Late Submission Determination.docx

This is a Late Submission Determination document issued by the Arizona Department of Administration, State Procurement Office, regarding Procurement Reference No. BPM005633 for Foreign Language Interpretation and Translation Services. The determination addresses a late offer submitted by Southstar Translation in response to a competitive sealed proposal solicitation. Following a thorough review of interactions between the offeror and the State's eProcurement System Help Desk, the procurement officer determined that Southstar Translation would have submitted their offer by the required due date and time but for technical issues related to the State's eProcurement System. The determination was made in accordance with Arizona Revised Statutes § 41-2534 and Arizona Administrative Code § R2-7-C307, which govern competitive sealed proposals and the handling of late offers, modifications, and withdrawals.

The procurement officer's decision recognizes that the late submission was caused by action or inaction of personnel directly serving the purchasing agency, specifically through technical problems with the State's eProcurement System rather than any failure on the part of the offeror. This determination qualifies the late offer for acceptance despite missing the original submission deadline. The documentation has been placed in the procurement file as required by regulation.