16R3101Draft_PWS_FBO.doc

1. OPERATIONS AND MANNING

1.1 GENERAL. The purpose of this contract is to provide for the operation and maintenance of the SBX-1. The Contractor will provide qualified vessel officers and crew, operational and technical support (ashore and afloat), equipment, tools, provisions and supplies, to operate, maintain and repair this Government-Owned, Contract-Operated (GOCO) vessel. The following paragraphs describe the general scope of the Performance Work Statement.

1.1.1 Scope of Work. The Contractor shall provide personnel, operational and technical support ashore and afloat, equipment, tools, provisions, and supplies necessary to operate and maintain one X-Band radar equipped self-propelled service craft. This is a public vessel of the United States of America, represented by the United States Navy and is under the operational and administrative control of the Commander, Military Sealift Command (COMSC).

The mission of the vessel is to provide Test Support services to the Missile Defense Agency and is a contingency component of the Ground Based Mid-Course Defense (GMD) element of the Ballistic Missile Defense System (BMDS) for the U.S. Strategic Command (STRATCOM). The vessel may also be used for other Government missions as directed or may be placed in a reduced operating status. The Contractor shall plan, schedule, coordinate and assure effective completion of all services described herein. All mechanical, electrical, and auxiliary systems shall be maintained at an acceptable level throughout the contract performance period. The Contractor is responsible for performing scheduled and unscheduled maintenance and repairs, as necessary, on a 24-hour, 7-day basis.

1.1.2 Control

1.1.2.1 Operational Control (OPCON). OPCON is transferable command authority by commanders at any echelon at or below the level of Combatant Commander. OPCON is inherent in Combatant Command (Command Authority). OPCON may be delegated and is the authority to perform those functions of command over subordinate forces involving organizing and employing commands and forces, assigning tasks, designating objectives, and giving authoritative direction necessary to accomplish the mission. OPCON includes authoritative direction over all aspects of military operations and joint training necessary to accomplish missions assigned to the command. OPCON should be exercised through the commanders of subordinate organizations. Normally this authority is exercised through subordinate joint force commanders and Service and/or functional component commanders. OPCON normally provides full authority to organize commands and forces and to employ those forces as the commander in operational control considers necessary to accomplish assigned missions. OPCON does not, in and of itself, include authoritative direction for logistics or matters of administration, discipline, internal organization, or unit training.

1.1.2.1.1 OPCON of the SBX-1 during Test Support Status (TSS) resides with the Missile Defense Agency. Each test-support mission will be the subject of a classified Operational Order (OPORD) or Sailing Order (SAILORD) that specifies how the mission will be accomplished. During contingency operations, OPCON shall reside with COMMANDER Pacific Fleet (COMPACFLT) who shall promulgate operating instructions specific to the operating area. The operating commander is also responsible for the protection of the vessel within the operating area and will establish anti-terrorism/force protection (AT/FP) and other security requirements for the vessel while at sea and in port. The vessel shall comply with the directions of the Operational Commander. In the event such direction may exceed or be in conflict with the terms of this work statement, the Contractor shall comply within the time required, notifying the Contracting Officer’s Representative (COR) immediately upon the receipt of such direction. The Operational Commander will obtain clearances to call at foreign ports if required. COMPACFLT will obtain all operational clearances and foreign territorial water diplomatic clearances.

1.1.2.2 Tactical Control (TACON). TACON is Command authority over assigned or attached forces or commands, or Military capability or forces made available for tasking, that is limited to the detailed and, usually, local direction and control of movements or maneuvers necessary to accomplish missions or tasks assigned. TACON is inherent in OPCON. TACON may be delegated to, and exercised at any level at or below the level of Combatant Command.

1.1.2.2.1 Military Sealift Command Pacific will issue sail orders in accordance with the established vessel schedules. Aboard the vessel, the Sponsor Mission Site Lead shall control and have authority over the performance of Sponsor missions.

1.1.2.3 Administrative Control (ADCON). ADCON is direction or exercise of authority over subordinate or other organizations with respect to administrative and support, including organization of Service forces, control of resources and equipment, personnel management, unit logistics, individual and unit training, readiness, mobilization, demobilization, discipline, and other matters not included in the operational mission of the subordinate or other organizations.

1.1.2.3.1 Commander, Military Sealift Command (COMSC) retains ADCON for SBX-1 in all aspects of administration and corresponding support which will be managed through the MSC SBX-1 Program Office. MSC Area Commands will routinely facilitate SBX-1 ADCON in the areas of AT/FP planning and training, and in bunker management through generation of fuel requisitions (1149s). They will collaborate with PM24 to provide other vessel / sponsor support on an Ad Hoc basis.

1.1.3 Concept of Operations. At contract performance commencement, the SBX-1 will be pier side in Hawaii conducting a familiarization period as needed The Contractor shall provide selected crew members to participate in a crew familiarization period. During this familiarization period the Contractor will not be responsible for the operation and maintenance of the SBX-1. Operation and Maintenance of the SBX-1 will be the responsibility of the incumbent contractor. See Section C-1.7.1.3 and Section F for additional details on the familiarization period.SBX-1 is in a ROS-15 status.ROS-15. ROS-15 requires that the vessel be maintained in such a condition that upon KO notification to transition to FOS the vessel will be fully operational and ready to proceed from port within 15 days. An exception to this activation time period may be when the vessel is threatened by severe weather and ordered to sortie. See also section C-1.1.13.6 for specific information about emergency sorties.

1.1.4 Area of Operations. It is intended that the SBX-1 will be layberthed in Joint Base Pearl Harbor Hickam JBPHH, Hawaii. The vessel, however, may be sited at other locations with sufficient environmental, logistic, and security resources. Preferred locations would be at U.S. Naval Stations. Underway operating limits shall be the Pacific Ocean operating area. See SBX Technical Manual (TM), Section 21.

1.1.5 Operational Tempo (OPTEMPO). It is anticipated, without guaruntee, that the SBX-1 will spend 67% of its time inport in ROS. The Test Support Status (TSS) OPTEMPO is expected to include nine months of ROS-15 status, two months of mobilization/activation and four months of underway operations per option period. Vessel underway operations consist of test events, transits and maintenance, and are characterized by flexibility, mobility, and reliability to ensure mission readiness. The Government may vary OPTEMPO to meet mission requirements. See SBX TM for further information.

1.1.6 Weather Operations

1.1.6.1 Weather Information and Ship Routing. The Naval Oceanography Centers will provide Optimum Track Ship Routing (OTSR) for the SBX-1 vessel in accordance with COMSCINST 3121.9 (Series). Routes assigned by the OTSR program shall be followed in accordance with local applicable instructions.

1.1.6.2 Destructive Weather Plan. The Contractor shall exercise destructive weather operations with minimum notice in accordance with local applicable instructions. The Contractor shall request OTSR program routes during destructive weather conditions. When a hurricane condition is set in the AOR, and the vessel is in Port or underway within the storm-related area, the Master shall submit an initial hurricane status report within one hour of notification of the condition being set. Notification calls from COMPACFLT or COMSC will be considered the same as receiving formal notification via naval message.

1.1.7 RESERVED

1.1.8 Port Services. The Contractor shall arrange for all services in port, which include liberty support, embarking and escorting visitors, employing pilots, and arranging berthing and shore services. The Contractor shall use Government contractors (e.g., Navy Regional Contracting Center) for port or agent services. The Government shall furnish either directly or on a reimbursable basis, all port services specified herein. Port services include tugs, pilots, berthing, potable water, shore power, trash and garbage removal, oily waste removal, sewage removal, hazardous materials removal, line handlers, and liberty launch services.

1.1.8.1 Port Charges and Expenses. The Government shall reimburse the Contractor for costs of loading and unloading equipment, canal tolls, port/local taxes (provided the Contractor exercises due diligence in seeking on behalf of the Government immunity from such dues and taxes), entering/leaving port fees, customs broker fees, pilotage (when customary or required to transit a hazardous or restricted area or body of water), pilotage or towage in connection with bunkering, ballasting or shifting berths pursuant to Government orders and any other similar port charges for ports visited at the Government’s direction, except as any of the foregoing pertains to the Master, officers, and crew. The Government shall reimburse the Contractor for costs of port services associated with supporting Sponsor mission operations including shipment of sponsor material back to CONUS. The Government shall not reimburse the Contractor for expenses incurred by the Contractor for services rendered for the convenience of the vessel, its crew, or in connection with the Contractor’s business such as fees of underwriters, or expenses in moving the vessel about the port to obtain stores or provisions.

1.1.8.1.1 RESERVED

1.1.8.2 Interruption of Shore Services. If, due to ongoing or impending maintenance and repair work to equipment or machinery critical to providing inport services, the Contractor is unable to provide the necessary services to support inport operations (including Sponsor support), the Contractor shall provide written notification to the COR describing the reason for procurement of shore services. This notification shall be sent no later than the day on which the vessel enters port.

1.1.8.3 Port Services In Support Of the OSV. The Contractor shall ensure that SBX-1 agents will provide all necessary port services for the Offshore Supply Vessel (OSV) assigned to support SBX-1 should one be required to support SBX-1 operations.

1.1.9 Diplomatic Clearances. COMPACFLT will secure diplomatic clearances.

1.1.10 Agents Fees. The Government will reimburse the Contractor for customary agent fees in conjunction with the husbanding of the vessel. These agents serve as agents of the Contractor only and are not agents of the Government. The Contractor shall submit to the Government the name of each agent it proposes to employ. The Government retains the right to disapprove proposed agents and to require removal of an agent whose performance the COR finds to be unsatisfactory. The Government shall reimburse the Contractor up to $150.00 per port call for postage and petty expenses (including photocopies) in foreign ports. Agent fees for the OSV will also be reimbursed by the Government.

1.1.12 Mail

1.1.12.1 Official Mail. The vessel will be assigned a Navy Fleet Post Office (FPO) address, and forwarding services. Mail forwarding services will be provided by the Government through the U.S. Postal Service. This FPO address shall be used for official DOD correspondence. The Contractor shall pickup/deliver/forward any correspondence/parcels with respect to this contract.

1.1.12.2 Registered Mail. Registered mail shall only be opened by personnel holding SECRET clearances.

1.1.12.3 Non-Official Mail. The Contractor shall provide mail services for all non-official correspondence.

1.1.13 Operate the Vessel

1.1.13.1 Operate Vessel, General. The Contractor shall operate SBX-1 and related vessel systems and equipment in a quality manner to support all MSC and Sponsor requirements, and in accordance with U.S. Coast Guard and ABS regulations as appropriate, including Standards of Training, Certification and Watchkeeping for Seafarers (STCW) as amended.

1.1.13.2 Vessel in Full Operating Status (FOS). The Contractor shall operate the vessel in a safe and professional manner, and get underway with a full crew (defined in SBX-1 TM Sec. 19) unless authorized to sail short-handed by the COR. COI manning requirements would apply in such case. The Contractor is responsible for complying with operational schedules and other such mission tasking issued by MSC or the operational commander.

1.1.13.3 Vessel in Reduced Operating Status (ROS). The Contractor shall operate the vessel in a safe and professional manner.

1.1.13.3.1 General ROS Duties and Responsibilities. While in ROS-15, the Contractor shall advise ROS crew members that duties aboard a ROS vessel may differ significantly from standard mariner operations. Although officers in FOS have large administrative workloads, ROS status will require “hands-on” duties not normally associated with sea going vessels. ROS crews shall be expected to comply with, but shall not be limited to, these general guidelines:

· General care and custody of the vessel, including tending mooring arrangements and shore power cables, when fitted

· Develop familiarity with shipboard equipment and systems

· Operate, maintain and repair as necessary shipboard equipment and systems, including documentation

· Enforce applicable Federal rules and regulations as may pertain to vessels in various levels of ROS

· Be available for those inspections, audits and status checks as may be appropriate for ROS vessels

· Inform on status of vessels systems or equipment which may require additional repairs or upgrades

1.1.13.3.2 Work Rules for Unique ROS positions. Contractors shall advise ROS crewmembers that many shipboard duties and responsibilities do not fall under standard seafaring conditions. Due to size and composition of ROS maintenance crew, there will be times when vessel personnel shall be expected to cross normal departmental boundaries for work related to safety, security and habitability of the vessel. Such work will include, but shall not be limited to:

· Secure vessel in prevailing weather conditions

· Keep watch on and adjust gangway or double up mooring lines

· Take on and stow vessel stores/parts

· Operate equipment for storing/testing

· Housekeeping such as maintaining cleanliness and sanitation

1.1.13.3.3 Specific Reactivation Events. It is understood any ROS vessel tasked to perform movements under vessel’s power such as sorties or changing geographic location must man and operate the vessel in accordance with guidance from USCG authorities such as Captain of the Port (COTP).

1.1.13.4 The Contractor shall comply with the Standard Operating Manual (SOM), COMSCINST 3121.9 (Series), which is the primary MSC instruction that addresses the unique mission of the MSC fleet and is applicable to the subject vessel. It provides policies and procedures pertaining to the operation and administration of the MSC fleet and provides a guide to other more definitive instructions. Masters shall be familiar with the instruction’s content. In cases where the SOM and this contract conflict, the Contractor shall notify the Contracting Officer, the COR, and COMPACFLT immediately.

1.1.13.4.1 Master’s Responsibilities. The Master is responsible for the safe navigation, care, and custody of the vessel as well as the safety of personnel embarked. The Master shall comply with SAILORDS, OPORDS, Fleet Commander and Numbered Fleet Commander guidance. The Master shall exercise due diligence to observe all such orders and instructions. The Master shall enforce all laws of the United States and all applicable rules and regulations of the U.S. Coast Guard and Military Sealift Command under his/her purview. In case of emergency, nothing in this contract shall be construed as preventing the Master from taking the most effective action which, in his/her judgment, will rectify the situation causing the emergency, and thereby safeguard life, property, and the vessel. The Master shall have authority to abort operations temporarily, based on clear and present danger to life at sea, and shall inform the Operational Commander, with an information copy to COMSC. The Master shall provide a written report of the action taken, his rationale, and recommendations as soon as possible. Under normal operating conditions, the Master shall not take any mission-aborting action without consultation withSponsor and prior approval of the Fleet Commander.

1.1.13.5 Casualty Reporting. The Contractor shall, per COMSCINST 3121.9 (Series), submit a Casualty Report (CASREP) as soon as possible, but no later than 24 hours after the occurrence of an equipment casualty, which cannot be corrected within 48 hours. However, if a casualty is mission degrading, a CASREP must be submitted within 4 hours of occurrence. In addition to the specific CASREP reporting requirements (which are normally classified), the Contractor shall also inform the Contracting Officer Representative (COR), Contracting Officer (KO) and other designated personnel immediately by the most efficient means available (usually email or telephone)of all ship’s casualties. Specific contact information information will be provided in the Technical Manual Section 3.1.2. Information in these reports will be limited to unclassified data only. The GMSR/Sponsor shall be notified immediately of all vessel's casualties.

1.1.13.5.1 Reporting of Marine Casualties. The Contractor shall inform the U.S. Coast Guard and MSC of all accidents or occurrences resulting in damage by or to the vessel, gear or cargo, or injury, or loss of life within 24 hours of the incident. The initial report shall be by CASREP and/or UNIT SITREP as required by COMSCINST 3121.9(Series). UNIT SITREP is formatted IAW OPNAVINST 3100.6(Series). This requirement for reporting includes, among other things, collisions, strandings, groundings, founderings, heavy weather damage, fires, explosions, failure of gear and equipment, and any other damage, which might affect or impair the seaworthiness of the vessel. The Contractor shall inform the U.S. Coast Guard of the marine casualty, by including the appropriate U.S. Coast Guard Office as an addressee on required reports.

1.1.13.5.2 Rescue Assistance. The Contractor shall immediately notify the MSC Operational Commander and Sponsor if the vessel becomes disabled at sea. Rescue/assistance comprises measures administered to vessel in distress or in danger of a distress situation. The Operational Commander will determine the rescue assistance requirements and arrange for the dispatch of Navy-controlled assets. In circumstances where Government-provided assistance is not available or the vessel is in no immediate danger, which shall be determined by the Operational Commander on a case-by-case basis, the Contractor will be tasked to provide such services on a cost-reimbursable basis. The contractor shall comply with the guidance provided in COMSCINST 5420.2(Series) and OPNAVINST 4740.2(Series).

1.1.13.5.3 Rescue Assistance Report. In the event of a rescue assistance situation on a vessel covered by this contract, the Contractor shall submit a Salvage or Rescue/Assistance Request in accordance with the provisions of NWP 1-03.1. This report shall be submitted in conjunction with CASREPs and Reports of Required Emergency Repairs. At a minimum, this report shall include:

· Vessel Location

· Weather Conditions

· Description of casualty, including cause and action being taken by the crew to control damage

· Type of assistance required As applicable, this report shall also include:

· Draft forward and aft prior to casualty

· Draft forward and aft after casualty

· Amount of potable water, ballast, and bunkers on vessel by tanks, and ruptured, distorted, or otherwise disrupted strength members

· Type of bottom, if aground

· Range of tide and time of next tide, if aground

1.1.13.6 Emergency Sorties. Emergency sorties may be required at the discretion of the Government and Operational Commander, or at any other time the Government determines such a sortie is appropriate, such as to avoid hazardous weather. The Contractor will obtain a “permit to proceed” from the local USCG Captain of the Port (COTP).

1.1.13.7 OPREP-5, Operation(s) Summary Report. This is a pre-formatted Naval message is designed toprovide summarized statistical data, and is submitted by the contractor daily while underway (see SBX-1 Tech Manual Section 3 for further detail).

1.1.13.8 Weekly Operations Summary Report. This is a pre-formatted Naval message designed to provide summarized statistical data and is submitted weekly by the contractor while underway. (See SBX-1 Tech Manual Section 3 for further detail).

1.1.13.9 Post and Maintain Sailing Board. A Sailing Board shall be posted and maintained by the Contractor. The exact sailing time shall be coordinated with the GMSR.

1.1.14 Sponsor Support

1.1.14.1 Provide Mission Support. The Contractor shall provide support to the Sponsor to meet operational requirements. Such support may be required on a 24-hour basis, with the understanding that USCG STCW requirements may preclude 24-hour operations for extended periods of time. Certain operational requirements will require overtime. The GMSR will request from the vessel Master, overtime support for mission systems. Upon completion of the overtime, the GMSR will certify billable hours to the Master. Overtime incurred because of these efforts is reimbursable in accordance with CONTRACT SECTION G-8.

1.1.14.2 Conduct Sponsor Operations. When requested by the GMSR, the Contractor shall provide technical and operational support to the Mission-related systems, to meet operational requirements. Mission-related systems are defined in the SBX TM. Typical operational and technical requirements for each program are contained in SBX TM, Section 22. Technical requirements shall include, but not be limited to, providing navigational and meteorological information; completing data forms supplied by the Sponsor and performing cargo handling tasks; operating cranes, material handling gear, and winches.

1.1.14.3 Mission Support. The Contractor shall provide operational assistance to the Sponsor to meet program requirements. The Sponsor shall provide requirements on a timely basis for inclusion with the vessel's logistic requirements message (LOGREQ). These requirements shall include, but not be limited to, loading and unloading equipment, stores and supplies; arranging for industrial equipment and assistance, and medical and personnel support. The Government may also infrequently require the Contractor to provide shore-side personnel to attend the vessel if the scope of Government-directed work requires. In such cases, the travel expenses of shore-side personnel are reimbursable in accordance with CONTRACT SECTION G-8.

1.1.14.4 RESERVED

1.1.14.5 RESERVED

1.1.14.6 RESERVED

1.1.14.7 SBX-1 Station Keeping. In the event of open-ocean re-supply operations, the Contractor shall navigate and maneuver the vessel in such a manner as to maintain proper vessel's station positioning. Adhering to a precise, preplanned heading is particularly critical in all OSV operations; therefore the Contractor shall ensure the dynamic positioning system (DPS) is functional prior to the start of all re-supply operations. It is essential that personnel assigned to the helm be competent helmsmen and have had prior experience or training in manning a vessel's wheel. Each person assigned must be given instruction as to the importance of this task.

1.1.14.8 RESERVED

1.1.14.9 RESERVED

1.1.14.10 RESERVED

1.1.14.11 Special Sponsor HVAC Requirements. The Contractor shall operate the HVAC systems within design limits to maintain the specialized conditions of Sponsor spaces and equipment. Air conditioning, chill water systems, and other systems shall be operated to meet requirements of temperature, humidity, and filtration. Sponsor personnel shall control thermostat operation of those HVAC units within the confines of Sponsor-controlled spaces.

1.1.14.12 RESERVED

1.1.14.13 Provide Special Project Support. From time to time, the Government may require the Contractor to undertake special projects, usually in the nature of technical investigations, which are within the capability of the Contractor's shipboard employees. The Contractor shall arrange for such projects to be completed on a non-interference basis using overtime when necessary. The CORreserves the right to order direction for such work. Reimbursement of crew overtime expenses shall be allowed as complete compensation to the Contractor. Project overtime limits shall be established in advance as practicable, normally in conjunction with each project authorization.

1.1.14.14 Material Handling Operations. The Contractor shall be responsible for the receipt, loading, storage and discharge of materials. The Contractor shall also load and discharge all materials requested by the GMSR. The GMSR or his representative must receipt for Sponsor material. The Contractor shall arrange for any shore-side equipment, if required, to load and discharge the vessel or any attending OSV. The Government will reimburse the direct expenses of this equipment for all government-directed work. See Section C-1.2.11 for hazardous material handling.

1.1.14.14.1 Hazardous Material Handling and Disposal for Sponsor Materials. Sponsor personnel shall provide the Contractor with unique or special handling requirements for their material. Material Safety Data Sheets (MSDS) shall be obtained from the supplier for all hazardous material used, handled, packaged, transported, or disposed. The GMSR will provide MSDSs to the Master for all hazardous materials brought onboard and delivered to the Sponsor. Sponsor hazardous materials will be disposed of in accordance with Section C-1.2.11 and 5.7.2. Suppliers of hazardous material are required to provide a MSDS by 29 CFR 1910.1200, OSHA Hazard Communication Standard. Prior to each mission, the Master shall determine with the GMSR what hazardous materials are stowed in Sponsor spaces. These materials will be inspected at least quarterly by the Master and GMSR to ensure they are being stowed properly and that all materials have been reported to the Master and are listed in the vessel’s hazardous material inventory.

1.1.15 RESERVED

1.1.16 RESERVED

1.1.17 Explosives. The Contractor shall ensure explosives/ammunition (including pyrotechnics) are stowed and handled in accordance with USCG regulations, 49 CFR parts 171 - 176, Navigation and Inspection Circular No. 3-92, and applicable Navy requirements set forth in OPNAVINST 8020.14, U.S. Navy Explosive Safety Policies, Requirements and Procedures (DON Explosive Safety Policy Manual); OP 4, Ammunition and Explosives Safety Afloat; OPNAVINST 5530.13 , Department of the Navy Physical Security Instruction for Conventional Arms, Ammunition, and Explosives (AA&E).

1.1.18 RESERVED

1.1.19 RESERVED

1.1.20 Provide Special Services

1.1.20.1 Provide and Maintain a Library for Sponsor Personnel. The Contractor shall provide and maintain a library for Sponsor personnel by purchasing books and magazines. Existing titles aboard the vessel and new library material, selected from an assortment of popular fiction and nonfiction, either paperback or hardback, shall be provided at the expense of the Government. New books shall be of sufficient quantity to add to or replace at least 25% of the existing books on hand at the beginning of each three-month period. The total number of books available shall be maintained at no less than five per person aboard the vessel. If the number of existing titles at contract start does not meet the above requirement at the start of the contract, the Government shall reimburse the Contractor for initial purchases necessary to meet the requirement. Rotation and replacement of titles shall be for the Contractor’s account. Upon completion of the contract, the Contractor shall return to the Government a library inventory comparable in quality, quantity, and condition to that provided by the Government at the beginning of the contract performance period.

1.1.20.2 Maintain Recreational Physical Fitness and Exercise Equipment Related Facilities. The Contractor shall also maintain recreational, physical fitness and exercise equipment, and related facilities provided by the Government for use by Sponsor personnel and crew seven days per week. As a minimum, the equipment shall include table games and stationary equipment such as stationary exercycles, treadmills, and universal gym. Equipment maintenance and replacement shall be reimbursable in accordance with CONTRACT SECTION G-8.

1.1.20.3 RESERVED

1.1.21 Provide Financial Services. The Contractor shall provide check cashing and emergency procurements for the Sponsor. Currency exchange losses incurred on Master's cash are reimbursable only for that portion of Master's cash, which was used to provide financial services to the Sponsor.

1.1.21.1 Provide Check-Cashing Services. The Contractor shall provide credit card advance, ATM, or check-cashing services in U.S. currency for onboard personnel for personal checks up to $200.00 per month. The Contractor shall cash, in emergency situations only, a personal check in an amount not to exceed $750.00. Check cashing in “emergency situations” requires GMSR/Sponsor approval.

1.1.21.2 Emergency Procurements. The Contractor shall provide emergency procurement and travel support to sponsor personnel on a reimbursable basis, upon written request of the GMSR, not to exceed $10,000 without CORapproval. Reimbursement for emergency procurements will be handled in accordance with CONTRACT SECTION G-8.

1.1.21.2.1 Emergency Supplies and Technical Services. The Contractor or Master shall make reimbursable emergency purchases of supplies, parts, or other items for the Sponsor and services (technical representatives or otherwise) upon written request of the GMSR. Procurements are limited to $10,000 per incident and may not be used for procurements, which impact vessel's systems or structure with the exception of those systems for which the Sponsor has support responsibility as defined in the SBX TM. The Contractor must receive direction from the COR for Sponsor-related emergency procurements in excess of $10,000 or which impact vessel's systems or structure prior to procurement action. Documentation for reimbursement of items greater than $10,000 shall include copies of required notification and direction. Notification of all emergency procurements by the Sponsor must be emailed to COR and the Contracting Officer within 24 hours of the request.

1.1.21.2.2 Emergency Travel Support. Upon written request by the GMSR to the Master, the Contractor shall provide or arrange emergency travel services for Sponsor personnel requiring repatriation. Provision of such services shall be considered emergency procurement and reimbursable to the Contractor on the same general basis as supplies and technical services acquired under Section C 2.1.1. This emergency procurement would only apply when other prescribed means of arranging Government travel (e.g., Government Travel Card, SATO travel agency) have failed or are impractical for the circumstances in the GMSR’s judgment. It is anticipated the Contractor will make such emergency travel arrangements through the Contractor’s overseas port agents.

1.1.21.2.2.1 Reimbursable Emergency Travel Services and Documentation. Reimbursable emergency travel services may include paying customs and/or immigration fees, airline reservations and ticketing, departure fees, hotel accommodations, and taxi or rental car transportation. The Contractor shall not be required to provide cash advances to the traveler. The Contractor shall obtain documentation of all support services provided to the traveler through the agent, and shall be submitted as supporting documentation with the Contractor’s invoice. Invoices requesting reimbursement shall also include a copy of the GMSR’s written request and a written statement by the Contractor summarizing the actual travel arrangements/itinerary.

1.1.22 Provide Postal Services. The Contractor shall collect, forward and deliver vessel's mail. The collection, forwarding and delivering shall be for personal and official mail. The Sponsor shall pack and prepare all necessary documentation for Sponsor material with the Contractor responsible to collect, forward and deliver this sort of mail. When in port this service shall occur on a daily basis. The Contractor shall maintain a certified and registered mail log for all incoming and outgoing mail, which shall be made available to the Sponsor upon request. The vessel will be assigned Navy Fleet Post Office addresses and forwarding services. In the event Navy Fleet Post Office forwarding services cannot deliver mail to the vessel, the Contractor, at the GMSR’s direction, shall provide or arrange for receipt of vessel’s mail. The Government will reimburse the Contractor for the actual cost of forwarding mail during this time. Reimbursement under this section shall be separated from reimbursements made under Section C. 5.5.

1.1.22.1 Provide Postage Stamps. The Contractor shall provide official mail/postage stamps on a reimbursable basis for the Sponsor. The Contractor shall continuously monitor commercial postage stamp purchases and usage on NAVSUP Form 598 and document inventory findings. Each postage expenditure must be acknowledged by the GMSR. The Contractor shall submit an Accountability Record with his invoice for reimbursement and a Quarterly Official Mail Expenditure Report in accordance with SBX TM, Section 3.

1.1.23 Operate and Manage the Ship's Store/Slop Chest. The Contractor shall operate the ship’s store onboard the vessel for the benefit of the crew and embarked Sponsor personnel. The operation of this store shall be at no cost to the Government. Hours of operation shall accommodate the work and watch schedules of all embarked personnel, and shall be posted in a place available to all embarked personnel. As a minimum, health and comfort items similar to what is found in an U.S. Merchant Marine slop chest shall be available for purchase, for example:

· Caps, jackets, and shirts suitable for boat drills

· Other items needed by seagoing personnel

· Drinks – bottled water and soft drinks

· Ordinary toiletries

· Mixture of candy, gum, chips and other snacks

· Sundries

1.2 ENGINEERING OPERATIONS

1.2.1 Engineering Operations, General. The Contractor shall operate all main, auxiliary, and emergency shipboard equipment and systems while in port, at sea, and during maneuvering, to provide main propulsion and power to support hotel services, Sponsor mission requirements, and deck operations. The Contractor shall operate equipment and machinery in accordance with the manufacturer's technical manuals, United States Coast Guard (USCG) regulations, ABS regulations, and any applicable local or jurisdictional requirements.

1.2.2 Inport Readiness. Regardless of the length of time the vessel is in port, if it is in Full Operational Status the Contractor shall ensure SBX-1's capability to get underway within 24 hours of receipt of sailing orders and shall have a full crew. The Contractor shall have all main, auxiliary, and emergency systems ready for sustained operation at sea at the outset of each voyage. In those cases where anticipated maintenance and repair work will preclude or has the potential to preclude the vessel from getting underway within any 24-hour period while in FOS other than a scheduled voyage repair period, the Contractor shall notify the COR and COMPACFLT, providing description and estimated timeframe for the work to be accomplished; any viable alternatives which may meet the timeframe requirement; and requesting consent to proceed with the work described. The COR will coordinate the request with the Operational Commander. The Operational Commander and/or COR may require the Contractor to reschedule this work.

1.2.3 Fuel Quality Assurance and Testing. In order to assure fuel delivered to the vessel is in accordance with Section 10 of the SBX TM and bunker purchase specifications, the Contractor shall draw fuel samples and forward for testing at Government contract laboratories in accordance with MSC procedures provided after contract award. Sampling materials will be provided. Test results will be returned to the vessel for documentation in the oil record book for MARPOL compliance purposes.

1.2.4 Fuel Bunkering. The Contractor shall comply with the USCG Regulations and COMSCINST 3121.9 (Series), Chapter 28, Section 72 which shall include the establishment and utilization of a fueling bill including sampling, personnel billets, communications, and procedures for bunkering. Additionally, the Contractor shall comply with MSC Engineering Process Instruction N0712-001.00-AQ (Rev 1) for fuel bunkering and report fuel bunkering and usage in accordance with the format provided in N0712-001-04-F(1). The vessel shall be equipped with an oil spill containment and cleanup kit as detailed in appropriate COMSCINST 5090.1. The Contractor shall be responsible for maintaining and preserving all cleanup kits pursuant to Section C-5.1.3 Durable Moveable Property and Section 15 of the SBX TM.

1.2.5 Fuel, Lubricating/Hydraulic Oil. Except as provided below, the Government will furnish, directly or on a reimbursable basis, all required fuel, lubricants, and hydraulic oil. Packaged petroleum products (WD-40, cutting oils, etc.) are consumable supplies and are to be provided by the Contractor at its expense regardless of quantity. The grades of fuel authorized for use onboard the vessel are set forth in the SBX TM Section 9.

1.2.6 Sources of Fuel. The Contractor shall obtain fuel either from a Defense Energy Support Center (DESC) military stocks, or through a DESC contract with a commercial supplier. The Contractor shall provide the applicable SEALOG office at least 10 business days advance notice for all fuel oil requirements per MSC Engineering Process Instruction N0712-3540-0001P1.

1.2.7 Alternate Fuel Suppliers. Alternate commercial sources may be utilized only when the required Government sources are either not available or would cause the diversion or delay of the vessel. In such a case, the Contractor will obtain the service of an Independent Surveyor to ensure the fuel provided by the supplier is of the proper quality and quantity. Fuel oil shall be purchased on a competitive basis. The Contractor shall solicit competition to the maximum extent practicable and submit the results to the COR for consent to subcontract prior to purchasing the fuel. The Contractor shall submit invoices for fuel oil cost reimbursement, with attached documentation detailing the competitive quotes obtained. The Government will reimburse the Contractor for all reasonable expenses incurred to purchase commercial fuel oil including loading fuel from lighters, lighter demurrage or detention, shifting lighters for the convenience of the vessel, handling lighter lines, and other such expenses which the COR finds necessary and reasonable in the loading of fuel oil onto the vessel in accordance with Section CONTRACT SECTION G-8.

1.2.8 Sources of Lube/Hydraulic Oil. The Contractor shall obtain lube/hydraulic oil from the Government contractor, which is a commercial entity contracted with the Government to supply lubricants and hydraulic oil to MSC vessel worldwide. The Contractor shall provide the Government at least 30 calendar days advance notice for all lube/hydraulic oil requirements. See SBX TM, Section 11 for additional information.

1.2.9 Shipboard Chemicals. The Government will make available (as GFE or reimbursable) the shipboard chemicals, test kits, and services pursuant to the SBX TM, Section 12. All samples are required to be submitted in accordance with SBX TM, Section 12.

1.2.10 Environmental Protection and Enhancement. The Contractor shall monitor and control vessel system operation and waste disposal and comply with applicable United States statutes and regulations, including Navy and MSC Environmental Instructions. The Contractor shall comply with Chapters 10 and 22 (entitled Environmental Compliance Afloat) of OPNAV Instruction 5090.1 series (Environmental and Natural Resources Program Manual). The Contractor shall also comply with applicable MSC Instructions, including COMSCINST 5090.1 series (Environmental Protection Program); COMSCINST 5090.3 series (Shipboard Management of Ozone Depleting Substances (ODS)); COMSCINST 5090.4 series (Afloat Oil-Hazardous Substance Spill Drill and Command Post Exercise Program); and MSC non-Tank Response Plan/SOPEP.

1.2.10.1 The vessel is equipped with an Oil Hazardous Substance (OHS) spill response kit, as detailed in COMSCINST 5090.1(Series) and the current approved AEL listed in SHIPCLIP. The Contractor shall conduct an inventory of this kit at time of turnover and report all discrepancies to the COR. The Contractor will be reimbursed for the direct cost of replacing those items missing at turnover. The Contractor shall be responsible for maintaining the inventory of cleanup kits thereafter up to the minimum required in SHIPCLIP or other inventory control system.

1.2.11 Used and/or Excess Hazardous MaterialThe Contractor shall be responsible for proper identification, removal, handling, storage, transportation, and disposal of all hazardous substances generated during vessel operation and maintenance periods. The Contractor shall comply with U.S. Federal, State and local laws and regulations governing hazardous waste. When the SBX-1 is located at a DOD facility, the Contractor shall utilize DOD turn-in sites and procedures for the recycling or disposal of used and/or excess hazardous material. When visiting non-DOD facilities and foreign ports, the unit shall off-load used and/or excess hazardous material only when necessary and feasible. If unable to find adequate facilities at non-DOD facilities, the ship shall hold the material for off-loading at a DOD facility.. The Contractor shall confirm the availability of intended ports of call and facilities to accept used and/or excess hazardous material, and the applicable procedures, prior to entering those ports/facilities. The Contractor shall specifically fulfill the requirements of 10 U.S.C. § 7311 when entering into contracts for vessel repair or maintenance and will ensure generator-identification numbers supplied by the Environmental Protection Administration to the Contractor or to a subcontractor are utilized for Hazardous Waste Manifest Forms. The Contractor shall provide subcontractors with a list of the types and amounts of hazardous material expected to be generated during the performance of maintenance and repair work. The Navy/MSC does not supply these generator-identification numbers to the Contractor or subcontractor, and will not be deemed or considered a generator of hazardous wastes during the performance period of this contract. The Contractor shall provide subcontractors with a list of the types and amounts of hazardous material expected to be generated during the performance of maintenance and repair work. The Contractor shall require all parties performing work onboard the unit, to comply with U.S. Federal, State and local laws and regulations governing waste which the party generates in the performance of its work. Local laws and regulations include those of any foreign country or jurisdiction when the work is performed outside U.S. jurisdiction.In the event of a question by the Master as to the materials involved for disposal, the material shall be safely stowed until the nature of the material is determined.

1.2.12 Lubrication Systems. The Contractor shall provide lubrication to all vessel systems and equipment in the amounts, types, and within the prescribed range of conditions defined in the manufacturer's instructions for the machinery/systems served. The Contractor shall use the lubricating oil specified in the lubrication chart provided for the vessel. In addition, the Contractor shall ensure lubricating oils are replaced or purified as necessary to provide optimum performance of the machinery. Details of lube oil testing and maintenance requirements are provided in SBX TM Section 10. It shall be the Contractor’s responsibility to identify its lubrication needs and place orders in a timely manner in accordance with Section C-1.2.8.

1.2.13 Hydraulic Systems. The Contractor shall operate all installed hydraulic systems in accordance with the equipment manufacturer's instructions. The Contractor shall operate all hydraulic systems, including pumps, purifiers, filters (fixed and portable), relief valves, alarm systems, strainers, heat exchangers, valves, and piping, to maintain the quality of hydraulic oil in accordance with equipment manufacturer's specifications. The Contractor shall use hydraulic oil specified in the lubrication chart provided for the vessel as specified in SBX TM Section 10. Procurement of hydraulic oil shall be handled in the same manner as lube oil described in Section C-1.2.8.

1.2.14 Fuel Systems. The Contractor shall operate the installed ship's fuel oil storage, service, and transfer systems in accordance with U.S. Coast Guard Regulations and to maintain fuels within the prescribed range of conditions defined in the technical manuals and other manufacturer's instructions for the equipment served. The fuel oil storage, service, and transfer system operations apply to residual fuels, distillate fuels, and diesel fuel (DFM or MGO).

1.2.15 Bilge and Ballast Systems. The Contractor shall operate all of the vessel's installed bilge and ballast systems. The Contractor shall keep the bilges clean and dry (to the extent of bilge striping system capabilities) and minimize oil contamination. The Contractor shall operate the installed ballast systems in accordance with the SBX-1 Operations Manual.

1.2.16 Diesel Engine Jacket Water Systems. The Contractor shall operate diesel engine jacket water systems in support of equipment operating requirements. The Contractor shall maintain the quality of the water in these systems within the prescribed range of conditions defined in COMSCINST 3540.6(Series), Chapter 7. The Contractor shall take appropriate actions to maintain the condition of the water in these systems as indicated by the results of the tests detailed in SBX TM Section 12.

1.2.17 Potable Water Systems. The Contractor shall operate potable water systems in support of hotel service and mission requirements. The Contractor shall operate the installed equipment to maintain the quality of water in accordance with requirements of NAVMED 5010, Manual of Naval Preventive Medicine. The Contractor shall make provisions for supplying bottled water during periods when potable water systems do not meet water quality standards.

1.3 HOTEL SERVICES

1.3.1 Hotel Services For Government Personnel, General. The Contractor shall provide complete hotel services to all personnel aboard the SBX-1, to include the specific services below. Food storage, sanitation and safety requirements/procedures shall be in accordance with NAVMED P-5010, COMSCINST 6000.1(Series), and COMSCINST 4000.2(Series).

1.3.2 Food and Hotel Services. The Contractor shall be responsible for meals and hotel services for all embarked personnel and Government-assigned personnel.

1.3.3 Subsistence Endurance Levels. Vessels shall maintain adequate food supplies to meet the OPTEMPO of the assigned schedule.

1.3.4 Provide Food Service for Sponsor Personnel. Food provided to the Sponsor shall have the most reasonably attainable degree of variety, quality, quantity, and nutritional value available in the maritime industry. The Contractor shall comply with all special menu requests for vegetarians and people with food allergies, medical restrictions, and religious restrictions as long as notice is provided at least thirty (30) days in advance by the GMSR. Meals will be served daily as follows: Breakfast, 0730-0830; Lunch, 1130-1230; and Dinner, 1700-1800. Mealtimes shall be varied or extended to accommodate Sponsor operational considerations. Quantities of food for the above meals shall be unrestricted. Cafeteria service shall include tablecloths, ceramic dishware, glasses and metal utensils. The vessel shall post in advance all meal plans via the ship’s Non Mission Comms Network. Meal items at a minimum shall consist of:

· BREAKFAST: Eggs/omelets (any style); breakfast meat (one); pancakes, waffles or French toast; fruit (fresh when available); bagels or sweet rolls; bread and toast; butter, jelly and syrups; hot cereal; cold cereals; potatoes (any style); fruit juice; coffee, tea, milk, cocoa and water.

· LUNCH: One sandwich-type item (e.g., hamburger, tuna salad, grilled cheese, etc.); two (2) entrees (one of which shall be hot and one of which shall consist of meat or fish); choice of two vegetables; rice/potatoes; cold sandwich; soup; salad bar (containing variety of vegetables and condiments); fruit; one dessert; bread and butter;…