J2. DRAFT Hemisphere Ordering Guide.pdf

Space Domain Awareness & Combat Power (SDACP) Hemisphere Ordering Guide

FA8819-23-R-1000

Attachment 2 3

Hemisphere Ordering Guide 4 for 5

United States Space Force 6

Space Systems Command (SSC) 7

Space Domain Awareness & Combat Power (SDA&CP) 8 and 9

Battle Management Command, Control & Communications 10

(BMC3) 11

Los Angeles Air Force Base, California 12

DD Month 2023 21

Contents 1

1 Purpose ................................................................................................................................................. 3 2

2 General Information .................................................................................................................................. 3 3

2.1 Ordering Period ............................................................................................................................. 3 4

2.2 Order Limitations .......................................................................................................................... 3 5

2.3 Task Orders ................................................................................................................................... 3 6

2.4 Decision Authority......................................................................................................................... 3 7

2.5 Small Business Set-Asides ............................................................................................................. 3 8

3 Ordering Procedures .................................................................................................................................. 4 9

3.1 Proposal Process ........................................................................................................................... 4 10

3.2 FOPR Tailoring ............................................................................................................................... 4 11

3.2.1 Technical (Factor 1) ............................................................................................................... 5 12

3.2.2 Cost/Price (Factor 2) ............................................................................................................. 5 13

3.3 Evaluation Process ........................................................................................................................ 5 14

Appendix A. FOPR Template ......................................................................................................................... 6 15

FOPR Attachment 1 – Hemisphere Staffing Matrix .................................................................................... 18 16

FOPR Attachment 2 – Hemisphere Resume Template ............................................................................... 19 17

FOPR Attachment 3 – Personnel Security Questionnaire ........................................................................... 20 18

FOPR Attachment 4 – Pricing Matrix .......................................................................................................... 21 19

1 Purpose 1

1.1 This Ordering Guide establishes the procedures for using this Multiple Award Indefinite Delivery 2 Indefinite Quantity (IDIQ). The procedures for selecting contractors for task order (TO) awards 3 under Hemisphere are governed by FAR 16.505 and supplements. Unless otherwise specified in 4 a Fair Opportunity Proposal Request (FOPR), the following defines ordering instructions and the 5 process of tailoring evaluation criteria to meet requirements. 6

2 General Information 7

2.1 Ordering Period 8

Hemisphere has a ten (10) year ordering period, [DATES]. Performance under Task Orders (TO) 9 or associated options may extend beyond the ordering period. However, a TO may not have a 10 period of performance (PoP) that extends beyond 5 years from the date of TO award, IAW FAR 11 16.505(c). 12

2.1.1 The contract allows for both on-ramps and off-ramps throughout the ordering period. In order 13 to preserve, stimulate, or enhance the Hemisphere competition pool, the Government may re-14 open the original Hemisphere solicitation 5 years from original IDIQ award to on-ramp new IDIQ 15 contract Offerors to the vendor pool. On-Ramps will utilize the same basis for award as the Basic 16 RFP. The ordering period for new contractors, in the case of on-ramps, shall not extend the 17 overall term of the ordering period nor shall it re-establish the basic contract ordering period. In 18 contrast, the Government may utilize off-ramps to remove a contractor from the vendor pool if 19 the contractor (1) submits a written request to the Procuring Contracting Officer (PCO) to be 20 removed, (2) has a TO terminated for cause, (3) if the contractor ceases business operations, or 21

(4) does not submit a proposal against 2 consecutive FOPRs for which the contractor is eligible 22 to submit an offer. 23

2.2 Order Limitations 24

All qualifying Offerors will be awarded $XXX to satisfy Hemisphere’s minimum order, the Quality 25 Assurance Plan. The government does not guarantee orders beyond this minimum. Performance 26 cannot be authorized except by a TO issued by the PCO. Hemisphere has a ceiling of $2.5 billion. 27 The ceiling will be monitored by Space Systems Command (SSC). Once the ceiling is reached no 28 new TOs, modifications, or options shall be awarded or exercised. 29

2.3 Task Orders 30

Orders shall be issued in a hybrid contract type manner. Labor Contract Line Item Numbers 31 (CLINs) will be issued on either a Firm-Fixed Price (FFP) Level of Effort (LOE) or Cost-Plus-Fixed-32 Fee (CPFF) basis. The CLIN Structure on each order will strictly follow the CLIN structure outlined 33 in the IDIQ contract, with CLINs broken out in one (1) year increments (one (1) year base, four 34

(4) option years). 35

2.4 Decision Authority 36

The task order decision authority will be the PEO for Space Domain Awareness and Combat 37 Power (SDACP) (SSC/SZ), unless delegated. 38

2.5 Small Business Set-Asides 39

In addition to the Small Business procedures found under FAR 19 and supplements, the 40 following procedures will be used for determining the applicability of Small Business Set Asides. 41 These procedures only apply when two or more Small Businesses are on the Hemisphere basic 42 contract. 43

2.5.1 The PCO shall perform market research to determine whether there is a reasonable expectation 1 of receiving offers from at least two responsible Hemisphere IDIQ contract small business 2 concerns. If market research reveals that there is a reasonable expectation that two or more 3 small business concerns, who are competitive in terms of market prices, quality and delivery, 4 will submit proposals, then the TO will only be competed among those responsible small 5 business concerns. If a TO is competed among Hemisphere IDIQ contract small business 6 concerns and the TO PCO receives no acceptable offers, then the FOPR shall be withdrawn and 7 the requirement, if still valid, shall be resolicited on an unrestricted basis to the entire pool of 8 Hemisphere contract awardees. 9

3 Ordering Procedures 10

3.1 Proposal Process 11

The Government reserves the right to change these ordering procedures at any time during the 12 period of performance of the MAC IDIQ. The PCO will issue a FOPR to all prime contractors, 13 unless a fair opportunity exception exists, which will include specific requirements and scope of 14 work to be accomplished. The FOPR will also specify associated CLINs and the contract type. Any 15 questions pertaining to the FOPR package shall be submitted to the PCO within three (3) 16 business days of FOPR issuance. If an offeror declines to submit a proposal, the offeror shall 17 notify the PCO in writing (email is acceptable) within 5 business days of the recipt of the FOPR. 18

The FOPR (Appendix A) will include, at a minimum, the following information: 19

• Tracking Number (assigned by PCO) 20

• Issuance Date 21

• Proposal Due Date 22

• Proposal Validity Date 23

• PCO Email address/mailing address of Government contracting office 24

• Instructions to Offerors 25

• Evaluation Criteria and Selection Method 26

• Staffing Matrix 27

3.2 FOPR Tailoring 28

The FOPR will need to be tailored for each TO to select the appropriate evaluation criteria. Each 29 FOPR will at a minimum have the following evaluation criteria depending on the unique 30 requirements of the task order. The Government reserves the right to revise evaluation factors 31 and subfactors and use any best-value continuum as dictated by the unique needs of each 32 contemplated TO. The Offerors will only be evaluated on the criteria listed in the FOPR. This 33 flexible methodology assesses mission requirements using select evaluation factors to 34 determine which proposal is most advantageous to the Government. 35

Technical (Factor 1) 36

Subfactor 1: Staffing 37

Subfactor 2: Hiring Process 38

Subfactor 3: Security 39

Subfactor 4: Small Business Participation Plan 40

Cost/Price (Factor 2) 41

3.2.1 Technical (Factor 1) 1

The offerors shall address the below topics in their TO proposal for the Hemisphere IDIQ 2 Contract. The government reserves the right to request written or oral proposals for each TO. 3 The offerors shall not exceed the page limit defined in the FOPR. 4

3.2.1.1 Subfactor 1: Staffing 5

The purpose of this subfactor is to validate whether or not the Offeror is able to staff to the 6 required levels for each TO. 7

3.2.1.2 Subfactor 2: Hiring Process 8

The purpose of this subfactor is to ensure the Offeror has an adequate hiring process to attract, 9 recruit, hire, train and retain cleared employees that meet the Government’s requirements. 10

3.2.1.3 Subfactor 3: Security 11

The purpose of this subfactor is to validate that the Offeror has a mechanism in place to 12 facilitate the hiring and retention of cleared personnel and that the Offeror has adequate 13 security compliance measures in place. 14

3.2.1.4 Subfactor 4: Small Business Participation Plan 15

Other than Small Businesses (OTSB) are required to submit a SBPCD which demonstrates the 16 Offeror’s small business utilization by requiring enforceable commitments. 17

3.2.2 Cost/Price (Factor 2) 18

The Government will evaluate the Offeror’s proposed prices for reasonableness, realism, and 19 unbalanced pricing using the price analysis techniques described in FAR 15.404-1(b). The sum of 20 the Offeror’s proposed prices will be the Total Proposed Price (TPP), which will be used to 21 calculate the Government’s Total Evaluated Price (TEP). In addition, the Government will 22 evaluate the submission of the Compensation Plan for Professional Employees as defined in FAR 23

22.1102. 24

3.3 Evaluation Process 25

Orders will be evaluated on a best value tradeoff basis, relative importance of factors and 26 subfactors shall be identified in each FOPR, based on individual TO needs. The FOPR will identify 27 specific processes for each TO. The Government’s evaluation team consisting of the PCO, Buyer, 28 and program technical team member will evaluate each contractor’s proposal. Solicitations are 29 issued with the anticipation of adequate price competition, therefore certified cost and pricing 30 data are not required. However, if adequate price competition does not exist, the Government 31 reserves the right to request additional cost or pricing data, which may be required to be 32 certified. Upon award of a task order, all Offeror may, but are not required to, request a 33 debriefing concerning the evaluation of their proposal. 34

Appendix A. FOPR Template 1

Template Instructions: The FOPR provides the Section L&M equivalent information and will need to be 2 tailored for each TO. Complete the highlighted sections with appropriate information. 3

Hemisphere Fair Opportunity Proposal Request (FOPR) 4

FOPR Tracking Number: [Insert Internal FOPR/IDIQ Tracking Number] 5

Issuance Date: [Insert Date of Issuance] 6

Proposal Due Date: [Insert Due Date] 7

1 Instructions to Offerors 8

1.1 General Instructions 9

1.1.1 This is a competitive fair opportunity selection conducted in accordance with (IAW) Federal 10 Acquisition Regulation (FAR) Part 16.505(b)(1). Orders placed under FAR 16.505 Indefinite-11 Delivery Indefinite-Quantity (IDIQ) contracts are not source selections and are not subject to 12 FAR 15.3 procedures. Accordingly, issuance of an order under this Fair Opportunity Proposal 13 Request (FOPR) should an award be made, shall follow the ordering procedures outlined in FAR 14 16.505, as supplemented. 15

1.1.2 The proposal submitted in response to this FOPR must be in compliance with the terms and 17 conditions of the Hemisphere multiple-award IDIQ contract, requirements as stated in this FOPR 18 and attachments, the Performance Work Statement (PWS), and the Staffing Matrix. All claimed 19 capabilities to meet the requirements shall be realistic and are subject to verification by the 20 Government. Non-conformance with these instructions may result in rejection of the proposal 21 or an unfavorable proposal evaluation or being deemed ineligible for award. 22

1.1.3 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation 24 and for substantiating validity of stated claims. The proposal should not simply rephrase or 25 restate the Government requirements but, rather, shall provide convincing rationale to address 26 how the Offeror intends to meet these requirements. Offerors shall assume that the 27 Government has no prior knowledge of their facilities or experience and will base its evaluation 28 on the information presented in the Offeror’s proposal. 29

1.1.4 The proposal validity date shall be specified in the proposal and the proposal shall be valid for at 31 least 270 days after the proposal due date. IAW with FAR 4.8, the Government will retain one 32 copy of all unsuccessful proposals. Unless the Offeror request otherwise, the Government will 33 destroy extra copies of such unsuccessful proposals. 34

1.2 General Information 36

1.2.1 Point of Contact. The Procuring Contracting Officer (PCO), [Insert Name], is the sole point of 37 contact for this acquisition. Address any questions or concerns you may have to the PCO at 38

[insert email] or [insert number]. Written questions or concerns regarding this FOPR may be 1 send to the PCO. 2

1.2.2 Debriefings. The PCO will promptly notify the IDIQ holders of any decision to exclude the 4 proposal from the competition, whereupon Offerors may request and receive a debriefing IAW 5 FAR 16.505(6). Offerors desiring a debriefing must make their request IAW the requirements of 6 FAR 15.503(b) and 15.506, as applicable. 7

1.2.3 Discrepancies. If an Offeror believes that the requirements in these instructions contain an 9 error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in 10 writing with supporting rationale as well as the remedies the Offeror is asking the PCO to 11 consider as related to the omission or error. 12

1.2.4 Communication. Exchanges of source selection information between Government and Offerors 14 will be controlled by the PCO. Email may be used to transmit such information to Offerors only if 15 the email can be sent and received encrypted and includes “Source Selection Information – See 16 FAR 2.101 & 3.104” in the Subject line. 17

1.3 Proposal Preparation 19

1.3.1 Organization. The Offeror shall prepare the proposal as set forth in Table 1.3.1 Proposal 20 Organization below. The titles and contents of the volumes shall be defined in this table, all of 21 which shall be within the required page limits and with the number of copies as specified. The 22 volumes identified in the table shall be separately bound in three-ring, loose-leaf binders. 23

Table 1.3.1 – Proposal Organization

Volume Title Subfactor Page Limit

I Executive Summary N/A 2 Pages

II Factor 1: Technical

Subfactor 1: Staffing 2 Pages Per Resume

Subfactor 2: Hiring Process

5 Pages

Subfactor 3: Security 10 Pages

Subfactor 4: SBPCD 15 Pages

Subfactor X TBD

III Factor 2: Cost/Price N/A No Page Limit

TBD Factor X Subfactor X TBD

IV

Contract

Documentation No Page Limit

1.3.2 Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages 26 will not be read or considered in the evaluation of the proposal, and excess paper copies will be 27 shredded. If the Government issues Interchange Notices (IN) for discussions, page limitations 28 may be placed on responses to INs. The specified page limits for IN responses will be identified 1 in the letters sent along with the IN to the Offerors. Unless otherwise specified, each page shall 2 be counted except the following: cover/title pages, compliance matrix, cross-reference matrix, 3 table of contents, lists of figures and tables, tabs, glossaries, and lists of acronyms. 4

1.3.3 Page Size and Format. A page is defined a each face of a sheet of paper containing information. 6 When both sides of a sheet display printed material, it shall be counte3d as two pages. Page size 7 shall be 8.5 by 11 inches (in.), not including foldout. Except for the reproduced sections of the 8 solicitation document, the text size shall be no less than 12 point using Times New Roman font 9 type. Tracking, kerning, and leading values shall not be changed from the default values of the 10 word processing or page layout software. Use at least 1 in. margins on the top and bottom and 11

3.4 in. side margins. Pages shall be numbered sequentially by Volume. These page size and 12 format restrictions shall also apply to IN responses. 13 Legible tables, charts, graphs, and figures shall be used wherever practical to depict 15 organizations, systems and layout, implementation schedules, plans, etc. These displays shall be 16 uncomplicated and legible, and shall not exceed 11 by 17 in. in size. Foldout pages shall fold 17 entirely within the volume, and each face of the foldout containing information will be counted 18 as a single page. Foldout pages may only be used for large tables, charts, graphs, and figures, not 19 for pages of text. For tables, charts, graphs, and figures, the text may be in the Offeror’s 20 preferred format. 21

1.3.4 Cross-Referencing. To the greatest extent possible, each volume shall be written on a stand-23 alone basis so that its contents may be evaluated without cross-referencing to other volumes of 24 the proposal. However, cross-referencing within a proposal volume is permitted where its use 25 would conserve space without impairing clarity. 26

1.3.5 Indexing. Include a master Table of Contents (TOC) of the entire proposal. Each volume shall 28 contain a more detailed TOC to delineate the contents within that volume. A TOC does not 29 count against page limitations. Tab indexing shall be used to identify sections. 30

1.3.6 Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all 32 abbreviations and acronyms used and an explanation for each. Glossaries do not count against 33 the page limitations for their respective volumes. 34

1.3.7 Binding and Labeling. Each volume of the proposal shall be separately bound in a three-ring, 36 loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover 37 sheet shall be bound in each book, clearly marked as to volume number, title, copy number, 38 solicitation identification, and the Offeror's name. The same identifying data should be placed 39 on the spine of each binder. All document binders shall have a color other than red or other 40 applicable security designation colors. Be sure to apply all appropriate markings including those 41 prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 42 FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and 43 Source Selection Information. 44

1.3.8 Electronic Offers. The content and page size of electronic copies must be identical to the hard 46 copy. All electronic copies shall indicate on each CD the volume number and title. Hypertext 47 links shall be used to facilitate navigation within the document. Use separate files to permit 1 rapid location of all portions, including factors, exhibits, annexes, and attachments, if any. If files 2 are compressed, the necessary decompression program must be included. The electronic copies 3 of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 4 2010/2016, MS Office Excel 2010/2016, MS Office Project 2010/2016, and MS Office Power 5 Point 2010/2016, as applicable. In the event there are discrepancies between the hard copy and 6 the electronic copies of the proposal, the electronic copies will be used for evaluation. All Excel 7 files shall keep working formulas instead of pasted values, when applicable, for calculation logic. 8

1.3.9 Volume Content 10

1.3.9.1 Volume I – Executive Summary. The purpose of the Executive Summary Volume is to provide a 12 complete overview of the Offeror’s proposal to include the Proposal Correlation Matrix, see 13 para. 1.3.9.1.1. below. The Executive Summary Volume will not be evaluated, scored, or used to 14 clarify other discrepant information in other volumes. Any summary material presented in the 15 Executive Summary Volume will not be considered as meeting the requirements for any 16 portions of other volumes of the proposal. Do not include cost information. 17

1.3.9.1.1 Proposal Correlation Matrix. The Offeror shall complete the FOPR Proposal Correlation 19 Matrix, Table 1.3.9.1.1. The matrix identifies which section of the Offeror’s proposal 20 addresses each particular evaluation criteria. The FOPR Proposal Correlation Matrix shall not 21 contain informational notes, as the content is not evaluated and the Technical Volume 22 provides ample opportunity for discussion and description of the Offeror's approach for 23 evaluation. The FOPR Proposal Correlation Matrix has no page limitation and does not 24 account against the Executive Summary Volume page limit. 25

Table 1.3.9.1.1 – FOPR Proposal Correlation Matrix

Evaluation Factor Instructions to Offerors

Evaluation Criteria PWS Proposal Technical

Paragraphs

1.3.9.2 Volume II – Technical. The Technical Volume shall be specific, detailed, credible, and provide all 28 the information. Legibility, clarity, and coherence are very important. The Offeror’s responses 29 will be evaluated against the applicable Evaluation Criteria listed in paragraph 2. All 30 requirements specified in the solicitation are mandatory. By the Offeror’s proposal submission, 31 you are representing that the Offeror’s firm will perform all the requirements specified in the 32 solicitation. It is not necessary to state this in the Offeror’s proposal. Do not merely reiterate the 33 objectives or reformulate the requirements specified in the solicitation. 34

1.3.9.3 Volume III – Price. The Offeror shall submit other-than-certified cost or pricing data (per FAR 36 15.403-1(b), 15.403-3(a), and FAR 15.403-5) for the Government Evaluation of reasonableness, 37 realism, and unbalanced pricing, and for the Government’s calculation of Most Probable Cost, 1 which will become part of the Total Evaluated Price for the best-value decision. Compliance with 2 these requirements is mandatory and failure to comply may result in a determination of non-3 compliance. 4

1.3.9.4 Volume IV – Contract Documentation. The purpose of this volume is to provide information to 6 the Government for preparing the contract document and supporting file. The Offeror’s 7 proposal will include one (1) signed and dated copy of the DD Form 1155, delivered with the DD 8 Form 1155 Continuation pages, the Addendum, the Contract Documents, and Exhibits and 9 Attachments. The original shall be clearly marked and shall be provided without any punched 10 holes. The DD Form 1155 shall not have any proprietary markings. Fill in all blanks in the 11 Solicitation. 12

1.4 Volume II – Technical (Factor 1) 14

1.4.1 Subfactor 1: Staffing. The Offeror shall provide resumes for all critical positions as described in 15 Attachment 1 – Hemisphere Staffing Matrix. 16

1.4.1.1 The resumes submitted must be in the format specified in Attachment 2 – Hemisphere Resume 18 Template and shall not exceed 2 pages. Resumes that do not conform to the specified format 19 will not be considered. If the content of the resumes exceeds 2 pages, anything beyond the 20 second page will not be considered. This will ensure that the Offeror can hire cleared individuals 21 with the requisite skillsets and clearances. The information contained within the resumes shall 22 be clear, concise, and traceable to the requirements of Attachment 1. The resumes shall meet or 23 exceed the requirements stated by both the PWS and Staffing Matrix. 24

1.4.1.2 In a separate Excel file, the contractor shall submit an employee roster corresponding to the 26 resumes submitted IAW paragraph 1.4.1.1, listing the information required for the Government 27 to verify the employees’ security clearances. The document shall be labelled appropriately as it 28 will contain Personally Identifiable Information (PII). The document shall list the information 29 required by Table 1.4.1.2, in tabular format. 30

Table 1.4.1.2 Employee Roster

Employee Name Social Security Number Clearance Level SAP Briefed (Y/N)

Doe, John XXX-XX-XXXX TS/SCI Y

1.4.1.3 The offeror shall complete and submit a Personnel Security Questionare (PSQ) and all necessary 33 attachments, found in Attachment 3 of this FOPR, for every resume submitted. The Government 34 will evaluate those submissions to ensure that the proposed individuals are eligible/able to 35 maintain the required security clearances. 36

1.4.2 Subfactor 2: Hiring Process. The Offeror must provide its approach to attract, recruit, hire, train 38 and retain qualified management and technical personnel as described in Attachment 1 – 39

Hemisphere Staffing Matrix in order to ensure the Offeror’s team possesses or can readily 1 obtain personnel with the appropriate security clearance, levels of education, experience and 2 expertise to meet the staffing matrix requirements. Identify Prime approach to ensure 3 continuation of services during personnel absences due to sickness, leave, voluntary or 4 involuntary termination from employment such that impact to the Government is minimal. 5 Furthermore, the approach must discuss the Offeror’s ability to effectively manage and ensure 6 continuity of services during 24/7 shift work; travel; personnel issues; absences due to sickness, 7 leave, and voluntary or involuntary termination from employment such that disruption to 8 mission accomplishment is minimal. Provide approach for maintaining currency of any required 9 certifications or specialized training. 10

1.4.3 Subfactor 3: Security. Describe the Offeror’s procedures for obtaining appropriate company and 12 personnel security clearances and safeguarding classified materials. Identify process for ensuring 13 personnel understand and comply with applicable security requirements for a Top Secret 14 (TS)//SCI contract. Cite the specific process and policies in place to address security-related 15 issues, to include violations and infractions (including actions taken to address actual 16 violations/infractions in the past, if applicable). Cite specific experience as appropriate to 17 substantiate Offeror’s capability to manage a TS//SCI contract. 18

1.4.4 Subfactor 4: Small Business Subcontracting Plan. Other than Small Business (OTSB) Offerors shall 20 submit a Small Business Subcontracting Plan IAW FAR 52.219-9 including information required in 21 paragraphs (d)(11) through (d)(15) of that subpart. The small business Subcontracting Plan must 22 be determined to be acceptable by the PCO in order for the Offeror to be eligible for contract 23 award. Offerors who participate in the Comprehensive Subcontracting Plan (CSP) program shall 24 provide a copy of their current DCMA-negotiated CSP which will be incorporated into the 25 contract at contract award. 26

1.4.4.1 The Offeror shall identify the percentage of intended business with each of the following small 28 business socio economic categories: Small Business, Service-Disabled Veteran-Owned Small 29 Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small 30 Business. All small business goals shall be expressed in terms of percentage goals IAW FAR 31

19.704. DoD subcontracting goals are not required to be duplicated in each Offeror’s Small 32 Business Subcontracting Plan. Offerors are encouraged, but not required to submit a plan that 33 supports DoD goals except for a minimum 5% Small Disadvantaged Business goal. The DoD 34 subcontracting goals are informational, but the government will use the Subcontracting 35 Checklists when reviewing subcontracting Plans submitted. 36

1.4.4.2 The subcontracting plan is limited to 10 pages. 38

1.4.5 Subfactor X: TBD 40

1.5 Volume III – Cost/Price 42

1.5.1 The offeror shall submit price information to support the basis for their proposed Cost/Price for 43 all CLINs. The submitted information should fully support the PWS and Hemisphere staffing 44 matrix requirements. A breakdown should be provided which shows the labor category, labor 45 rate, and position description. Information shall be segregated by CLIN, individual performance 46 locations, and the total price for each CLIN as specified in the solicitation. Information shall also 1 show the consolidated total price for performance. Dollar amounts shall be rounded to the 2 nearest dollar. All loaded labor rates shall be rounded to the nearest penny. Also include at a 3 minimum, the Offeror’s price by CLIN Option and Total as shown in the Table 1.5.1 below. 4

Table 1.5.1 CLIN Price

CLIN Basic Option 1 Option 2 Option 3 Option 4 Total

Cost (If applicable)

Fixed Fee (If applicable)

Total CPFF/Total

FFP

1.5.1.1 Electronic File Submission. As an appendix to Volume III, the Offeror shall submit all pricing 6 documents in Microsoft Excel Format using formulas instead of just pasted values to preserve 7 any calculation logic within the file, including summaries and totals. The Offeror shall provide 8 electronic copies of all cost/pricing models that are used for developing its estimate. All Excel 9 files shall have working formulas. Offerors shall use the “group and outline” feature of MS Excel 10 to facilitate ease of proposal analysis. If the model requires multiple excel spreadsheets, the 11 “link cell” feature shall be used. The cost/price proposal submitted shall be consistent with the 12 Offeror’s approved estimating system and shall duplicate the logic and mathematical formulas 13 reflected in the official copy of its proposal. 14

1.5.2 Introductory Section of the Cost/Price Volume. As an introduction, the offeror shall provide 16 comprehensive narrative support for the Cost/Price proposal volume. The narrative shall explain 17 the philosophy, methodology, and assumptions used in proposing the dollar amounts. Any 18 apparent imbalances in the pricing, any unrealistically low amounts, and any apparent pricing 19 abnormalities shall be clearly explained. The Government expects that consistency exists 20 between the Technical and Cost/Price volume; any offeror-intended inconsistency shall be 21 clearly explained and convincingly demonstrate how the promised performance will be achieved 22 at the proposed cost/price. 23

1.5.3 Cost Elements and Supporting Details. The offeror shall provide a Cost Element Summary for 25 each CLIN, to include options. The Cost Element Summary must show at least the following 26 information, as applicable: labor hours and dollars, indirect labor costs (e.g. fringe, overhead, 27 G&A), materials, travel, other direct costs (identify components making up other direct costs), 28 Facilities Capital Cost of Money (FCCOM), and profit/fee. The format should be base times rates 29 equals dollars, by offeror’s accounting year, and consistent with the Offeror’s rate structure. 30 Provide adequate explanation for each proposed cost element. The base upon which the rate is 31 applied should be clearly traceable and explained. Submit the Cost Element summaries in MS 32

Excel with working formulas. Printed copies shall be submitted to the Price Volume. Each CLIN 1 shall be on a separate worksheet in the excel file, with a summary worksheet summing up totals 2 for each cost element at the TO level. 3

1.5.4 Total Evaluated Price (TEP). The TEP shall be calculated as the sum of the Offeror’s proposed 5 prices for the Basic CLIN, the four (4) one-year options. Evaluation of options or optional CLINs 6 shall not obligate the Government to exercise such options or optional CLINs. 7

1.5.5 Completeness. The proposal should be complete to ensure the continuity and traceability of 9 cost/prices to the technical volume, initial proposal, and any revisions thereto. 10

1.5.6 Price reasonableness and Realism. The proposed price should be both reasonable and realistic. 12 For a price to be reasonable and realistic, it must represent a price to the Government that a 13 prudent person would pay in conduct of competitive business. 14

1.5.7 Unbalanced Pricing. Offerors are cautioned against submitting an Offer that contains 16 unbalanced pricing. Unbalanced pricing may increase performance risk and could result in 17 payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable 18 total evaluated price, the price of one (1) or more CLINs is significantly overstated or 19 understated. 20

1.5.8 Pricing Matrix. The contractor shall complete the pricing matrix in Attachment 4, which will 22 become an attachment to the TO and will be used to price any future modifications to the TO. 23 The pricing information within the matrix should be consistent with the PWS, Staffing matrix, 24 and pricing submissions mentioned above. 25

1.6 Volume TBD – Factor X 27

1.7 Volume IV – Contract Documentation 29

1.7.1 General Instructions for Model Contract. The Offeror shall complete blocks 16 and 25 on the DD 31

Form 1155 – Order for Supplies or Services. For Block 16 the Offeror shall fill in the name of the 32 contractor, provide a signature from a representative authorized to bind the company, type the 33 signatory’s name, and fill in the date of signature. For block 25, the Offeror shall fill in the 34 contract value (excluding options). Signature by the Offeror on the DD Form 1155 constitutes an 35 offer, which the Government may accept. 36

1.7.2 CLIN Prices. The Offeror shall fill-in prices for all Contract Line Item Numbers (CLINs) except for 38 the Data & Reports CLINs, as they are not separately priced. The CLIN definitions and prices 39 section of the DD Form 1155 continuation pages is a required submittal of the Offeror’s 40 proposal. Signature by the offeror on the DD form 1155 constitutes an offer consistent with eh 41 CLIN fill-ins. All dollar amounts shall be rounded to the nearest dollar and shall be consistent 42 with the CLIN prices stated within the Cost/Price Volume. 43

1.7.3 Subcontracting Plan. The small business participation plan provided in accordance with 1 paragraph 1.4.4 of this FOPR will be incorporated as an attachment in the successful Offeror’s 2 resultant contract. 3

2 EVALUATION CRITERIA 5

2.1 Basis of Award 6

Award will be made in accordance with the basic contract ordering procedures and the procedures 7 specified in the FOPR, to the Offeror whose proposal results in the best value tradeoff to the 8 Government. Relative importance of factors and subfactors are identified below. An order may be 9 awarded to the Offeror who is deemed responsible IAW FAR 9.1, as supplemented, whose proposal 10 conforms to the FOPR’s requirements (to include all stated terms, conditions, representations, 11 certifications, and all other information required by the FOPR instructions) and is judged based on 12 the evaluation factors and subfactors to represent the best value to the Government. 13 Relative Importance: 15 Factor X is more important than Factor Y, which is more important than Factor Z. 16

2.2 Interchanges 18

Interchanges are fluid interactions between the PCO and the Offerors that may address any aspect 19 of the proposal and may not be documented in real time. The Government intends to make award 20 based on the initial proposal submissions without conducting interchanges. Therefore, each offer 21 should contain the Offeror’s best terms from a price and technical standpoint. However, the 22 Government reserves the right to hold interchanges using Interchange Notices (INs), if, during the 23 evaluation, it is determined to be in the best interest of the Government. Offeror responses to INs 24 will be considered in making the order selection decision. Any proposal revisions are subject to 25 evaluation and may introduce risk that the Offeror’s proposal determined unacceptable and 26 ineligible for award. Interchanges may be conducted with one, some, or all Offerors as the 27 Government is not required to conduct interchanges with any or all Offerors responding to this 28

FOPR. 29

2.3 Decision Authority 31

The Decision Authority will select the best submission which conform to the FOPR requirements (to 32 include all stated terms, conditions, representations, certifications, and all other information 33 required by the submission instructions), and is judged, based on the evaluation factors, to 34 represent the best value to the Government. The Government seeks to award to the Offeror who is 35 best suited to fulfill the Government’s requirements. This may result in an award to a higher rated, 36 higher priced Offeror, where the decision is consistent with the evaluation factors, and the Decision 37 Authority reasonably determined that the technical and/or overall business approach of the higher 38 priced Offeror outweighs the price difference. 39

2.4 Evaluation 41

2.4.1 The Government evaluation team shall evaluate proposals and assign ratings for each of the 42 following factors and subfactors. Th Offerors tehcnial solution will be rated together with the 43 risk associated with its technical capability. The risk rating considers the risk associated with the 44 technical apporach in meeting the requirement. The technical capability rating evaluates the 45 quality of the Offeroer’s technical solution for meeting the Government’s requirement. Each 46 technical capability creiteria will be assigned a score based on the total of associated points. The 1 evaluation of the Price Factor and the tehcnial Capability factors will be based on the 2 Government’s assessment of strengths and weaknesses for each factor and subfactor of the 3 Offeror’s proposal. Technical Capabilty evaluations will utilize the ratings listed in Table 2.4.1 A 4 and 2.4.1 B. 5

Table 2.4.1 A – Technical Rating

Adjectival Rating (Score)

Description

Outstanding (5)

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength*

Acceptable (3)

Proposal meets requirements of the solicitation

Unacceptable (0)

Proposal does not meet requirements of the solicitation

*Strength is an aspect of an Offeror’s proposal that has merit or exceed specified performance or capability requirements in a way that will be advantageous to the Government during contract performance. For any element in the proposal, the Offeror may nominate a strength for Government consideration. In order to achieve an outstanding rating, the Government must agree the proposed strength is advantageous.

Strengths will be incorporated into the contract award

Table 2.4.1 B – Risk Rating

Risk Rating (Score)

Definitions

BLUE

(5)

Performance represents a low risk. Little dout exists, based on the information submitted in their proposal, that the Offeror can perform the proposed efffort. The Government is highly confident that the Offeror can attract, recruit, hire, train and retain the required number of employees with the required security clearances at the proposed cost/price.

PURPLE

(4)

Performance represents a moderate risk. Some doubt exists, based on the information submitted in their proposal, that the Offeror can perform the proposed efffort. The Government is moderately confident that the Offeror can attract, recruit, hire, train and retain the required number of employees with the required security clearances at the proposed cost/price.

GREEN

(3)

Performance represents an elevated risk. Doubt exists, based on the information submitted in their proposal, that the Offeror can perform the proposed effort. The government is somewhat confident that the Offeror can attract, recruit, hire, train and retain the required number of employees with the required security clearances at the proposed cost/price.

YELLOW

(2)

Performance represents a high risk. Significant doubt exists, based on the information submitted in their proposal, that the Offeror can perform the proposed effort. The government has little confidence that the Offeror can attract, recruit, hire, train and retain the required number of employees with the required security clearances at the proposed cost/price.

RED

(1)

Performance represents an unacceptable risk. Its highly doubful, based on the information submitted in their proposal, that the Offeror can perform the proposed effort. The government has is not confident that the Offeror can attract, recruit, hire, train and retain the required number of employees with the required security clearances at the proposed cost/price.

GRAY

(0)

Level of performance risk is unknown. Demonstrated capability to meet the requirements of the FOPR is unsupported or absent. The Offeror is unawardable.

2.5 Volume II – Technical (Factor 1) Ratings 2

2.5.1 Subfactor 1: Staffing. The Government will compare the resumes provide by the Offeror’s to 4

Attachment 1 - Staffing Matrix and will also verify clearances. A proposal will be considered 5 “acceptable” and “green” IAW Tables 2.4.1 A and 2.4.1 B if it meets all qualifications provided in 6 the Staffing Matrix and meets security requirements associated with the position as listed in 7 Column T, Minimum Security Clearance and favorable PSQs are provided. A proposal will be 8 rated “unacceptable” and “red” if any position does not meet the required security clearance or 9 if the information provided on the PSQ indicates that a clearance cannot be earned/maintained. 10 The Government may assign strengths for hiring incumbent personnel, having personnel on staff 11 currently and proposed to be assigned to the program, or having accepted an offer of 12 employment from the Offeror’s comapny. 13

2.5.2 Subfactor 2: Hiring Process. The Government will evaluate whether the Offeror’s processes 16 demonstrate the Offeror’s ability to process to attract, recruit, hire, train and retain cleared 17 employees that meet the Government’s requirements. The Government will assign the ratings 18 and scores described in Tables 2.4.1 A and 2.4.1 B. 19

2.5.3 Subfactor 3: Security. The Government will evaluate whether the Offeror has the appropriate 22 mechanisms in place to facilitate the hiring and retention of cleared personnel and that the 23 Offeror has adequate security compliance measures in place. The Government will assign the 24 ratings and scores described in Table 2.4.2 A and 2.4.1 B. 25

2.5.4 Subfactor 4: Small Business Participation Plan. The government will evaluate the document and 27 assign the ratings and scores described in Table 2.4.2 A and 2.4.1 B. 28

2.5.5 Subfactor X 30

2.5.6 Volume III – Cost/Price (Factor 2) 32

2.5.6.1 Total Evaluated Price (TEP). Basic plus Option 1 through 4 total prices will be evaluated. 34

2.5.6.2 Completeness. The proposal will be evaluated to determine the extent to which all the price 1 elements have been addressed. The Offeror’s proposed price and other information will be 2 evaluated to ensure continuity and traceability of prices to the technical volume and between 3 the initial proposal and any revisions hereto. The review will determine the adequacy of the 4 Offeror’s proposal in addressing and fulfilling the FOPR requirement. 5

2.5.6.3 Price Reasonableness and Realism. Price Reasonableness and price realism will be evaluated. For 7 a price to be reasonable and realistic, it must represent a price to the Government that a 8 prudent person would pay in the conduct of competitive business. 9

2.5.6.4 Unbalanced Pricing. Unbalanced pricing will be evaluated using the Offeror’s proposed TEP. An 11 offer may be rejected if the contracting officer determines that the lack of balance poses an 12 unacceptable risk to the Government. Unbalanced pricing exists when, despite an acceptable 13 total evaluated price, the price of one or more CLINS is significantly overstated or understated. 14 An offer that is determined to be unbalanced may be rejected if the lack of balance poses an 15 unacceptable risk to the Government. 16

FOPR Attachment 1 – Hemisphere Staffing Matrix 1

DRAFT Gov Ref

Staffing Matrix - ALL.xlsx 3

The rest of this page is left intentionally blank. 13

FOPR Attachment 2 – Hemisphere Resume Template 1

Resume Template

Word.docx

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FOPR Attachment 3 – Personnel Security Questionnaire 1

Personnel Security

Questionnaire.pdf

PSQ Template 1 -

Foreign Affections (20160712).pdf

PSQ Template 2 -

Foreign Associations (20160712).pdf

PSQ Template 3 -

Foreign Travel (20160712).pdf

PSQ Template 4-

Personal Conduct (20160712).pdf

PSQ Template 5 -

Financial Responsibilities (20160712).pdf

The rest of this page is left intentionally blank. 15

FOPR Attachment 4 – Pricing Matrix 1

Pricing Matrix.xlsx