Copy of RFI RESPONSES N4008024R2225 Final.xlsx
XLSX spreadsheet 29 KB Posted
- Attached to
- Regional Hazardous Waste Services
- Solicitation number
- N4008024R2225
About this file
This document is a Request for Information (RFI) related to a federal contract opportunity for Hazardous Waste services. The key details are:
The contract is for recurring and non-recurring, performance-based Hazardous Waste management services at various Navy and Marine Corps sites in the Washington, DC metropolitan area, including the Washington Navy Yard, Pentagon, Marine Corps Barracks, intelligence centers, and other locations. The services include hazardous waste operations, spill containment and cleanup, and transportation support. Responses to the RFI are due by July 8, 2024 at 12:00 PM Eastern Time, with questions due by June 26, 2024. The solicitation number is N4008024R2225. The contracting agency is the Department of the Navy Naval Facilities Engineering Command (NAVFAC). This RFI includes questions and answers related to government-furnished property, security requirements, safety programs, sampling and testing, waste disposal, spill response, facility maintenance, and pricing details. Site visits are not being offered.
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Questions Matrix
| Hazardous Waste Services WDC Region | ||||
| N008024R2225 Questions | ||||
| No. | SECTION | QUESTIONS | Government Answers | Follow on Question |
| A - PWS, Solicitation/Contract Form | ||||
| C - PWS, 0200000 Management and Administration | ||||
| 1 | 2.4.1, Government Furnished Property | The referenced attachment does not contain any furnished property. Will government furnished office space be provided at each location? | Refer to J-0200000-05 Historically Hazwaste KTR may be provided a space near the local PWD space or local environmental area to aid with response time. Refer to J-0200000-05 for contractual answer. | J-0200000-05 list the HW Accumulation/Storage areas but does not list any office areas in most cases (i.e. WNY says Bldg.21-storage locker east of bldg. but does not identify where personnel will sit). Is the government going to provide adequate office space at each manned location? IF not this could impact spill response time. |
| 2 | 2.4.1, Government Furnished Property | Is contractor employee parking available at each location? Is parking for HW trucks available at each location? | Refer to J-0200000-05 Historically Hazwaste KTR trucks and vehicles have had available parking. KTR employees have the same unreserved parking availability at local PWD's. R efer to J-0200000-05 for contractual answer. | Please confirm that parking for employees and HW trucks and vehicles is available at all manned and unmanned locations as this has been issue at some locations and will impact cost and responsivess to locations. |
| 3 | 2.4.3, Government Furnished Vehicles and Equipment | Attachment J-0200000-05 indicates no GFE will be provided. Will NMCI workstations, printers, desks, chairs, equipment be provided? Is the expectation that the contractor provides their own laptops, printers, hotspots, etc.? | Refer to J-0200000-05 KTR's provide their own IT support and workstations in order to connect to government provided source. Usually a CAC reader is necessary. | J-0200000-05 states there will be no GFE under this contract but section 3.3.4 states NMCI access is required to operate databases. If NMCI is required will NMCI workstations be provided? |
| 4 | 2.4.4, Government Furnished Utilities | Is the expectation that the contractor pay the cost of utilities? If so, how will the contractor's share of these utilities be determined? For the historic information provided, is this information for the all of the contract locations combined, or a single location, and if so which location? | Refer to Section C 0200000 Management and Administration spec 2.4.4 KTR's are not expected to pay utility cost on existing government shared property. | Response does not answer question as far as estimating the utility cost per location and how it would be determined if a location is shared with other government personnel or other contractors? Is the estimate for all locations combined? Where should this cost be accounted for in the ELINS? |
| 5 | 2.7.1, Key Personnel | For SSHO and EEM, can years of experience in that field be substituted for a BS degree? | Refer to Section C 0200000 Management and Administration spec 2.7.1.3 and 2.7.1.4 for contract requirement | In previous solicitation for this contract the answer to exact question was "Years of experience properly documented with certificates to validate specific safety |
and Hazardous Waste skillsets will be required in lieu of a BS degree." Is this true for this solicitation?
| 6 | 2.8.3, Passes and Badges | For those contract employees who do not require access to controlled unclassified information, what is the process for obtaining a Common Access Card? | Refer to Section C 0200000 Management and Aministration Spec 2.8 and sub specs for Security Requirments. DLA is a separate security network with seperate security requirements unrelated to this government contract. | For those contract employees who do not require access to controlled unclassified information, what is the process for obtaining a Common Access Card as a CAC is required to enter information into the DLA removal order system and each manned location needs to have access to do this? DBIDS will work to get access to installation but will now work for access to DLA removal order system. | |
| 7 | 2.8.7, Security Clearances | Attachment J-0200000-04, please clarify what level of security clearance is required on this contract. The DD 254 form does not identify any facility security clearance requirement or what level of safeguarding is required. | Refer to Section C 0200000 Management and Aministration Spec 2.8 and sub specs for Security Requirments. A Basic criminal background check will be required. | Attachment J-0200000-04 provides a DD254 Department of Defense Contract Security Classification Specification, please clarify what level of security clearance is required on this contract if any. IS the DD254 Form mentioned in Attachment J-0200000-04 applicable? | |
| 8 | 2.9, Contractor Safety Program | Is UFC 3-560-01 Operation and Maintenance Electrical and Safety applicable to this contract? | Section 2.9 has been revised to remove UFC-3-560-01. | UFC 3-560-01 provides safety requirements for electrical workers. How is this applicable to this contract? | |
| 9 | 2.10.2.1, Sampling, Testing, and Laboratory Services | Is the expectation that the contractor write a Training Plan for laboratory personnel? If the laboratory personnel/company have their own training plan will that suffice? | Sampling, Testing, and Laboratory Services has been removed. | "This section requires that the contractor shall develop a written training plan and documentation of training for all sampling, testing, and laboratory personnel to demonstrate technical proficiency" The contractor will have no visibility over laboratory personnel in their labs. Is this applicable to this contract? | |
| 10 | 2.10.2.1, Sampling, Testing, and Laboratory Services | Is the expectation that a written Sampling Plan be written each time a sampling event is required? | Sampling, Testing, and Laboratory Services has been removed. | The language in this section states that a written sampling plan for each sampling event be developed. Is this the intent of the government? Or is a contract sampling plan adequate? | |
| 11 | 2.10.2.2, ODS Requirements for Refrigerant Recycling | Is this section applicable to this contract? If so, please describe how it is applicable. | ODS Requirements for Refrigerant Recycling has been removed. | This section describes Refrigerant Leak Repair and certification of those technicians. Is it the government's intent that refrigerant repair be included in addition to HW support? | |
| 12 | 2.10.2.3, Solid Waste Management and Recycling | Is this section applicable to this contract? | Solid Waste Management and Recycling has been removed. | This section describes concrete, metal, tires, pallets, cardboard, asphalt, and yard waste recycling. Is it the governent's intent that this be included in addition to HW support? | |
| 13 | 2.10.2.4, Non-Regulated Waste Disposal | Is this section applicable to this contract? | Non-Regulated Waste Disposal has been removed. | This section describes the disposal of debris and rubbish. Is it the government's intent that this be included in addition to HW support? | |
| 14 | 2.10.2.5, Regulated Waste Disposal | Is this section applicable to this contract? | Refer to 2.10.2.5. Intended for preperation; unless it is created by the contractor. | This section describes the disposal of regulated waste. Is it the government's intent that the contractor be responsible for the actual disposal, or preparation for pickup and disposal? | |
| 15 | 2.10.2.6, Universal Waste | This implies that costs associated with all generated universal waste on base will be the responsibility of the contractor. Is this the intent of the PWS? If so, will historic data and costs be provided? | Universal Waste has been removed. | Section 2.10.2.6 does not address historical data and/or costs. It states in paragraph one of 2.10.2.6 that "The contractor shall collect and manage all Universal waste.... The contractor shall reimburse the government for all waste disposed of via the installation's permitted Part B Facility"If the contractor is expected to be responsible for these costs, please provide historical data and costs. Also, not all locations have a Part B facility so it this only applicable to those locations? Please clarify expectations. | |
| 16 | 2.10.2.7, Spill Prevention, Containment, and Clean-up | Please clarify what level of PPE would the contractor be required to provide to respond to spills. Is this a requirement for contractor-responsible spills only? Or for any spills that occur on or off-base? | Refer to first and second paragraphs of 2.10.2.7 | Is Section 2.10.2.7 only applicable to spill cause by contract during performance of this contract? | |
| 17 | 2.10.2.13, Air Quality | Is this section applicable to this contract? | Air Quality has been removed. | This section addresses hazardous air pollutants. Is it the government's intent that HAPs be reported as identified in Section F Deliverables semi annually in addition to HW support? Would this section only be applicable if during performance of the contract HAPs were used? | |
| 18 | 2.12, Technical Library | Is this section applicable to this contract? | Spec has been revised to remove the contractor to establish technical library. The existing technical library contents will be furnished by the government. | This section describes estalishment/update of a technical library to include facility drawings, maintence mauals, warranties, etc. Is it the government's intent to include this in addition to HW support? Typically this tpye of contract would not have drawings, warranties, etc. Since listed as a deliverable is Section F please explain expectations? | |
| 19 | 2.13, Warranty Management | Is this section applicable to this contract? | Refer to 2.13 | This section describes warranty management and repair work. Please explain what part of the scope of work would require this warranty or repair? | |
| 20 | 2.15.2.1.1, Labor Requirements | How is the R.S. Means Facility Maintenance and Repair Cost Data applicable to this contract. | Refer to spec 2.15.2.1.1. Applicable for nonrecurring work that exceeds the limitations. | This section describes time standards in R.S. Means Facility Maintenance and Repair Cost Data. Is it the government's intent that facility maintenance and repair be included in this contract in addition to HW support? | |
| 21 | 2.15.2.1.2, Direct Material and Construction Equipment Requirements | How is the R.S. Means Facility Maintenance and Repair Cost Data applicable to this contract. | Spec has been revised with the removal of "construction". | This section describes time standards in R.S. Means Facility Maintenance and Repair Cost Data. Is it the government's intent that that construction equipment be included in this contract in addition to HW support? | |
| C - PWS, 1800000-Environmental | |||||
| 22 | 3.1.1, Sampling; 3.1.2 Field Testing | Who makes the determination that sampling is to be performed and for what analytes? Is this limited to waste analysis or any analysis needed on the base (i.e groundwater or stormwater)? | Requirement removed. | Who makes the determination that sampling is to be performed and for what analytes? Is this limited to HW waste characterization analysis or any analysis needed on the base (i.e groundwater or stormwater)? This is not addressed in 3.1.1 and/or 3.1.2. | |
| 23 | 3.1.3, Laboratory Services | Who selects the laboratory to be used and is responsible for laboratory costs? If the contractor is responsible for the costs, will historical data and costs be provided (number of HW Samples per location and types of anlayses anticipated)? | Requirement removed. | These sections do not address who selects the laboratory (in the past DLA contract has been used for laboratory analysis and cost was associated with DLA contract), who is responsible for laboratory analyis costs for this PWS? if the contractor is responsible for costs, please provide # of samples, type of analysis (Flash Point, pH, TCLP) per location for pricing purposes? | |
| 24 | 3.2.1, Used Oil Accumulation and Collection | Please proved Attachment J-18000000-01, Used Oil Collection Locations as referenced. Does this section apply to all locations in the PWS or is Pax River separate since identifed in section 3.4.5? | Requirement removed. | Acknowledged receipt of J-1800000-01 which appears to be HW Historical data from Feb 2018 to Jan 2019 but not used oil collection locations and mentioned in response. In addition Attachments J-1800000-02, -03, and -04 do not appear to have been provided please provide. | |
| 24 | 3.2.1, Used Oil Accumulation and Collection | The PWS states that used oil containers are emptied within four hours of notification. Does this four hour requirement apply to tanks, drums, and non-bulk containers? | Requirement removed. | Section 3.2.1 states "Contractor shall provide adequate containers for designated activities within the installation… and that "used oil containers are emptied with four hours of noficiation" 1) Is contractor responsible for buying containers for activities for used oil collection? if yes, please provide number and tpyes of container per location for costing purposes. 2) Does the 4 hour notification apply to bulk container also? Is 4 hour notiifcation within normal work hours (monday-friday)? | |
| 25 | 3.2.2, Used Oil Recycling and Disposal | Is the expectation that the contractor establish a used oil recycling program for NDW to include a subcontract (outside of DLA) to recycle and/or dispose of used oil? Would this cost be accounted for as part of the recurring cost or non-recurring cost? If the contractor is responsible for costs, will historical data and costs be provided? | Requirement Removed. | Section 3.2.2 does not address the questions asked, specifically: Is the expectation that the contractor establish a used oil recycling program for NDW to include a subcontract (outside of DLA) to recycle and/or dispose of used oil? Would this cost be accounted for as part of the recurring cost or non-recurring cost? If the contractor is responsible for costs, will historical data and costs be provided? | |
| 26 | 3.3.2, Collection of Discarded HM/HW/ORW | The PWS states that unscheduled collections are completed within two working days, but also defines collection hours of operation as 24 hours a day, seven days a week. Is the expectation that unscheduled collection will occur outside of Monday through Friday and outside of normal business hours? Are Saturday and Sunday counted as a working day for pickup? | Requirement has been removed and now refers to Oil and Hazardous Substance Spill Response and Cleanup Reporting | Information appears to be contradictory. Please confirm that working days do not include weekday after hours and weekends for collection. | |
| 27 | 3.3.3, Transportation of HM/HW/ORW | Please clarify that transporation will only occur within base boundaries, and no waste will be transported on public roads between installations. | Spec has been removed. Any transportation refers to within base boundaries. | Section 3.3.3 does not address the question. Please confirm that transportation will only occur within base boundaries and not on public roads. | |
| 28 | 3.3.4, Hazardous Waste/Other Regulated Waste Disposal | Please clarify whether NMCI access is required to operate the database as specified in this section. If the governmental is not providing computer stations, how will this be accessed? | Spec has been removed. Other than, any access to NMCI requires contractor to have a CAC reader. | This section states that NMCI access is required by the contractor, but elsewhere states that no computer stations will be provided. Please clarify. | |
| 29 | 3.4.1, Oil and Hazardous Substance Spill Containment | Section 3.4.1 states that the contractor will respond to spills 24 hours a day / seven days a week. Will this be completed on the non-recurring task order? After normal working hours, will containment support be provided as requested and authorized by the KO? | Spec has been removed and now refers to AFFF or other firefighting agent Spill Containment and/or Cleanup Reporting | Is all spill containment to be completed on the non-recurring task order? After hours will the KO give authorization for spill containment in 3.4.1 as mentioned in 3.4.2 for Spill Clean up and disposal? | |
| 30 | 3.4.1, Oil and Hazardous Substance Spill Containment | Is the Fire Department the first responder and the contractor provides support to the first responder? | Spec has been revised and now refers to AFFF or other firefighting agent Spill Containment and/or Cleanup Reporting | Section 3.4.1 does not address whether the Fire Department is the first responder for Oil and Hazardous Substance Spill Containment, and the contractor provides support to the first responder. | |
| 31 | 3.4.1, Oil and Hazardous Substance Spill Containment; 3.4.2, Oil and Hazardous Substance Spill Cleanup and Disposal | Please confirm that response to requests for containment and cleanup/disposal support will be required within 1 hour during normal working hours, and 3 hours after normal working hours. | Spec 3.4.2 has been removed. | Section 3.4.1 does not clarify the 1 hour vs 3 hours response time for work during vs. after hours for containment and cleanup/disposal. This is addressed in 3.4.2 for oil and hazardous substancee spill cleanup and disposal. | |
| 32 | 3.4.2, Oil and Hazardous Substance Spill Cleanup and Disposal | The PWS states that the contractor's limit of liability is $10,000 per spill cleanup for labor and materials. Please clarify what this means. | Spec 3.4.2 has been removed. | This section states "The Contractor’s limit of liability for Oil and Hazardous Substance Spill Cleanup is $10,000 of labor and material per spill cleanup." Please clarify the meaning of this language; it is not clear in section 3.4.2 related information. | |
| 33 | 3.4.4, AFFF or other firefighting agent Spill Containment and/or Cleanup Reporting | Please provide the estimated historical data. J-1800000-04 is not provided. | Refer to document J-180000001 THRU 04 Refer to document J-180000001 THRU 04 | Acknowledged receipt of J-1800000-01, but -02, -03, -04 are still not available. | |
| 34 | 3.5, Inspections | The PWS states that the monthly inspections are required of all satellite accumulation sites. Please clarify whether these sites are those under the contractor's area of responsibility, or whether monthly inspections will be expected at every satellite accumulation site on each installation unless otherwise specified in that section. | The satellite accumulation sites are not the contractors’ responsibility. Contractor is only responsible for the immediate areas when performing a pick-up from active locations. If discrepancies are noted in the course of other business (i.e. picking up waste from SAA), the contractor should report these to | ||
| the government representative. No further action on the contractor’s part is necessary. | Section 3.5 does not address this specific question. If inspections are required of all satellite accumulation sites, please provide the number of satellite sites per location that will need to be completed. Previously, this question was answered by the government as "The satellite accumulation sites are not the contractors’ responsibility. Contractor is only responsible for the immediate areas when performing a pick-up from active locations. If discrepancies are noted in the course of other business (i.e. picking up waste from SAA), the contractor should report these to the government representative. No further action on the contractor’s part is necessary." Looking for clarification for manpower and costing. | ||||
| PRICING | |||||
| 35 | 2.4.4, Government Furnished Utilities | If the contractor is expected to pay the cost of utilities, where should this be included in the FFP? Does it need to be applied by location in the ELINs? Will the government provide the historical data/cost of utilities for each location? | The contractor is not expected to pay the cost of utiliies at any shared government existing property. | Section 2.4.4 does not address the specific questions. Where should this be included in the FFP? Does it need to be applied by location in the ELINs? If so, please provide historical data of these costs by location. Section 2.4.4 gives a historic number for electricity usage of 351MWH and water and sewage usage at 316 KGAL based on current rates that is $47,872.46 annually. Is that total for all manned and unmanned locations combined? Please provide breakout per location for pricing in individual ELINS? | |
| GENERAL / PROPOSAL SUBMITTAL | |||||
| 36 | Instructions to Offerors | In the page count, does the Table of Contents, PWS Compliance Matrix, Cover Sheet count towards the 45 page limitation? | No, Technical Cover Page requirements are not part of the page limit. | Is Table of Contents and solicitation - proposal compliance matrix part of the 45 page limit? | |
| 37 | Instructions to Offerors | Can the CPARS and/or PPQs be excluded from the 45 page limitation? | Refer to FAR Clause 52.212-1 Volume II Technical Proposal a. Solicitation Submittal Requirement - Section updated | Given there are only a total of 45 pages, and the PPQs are 6 pages each for a total of 18 pages, and many CPARs are 4 pages each for a total of 12. Can CPARs and/PPQs be excluded from the page limitation? | |
| 38 | Instructions to Offerors | Is a statement verifying that Representations and Certifications are completed and up to date in SAM adequate for this response or is a printout of those required? | Refer to FAR Clause 52.212-1 Volume I Price Proposal 1. Solicitation Submittal Requirement. Section updated | If proof of SAM registration is provided and the contractor confirms that all representations and certifications are up to date and correct in its response, does a printout of the entire SAM registration need to be included? | |
| 39 | Instructions to Offerors | Are resumes required for key personnel? | Yes, please provide resumes for key personnel. | ||
| 40 | Is it possible to make a site visit? | Site visits are not offered as they are not needed for the scope of work being requested |
File details come from the government source that posted it. Updated .