P-8_Pre-Proposal_Conference_Slides_2-21-2019.pdf

READY. RESOURCEFUL. RESPONSIVE.

P-8 Commercial Common Readiness Solution Pre-Proposal Conference - for RFP – N00383-18-R-012C

21 February 2019

Presented by:

Debra Zaslow Procuring Contracting Officer

Kevin Lengyel P-8 Integrated Weapon Systems Team Deputy Director

• 08:30 - Arrival/Sign In

• Introductions/Admin Remarks - Ms. Debra Zaslow

• Program and Technical Overview - Mr. Kevin Lengyel

• CCRS SOW – Mr. Kevin Lengyel

• Break

• CAV Reporting Overview – Ms. Sally Melchiore/ Mr. Timothy Gottschalk

• Lunch

• Small Business Participation Plan - Ms. Natalia Luciw

• RFP Overview - Ms. Debra Zaslow

• Proposal Preparation – Ms. Debra Zaslow

• Discussion of Sections L&M Ms. Debra Zaslow/Mr. Kevin Lengyel

• Answers to Advance Questions - Panel

• Wrap Up - Debra Zaslow/Kevin Lengyel

Agenda

• Security/Escorts

• Restrooms

• Cafeteria

• Emergency

• Phones/Recording

Introduction and Admin http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwic7t_htprUAhVDxSYKHUVvCxMQjRwIBw&url=http://www.boeing.com/defense/maritime-surveillance/p-8-poseidon/index.page&psig=AFQjCNERG7itn2lvWWoFKkSJ6DhdU6RX5Q&ust=1496330260586883

IMPORTANT NOTE:

The comments by each of today’s speakers present only an overview and are for general information only.

Nothing in any of today’s presentations should be construed as contradicting, undermining, or changing any requirement of the Request for Proposals(RFP) or the awarded contract.

In the event of any conflict or perceived conflict, the RFP, and later the awarded contract, controls.

Disclaimer

Program & Technical Overview

Presented by:

• Boeing Commercial Derivative Aircraft: 737-800 (Boeing Defense Prime), replacing P-3 Orion

• Prime Missions: ASW, ASuW, ISR

• IOC Nov 2013; MSD Oct 2015

• Current A/C Population: 84 (Planned 117)

• Support Locations/Detachments Globally

• Cooperative Program with Royal Australian Air Force (RAAF) – 15 A/C PoR

• FMS: UK, Norway, New Zealand signed, others interested

• P-8A Unique Aspects ‒ Navy maintains airworthiness – no FAA Type/Flight Cert ‒ Closed-loop pool: per FAA/NAVAIR, once a part flies on the P-8, it cannot go back to commercial sector ‒ Unlike commercial 737s, P-8A operates in various environments that in many cases, have generated failure rates/modes different than the commercial world

P-8A Program Overview

• One integrator to navigate FAA commercial world ‒ Reduces administrative time in transactional environment ‒ Would coordinate with one DCMA instead of multiple around world

• Commercial Common CM and Obsolescence – contractor flows notice of changes and obsolescence to Government in timely manner

Why CCRS – Notional Benefits http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjG8f7ht5rUAhUDeCYKHQxVCzsQjRwIBw&url=http://www.military.com/equipment/p-8a-poseidon&psig=AFQjCNERG7itn2lvWWoFKkSJ6DhdU6RX5Q&ust=1496330260586883

SOW Overview

Presented by:

• Repair/Overhaul/Modify ‒ Work with FAA FAR Part 145 repair stations ‒ Provide 8130-3 tag or EASA Form 1 as acceptance documentation ‒ Table 1 – Modify Items ‒ Table 2 – PMIC/Overhaul Items

• Engineering Investigation/PQDRs

• BPR/BER

‒ Disposal and Demilitarization

• MOI

Statement of Work

PMIC Items

SRC/EHR Cards

• Parts & Material ‒ PMA Parts ‒ Inventory Control – Closed loop

• CAV Reporting ‒ Must have access to Commercial Asset Visibility (CAV) & accurately report & account for GFP

• Quality Assurance

• Notifications (CM and Obsolescence/DMS/MS) ‒ Notify government of all commercial part number changes and obsolescence/DMS/MS issues

• Packaging and Marking

• Transportation

Statement of Work

• Inspection and Acceptance

• BER/BPR Determinations

• Plant Clearance, Demilitarization and Disposal

• Engineering Investigation/PQDRs

DCMA Oversight

Contractor will be responsible for ensuring all paperwork/flow of information is presented to DCMA in timely fashion

CAV Reporting Overview

Presented by:

Sally Melchiore and Timothy Gottschalk

Background

• Real-time Web based application that allows contractors and organic sites to TIR to NAVSUP, the location, condition and quantity of repairable assets.

• Average inventory at any given time over $12.6B in Navy assets for Philadelphia and Mechanicsburg

• $3.5B managed under PBL/MINI stock points

• Annual TIR volume 400,095 transaction through CAV

CAV-WEB

• CAV-WEB – Required for vendors with a contract award of 15 or more assets in a 12 month period. Vendors are required to report transactions in accordance with CAV SOW

CAV-SOW

• CAV SOW requires transactions (receipt, condition code changes, shipments, and proof-of-shipments) be reported within 5 business days after the occurrence of a reportable event.

• The CAV Reporter shall maintain no less than 99% accuracy in its accountability records, CAV stock records and physical inventories for all Government-owned repairable items that come under the CAV Reporter’s control and/or responsibility pursuant to the contract vehicle to which this SOW is attached.

• At a minimum, once every seven (7) calendar days, the CAV Reporter shall access NITA for identifying/resolving discrepant shipments (SIT) of Navy-owned material both to and from the CAV Reporters’ facilities. NITA is accessed via ERMS. Instructions are in SOW.

CAV & Dues Management

• CAV reporting is key to having an accurate Dues picture Accurate On-hand balance Accurate/Timely TIRs

Close Stock In Transit (SIT) Dues Close Repair Dues

Accurate RTAT

• If CAV reporting is not done timely and accurately Buy/Repair recommendations become invalid

Benefits

• Provides Logistics Management Specialists (LMSs), Logistics Elements Managers (LEMs), N85 Inventory Accuracy, N7 Contract Support and others the ability to monitor assets and Contractor performance Various online reports available

• Serial Number Visibility Valuable tool for tracking assets

• CAV notifies the ATAC carrier for pick-up of material.

ATAC program eliminates responsibility for proof of shipment from the contractor.

CAV Reporting

Report a Repair Receipt

Receipt Menu

Receipt-DD1348

Receipt-Serial Number

Report and Induction

Induct-NIIN

Induct-Contract Number

Induct-Serial Number

Induct-Verify

Induct-Successful

Report a Completion

Complete –Contract Number

Complete –Serial Number

Complete – Verify

Complete – Successful

Report a Shipment

Ship - NIIN

Ship-Serial Number

DD-1348 Input

Copy of DD1348

Ship

Ship Successful

Small Business Participation Plan

Presented by:

Natalia Luciw NAVSUP Office of Small Business

Small Business Participation Plan

Small Business Reporting

Key Points

• The small business submitting the proposal should count themselves in the percentage of work performed by small businesses

• Provide as much information about the subcontracting effort as possible https:/www.sba.gov/federal-contracting/contracting-guide/basic-requirements https:/www.sba.gov/practical-guide-doing-business-federal-government

These websites offer help for you to become familiar with contracting with the Government, such as:

- Familiarity with Govt Contracting/Contracting Opportunities/Training

- DUNS Number

- SBA Certification Programs

- FSC and NAICS

- Procurement Opportunities: (FedBizOps)

- Govt Contracting Procedures

- Additional Assistance

- Subcontracting Opportunities

Wide Area Workflow

Doing Business with DoD

RFP Overview

Presented by:

Debra Zaslow Contracting Officer

Disclaimer

As noted earlier today, in the event that there is a conflict between the RFP terms and conditions and the information that is disseminated during today’s conference, the RFP terms and conditions shall control. The formal RFP is the only document that should be relied upon in determining the Government’s requirements. Any changes to the RFP will be via a formal amendment.

• NIIN – National Item Identification Number ‒ 9-digit sequence of letters/numbers used to identify items of supply in the federal system

• Attachment A contains 361 discrete NIINs ‒ NIINs may have more that one associated part number

• CLIN – Contract Line Item Number ‒ 4-digit combination of letters and number uniquely identifying an item on a contract order

▪ Some orders have sub-CLINs, which add an additional 2 letters as a suffix to the CLIN

Terms and Conditions

Attachment A- Line Items

A217 7R 1680 016106290 LP9 O2 Assy Mask (OVERHAUL) MF20-560 MF20-560 A217 90 70 180 236 211 348 2090

A217AA 7R 1680 016106290 LP9 O2 Assy Mask (REPAIR) MF20-560 MF20-560 A217AA 90 18 20 22 24 26 220

A218 7R 1680 016105095 LP2 ASSEMBLY, TAILSKID 65C32976-1 65C32976-1 A218 118 1 1 1 1 1 10

A219 7R 1680 016099355 LP4 TAB ASSEMBLY - ELEV 183A8100-5 183A8100-5 A219 118 0 0 1 0 0 3

A220 7R 1680 016276038 LPG NRP,DISPLAY UNIT D0 4091900-942 4091900-942 A220 90 1 2 2 4 4 26

A220AA 7R 1680 015854995 LPG DISPLAY UNIT,AIRCRA 4091900-932 4091900-932 A220AA 90 1 1 1 0 0 6

A221 7R 1680 016423163 LPM VOR MARKER BEACON,R 69001410-100 69001410-100 A221 90 1 2 2 2 2 18

A221AA 7R 1680 015855252 LPM VOR BEACON RECEIVER 066-50012-0101 066-50012-0101 A221AA 90 0 0 1 0 0 3

A222 7R 1680 016423175 LPM GROUND PROXIMITY WA 69000940-102 69000940-102 A222 90 3 3 4 4 4 36

A223 7R 1680 016229189 LPM ENHANCED GROUND PRO 965-1690-055 965-1690-055 A223 90 0 0 1 0 0 3

A224 7R 1680 015854788 LPN THERMOSTAT,AIRCRAFT 129694-3 129694-3 A224 165 11 12 15 17 17 144

A224AA 7R 6685 015768954 LPN THERMOSTAT,AIRCRAFT (REPAIR & UPGRADE) 129694-2 129694-3 A224 165 0 0 1 0 0 3

A225 7R 6130 016442528 LXY STATIC INVERTER 1-002-0102-2170 1-002-0102-2170 A225 90 5 6 7 8 9 70

A225AA 7R 6130 015841294 LXY STATIC INVERTER,AIR 1-002-0102-2090 1-002-0102-2090 A225AA 90 2 2 2 2 2 20

A226 7R 1680 016482615 LPA FLOW SENSOR 0123FA2A 0123FA2A A226 90 0 0 1 0 0 3

A226AA 7R 1680 015854859 LPA LOW FLOW DETECTOR S 0123FA2 0123FA2 A226AA 90 0 0 1 0 0 3

A227 7R 1680 016276877 LPM ILS GNSS GLS MULTI 822-1821-332 822-1821-332 A227 40 6 6 7 8 9 72

A227AA 7R 1680 015883009 LPM ILS/GNSS/GLS MULTI 822-1821-330 822-1821-330 A227AA 40 0 0 1 0 0 3

A228 7R 1680 998899408 LPG ASSEMBLY / CAPTAIN 3A296-0007-21-1 3A296-0007-21-1 A228 90 0 0 1 0 0 3

A229 7R 1680 992167483 LPE ASSEMBLY / FIRST OF 3A296-0008-21-1 3A296-0008-21-1 A229 90 0 0 1 0 0 3

A229AA 7R 1680 993514438 LPK ASSEMBLY / FIRST OF (REPAIR & UPGRADE) 3A296-0008-01-1 3A296-0008-21-1 A229 90 0 0 0 0 0 1

• Supply Contract

• FAR Part 12 – Commercial Items

• 100% Small Business Set-Aside

• Firm Fixed Price (FFP) Contract

• Indefinite Delivery, Indefinite Quantity (IDIQ)

• RFP includes five ordering periods

‒ Contract minimum dollar value is $3.2M ‒ Contract maximum quantity is stated for each item on

Attachment A ‒ Induction period for each order placed is 12 months

• The first Order will be funded for at least the guaranteed minimum dollars.

Type of Contract

Proposal Preparation

Presented by:

Debra Zaslow Contracting Officer

• Structure your proposal in accordance with the Proposal Instructions

• Can an evaluator quickly find what he/she needs?

‒ Is it clear?

• Drawings & diagrams complement narrative, but don’t replace it

Proposal Preparation Considerations

• Understanding and following Section L &M are the keys to developing a good proposal; a mutually beneficial goal for award

• Proposal Instructions – Section L of the RFP:

―Tells Offerors what to put in the proposal

• Evaluation Factors – Section M of the RFP:

―Identifies what will be evaluated

Sections L and M

DISCUSSION OF SECTIONS

L and M

Presented by:

Debra Zaslow Contracting Officer

4 Volumes to the Proposal

• Volume 1 – Performance Approach

• Volume 2 – Past Performance

• Volume 3 – Small Business Participation

• Volume 4 – Price Proposal

Sections L03 – Addendum to 52.212-1- Instructions to Offerors- Commercial Items

Volume 1 – Performance Approach

• The Performance Approach has the following sub-factors which are listed in descending order of importance

‒ Management Plan, including planned subcontracting with (14 CFR) Part 145 Repair Stations

‒ Quality Management Plan

‒ Configuration Change and Obsolescence/DMSMS Notifications

‒ Military Packaging/Inventory Control

• SUB-FACTOR – Management Plan, including planned subcontracting with (14 CFR) Part 145 Repair Stations ‒ Describe the Offeror’s approach, for the proposed contract, to managing repairs, etc. done in-house and via subcontracting with Part 145 Repair Stations. This shall include the Offeror’s planned methods and processes to identify, contract with, and monitor performance of, Part 145 Repair Stations and any non-repair sub-vendors (for example, a packaging house) expected to be used in performing this contract. The Offeror shall include discussion of how the offeror has previously successfully implemented the proposed approach, identification of risks associated with the offeror’s approach and how any such risks were mitigated/addressed by the offeror during such prior implementation.

• SUB-FACTOR – Quality Management Plan ‒ Describe the Offeror’s approach, for the proposed contract, to quality management, including how the Offeror will use a quality management plan to monitor and maintain quality as to repairs, etc. in-house and at its subcontractors. Such description shall include discussion of the Offeror’s risk mitigation strategies and procedures to be followed (including notification to the Government) in the event of a quality escape. The Offeror shall include discussion of how the techniques and actions identified for risk mitigation for this contract have been successfully used previously by the Offeror. If the Contractor complies with ISO 9001 or AS9100, the certificate of compliance must be submitted with the Contractor’s proposal. If an equivalent quality management system is in use, then the Contractor shall submit a copy of their Quality Management Plan with the proposal for review by the Government.

• SUB-FACTOR – Configuration Change and Obsolescence/DMSMS Notifications

‒ The Offeror shall describe its approach to meeting configuration change and obsolescence DMSMS notification requirements of the SOW, including its approach for receipt of notifications of changes and its plan to provide the Government with required notifications, i.e., the information required by RFP CDRL CM01 and RFP Attachment F, within the timeframes required by the CDRL. The Offeror shall also describe how it will be cognizant of current and impending Obsolescence and DMSMS issues and its plan to provide the Government with required notifications, i.e., information required by RFP CDRL LJ01 and RFP Attachment G, within the timeframes required by the CDRL.

• SUB-FACTOR – Military Packaging/Inventory Control

‒ The Offeror shall describe its approach to ensuring airworthy parts are returned to the Government in compliance with military marking and packaging as noted in RFP Section D and RFP Attachment C. The Offeror shall also describe its approach to strictly maintaining P-8A inventory in a closed-loop system, in-house and at sub-contractors, to ensure segregation from commercial 737 inventory as required by this RFP/contract; this shall include planned notification and item recovery procedures in the event any failure occurs as to such closed loop system.

Volume 2 – Past Performance

• The Offeror shall describe relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance by the Offeror under contracts (within the past five years) of similar scope, magnitude, and complexity to that which is required by this RFP/contract. Where appropriate this can include performance of past subcontractors which will be used for this contract or where the Offeror has performed as a subcontractor. The Offeror shall identify up to five of its most relevant contracts within the past five years, and provide any other past performance information the Offeror considers relevant to the requirements of the RFP.

• The Offeror should complete RFP Attachment H - Past Performance Reference Information Sheet for each contract/subcontract offered as relevant past performance. To provide additional information regarding a particular reference beyond that which will fit on the form, the Offeror may continue onto another sheet of paper. Such continuation sheet(s) for submitted references will count toward page limit of Volume 2.

Volume 2 – Past Performance (Con’t)

• To enable NAVSUP WSS to receive past performance information as to each contract offered as relevant past performance, the Offeror shall forward a copy of the RFP Attachment J- Past Performance Questionnaire to each such contract's Procurement Contracting Officer (PCO), and if available, each Administrative Contracting Officer (ACO) and Program Manager or private sector equivalent.

• All questionnaires shall be forwarded to such PCOs/private sector equivalents (and if available ACOs and Program Managers/private sector equivalents) within two weeks from this RFP’s release date so as to provide such personnel enough lead-time so that their completed questionnaires can be received by the Government concurrently with the Government's receipt of the Offeror's proposal in response to the RFP.

Sections L03– Addendum to 52.212-1- Instructions to Offerors-Commercial Items

Volume 2 – Past Performance (Con’t)

• The Offeror shall include instructions for such personnel to send completed questionnaires within 45 days of its receipt via email to Debra Zaslow, PCO at debra.zaslow@navy.mil.

This submittal information is also found on the questionnaire itself to facilitate successful receipt by Ms.

Zaslow.

• Questionnaires not submitted by the PCO/ACO directly to Ms. Zaslow or received after the date set for receipt of proposals will not be evaluated.

Volume 3 – Small Business Participation

• As discussed earlier, Offerors shall describe their strategies for utilizing

SB Concerns in the performance of this contract, in whatever form, for example, whether via a joint venture, teaming arrangement, subcontractor, etc. The Offeror shall consider itself a SB concern. The work an Offeror itself will carry out in the performance of this contract, for example, repairs, etc. done in-house, as well as other work the Offeror will perform, constitutes a type of SB Concern utilization. For purposes of this RFP, the term “SB Concern” shall include small businesses and subcategories thereof, i.e., Small Disadvantaged Business, Women-Owned Small Business, HUB Zone Small Businesses, Veteran-Owned Small Business, Service-Disabled Veteran- Owned Small Business concerns and Historically Black Colleges/Universities and Minority Institutions (HBCU/MI). In describing SB Concern utilization, each subcategory of SB Concern an Offeror contemplates utilizing shall be addressed.

Volume 4 – Price Volume

• Volume 4 shall include the completed solicitation documents and a Price Proposal that includes unit prices for each contract line item (CLIN) for each year. For each item, for each of the five years a Best Estimated Quantity (BEQ) is provided on Attachment D – P-8 CCRS Pricing Sheets. In some years, for some items, the BEQ is zero. NOTE: OFFERORS ARE TO

PROVIDE A PRICE FOR SUCH ITEMS IN SUCH YEARS

NOTWITHSTANDING THAT THE BEQ IS ZERO.

• The Price Proposal shall support the Performance Approach proposal. Inconsistency between the Performance Approach proposal and the Price Proposal should be explained in the Price Proposal. If the Price Proposal does not support the Performance Approach proposal, the Offeror’s proposal rating may be downgraded, for example, as reflecting a lack of understanding of the contract’s requirements.

Volume 4 – Price Volume (Con’t)

• The Price Proposal shall include all elements of price and such other price information as considered appropriate to support the Offeror’s proposal.

• The Offerors shall populate their prices on RFP Attachment D – P-8 CCRS Pricing Sheets and return it with their proposal in Microsoft Excel. A separate copy in pdf format may also be submitted in Volume 4. The pricing sheet on RFP Attachment D includes some items that require discrete pricing for repair and/or upgrade and/or overhaul. The projected repair/upgrade/overhaul quantities for each of the years can be found on Attachment D - P-8 CCRS Pricing Sheets. Prices shall be provided for all items for all contract years, regardless of whether there is a positive quantity or a quantity of zero (0) projected for that year.

• NOTE: Offerors should note the following in utilizing the Excel Spreadsheet provided as Attachment D – P-8 CCRS Pricing Sheets. Although the automated spreadsheets will compute extended prices for most items covered by the contract, it will not do is in one situation, i.e., where an item has zero demand across all five contract years and a maximum of 1, referred to as “no demand items”. Offerors are reminded therefore that, as explained in Section M 2.4, NAVSUP WSS will derive and evaluate an extended price for each no demand item as follows:

NAVSUP WSS will multiply the maximum quantity of 1 times the average of the five years’ unit prices and thereby get a total item price for that item.

• The Price volume shall include separate pricing for CAV Reporting, separate pricing for RFP CDRLs CM01 - Configuration Change Notification, and for RFP CDRL LJ01 - Obsolescence/DMSMS Notification, and any relevant back-up data. RFP CDRL PM01 – Small Business Utilization Report is NOT to be separately priced.

Source Selection

Presented by:

Debra Zaslow Contracting Officer

• Choose the contractor who provides the best value to the Government, all factors considered.

• Obtain through use of a comprehensive evaluation process, a high quality, fair and consistent evaluation of proposals.

Source Selection Objectives

Four Factors, in descending order of importance:

• Performance Approach ‒ Four sub-factors, in descending order of importance:

Management Plan, incl Subcontracting with (14 CFR)

Part 145 Repair Stations Quality Management Configuration and Obsolescence/DMSMS

Notifications Military Packaging/Inventory Control

• Past Performance

• Small Business Participation

• Price

Section M02 Evaluation Factors

Evaluation of Performance Approach

• The Government will evaluate the Offeror’s Performance Approach proposal to determine the Offeror’s overall understanding of, approach to, and ability to meet the solicitation requirements.

• The Government will assess the strengths and weaknesses of that approach, including any risk(s) associated with it.

Included in the aforementioned evaluation/assessment will be, an evaluation/assessment of the following sub-factors in descending order of importance.

Performance Approach:

SUB-FACTOR – Management Plan, including planned subcontracting with FAA 14 CFR Part 145 Repair Stations

• The Government will evaluate the Offeror’s approach to managing repairs, etc. done in house and via Subcontracting with Part 145 Repair Stations.

• This evaluation will include, but not be limited to, assessing the Offeror’s planned methods and processes to identify, contract with and monitor performance of, Part 145 Repair Stations and any non-repair sub-vendors (for example a packaging house) that are expected to be used in performing this contract.

• The assessment will review the Offeror’s description of its previous success with such identification, contracting, and monitoring and how any risks thereof have been addressed.

SUB-FACTOR – Quality Management Plan

• The Government will evaluate the Offeror’s approach for this contract to quality management, including but not limited to, how it will use a Quality Management Plan to monitor and maintain quality as to repairs, etc. in-house and at its subcontractors.

• The evaluation will also look at the Offeror’s risk mitigation strategies and procedures to be followed (including notifying the Government) in the event of a quality escape.

• The Government’s evaluation will include review of the Offeror’s discussion of how the techniques and actions identified for risk mitigation for this contract have been successfully used by the Offeror in the past.

SUB-FACTOR – Configuration Change and Obsolescence/ DMSMS Notifications

• The Government will evaluate the Offeror’s plan for receipt of notification of configuration changes and its plan to in turn provide the Government with required notifications, i.e., the information requested in RFP CDRL CM01 and RFP Attachment F, within the timeframes required by the CDRL, associated with Configuration Notification.

• The Government will also evaluate the Offeror’s description of how it will be cognizant of current and impending Obsolescence and Diminishing Manufacturing Sources & Material Shortages (DMSMS) issues and its plan to provide the Government with required notifications, i.e., the information required by RFP CDRL LJ01 and RFP Attachment G, within the timeframes required by the CDRL.

SUB-FACTOR – Military Packaging/Inventory Control

• The Government will evaluate the Offeror’s approach to ensuring airworthy parts are returned to the Government in compliance with military marking and packaging requirements as noted in RFP Section D and RFP Attachment C of the solicitation.

• The Government will also evaluate the Offeror’s approach to strictly maintaining P-8A inventory in a closed-loop system, both in house and at sub-contractors, including planned notifications and item recovery procedures in the event any failures occurs as such closed-loop system

Evaluation of Past Performance In evaluating the Offeror’s submitted past performance information, and other information available to the Government, the focus will be on the recency, relevance, and quality of such past performance. This will include, where submitted, the performance of past subcontractors which will be used for this contract and the offeror’s performance as a subcontractor. The Government expects to rate past performance using a scale of confidence ratings as follows: Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, or No Confidence. In the case of Offerors for which there is no information on past contract performance or where past contract performance information is unavailable, the Offeror will be given a Neutral Confidence rating. However, the Government may determine that a Substantial Confidence rating or Satisfactory Confidence rating is worth more than a Neutral Confidence rating when evaluating offers.

Evaluation of Small Business Participation

The Offeror’s strategy for utilizing Small Business Concerns, including Small Disadvantaged Business, Women-Owned Small Business, HUBZone Small Business, Veteran-Owned Small Business, and Service-Disabled Veteran-Owned Small Business concerns, will be evaluated. The Small Business Participation factor evaluation will include the information provided in the “Small Business Participation Commitment Document.” The highest rating will be given to Offerors whose planned contract performance maximizes Small Business Concern participation including the subcategories of SB Concerns referenced in Section L.

Evaluation of Price

• The Government shall determine a total proposal price for each offeror as described below. (Part of the review of that total proposal price will include whether it is complete, reasonable, and consistent with the Offeror’s performance approach proposal; whether it reflects a clear understanding of the RFP’s requirements; and whether it contains balanced unit pricing.)

• The Offeror’s total price for the five-year performance period will be evaluated as follows.

Step 1a: Except for items where every year has a BEQ of zero (“no demand items”)—NAVSUP WSS will multiply the BEQ--including any zero BEQ--times the unit price for each of the five years, then add the result of such five multiplications to get a total item price for that item.

Evaluation of Price (Con’t) For example:

For item XYZ-- Year 1 has a BEQ of 2 and an Offeror offers a unit price of $1000 Year 2 has a BEQ of 0 and an Offeror offers a unit price of $1000 Year 3 has a BEQ of 1 and an Offeror offers a unit price of $1200 Year 4 has a BEQ of 1 and an Offeror offers a unit price of $1200 Year 5 has a BEQ of 0 and an Offeror offers a unit price of $1300 NAVSUP WSS will proceed as follows— Year 1: 2 x $1000 = $2000 Year 2: 0 x $1000 = $0 Year 3: 1 x $1200 = $1200 Year 4: 1 x $1200 = $1200 Year 5: 0 x $1300 = $0 $2000 plus $0 plus $1200 plus $1200 plus $0 = $4400. The total item price for item XYZ is $4400.

Evaluation of Price (Con’t) Step 1b: For no demand items, i.e., where every year has a BEQ of zero, NAVSUP WSS will multiply the max quantity of 1 times the average of the five years’ unit prices and thereby get a total item price for that item.

Step 2: Each of those “total item prices” will be added to yield a “total extended price for repairs/upgrades/overhaul.”

Step 3: The following shall be added:

• The total extended price for repairs/upgrades/overhaul

• The price for Web Cav Reporting per CLINs B001-B005

• The price for CDRLs CM01 and LJ01 for Configuration Change and

Obsolescence/DMSMS Notifications per CLINs C001- C005

These steps 1 – 3 will yield the total proposal price.

Source Selection Process

• Intend on awarding without discussion…

‒ Award based on initial proposals can happen if the Government receives an offer that conforms with the solicitation and provides the greatest overall benefit to the Government, all factors considered

‒ Don’t assume you can improve your position during discussions, there might not be discussions

• However, ……

Award

…. The Government Reserves the Right to Conduct Discussions

‒ Evaluation Notices (ENs)

Notification of deficiencies and weaknesses, or To ask for additional information

‒ Proposal change pages where needed

Allow both parties to know what the current proposal is

Minimizes work for the Final Proposal Revision

(FPR)

Award

• The Source Selection process assures you that your proposal will receive a fair and consistent evaluation

• L&M is intended to instruct you in preparing a proposal that will facilitate our evaluation

Summary

• Keys to Developing a Good Proposal

‒ Understand the RFP requirements ‒ Understanding the Evaluation Factors will help you know where to place emphasis in your proposal ‒ Follow the Proposal Instructions- Provide material where requested, i.e., keep Pricing information out of Performance Volume

• Ensure that your proposal

‒ Helps the evaluator evaluate – don’t make us have to guess or search for answers

‒ Follows the exact numerical outline provided by Section L

Summary

Answers to Advanced Questions

NAVSUP WSS Panel

• Any questions/answers at this conference that NAVSUP WSS believes warrant a change to the RFP will be memorialized as a formal published amendment to the solicitation. Any question/answer at this conference that does not result in such a formal change should be regarded merely as general information or general clarifying that does NOT change the RFP or awarded contract.

• Written answers will also be made available after this session on FBO (www.fbo.gov)

Question & Answer Session http://www.fbo.gov/

Backup

FAR – Federal Acquisition Regulation used by federal agencies in acquiring goods and services

DFARS – Defense Federal Acquisition Regulation Supplement; a supplement to the FAR

NMCARS – Navy-Marine Corps Acquisition Regulation Supplement https://www.acquisition.gov/browse/index/far farsite.hill.af.mil/

FAR/DFARS/NMCARS

https://www.acquisition.gov/browse/index/far http://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=3&ved=2ahUKEwiK14G9kpvfAhVRMt8KHeJyA9kQFjACegQICxAB&url=http://farsite.hill.af.mil/&usg=AOvVaw0rxT0KB6dB68ht83Qw2Zh8

Website: http://fedgov.dnb.com/webform

Contact Dun and Bradstreet at the above website to obtain a free DUNS number

Used to create your business credit file

DUNS NUMBER

http://fedgov.dnb.com/webform

Website: www.sam.gov

You must be registered in SAM to be awarded a federal contract and receive payment from the Government.

Click on “Create Account” or “Register”

See the SAM User Guide to identify pertinent documents needed.

Determine your FSC or NAICS codes before registering.

System for Award Management (SAM) http://www.sam.gov/

Website: https://wawf.eb.mil/

Wide Area Workflow is now part of the Procurement Integrated Enterprise Environment (PIEE)

Register for PIEE and obtain Help/Training and User Guides at this website

You will submit electronic invoices and upload appropriate attachments in this system.

The Government will accept (or reject) invoices in this system, and initiate payments through the Defense Finance and Accounting System (DFAS).

Wide Area Workflow (WAWF) https://wawf.eb.mil/

UCF: Uniform Contract Format Part I: The Schedule

A – Solicitation/Contract Form B – Supplies or services and Prices/Costs C – Statement of Work D – Packaging and Marking E – Inspection & Acceptance F – Deliveries or Performance G – Contract Administration Data H – Special Contract Requirements

Part II: Contract Clauses I – Contract Clauses

Part III: List of Documents, Exhibits and Other Attachments J – List of Attachments

Part IV: Representations and Instructions K – Representations, Certifications, and Other Statements of Offerors L – Instructions, Conditions, and Notices to Offerors M – Evaluation Factors for Award

Terms and Conditions

JPAS: Joint Personnel Adjudication System

SAAR forms

PKI certificate/PKI registration Align with the Federal Bridge Certificate Authority (FBCA) program or obtain PKI via External Certificate Authority (ECA) (Operational Research Consultants or IdenTrust) https://www.navsup.navy.mil/public/ops$public.access_info ?p_resource=MyNAVSUP

Cybersecurity https://www.navsup.navy.mil/public/ops$public.access_info?p_resource=MyNAVSUP