximum Dollar Value:

The minimum contract guarantee is set and established, by the base year’s total recurring work (CLIN 0001) for all nine site locations. Minimum guarantees do not apply to the option periods.

The maximum total potential ceiling dollar value limit to include all options, which represents the maximum quantity (over the life of the contract), is set and established at time of award. In no case whatsoever, during the life of the contract, shall the total obligated price / expended / liquidated amount, exceed this maximum quantity dollar value. This maximum ceiling is set by the Government and is not meant to convey any other information whatsoever, to prospective Offerors B.2. Contract Term This contract contains provisions for one Base Period of up to twelve (12) months with four (4) Option Periods of twelve (12) months each and one (1) six (6) month for a total of 66 months under FAR 52.217-8 option to extend services . The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR Clause 52.217-9, Option to Extend the Term of the Contract (MAR 2000).

B.3 Contract Line Items, Contract Exhibit Line Items (CLINs) And Sub-CLINs

a. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit line items (ELINs) as indicated in the schedules and any accompanying exhibits. ELIN unit prices must be rounded to two (2) decimal places only. If an offeror does not round ELIN unit prices to two (2) decimal places then the Government will round the prices to two (2) decimal places and the rounded prices will be used for evaluation purposes. ELIN unit prices may not be less than $0.01, unless offering “$0.00.” If an offeror proposes a unit price greater than $0.00, but less than $0.01, then the Government will round the unit price to $0.01 and that rounded price and resultant extended total price will be used for evaluation purposes. (It is required that Offerors use cell format “currency” in the electronic Microsoft Excel ELIN spreadsheet).

b. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLIN and/or ELIN will be recomputed to take into account the change in the contract ELINs. If the offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price. In the event there is a discrepancy between the Section J ELIN pricing and the Section B CLIN price, the Section J ELIN will be held to be the intended offer, and the Section B CLIN will be adjusted accordingly.

c. The Schedule of Recurring work (CLINs 0001, 0003, 0005, 0007, 0009, and 0011), and the Schedule of Non-Recurring work (CLINs 0002, 0004, 0006, 0008, 0010 and 0012), will be used as the basis for deductions in accordance with the FAR Clause 52.246-4 Inspection of Services – Fixed Price (Aug. 1996), Section E.

d. Informational Sub-CLINs will be incorporated at the time of award with appropriate funding/lines of accounting by customer. These Sub-CLINS represent funding for each CLIN by customer. The contractor shall not submit totals for Sub-CLINs.

B.4 Indefinite Quantity Individual Contract Line Item Quantities Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract life of the contract is not exceeded and the Contractor agrees by signing the task order.

B.5 Government Purchase Card Non-Recurring work may be ordered at the prices offered in two ways:

1) By the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or

2) By an authorized Government user via a Government Purchase Card (GPC).

When receiving GPC orders against Section B/Exhibits, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.6 Unit Price Adjustments in Option Periods This solicitation incorporates the Service Contract Act (SCA) Wage Determination and if applicable Davis-Bacon Act (DBA) Wage Decisions. The Wages are incorporated for the Base Period of performance only. If the Option year is exercised, the most current SCA Wage Determinations and DBA Wage Decisions for that option year will be incorporated into the contract and the CLIN/ELIN prices will be adjusted in accordance with FAR Clause 52.222- 43, Fair Labor Standards Act and Service Contract Act- Price Adjustment, for the SCA Wage Determinations and FAR Clause 52.222-32 Construction Wage Rate Requirements—Price Adjustment (Actual Method) for the DBA Wage Decisions. The contractor warrants, by submission of its proposal that the price does not include any contingency for future wage increases.

B.7 Bidding Unit Prices for Labor

a. If a portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be included in the Recurring Work Items portion or as a Unit Price Task in the Non-Recurring Work Items portion of the contract. Labor for this work will be ordered under the “NON-RECURRING WORK/UNIT PRICED LABOR (UPL) WORK (NEGOTIATED)” in Annex 0200000 and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of Non-Recurring work.

b. Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing "Non-Recurring Work” accomplished in the time period shown.

c. The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work.

The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the offerors work force productivity (i.e., the Contractor's estimate of how its’ work force will perform in relation to the Means Facilities Cost Data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work equipment set up time, delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

B.8 Phase-In And Phase-Out Pricing shall include applicable Phase-In and Phase-Out costs, Phase-In shall be for a period of up to but no more than thirty (30) days and Phase-Out to be for a period of up to but no more than forty-five (45) days. There is no separately priced CLIN for Phase-In and Phase-Out and such costs can be distributed however the offeror chooses.

The Government recognizes that offerors may choose to front load these costs into the base year.

B.9 Contract Price Information For administrative purposes of the U.S. Government, the price of this contract and all subsequent task orders and modifications issued under this contract will be expressed in U.S. dollars. Payment will also be made in U.S. dollars.

B.10 Contractor Support of Electronic Facilities Support Contracting (EFSC) This procurement allows for and the Government fully intends to use FedMall for issuing orders under the Non-Recurring Work portion of the contract. Refer to Section H, Special Contract Requirements, for further information.

B.11 Proposal Submittal Requirements & Proposal Evaluation:

The Offeror must comply with all Proposal submittal requirements in their entirety, which can be located at the:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services FAR 52.212-2 Evaluation – Commercial Products and Commercial Services

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Each Base Year Recurring

FFP

Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments _0200000_06 ELINS.xls for the Exhibit Line Items Numbers Base Period Recurring Services.

NOTE: Please ensure you are using the most current version of the attachment.

Check all amendments for updates.

FOB: Destination

PSC CD: V112

NET AMT

0002 Each Base Year Non-Recurring

FFP

Non-Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments J_0200000_06 ELINS.xls for the Exhibit Line Items Numbers Base Period Recurring Services.

NOTE: Please ensure you are using the most current version of the Attachment.

Check all amendments for updates.

0003 Each Option Year 1 Recurring

FFP

Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments _0200000_06 ELINS.xls for the Exhibit Line Items Numbers Option Year 1 Recurring Services.

NOTE: Please ensure you are using the most current version of the attachment.

Check all amendments for updates.

0004 Each Option Year 1 Non-Recurring

FFP

Non-Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments J_0200000_06 ELINS.xls for the Exhibit Line Items Numbers Option Year 1 Non-Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendments for updates.

0005 Each Option Year 2 Recurring

FFP

Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments _0200000_06 ELINS.xls for the Exhibit Line Items Numbers Option Year 2 Recurring Services.

NOTE: Please ensure you are using the most current version of the attachment.

Check all amendments for updates.

0006 Each Option Year 2 Non-Recurring

FFP

Non-Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments J_0200000_06 ELINS.xls for the Exhibit Line Items Numbers Option Year 2 Non-Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendments for updates.

0007 Each Option Year 3 Recurring

FFP

Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments _0200000_06 ELINS.xls for the Exhibit Line Items Numbers Option Year 3 Recurring Services.

NOTE: Please ensure you are using the most current version of the attachment.

Check all amendments for updates.

0008 Each Option Year 3 Non-Recurring

FFP

Non-Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments J_0200000_06 ELINS.xls for the Exhibit Line Items Numbers Option Year 3 Non-Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendments for updates.

0009 Each Option Year 4 Recurring

FFP

Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments _0200000_06 ELINS.xls for the Exhibit Line Items Numbers Option Year 4 Recurring Services.

NOTE: Please ensure you are using the most current version of the attachment.

Check all amendments for updates.

0010 Each Option Year 4 Non-Recurring

FFP

Non-Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments J_0200000_06 ELINS.xls for the Exhibit Line Items Numbers Option Year 4 Non-Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendments for updates.

0011 Each 6-month option to extend Recurring

FFP

Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments _0200000_06 ELINS.xls for the Exhibit Line Items Numbers 6-Month option to extend Period Recurring Services. NOTE: Please ensure you are using the most current version of the attachment. Check all amendments for updates.

0012 Each 6-month option to extend Non-Recurring

FFP

Non-Recurring Hazardous Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments J_0200000_06 ELINS.xls for the Exhibit Line Items Numbers 6-month option period Non- Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendments for updates.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

Partnering Philosophy

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, sampling and other items necessary to provide hazardous waste management operations, watchstanders for specific Navy sites, spill containment / spill control materials cleanup and removal, and hazardous material (HM), hazardous waste (HW), regulated waste (RW) and transport outlined below and described in this Performance Work Statement (PWS) at various Navy and Marine Corps locations in the District of Columbia, Maryland, and Virginia and geographical area “outside the fence line”, where there is a potential for either Recurring Work may be added to the contract or Non-Recurring work issued, e.g., Naval Air Station Jacksonville, Florida and outlying areas supported by this installation performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

Various locations shall include:

Washington Navy Yard (WNY) Washington Headquarters Service Pentagon (WHS) United States Marine Corp Barracks (8th and I) Naval Maritime Intelligence Center (NMIC) United States Naval Observatory (USNO) Naval Surface Warfare Center Carderock Division (NSWCCD) Arlington Service Center (ASC) Naval Support Facility Dahlgren (DAHL) Naval Support Facility Indian Head (IH) Naval Support Facility Indian Head, Stump Neck Site (SN) Naval Air Station PAX River and Webster Field (PAX) NRC Solomon’s Island (PAX) PWD Annapolis, United States Naval Academy (USNA) and Naval Support

Facility (NSF) Naval Support Activity Bethesda (NSAB) - Primary tenant WRNMMC Naval Support Facility Olney

The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff (N/A) Annex 4 Public Safety( N/A) Annex 5 Air Operations ( N/A) Annex 6 Port Operations ( N/A) Annex 7 Ordnance ( N/A) Annex 8 Range Operations ( N/A) Annex 9 Health Care Support ( N/A) Annex 10 Supply ( N/A) Annex 11 Personnel Support ( N/A) Annex 12 Morale, Welfare and Recreation Support ( N/A) Annex 13 Galley ( N/A) Annex 14 Housing ( N/A) Annex 15 Facilities Support ( N/A) Annex 16 Utilities ( N/A) Annex 17 Base Support Vehicles and Equipment ( N/A) Annex 18 Environmental

1.2 Acquisition of Additional

Work

The Government reserves the right to acquire additional environmental services at additional locations, within the scope of the annexes and areas included in Spec Item

1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.3 Background Information Hazardous Waste Services are provided to various DON locations within 100 mile radius of the Washington Navy Yard by means of a combination Recurring Work and Non-Recurring Work contract.

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards,

3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another.

Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General

Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification Item 3 will always contain the Recurring Work requirements. Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another.

All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of Workload

and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and

Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Items

2.4.1 Government-Furnished Property (GFP)

2.4.2 Government-Furnished Facilities

2.4.3 Government-Furnished Vehicles and Equipment

2.4.4 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Quality Management System (QMS)

2.6.6.1 Quality Management (QM) Plan

2.6.6.2 Quality Inspection and Surveillance

2.6.6.3 Quality Inspection and Surveillance Report

2.6.7 Property Management Plan

2.6.8 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.1.5 On Site Supervisor

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Annual Training for Contractor and Government Personnel

2.7.2.3 Employee Appearance

2.7.2.4 Employee Conduct

2.7.2.5 Identification as Contractor Employee

2.7.2.6 Removal of Employees

2.7.2.7 Proof of Legal Residency

2.7.3 Service Contract Reporting (SCR)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.9 Access to Government Information Technology (IT), Operating Technology (OT), and

Facility Related Control Systems (FRCS)

2.8.10 Access to Navy Marine Corps Intranet (NMCI)

2.8.11 Employee Status

2.9 Contractor Safety Program

2.9.1 Contractor Safety Requirements

2.9.1.1 Experience Modification Rate (EMR)

2.9.1.2 OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate

2.9.2 Accident Prevention Plan (APP)

2.9.3 Activity Hazard Analysis (AHA)

2.9.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.4.1 Alcohol and Drug Abuse Prevention Plan

2.9.4.2 Chemical Hazard Communication Program

2.9.4.3 Contingency Plan for Severe Weather

2.9.4.4 Emergency Response Plan

2.9.4.5 Fall Prevention and Protection Plan

2.9.4.6 Pathogen Exposure

2.9.4.7 Control of Hazardous Energy (lockout/tagout)

2.9.4.8 Health Hazard Control Program and Hazard Communication Program

2.9.4.9 Fire Prevention Program

2.9.5 Heat/Cold Stress Monitoring

2.9.5.1 Lead Compliance and Abatement Plan

2.9.5.2 Radiation Safety Program

2.9.5.3 Respiratory Protection Program

2.9.5.4 Site Sanitation Plan

2.9.6 Accident and Damage Reporting

2.9.6.1 Accident Reporting and Notification Criteria

2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Inspections and Monitoring

2.9.11 Safety Certification

2.9.12 Safety Apparel on Jobsites

2.9.13 Emergency Medical Treatment

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.2.13 Air Quality

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Recurring Work Preparation of Proposals

2.14.2 Notification to the Government for Work Above the Recurring Work Limitations

2.14.3 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Work Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Direct Material and Construction Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the KO prior to commencement of work. Waste shall be collected as scheduled during periods of inclement weather unless specific approval to delay collections is requested by the Contractor and received from the KO. Such approval will normally be granted by the KO/COR only in cases of particularly severe weather, such a heavy snow, tropical storm, or hurricane, etc.

2.2.1.1 Observed Federal Holidays The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, Christmas Day, and Juneteenth. When a scheduled collection falls on a holiday, all scheduled collections shall be made on the following work day. All rescheduled holiday collections shall be accomplished in addition to all normal collections for that day at no additional cost to the Government.

2.2.1.2 Restriction to Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F.

Excludes work to be performed during specified hours. There will be no additional compensation for work performed outside regular working hours.

2.2.2 Wage Determinations Wage Determinations are included in J-0200000-02.

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor shall attend administrative and coordination meetings. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence.

2.3.2 Training for Maintenance

and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering Session

Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F. The Contractor shall provide all supporting information or data required to support such permit applications. The Contractor shall be responsible for all other permits or licenses required to support hazardous waste handling processes (such as but not limited to: state certification for transporter of hazardous waste and vehicle permits for same, if necessary). The Contractor shall ensure that supporting documentation for the currency of contractor employee training, permits, and/or licenses shall be maintained at contractor employee workspaces in the event of regulator inspections.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

2.3.6 Protection of Government

Property During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing Procedures Refer to Section G for invoicing instructions. Invoices shall be submitted in a format compatible with the most recent Government installed Microsoft Office Version (currently 2010). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.

2.3.9 Forms Refer to J-0200000-04 for forms referenced in this Annex.

2.4 Government-Furnished

Items

Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.

The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the Government. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations. The Contractor shall generate work orders in NAVFAC Maximo per Spec Item 2.6.8 for all servicing, maintenance, and repair activities performed on Government- Furnished Items.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.

The Government may inspect Government-Furnished Items at any time and without notice.

2.4.1 Government-Furnished

Property (GFP)

Per FAR 45.101, “Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification.”

Government owned equipment being taken off installation by a contractor is GFP. Example: Items being fixed + spare parts + any materials given to industry are all considered GFP.

Real property, government facilities, inventory/supplies consumed in performance of requirement, vehicles and equipment used only on federal installations - could be considered incidental to performance, or consumables – not GFP.

The Government will furnish or make available to the Contractor certain Government Property for use in connection with this contract. The use of GFP for any other purposes is prohibited. GFP is provided and shall be managed by the Contractor in accordance with Section H; paragraph H.XX Government- Furnished Property.

A list of Government Furnished Property that will be made available to the Contractor is provided in J-0200000-05

2.4.2 Government-Furnished

Facilities

The Contractor shall be responsible and accountable for the facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. Janitorial and refuse collection services for the facilities shall be provided by the Contractor. The Contractor shall obtain written approval from the KO prior to making any modifications or alterations to the facilities.

1. A list of the facilities that will be made available to the Contractor is provided in J-0200000-05.

2.4.3 Government-Furnished

Vehicles and Equipment

The government will not furnish any equipment for the Contractor’s use. The Contractor shall provide all required equipment. The government reserves the right to use its own equipment to verify the accuracy of contractor weighing or measuring equipment. Refer to J-0200000-05 for a listing of all GFE.

2.4.4 Government-Furnished

Utilities

The Government will make available water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

The Contractor is responsible for the cost of all utilities at all Government-provided facilities and any additional Contractor-owned facilities, at prevailing Naval Station rates. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates:

2. Electrical - the current rate for electrical services is $111.82 MWH

3. Water - the current rate for water is $13.23 per KGAL

4. Wastewater (Sewage) - the current rate for sewage services is $14.06 per

KGAL, based on 100% of the water consumption

Variations in Rates: Utility rates are subject to change. Changes in one or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds 15%.

When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted; however, the Government will only be liable for the amount of cost exceeding 15% of the rate quoted. For example, if a quoted rate increases by 16%, the Government will only be liable for 1% of the rate increase. Vice versa if the quoted rate decreases by 16%.

Historically, electrical and water utility consumption at the Facilities provided of Contractor use has averaged approximately 351 MWH of electricity and 316 KGAL annually. However, historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.

2.5 Contractor-Furnished Items Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be…