EPF Final RFO_QA.pdf

EPF Final RFO Questions

Question: RFO Reference: Topic: Question: Answer:

1 1. Section L – Part C 2.0 Sample Task 2.0 states "This volume shall not contain any reference to cost/price aspects of the Offer" however 2.1.3.1.1 includes "For each WBS element, provide an estimate of labor hours (by labor category), material costs, and Other Direct Costs (ODCs). This will serve as the basis for a Not to Exceed (NTE) price proposal." Are material costs and ODCs to be included in the volume or not?

Section L Part C Paragraph 2.0 details the Technical Volume and may not contain any Cost or Price info from the Offer. The Sample Task is a sample technical scenario only and may require cost estimating only for this scenario.

2 Section L (Table 1, paras 2.0, and 2.1.2.6.1) Attachment T1 Did the government intend to supply an attachment T1 file? No, The Technical Volume is to be provided as proposal Attachment T1. As listed on Section L Table 1 2.1 Oral Presentation - Sample Task and as instructed in Section L part C paragraph 2.1.1.

3 EPF Draft RFO_QA, Question 12 Formatting Technical Volume The question previously posted about whether the font/size requirements apply to the Technical Volume, PowerPoint was not clearly answered. The response was that Paragraphs 2.5 and 2.5.1 provide general formatting guidelines; however, the response does not specifically indicate whether these general formatting guidelines apply to the Technical Volume as that is a PowerPoint presentation. A standard PowerPoint is 13.33 x 7.55 vs 8.5x11. Is it acceptable for the PowerPoint to remain in its standard 13.33 x

7.55 size instead of the 8.5 x 11 formatting requirement?

Yes, the PowerPoint can remain in its standard size.

4 EPF Draft RFO_QA, Question 12 Formatting Technical Volume The question previously posted about whether the font/size requirements apply to the Technical Volume, PowerPoint was not clearly answered. The response was that Paragraphs 2.5 and 2.5.1 provide general formatting guidelines; however, the response does not specifically indicate whether these general formatting guidelines apply to the Technical Volume as that is a PowerPoint presentation. Typically, a PowerPoint is not formatted with 1" margins all around. Is it acceptable for the PowerPoint to be excluded from the requirement of 1" margins all around?

Yes, the PowerPoint can be excluded from the 1" margins all around.

5 EPF Draft RFO_QA, Question 12 Formatting Technical Volume The question previously posted about whether the font/size requirements apply to the Technical Volume, PowerPoint was not clearly answered. The response was that Paragraphs 2.5 and 2.5.1 provide general formatting guidelines; however, the response does not specifically indicate whether these general formatting guidelines apply to the Technical Volume as that is a PowerPoint presentation. Typically, PowerPoint presentations are not required to adhere to font size/style requirements. Is it acceptable for the PowerPoint to be excluded from the requirement of 12 point Times New Roman font?

Yes, the power point can be excluded from the 12 point times new roman font for this requirement.

6 Attachment L1, Section L, Part A, Section 4.0 Offer Submission Markings Paragraph 4.1.1 states "Offers shall be marked “Controlled Unclassified Information” and “Source Selection Information – See FAR 2.101 and 3.104”. Offerors that are marked as CUI are required to include a distribution statement. Will the government provide the necessary information for the distribution statement to be included with our submitted proposal volumes?

For additional information on markings see DODI 5200.01.

Volume 2 specifically for examples of a distribution statement.

7 Attachment L1, Section L, Part B, Page 5, Volume 2 Sample Task Technical says "This volume shall not contain any reference to cost/price aspects of the Offer"; however, page 8, 2.3.1.1 (b) says "(b) For each WBS element, provide an estimate of labor hours (by labor category), material costs, and Other Direct Costs (ODCs). This will serve as the basis for a Not to Exceed (NTE) price proposal." Please confirm that the requested cost information should be included within our Volume 2, Technical response.

The referenced cost information is an estimate for the sample task and is not included in your Cost Volume. See Question 1.

8 Attachment L1, Section L, Part B, Volume 2, Section 2.1.3

Sample Task Scenario Assumptions c) and d) are identical. Please confirm whether assumption d) should be deleted or should be updated to reflect a different assumption.

Attachment L1, Section L, Part B, Volume 2 Section 2.1.3 Assumption "d" has been updated in RFO Amendment

9 Att 01, EPF PWS SOW, Page 15, Paragraph 3.4.2.4, Qualification Substitution Chart Qualification Substitution Chart, indicates that a Bachelor's Degree may be substituted with an Associate's Degree plus two years' additional work experience or a High School Diploma or GED and six years' additional work experience. Please confirm that the additional years of experience required to meet the substitution is only applicable to general work experience only and is not applicable to any specialized experience requirement. For example, a General and Operations Manager (Key), Senior, with a High School Diploma is required to have 16 years of experience (10 years plus six years' additional work experience) and 5 years experience in production facility management (5 years remains unchanged).

Yes, the additional years of experience required to meet the substitution is only applicable to general work experience.

10 Att L1, Section L, Part B, Volume 2, Paragraph 2.1.2.6.5

Oral Presentations 2.1.2.6.5 states "following oral presentations, the Government intends to conduct targeted interchanges with each Contractor to clarify specific aspects of their proposed methodologies and approaches to include one pop-up question. These interchanges, facilitated solely by Key Personnel, will be limited to questions essential for evaluators to fully understand the Contractor's presentation." There are 5 attendees authorized to attend the Oral Presentation. Will the Key Personnel be authorized to consult with the other attendees when answering questions during the targeted interchange?

In accordance with Section L 2.1.2.6.5 the Key Personnel would answer the one pop up question regarding the Oral Presentation however if there are additional interchanges the Key Personnel can utilize the additional attendees.

11 Att 01, EPF PWS SOW, Page 16, Paragraph 3.4.2.5.2 General and Operations Managers General and Operations Managers (Key), Senior, Required Experience states "Of the minimum 10 years of experience required, 5 of those years must be in engineering or technical management with the U.S. Navy or other DoD programs. Additionally, five of those years must be in production facility management." There are very limited amounts of production facilitiies in the Patuxent River/Lexington Park Area. Requiring both 5 years of Production Facility Management AND 5 years with the U.S.

Navy or DOD is extremely restrictive of competition. Would the Government consider eliminating and/or reducing the U.S. Navy and/or DoD experience requirement?

3.4.2.5.2 Experience changed to, “Of the minimum 10

years of experience required, 5 of those years must be in production facility management.”

12 Attachment C1 – Cost Workbook, Hours Check – FOR GOVT USE Tab

Hours Check Tab On the “Hours Check – FOR GOVT USE” Tab, the first data row in Columns G, I, K, M, and O do not appear to contain the formulas required to capture proposed hours. Will the Government please correct the workbook formulas and provide a revised pricing template?

There are no formulas in those Columns. This tab is for Government use only. Please do not input any data on the Hours Check - FOR GOVT USE tab.

13 Attachment C1 – Cost Workbook, Hours Check – FOR GOVT USE Tab

Hours Check Tab The labor categories in Rows 9-24 do not include the BLS/SCA occupation codes used in the corresponding Cost Summary labor category lists.

Consequently, the proposed hours are not consistently populated. Will the Government please correct labor category titles and issue a revised pricing template?

There are no formulas in those Columns. This tab is for Government use only. Please do not input any data on the Hours Check - FOR GOVT USE tab.

14 Attachment L1, Section L, Section B, Volume 3, Paragraph 3.3.1.5.1

Fee 3.3.1.5.1 states that CPAF CLINS include a 2.5% base fee and the total CPAF fee shall not exceed 10.0%. Attachment C1 – Cost Workbook, Instructions separately requires entry of Fixed Fee (Column D) and Award Fee (Column E) on the Section B Tab. Please confirm whether the 2.5% base fee should be entered as the Fixed Fee component with any Award Fee entered separately, provided the combined Fixed Fee and Award Fee do not exceed 10.0%.

In accordance with Cost Workbook Instructions Tab instructions 33-36 input total cost or total fixed price as applicable in Column D. There is no "Fixed Fee". See Section B of the RFO for CLIN type ( CPAF or FFP). The Base Award Fee is included in your column E inputs as that is part of the "Total CPAF Award Fee" if applicable to the given CLIN.

15 Attachment 01_EPF PWS SOW, Section 3.1.2 Gov Site 3.1.2 states that work may be performed at contractor facilities and Government facilities, including St. Inigoes, MD and Patuxent River, MD.

The Cost Summary Worksheet Location drop-down includes only “WOLF/St.

Inigoes” and “CONUS” as options. Please confirm that contractor-site personnel should be identified as “CONUS” and personnel performing at either St. Inigoes or Patuxent River (Government site) should be identified as “Wolf/St. Inigoes” for pricing purposes.

There is no distinction in minimum rates between St.

Inigoes and Lexington Park. For simplicity, Yes, Government Site is listed as WOLF/St. Inigoes and any and all KTR sites use CONUS.

16 P1 Key Personnel Template P1 Key Personnel Template Would the government consider removing the Key Qualification Matrix from the page limit for P1_Key Personnel?

The page limit will remain 5 pages.

17 L1 Section L – Instructions Conditions and Notices, Part A, Section L.2.5, page 3

P1 Key Personnel Template Section L, Part A, Section 2.5 states: Contractors may remove the turquoise highlighted instruction text from Attachment P1. Please confirm that offerors may also remove extra tables from the Education History, as well as the instructions for completing the Key Personnel Qualification Matrix.

This will allow us to best highlight the experience of our key personnel while meeting the page limit.

Yes, all highlighted instructions may be removed.

Additional lines for the tables may be added or deleted as needed.

18 L1 Section L – Instructions Conditions and Notices, Part C, Section L.2.1.2.6.5

Oral Presentations Section 2.1.2.6.5 states: These interchanges, facilitated solely by Key Personnel, will be limited to questions essential for evaluators to fully understand the Contractor's presentation. Please clarify whether "facilitated solely by Key Personnel" means that only Key Personnel may speak during the interchanges, or whether Key Personnel may facilitate the discussion while other members of the oral presentation team provide supporting responses to evaluator questions, as appropriate.

In accordance with Section L 2.1.2.6.5 the Key Personnel would answer the one pop up question regarding the Oral Presentation however if there are additional interchanges the Key Personnel can utilize the additional attendees.

Sheet1