0031_B_(REV A) MTF SPONSOR OFFICE.docx

USNS Comfort

( TAH 20 )

1. ABSTRACT

1.1. This item describes the requirements for the contractor to provide a private office facility, equipment, and supplies for use by the Sponsor’s personnel during the overhaul period.

2. REFERENCES/ENCLOSURES

2.1. References: None

2.2. Enclosures: None

3. ITEM LOCATION/DESCRIPTION

3.1. Location/Quantity

3.1.1. Location: Offices shall be land based, and located near the ship.

3.1.2. Quantity: SIX (6) Private Offices and FOURTEEN (14) workstations

4. GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None

4.1. Government Furnished Equipment (GFE): None

5. NOTES

5.1. The contractor and all subcontractors, regardless of tier must consult the General Technical Requirements (GTR) to determine applicability to this work item. In performance of this work item, the contractor and all subcontractors regardless of tier must comply with the requirements of all applicable GTRs including but not limited to GTRs 1-7, 22, 23, 28, and 29.

5.2. The contractor and all subcontractors, regardless of tier are advised to review other work items under this contract to determine their effect on the work required under this work item. Many of the definitions relating to performance of this work item are found in Work Item 0001.

6. QUALITY ASSURANCE REQUIREMENTS

6.1. In addition to the contractor’s duties under 29CFR1910.147 or similar local safety regulation, the contractor shall comply with all requirements of equipment lock-out/tag-out (LOTO) program as established by MSC SMS procedure 2.1-004-ALL Lock-out/Tag-out. The Chief Engineer shall administer the program. Prior to the start of work, the contractor shall contact the MSCREP and / or the Chief Engineer to coordinate the implementation of the LOTO program for the entire performance period of this item. The prime contractor shall be responsible for compliance by both prime and subcontractor personnel.

7. STATEMENT OF WORK

7.1. Arrangements/Outfitting:

7.1.1. The contractor provided office facilities for use by the Sponsor shall be exclusive from contractor personnel. The office and services described herein shall be provided 24 hours/day, 7 days/week, commencing (2) days before arrival of the vessel and terminating (1) day after redelivery of the vessel.

7.1.2. Offices shall be land based, air conditioned, heated and located near the ship and other shipyard shops and offices.

7.1.3. The minimum acceptable size of each office workstation layout is 50 square feet, and the minimum size of each private office within the facility is 100 square feet. All office facilities shall be provided with adequate lighting for accomplishment of normal office work.

7.1.4. All offices designated for the Sponsor shall be in close vicinity to one another. If separate facilities are utilized, the facilities shall be located adjacent to one another. Easy walking access shall be provided between the separate facilities, with no obstructions, obstacles, including fences, roads, etc… separating the overhaul management team.

7.2. Offices and Workstations:

7.2.1. Provide (2) private offices and (18) individual workstations in the Sponsor office facility. Private office shall be designated for the Commanding Officer and Executive Officer. The private offices shall be completely enclosed with floor to ceiling walls, and shall have lockable doors. Workstations, at a minimum, shall have three (3) cubical walls with minimum height of 5 ft.

7.2.2. Each private office and workstation shall be equipped with:

7.2.2.1. One (1) ea. executive desk with central drawer.

7.2.2.2. One (1) ea. swivel chair

7.2.2.3. One (1) ea. two drawer legal size file cabinet with lock

7.2.2.4. One (1) ea. bookcase (72 in x 40 in) with three shelves

7.2.2.5. One (1) ea. wastebasket

7.2.2.6. White board with dry erase markers and eraser, min. board size 4’ X 3’

7.2.2.7. A 3-month view planning wall calendar

7.2.2.8. A minimum of one (1) LAN drop/high speed internet connection (Cat 5) shall be provided at each of the (20) workstation and private office.

7.2.2.9. In addition to the (1) LAN drop at each computer, each private office shall have an additional internet connection (Cat 5) cable to permit connection of personnel’s laptop computers to the internet. Any installed firewalls must not restrict Navy Marine Corp Intranet (NMCI) Virtual Private Network (VPN) functions.

7.3. Sponsor Conference/ Meeting Area:

7.3.1. Provide a conference/meeting area within or adjacent to the Overhaul Management Team’s office with the following:

7.3.1.1. Table large enough to seat 10 people.

7.3.1.2. Chairs for 10 people

7.3.1.3. Large white board hanging from the wall that can be viewed from the conference table.

7.4. Janitorial Services:

7.4.1. Provide services to empty the wastebaskets on daily basis, clean office facilities twice weekly, clean bathroom daily, and mop the floor on a weekly basis.

7.5. Computer Equipment & Servicing:

7.5.1. Provide a service contract for the entire performance period that will provide computer equipment technical support, trouble shooting and repair during period of 0800 to 1730 local time, five (5) days a week. The service will cover all equipment and be at no additional cost. Technical support will be available by phone. Troubleshooting and repair will be performed on site within four (4) hours of call to service agent.

7.5.2. Provide, install, and maintain for the duration of the performance period the following computer hardware and software:

7.5.2.1. All of the computers provided in this specification, shall be networked together with a server:

7.5.2.1.1. All computers connected to unrestricted high speed internet. (T3 type or equivalent high speed internet connection)

7.5.2.1.2. Minimum Intel I5 processor.

7.5.2.1.3. Minimum Speed 3.0 Ghz.

7.5.2.1.4. Minimum 8 Gigabyte of memory/RAM

7.5.2.1.5. Minimum single 19” LCD monitor

7.5.2.1.6. 1Tb Hard Drive.

7.5.2.1.7. Ethernet connection

7.5.2.1.8. DVD/CD ROM drive/burner 16X or higher, capable of reading and burning DVD’s and CD’s including +R,-R, +RW, and -RW.

7.5.2.1.9. Min of 4 USB ports (easily accessible) on each computer.

7.5.2.1.10. Mouse and keyboard.

7.5.2.2. Software on all computers, temporarily provide the manufacturer’s newest/latest versions of the following software for the overhaul duration:

7.5.2.2.1. Microsoft Windows Operating System

7.5.2.2.2. Microsoft Office

7.5.2.2.3. Internet Explorer

7.5.2.2.4. Microsoft Project

7.5.2.2.5. Adobe Acrobat Professional

7.5.2.2.6. Software to read and write to CDs and DVDs

7.5.3. Printers:

7.5.3.1. Printer connected to office network

7.5.3.2. Printing size capabilities: 11 X17, 8-1/2 X 14, and 8-1/2 X 11, black and white and color

7.5.3.3. Provide and maintain spare toner

7.5.3.4. Scanner:

7.5.3.4.1. Digital scanner with a duplexing automatic document feeder.

7.5.3.4.2. Scanner connected to the office network.

7.5.3.4.3. Capable of scanning up to 11 x 17 size paper

7.6. Office Equipment and Miscellaneous Supplies:

7.6.1. Provide, install, and maintain for the duration of the performance period the following office equipment/supplies:

7.6.2. One (1) ea. digital telephone plain paper facsimile machine.

7.6.3. One (1) ea. electric date, time received stamp.

7.6.4. One (1) ea. copy machine with the following functions:

7.6.4.1. Black and White

7.6.4.2. 2400X600 dpi (B&W)

7.6.4.3. High speed (35 copies per minute minimum B&W)

7.6.4.4. Automatic feed

7.6.4.5. Zoom

7.6.4.6. Collating capability

7.6.4.7. Ability to copy and print 8-1/2” X 11” and 11”X17”

7.6.5. One (1) ea. automatic drip coffee maker.

7.6.6. One (1) ea. refrigerator, minimum of 18 cubic feet capacity.

7.6.7. One (1) ea. microwave oven.

7.6.8. Four (4) ea. additional side chairs.

7.6.9. Three (3) ea. coat racks.

7.6.10. Provide a source of chilled drinking water, meeting state and local health standards. Lavatory sinks are not an acceptable source of drinking water.

7.6.11. Adjustable automatic climate control system sufficient to maintain 75 degrees Fahrenheit in office facilities.

7.6.12. Three (3) ea. wall clocks.

7.6.13. Two (2) ea. high capacity cross cut office shredders with shred size one eighth (1/8) inch or smaller.

7.6.14. Private washrooms (one designated as Male and one designated as Female) located within the each office facility, including sink, mirror, shower, and toilet.

7.6.15. Provide soap, toilet paper, paper towels, and hand-sanitizer on a daily basis.

7.6.16. Provide locks with twenty (20) sets of keys for each access door leading into the office.

7.7. Office Supplies:

7.7.1. Provide the following office supplies:

7.7.1.1. 5 boxes paper (ea for sizes 81/2 x 11, 81/2 x 14, 11 x 17) for the copy machine and printers.

7.7.1.2. 5 boxes each of blue/black/red pens, assorted markers, colored highlighters, and mechanical pencils.

7.7.1.3. 4 dozen note pads (81/2 x 11 size), steno notebooks and Post-it pads.

7.7.1.4. Eight (8) ea. Staplers and staples

7.7.1.5. Two (2) ea. Three hole punch

7.7.1.6. 6 boxes hanging folders for the file cabinets.

7.7.1.7. Ten (10) ea. - 3” 3 Ring binders.

7.7.1.8. Ten (10) ea. - 1” 3 Ring binders.

7.7.1.9. Eight (8) ea. scissors.

7.7.1.10. Two (2) ea. Staple remover

7.7.1.11. Five (5) ea. Black sharpie pens.

7.7.1.12. Fifty (50) ea. DVD-R’s.

7.8. Safety Equipment:

7.8.1. Provide the following safety equipment:

7.8.1.1. Twenty (20) ea. Hard Hats

7.8.1.2. Thirty (30) ea. Safety Eye Shields or Glasses.

7.8.1.3. 200 pack of EARsoft yellow neon corded earplugs or equivalent – NRR 33 dB.

7.9. Parking Spaces for Project Office Personnel:

7.9.1. Provide minimum of Six (6) independently accessible parking spaces adjacent, (within 200 ft) to the office.

7.9.1.1. Mark the parking spaces with weather resistant signs that read:

“RESERVED FOR

USNS COMFORT SMT ONLY”

8. GENERAL REQUIREMENTS

8.1. None additional.

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