_N_Job_Order_Contact_Agreement_SAMPLE.pdf

PDF 666 KB Posted

Attached to
Job Order Contract for Painting (JOC 2617 and JOC 2618)
Solicitation number
2026-RFP-00103
Issued by
San Mateo County, California

About this file

Job Order Contract for Painting – San Mateo County

This is a Job Order Contract (JOC) agreement template and related solicitation issued by San Mateo County's Department of Public Works for painting services across county-owned facilities. The County seeks to contract with up to two qualified painting contractors holding a Class C-33 license with a staffed office located within San Mateo County or within 55 miles of the County Center. Contractors must demonstrate a minimum of five years' continuous experience as prime contractors on comparable projects valued between $100,000 and $1,000,000, with completion of at least three comparable projects required. A mandatory pre-proposal conference is scheduled for November 5, 2025, at 10:00 am in Redwood City. Questions must be submitted by November 12, 2025, at 2:00 pm. Proposals are due December 10, 2025, at 2:00 pm via the eProcurement system, with bid opening occurring at 2:15 pm the same day. The anticipated contract award date is January 27, 2026. The contract term is one year, during which all Job Orders must be issued; however, the contract continues to cover Job Orders issued during that year until work completion.

The contract establishes a maximum aggregate fiscal obligation of $1,000,000 per agreement with no guaranteed minimum volume of work. Contractors must submit a $25,000 bid bond and will be required to provide $250,000 Performance and Payment Bonds each, escalating to $1,000,000 each if aggregate Job Orders exceed the maximum contract value. Compensation is based on unit prices from the Construction Task Catalog with adjustment factors applied across six facility types and normal versus non-normal working hours. Additional requirements include submission of Equal Employment Opportunity Program questionnaires, workforce demographic reports, and certifications of compliance with local and federal regulations, including San Mateo County ordinances regarding equal benefits and non-discrimination. Contractors must pay a 1% JOC System License Fee to Gordian and maintain comprehensive insurance coverage including Workers' Compensation, General Liability, and Motor Vehicle Liability. The apparent lowest, responsive, and responsible bidder for each contract will be selected, but excluded from consideration for successive contracts.

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Text version

JOB ORDER CONTRACT AGREEMENT

JOC 25____

THIS JOB ORDER CONTRACT (Agreement), is entered into this day of , 20_____, by and between the COUNTY OF SAN MATEO, a Political Subdivision of the State of

California, hereinafter called the "County", and , hereinafter called the "Contractor".

WITNESSETH that the Contractor and the County, in consideration of the mutual covenants, considerations and agreements herein contained, agree as follows:

STATEMENT OF WORK - The Contractor shall furnish all labor and materials and perform all work for: Job Order Contract for General Construction, JOC-25_____, in strict accordance with the Contract Documents. The Work of this Contract will be set forth in the

Detailed Scopes of Work referenced in the individual Job Orders. The Contractor is required to complete each Detailed Scope of Work for the Job Order Price within the Job Order Completion

Time.

AUTHORITY - A separate Job Order Authorization duly signed by the County’s Director of Public Works (or his designee) will be issued under this Agreement for each individual Job Order.

TIME FOR COMPLETION - The individual Job Orders to be performed under this Agreement shall each be commenced and completed by the dates prescribed in their respective Notices to Proceed.

DURATION - The term of this Job Order Contract is one year, except that the terms of this Agreement shall continue to cover Job Orders issued during that year until the Work thereunder has been completed. Accordingly, all Job Orders must be issued within one calendar year of the commencement date of this Agreement.

COMPENSATION TO BE PAID TO CONTRACTOR – In accordance with the Contract Documents, the County will pay and the Contractor will accept, in full consideration for the performance of the Contract, the Unit Prices set forth in the Construction Task Catalog® (CTC) as defined in each Job Order Detailed Scope of Work (Work), subject to additions, deductions, procedures for payment, and the following Adjustment Factors:

Normal Working Hours Adjustment Factor .

Other than Normal Working Hours .

Detention Facilities Normal Working Hours .

Detention Facilities Other than Normal .

OSHPD Facilities Normal Working Hours .

OSHPD Facilities Other than Normal .

There is no Minimum Contract Value. The initial Contract amount shall be $1,000,000 for purposes of Payment Bond and Performance Bond amounts. The value of the total amount of Job Orders

SAMPLE

may be increased by the County, but in no event may the total value of Job Orders issued pursuant to this Contract exceed $5,000,000.

At no time may the sum of the outstanding Job Orders exceed the amount of the Payment Bond and Performance Bond. A Job Order is outstanding until the County has accepted the Project described in the Job Order by execution of a Notice of Completion.

The Contractor will not be issued Job Orders which in total exceed the Maximum Contract Value.

The Owner does not guarantee the Contractor will receive this volume of Work. Payment for any Work performed after the one-year term of this Contract will be subject to any applicable terms or restrictions imposed by Public Contract Code Section 20128.5.

The Contract as defined in paragraph 1.1 of the General Conditions constitutes the sole agreement of the parties hereto relating to said work and correctly states the rights, duties, and obligations of each party as of the document's date. Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications shall be in writing.

Contractor shall not assign this Agreement or any portion of it to a third party to provide services required by Contractor under this Agreement without the prior written consent of the County, the Director of Public Works or his designee. Any such assignment without County’s prior written consent shall give County the right to automatically and immediately terminate this Agreement without penalty or advance notice.

The Contract Documents consist of:

1. This Job Order Contract Agreement

2. The General Conditions

3. Special Provisions

4. Job Orders

5. Construction Task Catalog®

6. Technical Specifications

IN WITNESS WHEREOF, the parties hereto on the day and year first above written have executed this agreement in three counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original thereof.

COUNTY OF SAN MATEO A Political Sub-Division of the State of California

By ________________________ _________ Attest: President, Board of Supervisors

Michael P. Callagy Clerk of the Board of Supervisors Contractor

By ________________________________

SAMPLE

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