Copy of RFI Questions and Answers.xlsx
XLSX spreadsheet 27 KB Posted
- Attached to
- Regional Hazardous Waste Services
- Solicitation number
- N4008024R2225
About this file
This document contains a copy of Questions and Answers related to a Request for Information (RFI) for Hazardous Waste Services within the Washington DC Metropolitan area. The RFI covers a range of topics, including government-furnished property and utilities, security requirements, environmental management, spill response, sampling and testing, and pricing. The key details include:
The solicitation number is N4008024R2225 for Regional Hazardous Waste Services, and the government agency is the Department of the Navy Naval Facilities Engineering Command. The contract will provide both recurring and non-recurring, performance-based hazardous waste services at various Navy and Marine Corps locations in the Washington DC area. Questions are due by June 26, 2024, and proposals are due by July 8, 2024. An incumbent contractor is currently providing these services under contract N4008020D0006 valued at $9,743,180.10.
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Questions Matrix
| Hazardous Waste Services WDC Region | |||
| N008024R2225 Questions | |||
| No. | SECTION | QUESTIONS | Government Answers |
| A - PWS, Solicitation/Contract Form | |||
| 1 | A.1, RFP Description of the Requirement | Does the Washington Headquarter Service Pentagon (WHS) location include management and service of the Dilorenzo Clinic and the Pentagon? | yes |
| C - PWS, 0200000 Management and Administration | |||
| 2 | 2.1, Definitions & Acronyms | No attachment J-0200000-01. Will the government please provide? | See attachment labeled J-0200000-01 |
| 3 | 2.4.1, Government Furnished Property | The referenced attachment does not contain any furnished property. Will government furnished office space be provided at each location? | Refer to J-0200000-05 |
| 4 | 2.4.1, Government Furnished Property | Is contractor employee parking available at each location? Is parking for HW trucks available at each location? | Refer to J-0200000-05 |
| 5 | 2.4.3, Government Furnished Vehicles and Equipment | Attachment J-0200000-05 indicates no GFE will be provided. Will NMCI workstations, printers, desks, chairs, equipment be provided? Is the expectation that the contractor provides their own laptops, printers, hotspots, etc.? | Refer to J-0200000-05 |
| 6 | 2.4.4, Government Furnished Utilities | Is the expectation that the contractor pay the cost of utilities? If so, how will the contractor's share of these utilities be determined? For the historic information provided, is this information for the all of the contract locations combined, or a single location, and if so which location? | Refer to Section C 0200000 Management and Administration spec 2.4.4 |
| 7 | 2.7.1, Key Personnel | For SSHO and EEM, can years of experience in that field be substituted for a BS degree? | Refer to Section C 0200000 Management and Administration spec 2.7.1.3 and 2.7.1.4 |
| 8 | 2.8.3, Passes and Badges | For those contract employees who do not require access to controlled unclassified information, what is the process for obtaining a Common Access Card? | Refer to Section C 0200000 Management and Aministration Spec 2.8 and sub specs for Security Requirments |
| 9 | 2.8.7, Security Clearances | Attachment J-0200000-04, please clarify what level of security clearance is required on this contract. The DD 254 form does not identify any facility security clearance requirement or what level of safeguarding is required. | Refer to Section C 0200000 Management and Aministration Spec 2.8 and sub specs for Security Requirments |
| 10 | 2.8.8, Access to Controlled Unclassified Information | Please clarify which locations will involve access to controlled unclassified information that will require a Tier 3 investigation. | Refer to Section C 0200000 Management and Aministration Spec 2.8 and sub specs for Security Requirments |
| 11 | 2.9, Contractor Safety Program | Is UFC 3-560-01 Operation and Maintenance Electrical and Safety applicable to this contract? | Refer to 2.9 Contractor Safety Program |
| 12 | 2.10.2.1, Sampling, Testing, and Laboratory Services | Is the expectation that the contractor write a Training Plan for laboratory personnel? If the laboratory personnel/company have their own training plan will that suffice? | Refer to 2.10.2.1 Sampling, Testing, and Laboratory Services |
| 13 | 2.10.2.1, Sampling, Testing, and Laboratory Services | Is the expectation that a written Sampling Plan be written each time a sampling event is required? | Refer to 2.10.2.1 Sampling, Testing, and Laboratory Services & Section F |
| 14 | 2.10.2.1, Sampling, Testing, and Laboratory Services | Is the expectation that laboratories used are certified by the State of Florida; that analytical reports be in the format described in Florida FAC 62-160; and/or that collection and analytical testing of samples are done IAW State of Florida? | See revised spec 2.10.2.1 |
| 15 | 2.10.2.2, ODS Requirements for Refrigerant Recycling | Is this section applicable to this contract? If so, please describe how it is applicable. | Refer to 2.10.2.2 |
| 16 | 2.10.2.3, Solid Waste Management and Recycling | Is this section applicable to this contract? | Refer to 2.10.2.3 |
| 17 | 2.10.2.4, Non-Regulated Waste Disposal | Is this section applicable to this contract? | Refer to 2.10.2.4 |
| 18 | 2.10.2.5, Regulated Waste Disposal | Is this section applicable to this contract? | Refer to 2.10.2.5 |
| 19 | 2.10.2.6, Universal Waste | This implies that costs associated with all generated universal waste on base will be the responsibility of the contractor. Is this the intent of the PWS? If so, will historic data and costs be provided? | Refer to first paragraph of 2.10.2.6 |
| 20 | 2.10.2.7, Spill Prevention, Containment, and Clean-up | Please clarify what level of PPE would the contractor be required to provide to respond to spills. Is this a requirement for contractor-responsible spills only? Or for any spills that occur on or off-base? | Refer to first and second paragraphs of 2.10.2.7 |
| 21 | 2.10.2.13, Air Quality | Is this section applicable to this contract? | Refer to 2.10.2.13 |
| 22 | 2.12, Technical Library | Is this section applicable to this contract? | Refer to 2.12 |
| 23 | 2.13, Warranty Management | Is this section applicable to this contract? | Refer to 2.13 |
| 24 | 2.14,1 Recurring Work Preparation of Proposals | Is this section applicable to this contract? | Refer to 2.14 |
| 25 | 2.14.2, Notification to the Government for Work Above the Recurring Work Limitations | Is this section applicable to this contract? | Refer to 2.14 |
| 26 | 2.15.2.1.1, Labor Requirements | How is the R.S. Means Facility Maintenance and Repair Cost Data applicable to this contract. | Refer to spec 2.15.2.1.1 for applicability |
| 27 | 2.15.2.1.2, Direct Material and Construction Equipment Requirements | How is the R.S. Means Facility Maintenance and Repair Cost Data applicable to this contract. | Refer to spec 2.15.2.1.2 for applicability |
| C - PWS, 1800000-Environmental | |||
| 28 | 1.1, Concept of Operations | Is the intent that this contract will include sampling, testing, and laboratory services; and groundwater and storm water monitoring? | Refer to 1.1 of stated intent |
| 29 | 3.1.1, Sampling; 3.1.2 Field Testing | Who makes the determination that sampling is to be performed and for what analytes? Is this limited to waste analysis or any analysis needed on the base (i.e groundwater or stormwater)? | Refer to performance standards of of specs 3.1.1 and 3.1.2 |
| 30 | 3.1.3, Laboratory Services | Who selects the laboratory to be used and is responsible for laboratory costs? If the contractor is responsible for the costs, will historical data and costs be provided (number of HW Samples per location and types of anlayses anticipated)? | Refer to spec 3.1.3 and Attachment J-1800000-01 |
| 31 | 3.2.1, Used Oil Accumulation and Collection | Please proved Attachment J-18000000-01, Used Oil Collection Locations as referenced. Does this section apply to all locations in the PWS or is Pax River separate since identifed in section 3.4.5? | see attachment labeled J-1800000-01 THRU 04 |
| 32 | 3.2.1, Used Oil Accumulation and Collection | The PWS states that used oil containers are emptied within four hours of notification. Does this four hour requirement apply to tanks, drums, and non-bulk containers? | Refer to 3.2.1; used oil contrainers |
| 33 | 3.2.2, Used Oil Recycling and Disposal | Is the expectation that the contractor establish a used oil recycling program for NDW to include a subcontract (outside of DLA) to recycle and/or dispose of used oil? Would this cost be accounted for as part of the recurring cost or non-recurring cost? If the contractor is responsible for costs, will historical data and costs be provided? | Refer to 3.2.2 |
| 34 | 3.3.2, Collection of Discarded HM/HW/ORW | The PWS states that unscheduled collections are completed within two working days, but also defines collection hours of operation as 24 hours a day, seven days a week. Is the expectation that unscheduled collection will occur outside of Monday through Friday and outside of normal business hours? Are Saturday and Sunday counted as a working day for pickup? | Refer to 3.3.2 and 0200000 |
| 35 | 3.3.3, Transportation of HM/HW/ORW | Please clarify that transporation will only occur within base boundaries, and no waste will be transported on public roads between installations. | Refer to spec 3.3 related information |
| 36 | 3.3.4, Hazardous Waste/Other Regulated Waste Disposal | Please clarify whether NMCI access is required to operate the database as specified in this section. If the governmental is not providing computer stations, how will this be accessed? | Refer to spec 3.3.4 for requirement |
| 37 | 3.3.4, Hazardous Waste/Other Regulated Waste Disposal | Please provide the Hazardous Waste Disposal Report Form (J-1800000-02). | See revised Section F and Section C spec 3.3.4 - Text "The Hazardous Waste Disposal Report form is included in J-1800000-02" was removed from section 3.3.4 |
| 38 | 3.4.1, Oil and Hazardous Substance Spill Containment | Section 3.4.1 states that the contractor will respond to spills 24 hours a day / seven days a week. Will this be completed on the non-recurring task order? After normal working hours, will containment support be provided as requested and authorized by the KO? | Refer to related information of specs in 3.4 |
| 39 | 3.4.1, Oil and Hazardous Substance Spill Containment | Is the Fire Department the first responder and the contractor provides support to the first responder? | Refer to 3.4.1 |
| 40 | 3.4.1, Oil and Hazardous Substance Spill Containment; 3.4.2, Oil and Hazardous Substance Spill Cleanup and Disposal | Please confirm that response to requests for containment and cleanup/disposal support will be required within 1 hour during normal working hours, and 3 hours after normal working hours. | Refer to related information of specs 3.4.1 and 3.4.2 |
| 41 | 3.4.2, Oil and Hazardous Substance Spill Cleanup and Disposal | The PWS states that the contractor's limit of liability is $10,000 per spill cleanup for labor and materials. Please clarify what this means. | Refer to 3.4.2 Related Information |
| 42 | 3.4.4, AFFF or other firefighting agent Spill Containment and/or Cleanup Reporting | Please provide the estimated historical data. J-1800000-04 is not provided. | Refer to document J-180000001 THRU 04 |
| 43 | 3.5, Inspections | The PWS states that the monthly inspections are required of all satellite accumulation sites. Please clarify whether these sites are those under the contractor's area of responsibility, or whether monthly inspections will be expected at every satellite accumulation site on each installation unless otherwise specified in that section. | Refer to section 3.5 Inpections |
| PRICING | |||
| 44 | 2.4.4, Government Furnished Utilities | If the contractor is expected to pay the cost of utilities, where should this be included in the FFP? Does it need to be applied by location in the ELINs? Will the government provide the historical data/cost of utilities for each location? | Refer to 2.4.4 Section C Management and Administration |
| 45 | 3.4.4, AFFF or other firefighting agent Spill Containment and/or Cleanup Reporting | Per section 3.4.4 there are 2 sizes (small and medium) of spills, but the ELIN table provided B-001 AF and B-001 AG both list only medium spills 5-50 gallons. Please correct the ELIN table to include both small and medium size spills. | See revised ELIN table |
| GENERAL / PROPOSAL SUBMITTAL | |||
| 46 | Instructions to Offerors | In the page count, does the Table of Contents, PWS Compliance Matrix, Cover Sheet count towards the 45 page limitation? | No, Technical Cover Page requirements are not part of the 45 page limit. |
| 47 | Instructions to Offerors | Can the CPARS and/or PPQs be excluded from the 45 page limitation? | Refer to FAR Clause 52.212-1 Volume II Technical Proposal a. Solicitation Submittal Requirement |
| 48 | Instructions to Offerors | Please provide the PPQ form (Attachment C). | See attached PPQ Attachment |
| 49 | Instructions to Offerors | Is a statement verifying that Representations and Certifications are completed and up to date in SAM adequate for this response or is a printout of those required? | Refer to FAR Clause 52.212-1 Volume I Price Proposal 1. Solicitation Submittal Requirement. |
| 50 | Factor 2, Technical and Management Approach | The page limitation for this section is identified as 15 pages. For the remaining 30 pages, are there any specific page limitations for the other factors? | Correct, if its not specicifally stated there are no page limits for the other factors. However the total page limit must be in acccordane with FAR Clause 52.212-1 Volumn II Technical Proposal Requirements |
| 51 | Will the government please clarify if there is an incumbent providing service on this now or is this a new level of effort? | Yes there is an incumbent, this is not a new level of effort | |
| 52 | If there is an incumbent, can the government please provide the most recent contract award number and contract value? | Yes there is, the contract award is N4008020D0006 for a total value of $9,743,180.10 |
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