BAFO Letter.docx
DOCX document 43 KB Posted
- Solicitation number
- BPM005633
- Issued by
- Arizona
About this file
This is a Best and Final Offer (BAFO) instruction letter issued by the Arizona Department of Administration State Procurement Office for Solicitation #BPM005633 covering Foreign Language Interpretation and Translation Services. The BAFO period opens January 25, 2024, in the Arizona Procurement Portal (APP) system with a submission deadline of Wednesday, January 31, 2024, at 3:00 pm Arizona Time. All proposals must be resubmitted through APP to advance in the procurement process. Bidders are required to resubmit and revise seventeen attachments including the Offer and Acceptance, disclosure statements, conformance statements, key personnel information, insurance letter, organizational profile, subcontractor information, experience and capacity responses, references, method of approach, pricing document, offered languages, Business Associate Agreement (HIPAA), and security control documents.
Bidders must mark all financial information as confidential in their resubmitted pricing documents and redact personal information such as addresses and dates of birth from any attached resumes. The State makes all financial information confidential by default. Pricing should be reviewed and revised as applicable, with no requirement to highlight or italicize changes in the revised pricing document. Bidders experiencing submission difficulties should consult the APP Suppliers Quick Reference Guide, contact the APP Help Desk at app@azdoa.gov, or call 602-542-7600 for technical assistance.
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Text version
Best and Final Offer Instructions Arizona Department of Administration State Procurement Office 100 N. 15th Avenue Phoenix, AZ 85007
Solicitation #: BPM005633
Service: Foreign Language Interpretation and Translation Services
The Best and Final Offer (BAFO) period will open on 1/25/24 in APP, and all documents must be resubmitted in APP in order for your proposal to move forward.
BAFO will close on Wednesday, January 31st, 2024 at 3:00 pm (Arizona Time)
Instructions:
1. Attachment 1: Offer and Acceptance
· Date and Sign the attachment on the “Best and Final Offer” line, and re-upload the attachment on to APP.
2. Attachment 2: Boycott of Israel Disclosure
· Re-upload the signed document
3. Attachment 3: Forced Labor of Ethnic Uyghurs Ban
· Re-upload the signed document
4. Attachment 4: Confidential Information
· If you received a “Determination Letter” from the State saying that nothing in the proposal was deemed confidential, then the “This response DOES NOT contain proprietary or trade secret information” box needs to be checked and uploaded in the system.
· Please be aware that we make all financial information confidential, so you do not need to check the box for this type of information.
· If your proposal includes attached resumes, please review the documents, and redact any addresses or dates of birth that may be listed to protect the employee’s personal information.
5. Attachment 5: Conformance Statements
· Review and revise (if applicable) the documents you submitted with the initial proposal, and re-upload the attachment on to APP.
6. Attachment 6: Supplement Key Personnel
· Re-upload the attachment
7. Attachment 7: Letter of Insurability
· Re-upload the attachment
8. Attachment 8: Organization Profile
· Re-upload the attachment
9. Attachment 9: Proposed Subcontractors
· Re-upload the attachment
10. Attachment 10: Experience and Capacity Questions
· Re-upload the attachment
· When re-attaching your financial information, make sure that you make it “confidential”.
11. Attachment 11: References
· Re-upload the attachment
12. Attachment 12: Method of Approach
· Re-upload the attachment
13. Attachment 13: Pricing Document
· Review and revise (if applicable) the pricing, and re-upload the attachment into APP. You do not need to highlight or italicize the changes.
14. Attachment 14: Offered Languagees
· Re-upload the attachment
15. Attachment 15: Business Associate Agreement (HiPPA)
· Re-upload the attachment
16. Attachment 16: AZ Baseline Infrastructure Security Controls
· Re-upload the attachment
17. Attachment 17: Arizona Baseline Infrastructure Security Controls Pre-Requisite
· Re-upload the attachment
For additional instructions on submitting the BAFO, refer to APP Suppliers Quick Reference Guide at https://spo.az.gov/app/supplier/QRG, email the APP Help Desk at: app@azdoa.gov, or call 602-542-7600.
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