J-7_Quality_Assurance_Surveillance_Plan_(Amend_0003).pdf

UNCLASSIFIED

DEPARTMENT OF THE NAVY

Quality Assurance Surveillance Plan (QASP) For

DDG-60 USS PAUL HAMILTON FY16 Extended Dry-

Docking Selected Restricted Availability (EDSRA)

NAVAL SEA SYSTEMS COMMAND

1333 Isaac Hull Ave., S.E.

Washington Navy Yard, DC 20376

1. Purpose This QASP provides the performance criteria, standards, and procedures for the

Government’s surveillance and oversight of the Contractor’s performance to assure deliverables are timely, adequate, and complete and to assure performance is meeting the requirements specified in the contract.

2. Government Roles and Responsibilities The following personnel shall oversee and coordinate surveillance activities:

a. Administrative Contracting Officer (ACO) – The ACO shall assure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The

ACO shall also assure the contractor receives impartial, fair, and equitable treatment under this contract. The ACO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

i. Assigned ACO: TBD at time of contract award

b. Technical Point of Contact (TPOC) – The TPOC is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The TPOC shall keep a quality assurance file. The TPOC is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

Assigned TPOC: TBD at time of contract award

3. Performance Standards

The Performance Requirements are listed in Enclosure (1). The Government shall use these standards to determine contractor performance and shall compare contractor performance to the standard and assign a rating. At the end of the performance period, these ratings will be used, in part, to establish the past performance of the contractor on the contract.

4. Deducts

Deducts will be based on unfavorable contractor performance as determined by the ACO.

There will be monetary deducts as outlined in Enclosure (1).

5. Methods of Surveillance:

Various methods exist to monitor performance. The Government may use, and is not limited to, the surveillance methods listed below in the administration of this QASP:

a. Direct Observation: The ACO and/or TPOC will provide on-site oversight to assure the

Contractor is adequately performing to the contract specifications.

b. Verification of documentation/deliverables provided by Contractor: Government review and assessment of deliverables (timely submission, accuracy, and completeness) and performance will be accomplished in accordance with this QASP, the Joint Fleet

Maintenance Manual (JFMM), the SOW and Contract Data Requirements Lists

(CDRLs).

c. Inspections: Other inspections may be made in cases such as accident investigations, etc.

Inspections shall be divided and scheduled as required.

6. Evaluation Ratings:

The Government will evaluate the Contractor’s performance of the SOW and the TPOC will assign a rating of either acceptable or unacceptable. The acceptable quality levels are outlined in Enclosure (1).

7. Documenting Performance

a. The Government will document positive and/or negative performance. Any report may become a part of the supporting documentation for any contractual action and preparing past performance information using the Contractor Performance Assessment Report

System (CPARS).

8. Frequency of Measurement

a. Frequency of Measurement. The frequency of measurement for deliverables is defined in the SOW and each CDRL. The contractor’s performance will be continuously monitored.

The Government will periodically analyze whether the frequency of surveillance is appropriate for the work being performed.

A) Deliverable/Assessment Area B) Performance / Acceptable Quality Level Requirement C) Deduct*

1. Corrective Action Reports (CARs)

a) 100% of contract is executed in accordance with the specification (including agreed to changes) and no Level C or level

D CARs are issued to the contractor.

b) Level C and Level D CARs are responded to within the required response date outlined in each respective CAR.

c) Contractor’s response/resolution to a Level C or Level D CAR is complete and adequate.

a) $5,000 per each Level C or Level D CAR issued. And;

b) $5,000 per each day a response to a Level C or Level D CAR is past the required response date outlined in each respective CAR. And;

c) $5,000 per each time a response/resolution to a Level C or Level D

CAR is rejected by the Government due to incomplete or inadequate response.

i) Rejection of the contractor’s response/resolution to a Level C or Level D CAR shall be approved one level above the TPOC.

ii) Responses/resolutions to a Level C or Level D CAR may be rejected more than once.

iii) If a Level C or Level D CAR is rejected by the Government, additional deducts will be calculated in accordance with paragraph (b) above, for a minimum of one additional day.

2. Integrated Production Schedule

(IPS) per Work Item (WI) 009-60

a) IPS is provided within 30 days of contract award. IPS is subsequently provided weekly and updated to include all contract changes up to 7 days prior to the date submitted.

b) IPS fully addresses the content and format requirements outlined by WI 009-60 and the Contract Delivery Requirement List

(CDRL).

i. If the Government does not provide schedules/information for AIT, Government-Contracted

Third Party Maintenance Providers, S/F, CIS, FMA, or other schedules/information not known to the contractor, the contractor shall provide the IPS in the required timeframes to include all information known to the contractor up to 7 days prior to the date submitted.

a) $5,000 per each day the IPS is late or not provided. And;

b) $5,000 per each time the IPS is rejected by the Government due to not meeting the Performance / Acceptable Quality Level Requirement in Column (B).

i. If an IPS is rejected by the Government, additional deducts will be calculated in accordance with paragraph (a) above, for a minimum of one additional day.

Enclosure (1): Performance Standards, Acceptable Quality Levels, & Deducts

*Note: Amount to be unilaterally deducted by Government from the associated WI CLIN