02. DRAFT Hemisphere Section L [dRFPv3].pdf

Space Domain Awareness & Combat Power (SDACP) Hemisphere Section L

FA8819-24-R-1000

Hemisphere 3

Section L: Instructions to Offerors 4 for 5

Space Systems Command 6

Space Domain Awareness & Combat Power 7 and 8

Battle Management Command, Control & Communications 9

2 January 2024 18

Table of Contents 1

1 PROGRAM STRUCTURE AND OBJECTIVES ............................................................................................. 4 2

1.1. Overview ....................................................................................................................................... 4 3

1.2 Contract Structure ........................................................................................................................ 4 4

2 GENERAL INFORMATION ...................................................................................................................... 5 5

2.1 Instructions to Offerors ................................................................................................................. 5 6

2.2 Proposal Acceptance Period ......................................................................................................... 5 7

2.2.1 Delivery ................................................................................................................................. 5 8

2.3 Consideration of Alternate Proposals ........................................................................................... 6 9

2.4 Communications ........................................................................................................................... 6 10

2.4.1 Point of Contact .................................................................................................................... 6 11

2.4.2 Discrepancies ........................................................................................................................ 7 12

2.4.3 Exchanges .............................................................................................................................. 7 13

2.4.4 Debriefings ............................................................................................................................ 7 14

2.4.5 Electronic Documents ........................................................................................................... 7 15

2.5 Use of Non-Government Advisors ................................................................................................ 7 16

3 PROPOSAL PREPARATION INSTRUCTIONS ............................................................................................ 8 17

3.1 Proposal Organization/Number of Copies/Page Limits ................................................................ 8 18

3.2 Page Limitations .......................................................................................................................... 10 19

3.3 Page Size and Format .................................................................................................................. 10 20

3.4 Indexing ....................................................................................................................................... 10 21

3.5 Cross-Referencing ....................................................................................................................... 11 22

3.6 Glossary of Abbreviations and Acronyms ................................................................................... 11 23

3.7 Markings...................................................................................................................................... 11 24

4 PROPOSAL CONTENT .......................................................................................................................... 11 25

4.1 Volume I – Executive Summary .................................................................................................. 11 26

4.1.1 General Instructions ............................................................................................................ 11 27

4.1.2 Executive Summary ............................................................................................................. 11 28

4.1.3 Teaming, Organization, and Management ......................................................................... 11 29

4.1.4 Master Table of Contents and Cross Reference Matrix ...................................................... 12 30

4.1.5 Proposal Validity ................................................................................................................. 12 31

4.2 Volume II – Technical .................................................................................................................. 12 32

4.2.1 General Instructions ............................................................................................................ 12 1

4.2.2 Technical Volume Organization .......................................................................................... 12 2

4.2.3 Format and Content ............................................................................................................ 13 3

4.2.4 Evaluation Factor I: Technical/Risk ..................................................................................... 13 4

4.2.5 Evaluation Factor II: Small Business Participation Commitment Document (SBPCD) ........ 15 5

4.3 Volume III – Cost/Price ................................................................................................................ 16 6

4.3.1 General Cost Volume Instructions ...................................................................................... 16 7

4.3.2 Cost/Price Volume Organization ......................................................................................... 17 8

4.3.3 Rounding ............................................................................................................................. 17 9

4.3.4 Attachment L3 ..................................................................................................................... 17 10

4.3.5 Required Documentation in Support of the Offeror’s Proposed Direct Labor Rates, 11 Overhead Rates, and G&A Rates ........................................................................................................ 18 12

4.3.6 Business Systems ................................................................................................................ 19 13

4.4 Volume IV - Contract Responsibility and Documentation .......................................................... 20 14

4.4.1 Standard Form (SF) 33, Solicitation, Offer, and Award ....................................................... 20 15

4.4.2 Financial Resources ............................................................................................................. 20 16

4.4.3 Accounting System .............................................................................................................. 21 17

4.4.4 Professional Employee Compensation ............................................................................... 21 18

4.4.5 Organizational Conflict of Interest (OCI) ............................................................................. 22 19

4.4.6 Small Business Subcontracting Plan .................................................................................... 22 20

4.4.7 Section K, Representations, Certifications, and Other Statements of Offerors ................. 23 21

L1. Sample Government Reference Staffing Matrix ................................................................................... 24 22

L2. Quality Assurance Plan (QAP) Checklist ................................................................................................ 25 23

L3. Pricing Attachment ................................................................................................................................ 26 24

L4. SF 1407 Pre-Award Survey of Prospective Contractor (Financial Capability) ....................................... 27 25

L5. SF 1408 Pre-Award Survey of Prospective Contractor (Financial Capability) ....................................... 28 26

L6. Government Reference Staffing Matrix ................................................................................................ 29 27

L7. OCI Mitigation Plan Checklist ................................................................................................................ 30 28

1 PROGRAM STRUCTURE AND OBJECTIVES 1

1.1. Overview 2

This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 3

15.3 and DoD Source Selection Procedures, 20 August 2022, as supplemented. 4

The purpose of this acquisition is to acquire Advisory and Assistance Services (A&AS) for the Space 5 Systems Command (SSC) Space Domain Awareness & Combat Power (SDACP) and Battle Management 6 Command, Control & Communications (BMC3) Program Executive Offices under a Multiple Award 7 Indefinite Delivery Indefinite Quantity (IDIQ) contract called Hemisphere. 8

The Hemisphere contractors will support the entire program executive offices, working with all its 9 programs regardless of location (ref. PWS Para. 5.2). SDACP and BMC3 seek to achieve high levels of 10 efficiency in the allocation of contractor resources and reduce administrative overhead. 11

The successful Hemisphere Offerors must have the necessary resources to provide critical depth and 12 breadth of advisory and assistance services at both the Program Executive Office and program levels. 13

The Government maintains complete oversight, final decision authority, and accountability for all key 14 Hemisphere functional and technical baseline products but assigns the responsibility for key functions 15 and products to the Hemisphere contractors. The Hemisphere contractors will operate in an integrated 16 team environment cooperating with the military, civilian, FFRDCs, and SETA elements of the program 17 function team; however, for all areas described in the PWS, the Hemisphere contractors will be 18 responsible for prescribed PWS products, services, and deliverables. The scope of the Hemisphere 19 contract ranges from administration services to program management and analysis expertise, as well as 20 providing engineering advice and assistance at the system and program level. 21

1.2 Contract Structure 22

The Government will use a gated approach for Security (Technical Subfactor 1) and Staffing (Technical 23 Subfactor 2) to ensure that Offerors can meet the Government’s minimum requirements for the 24 Hemisphere acquisition. If the Offeror does not meet the minimum capability gates, the Offeror’s 25 proposal will not be evaluated further, and the offer will not be considered for award. The requirements 26 for the capability gates can be found in paragraphs 4.2.4.1 and 4.2.4.2 of these ITO and the purpose is to 27 ensure that the Offeror demonstrates that they have experience with TS//SCI requirements and have 28 attracted, hired, recruited, trained, and retained cleared employees with the skillsets required by the 29 Government for the Hemisphere effort. 30

The Government intends to award a multiple award IDIQ contract in accordance with these Instructions 31 to Offerors (ITO) to up to 10 Offerors (notionally, up to 3 large businesses and up to 7 small businesses). 32 The Government reserves the right to not make an award to any Offerors or award to less than 10 33 Offerors. 34

This requirement is solicited full and open, under NAICS 541715. The Government will set aside task 35 orders for small business in accordance IAW FAR 19.502-4, agency procedures, and the Hemisphere 36 Ordering Guide. 37

2 GENERAL INFORMATION 1

2.1 Instructions to Offerors 2

The Offerors’ proposal must indicate all data and information requested by these ITO and must be 3 submitted in accordance with these instructions. The offer shall be compliant with the requirements as 4 stated in the Performance Work Statement (PWS), Contract Data Requirements List (CDRL), and Model 5 Contract. Non-conformance with the instructions provided in these ITO may result in proposal rejection 6 and non-award. 7

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for 8 substantiating the validity of stated claims. The proposal should not simply rephrase or restate the 9 Government’s requirements but rather shall provide convincing rationale to address how the Offeror 10 intends to meet these requirements. Offerors shall assume that the Government has no prior 11 knowledge of their facilities and experience and will base its evaluation on the information presented in 12 the Offeror’s proposal. 13

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and 14 are not desired. 15

The Offeror’s proposal shall be unclassified. No classified information will be accepted in response to 16 this solicitation. 17

2.2 Proposal Acceptance Period 18

The proposal acceptance period is specified in Section A, Block 12 of the signed Standard Form (SF) 33, 19 Solicitation, Offer, and Award. The Offeror shall make a clear statement in Volume I – Executive 20 Summary, of the proposal, that the offer is valid for 180 days from the proposal due date. 21

2.2.1 Delivery 22

Proposals are due no later than (NLT) 4:00 PM, local Los Angeles, CA time on 30 October 2023. Proposals 23 shall be submitted via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module. 24 The Offeror must establish a “Proposal Manager Account” in sufficient time to access documents and 25 submit offers. For instructions on how to post an offer, please refer to the Posting Offer demo: 26 https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf. The Offeror shall submit each volume in 27 electronic format, unclassified only. Classified proposal information will not be accepted in response to 28 this solicitation. Offerors will utilize PIEE and will not rely on any other electronic transmission (including 29 transmission by electronic e-mail). Proposals sent through proprietary or third-party File Transfer 30 Protocol (FTP) sites or DoD SAFE will not be retrieved. No hard copies of proposals will be accepted 31 (hand delivered or traditional mail). The proposal volumes should be submitted in a format readable in 32 Adobe PDF except for the staffing matrix, which shall be submitted in Microsoft (MS) Excel. The Offeror 33 shall not embed sound or video files into the proposal files. Electronic files shall be clearly identified for 34 each volume. Offerors shall submit separate documents for each proposal volume. Each volume must be 35 organized to be consistent with each section as identified in Table 3.1, below. The Offeror shall use the 36 following nomenclature for their proposal submissions: [Offeror Name]-[FA8819-23-R-1000]- [Volume #] 37 or [Offeror Name]-[FA8819-23-R-1000]-[Staffing Matrix]. All proposal information is expected to fit into 38 this format. All documents should refer to the original solicitation number, FA8819-23-R-1000. 39

In the PIEE Solicitation Module, Offerors are strongly encouraged to plan accordingly, submit proposals 40 well in advance of the designated submission deadline, and ensure affirmative receipt of proposals. It is 41 https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf the Offeror’s responsibility to be fully knowledgeable and capable regarding PIEE. The Government will 1 not assist Offerors in transmitting proposals within PIEE. It is the Offeror’s responsibility to plan far 2 ahead of the proposal submission deadline, anticipating potential PIEE connectivity delays. 3

After successfully submitting an offer, a success message of the submission will be displayed in the 4 Solicitation Module and the offer display will collapse. The “message of submission,” a red lined box, will 5 be your confirmation and should state: “The offer was submitted on [date] [time] by Proposal Manager. 6 Please print this page and maintain for your records.” It is the Offeror’s responsibility to retain a copy of 7 this confirmation. The Solicitation Module automatically tracks the date and time of all submissions. All 8 proposals received after the exact time specified for receipt shall be treated as late submissions and will 9 not be accepted by the Government, subject to the provisions of FAR 15.208. 10

All referenced documents for this solicitation can be found on the PIEE Solicitation Module at 11 https://piee.eb.mil/. All vendors can view solicitations in the Solicitation Module by selecting 12 “Solicitation Search” in the Award section or “Solicitation Search” under the Support section at the 13 bottom of the page. Search for FA881923R1000. The Sam.gov website will reference back to this 14 module. 15

The Solicitation Module is a vendor portal for solicitation within the PIEE platform to automate and 16 secure the process for capturing solicitations, Attachments, and responses from industry. The 17 Solicitation Module allows vendors to retrieve and respond to solicitations and communicate directly 18 with solicitation managers in a secure environment. Vendors submitting an offer in the Solicitation 19 module must register in PIEE and submit a request for the Proposal Manager role. Training resources are 20 provided below. 21

Vendor Registration: 22 https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml 23

PIEE Solicitation Web-Based Training: 24 https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml 25

2.3 Consideration of Alternate Proposals 26

Alternate proposals will not be considered. 27

2.4 Communications 28

2.4.1 Point of Contact 29

The Procurement Contracting Officer (PCO), Ms. Melanie Gipson, is the sole point of contact for this 30 acquisition. All questions or concerns must be directed to the PCO via email at 31 melanie.gipson@spaceforce.mil with a courtesy copy to the Contract Specialist Captain Tobias Richards 32 at tobias.richards.1@spaceforce.mil. Questions regarding the solicitation must be in writing and 33 emailed to the PCO no later than ten (10) calendar days prior to the close of the solicitation due date. 34

The Government may choose not to accept any questions after this time. You may confirm receipt of 35 your question by requesting a return email. A copy of the returned email, along with associated 36 metadata, shall be proof of receipt of the question. All answers to questions and any amendments to 37 this solicitation will be posted to SAM.gov website and the PIEE Solicitation Module. Potential Offerors 38 are encouraged to subscribe for real-time e-mail notifications when information has been posted to the 39 website for this solicitation. 40 https://piee.eb.mil/ https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

2.4.2 Discrepancies 1

If an Offeror believes that the requirements in these instructions contain an error, omission, or are 2 otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale as 3 well as the remedies the Offeror is asking the PCO to consider as related to the omission or error. Such 4 notices shall be received no later than ten (10) calendar days from the solicitation posting. Notices 5 received after the ten (10) calendars may not be accepted by the government. 6

2.4.3 Exchanges 7

All communications between the Government and Offerors will be controlled by the PCO. Email may be 8 used to transmit such information to Offerors only if the email can be sent and received encrypted and 9 includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. In order to 10 facilitate the sending and receiving of encrypted emails, Offerors must use MS Outlook email configured 11 to support encryption or a different email product that is S/MIME compatible and configured to support 12 encryption. To ensure the process is working correctly, send a test encrypted message first (without 13 including any source selection information). The Offeror is responsible for ensuring information is 14 appropriately protected regardless of transmission method. 15

2.4.4 Debriefings 16

The PCO will promptly notify Offerors of any decision to exclude them from the competitive range; 17 whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors 18 excluded from the competitive range may request a pre-award debriefing or they may choose to wait 19 until after the source selection decision to request a post-award debriefing. Offerors are entitled to no 20 more than one debriefing. 21

2.4.5 Electronic Documents 22

All documents for this solicitation are available through the PIEE Solicitation Module at 23 https://piee.eb.mil/. Announcements regarding this solicitation will be made on both SAM.gov and the 24 PIEE Solicitation Module. 25

2.5 Use of Non-Government Advisors 26

The Government will not be using Non-Government Advisors for the proposal evaluations for 27 Hemisphere; however contractors will be assisting in the verification of clearances described in the 28 Employee Roster Excel File, referenced in paragraph 4.2.4.2.1 of these ITO. The contractors performing 29 the reviews are listed in Table 2.5. These reviewers have signed individual nondisclosure agreements 30 with the Government which strictly prohibit any release or disclosure of information outside the source 31 selection team. The Excel file that will be reviewed will be isolated from the rest of the proposal and 32 contractors will have no other access to any other parts of the proposal. The Offeror may object to the 33 release of its proposal information to the non-Government advisor. Any such objection must be 34 submitted no later than 10 calendar days after solicitation release, and transmitted by email to the PCO. 35 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc#T2101 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b3104 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC%23b15505 https://piee.eb.mil/

Table 2.5 Non-Government Advisor Companies

ManTech, LLC

P11, Inc.

3 PROPOSAL PREPARATION INSTRUCTIONS 2

3.1 Proposal Organization/Number of Copies/Page Limits 3

A complete proposal will consist of 4 volumes, all of which shall be within the required page limits, 4 specified in Table 3.1. 5

Volume I – Executive Summary 6

Volume II – Technical 7

Volume III – Cost/Price 8

Volume IV – Contract Responsibility and Documentation 9

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 3.1 below). 10 The titles and contents of the volumes shall be as defined in this table, all of which shall be within the 11 required page limits. The contents of each proposal volume are described in the ITO paragraph as noted 12 in the table below. 13

Table 3.1 Proposal Volume Organization

VOLUME SECTION VOLUME SECTION & TITLE PAGE LIMIT

I Executive Summary

3.7 Volume I Cover Page 1 Page

3.4 Volume I Table of Contents No Page Limit

4.1.2 Executive Summary 5 Pages

4.1.3 Teaming, Organization, and Management 5 Pages

4.1.4 Master Table of Contents and Cross Reference Matrix No Page Limit

4.1.5 Proposal Validity Statement 1 Page

3.6 Glossary of Abbreviations No Page Limit

II Technical

3.7 Volume II Cover Page 1 Page

3.4 Volume II Table of Contents No Page Limit

4.2.4.1 Security 5 Pages

4.2.4.2 Completed Staffing Matrix (1 Tab Only) No Page Limit

4.2.4.2.1 Employee Roster No Page Limit

4.2.4.3 Quality Assurance 5 Pages

4.2.4.4 Transition and Start-Up Plan 5 Pages

4.2.5 Small Business Participation No Page Limit

3.6 Glossary of Abbreviations No Page Limit

III Cost/Price

3.7 Volume III Cover Page 1 Page

3.4 Volume III Table of Contents No Page Limit

4.3.4 Attachment L3 No Page Limit

4.3.5 Required Documentation in Support of the Offeror’s Proposed Direct Labor Rates, Overhead Rates, and

G&A Rates No Page Limit

4.3.6 Business Systems No Page Limit

4.3.7 Total Proposed Price No Page Limit

IV Contract Responsibility & Documentation

3.7 Volume III Cover Page 1 Page

3.4 Volume III Table of Contents No Page Limit

4.4.1 Standard Form (SF) 33 Solicitation, Offer, and Award No Page Limit

4.4.2 Financial Resources No Page Limit

4.4.3 Accounting System No Page Limit

4.4.4 Evaluation of Professional Employee Compensation No Page Limit

4.4.4.1 Total Compensation Plan No Page Limit

4.4.5 Organizational Conflict of Interest (OCI) No Page Limit

4.4.6 Small Business Subcontracting Plan No Page Limit

4.4.7 Section K, Representations, Certifications, and Other

Statements of Offerors No Page Limit

3.6 Glossary of Abbreviations No Page Limit

3.2 Page Limitations 1

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or 2 considered in the evaluation of the proposal. Page limits do not include coversheets for volumes, tables 3 of contents, glossary of abbreviations and acronyms, indices, and/or title pages. Pages marked “This 4 page is intentionally left blank” will not be counted. Pages will be counted if they contain any other 5 information i.e., diagrams, extraneous data, etc. A cross-reference matrix shall not be counted in the 6 page limits. All pages shall be numbered. 7

Page limitations may be placed on responses to evaluation notices (ENs). The specified page limits for 8 EN responses will be identified in the letters forwarding the ENs to the Offerors. 9

3.3 Page Size and Format 10

A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 11 inches. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, 12 the text size shall be no less than 11-point font, Times New Roman. Tracking, kerning, and leading values 13 shall not be changed from the default values of the word processing or page layout software. Use at 14 least 1-inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered 15 sequentially by volume. The page size and format restrictions shall apply to responses to both electronic 16 proposals and ENs. 17

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, 18 systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible 19 and shall not exceed 11 x 17 inches in size. These pages shall count as two (2) pages. 11 x 17 inch pages 20 may only be used for large tables, charts, graphs, diagrams, and schematics not for pages of text. For 21 tables, charts, graphs, and figures, the text shall be no smaller than 10-point font, Times New Roman. 22 Otherwise, text shall be used sparingly to describe the depicted pictures or graphics and shall use single-23 line spacing and be no smaller than 10-point font, Times New Roman. These limitations shall apply to 24 electronic proposals. 25

3.4 Indexing 26

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that 27 volume. Hyperlink indexing shall be used to identify sections and facilitate navigation within the 28 document. 29

The Offeror shall use a common paragraph numbering system consistent with the PWS. 30

3.5 Cross-Referencing 1

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents 2 may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information 3 required for proposal evaluation which is not found in its designated volume will be assumed to have 4 been omitted from the proposal. 5

3.6 Glossary of Abbreviations and Acronyms 6

Each volume shall contain a glossary of all abbreviations and acronyms used and include an explanation 7 for each. Glossaries do not count against the page limitation for their respective volumes. 8

3.7 Markings 9

Offerors shall apply all appropriate markings including those prescribed in accordance with FAR 52.215-10 1, Instructions to Offerors – Competitive Acquisition, and FAR 3.104-4 Disclosure, Protection, and 11 Marking of Contractor Bid or Proposal Information and Source Selection Information. 12

4 PROPOSAL CONTENT 13

4.1 Volume I – Executive Summary 14

4.1.1 General Instructions 15

The purpose of the Executive Summary is to provide an overview of the Offeror’s proposal. In the 16 Executive Summary Volume, the Offeror shall provide the following Information: 17

4.1.2 Executive Summary 18

The Offeror shall provide basic company information such as Name, Address, proposal points of contact 19 (POC), contact information for POCs (job title, phone number, email address), CAGE Code, Unique Entity 20 Identifier (UEI), and business size status. The Offeror shall identify itself and its team structure that will 21 perform significant aspects of the contract. Provide a brief summary of the team’s capabilities, how and 22 to what extent they will support future Hemisphere requirements. 23

4.1.3 Teaming, Organization, and Management 24

Teaming arrangements, subcontract, affiliate/sister companies/entities are not restricted. Offerors 25 submitting a proposal as the prime Offerors in response to this solicitation are permitted to submit 26 separate proposals under which they would be a subcontractor, or a team member to another prime. 27 Subcontractors are permitted to support multiple primes. 28

The Offeror shall summarize its organization, management, roles, and responsibilities. The Offeror shall 29 indicate agreements that have been executed (e.g., subcontracts, interdivisional efforts) to allow work 30 to begin at contract award. The Offeror shall provide an organization chart that shows prime, 31 subcontractors, and includes personnel key to the success of the Hemisphere effort, delineating clear 32 lines of authority across each of the entities or divisions. The Offeror shall provide a separate 33 organization chart that depicts how the Hemisphere program fits within the company, clearly identifies 34 the entire chain of command from the Offeror’s Chief Executive officer to the Program Manager, and 35 include key names, titles, division names, and location. The Offeror will clearly identify personnel likely 36 to charge time to multiple Space Systems Command programs. 37

4.1.4 Master Table of Contents and Cross Reference Matrix 1

The Offeror shall provide a master table of contents for the proposal which includes the traceability and 2 interrelationships between volumes and sections of subsections of the overall proposal, and where 3 material may be found for each major element of the evaluations as defined in Section L of this 4 solicitation, in the format shown in Table 4.1.4. 5

Table 4.1.4 – Proposal Correlation Matrix

Evaluation Factor Section L - Instructions to

Offerors

Section M - Evaluation Criteria

PWS Proposal Technical

Paragraphs

4.1.5 Proposal Validity 7

The Offeror shall make a clear statement that the offer is valid for 180 calendar days from the proposal 8 due date. 9

4.2 Volume II – Technical 10

4.2.1 General Instructions 11

The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for 12 substantiating the validity of stated claims in the Offeror’s proposal. The Offeror shall describe its 13 proposed approach for meeting the solicitation requirements addressed by each Technical Subfactor. 14 The Government will evaluate the Offeror’s proposed approach against the Criteria in Section M of this 15 solicitation. 16

By submitting a proposal, the Offeror acknowledges that it will perform all requirements specified in the 17 solicitation. The Proposal should not simply rephrase or restate the Government’s requirements, but 18 rather shall provide a convincing rationale to address how the Offeror intends to meet those 19 requirements. Statements that the Offeror understands, can, or will comply with the Performance Work 20 Statement (PWS) (including referenced publications, technical data, etc.) and phrases such as “standard 21 procedures will be employed” or “well-known techniques will be used,” etc. will be considered 22 unacceptable. The Offeror shall assume that the Government has no prior knowledge of the Offeror’s 23 facilities and experience. The Government will base its evaluation on the information presented in the 24 Offeror’s proposal. Elaborate brochures or documentation, binding, detailed artwork, or other 25 embellishments are unnecessary and are not desired. 26

4.2.2 Technical Volume Organization 27

The Technical Volume shall be organized according to the outline below: 28

• Table of Contents (to include a list of tables, drawings, figures, etc.) 29

• Factor I: Technical/Risk 30

• Subfactor 1: Security 31

• Subfactor 2: Staffing 32

• Subfactor 3: Quality Assurance Plan 1

• Subfactor 4: Transition and Start-Up Plan 2

• Factor II: Small Business Participation 3

4.2.3 Format and Content 4

The following information shall be submitted and used in the evaluation of the Technical Factors and 5 Subfactors (reference Section M, Section 2.1). When not otherwise specified in Table 3.1, the 6 information shall be included with the page limitations of Volume II – Technical. 7

4.2.4 Evaluation Factor I: Technical/Risk 8

4.2.4.1 Subfactor 1: Security Gate 9

The Offeror shall provide evidence to demonstrate to the Government that they can perform Top 10 Secret//Sensitive Compartmentalized Information (TS//SCI) or Special Access Program (SAP) work on the 11 Hemisphere effort. The Offeror shall provide information on their security office/staff structure and 12 processes. The Offeror shall describe their plan for how their security office/staff will support the 13 Hemisphere effort by citing specific actions and processes that will be put in place. The Offeror shall 14 describe their procedures for obtaining appropriate personnel security clearances, how those clearances 15 are maintained, and how those cleared personnel are retained on staff. The Offeror shall describe their 16 plan, procedures, and capabilities for obtaining clearances for multiple personnel simultaneously. The 17 Offeror shall describe their processes for safeguarding classified materials, identify their process for 18 ensuring personnel understand and comply with applicable security requirements for a TS//SCI or SAP 19 contract, and cite the specific process and policies in place to address security-related issues, to include 20 violations and infractions (including actions taken to address actual violations/infractions in the past, if 21 applicable). 22

In providing this information the Offeror shall cite specific, relevant performance to substantiate the 23 Offeror’s capability to manage a contract with personnel clearance requirements at the TS//SCI or SAP 24 level within the past three (3) years on a prior or current Government contract(s). Relevant performance 25 includes managing personnel security for TS//SCI or SAP, managing security education, training, and 26 awareness, and having an appointed and trained Facility Security Officer (FSO). Provide the scope of the 27 contract, number of FTE, the name of the agency, contract number, and current Government point of 28 contact, as the Government may reach out to verify this experience as part of their evaluation, to the 29 extent practicable with the classification level. 30

The Offeror shall document Satisfactory company security performance by providing Security Review 31 results from oversight inspections by Defense Counterintelligence and Security Agency (DCSA) or other 32 Cognizant Security Authority (CSA) [as shown in the corresponding contract DD Form 254]. 33 Documentation should span (at least) two review cycles immediately prior to the proposal submittal. 34 Offeror can document a lack of prior Security Reviews with a CSA provided/endorsed memorandum 35 documenting the lack of reviews. The documentation required by this paragraph will not count against 36 the page limitations for this subfactor. 37

4.2.4.2 Subfactor 2: Staffing Gate 38

The purpose of this evaluation is to ensure that the Offeror demonstrates that they have attracted, 39 recruited, hired, trained, and retained cleared employees with the skillsets required by the Government 40 for the Hemisphere effort. 41

The Offeror shall complete columns G, I, and O in only ONE (1) tab in Attachment L1 – Sample 1 Government Reference Staffing Matrix and fill in the information applicable to any ten (10) of the fifteen 2

(15) positions listed within the tab. The Offeror shall select only ONE (1) tab from Attachment L1 to fill in 3 and only TEN (10) positions within the tab. The proposed knowledge and experience shall meet or 4 exceed the requirements stated by the staffing matrix and the PWS. The individuals must also meet the 5 security clearance requirements stated within the staffing matrix. 6

The personnel whose names are listed in the staffing matrix must 1) currently be on staff at the 7 Offeror’s company or 2) currently be on staff at a company that the prime Offeror has subcontracted 8 with within the past year. The Offeror’s signature on the SF 33 will represent that the individuals whose 9 names are provided are currently on the contractor’s staff or are on a subcontractor’s staff AND meet 10 the security clearance requirements. 11

4.2.4.2.1 Employee Roster 12

In a separate Excel file, the contractor shall submit an employee roster corresponding to the 10 names 13 submitted IAW Attachment L1 listing the information required for the Government to verify the 14 employees’ security clearances. The document shall be labelled appropriately as it will contain 15 Personally Identifiable Information (PII). The document shall list the information required by Table 16 4.2.4.2.1, in tabular format. 17

Table 4.2.4.2.1

Employee Name Social Security Number Clearance Level SAP Briefed (Y/N)

Doe, John XXX-XX-XXXX TS/SCI Y

4.2.4.3 Subfactor 3: Quality Assurance 18

The Government is seeking a quality assurance approach that ensures the Government will receive 19 outstanding performance, which includes but is not limited to consistent surveillance of performance, 20 verification that all customers are receiving the performance levels and personnel qualifications 21 required, verification that individual contractors are working together across multiple contracts, towards 22 a shared goal of accomplishing the SDACP and BMC3 missions, and applicable quality assurance best 23 practices. The Offeror’s Quality Assurance Plan will be incorporated as an attachment in the resultant 24 contract and any Task Order awarded. 25

The Offeror shall submit a Quality Assurance Plan that addresses all requirements listed in Attachment 26 L2 – Quality Assurance Plan Checklist, includes roles and responsibilities, and details on how the Offeror 27 will work collaboratively with fellow support contractors from various companies. It is not sufficient to 28 state Quality Assurance Certifications or restate compliance with industry standards. 29

4.2.4.4 Subfactor 4: Transition and Start-Up Plan 30

The Offeror shall provide a proposed Transition and Start-Up Plan detailing how they would staff 50 FTE 31 as required by PWS 3.6.3 in which the Offeror shall have all critical personnel (assume 30% of FTE) hired 32 and available to support the Government on the contract execution date (day one of work 33 performance), 75% of the positions hired and available to support within thirty (30) days of the contract 34 execution date, and 100% of the positions hired and available to support within 60 days of the contract 35 execution date. The Offeror shall provide a narrative describing their proposed event and task-based 36 plan to staff 50 FTE accordingly and at a minimum address the items listed in Table 4.2.4.4. The Offeror 37 shall include any other details regarding their specific transition and start-up processes. For the 1 purposes of writing a Transition and Start-Up Plan as part of an Offeror’s proposal, Offerors should 2 assume all positions require access to both Los Angeles Air Force Base, El Segundo and Aerospace 3 Corporation campus, El Segundo. Both locations require a Space Systems Command (SSC) badge to gain 4 access. Positions with a TS//SCI requirement will require access to classified facilities at the Aerospace 5 Corporation campus. Classified facility access will require pre-coordination with Government and 6 Aerospace security staff. The narrative shall include significant accomplishments, accomplishment 7 criteria, risks, and risk mitigation plans. The Offeror may provide examples of how transitions have been 8 done on similar efforts in the past. Provide the scope of the contract, number of FTE, the name of the 9 agency, contract number, and current Government point of contact, as the Government may reach out 10 to verify this experience as part of their evaluation, to the extent practicable with the classification level. 11

Table 4.2.4.4

Staffing Process

Recruitment of Cleared Personnel

Efforts Made to Retain Incumbent Employees

Role of Human Resources

Steps taken After Candidate Accepts Offer of Employment

Employee Orientation Process

Tracking/Training Tools used for onboarding

Obtaining/Verifying Security Clearances

Obtaining Common Access Cards (CAC)

Obtaining Badges/Facilities Access

Gaining Network Access (NIPR/SIPR/JWICS/etc.)

Establishment of Reporting Procedures

Description of Corporate Infrastructure and Resources for the Transition of Services and Knowledge Transfer

Process for Identifying Requirements and Deliverables

Descriptions and Plans for Intercalations with the Incumbent Contractor to Ensure Adequate Transition

Identification of Work in Progress and Legacy Tools for Transition and Plan for Said Transition

Identification of Transition Support Needed from Government

Coordination with Subcontractors

4.2.5 Evaluation Factor II: Small Business Participation Commitment Document (SBPCD) 12

All Offerors, to include small businesses and Comprehensive Subcontracting Plan participants, shall 13 provide a Small Business Participation submission. The Submission and assessment are separate from 14 the FAR requirement for the PCO’s review and acceptance of an Offeror’s Small Business Subcontracting 15 Plan (if applicable for the Offeror). However, the Small Business Participation Submission information 16 must correlate with the Small Business Subcontracting Plan. Any Small Business Participation 17 Submission provisions that coincide with the Small Business Subcontracting Plan must be consistent. 18 Small Business Participation constitutes respective portion(s) of contract effort to be performed by small 19 business(es) at the Prime, 1st tier subcontract levels (i.e., small business Prime contractors, small 20 business subcontractors to the Prime). Portions of work performed by a Small Business Prime 1 contractor will be included when calculating the total amount of work performed by small businesses 2 under contract. 3

The minimum small business participation requirement will be 35% of total (proposed) contract value at 4 the task order level (the estimated total for the base period and all options). 5

The Small Business Participation submission shall include the following information: 6

• Offeror’s (prime contractor) Size: Indicate the Offeror’s applicable size and socioeconomic 7 categories (indicating all that apply): 8 o Other than Small Business OR 9 o Small Business also categorized as a: 10

▪ Small Disadvantaged Business (SDB) 11

▪ Woman-Owned Small Business (WOSB) 12

▪ Historically Underutilized Business Zone (HUBZone) Small Business 13

▪ Veteran-Owned Small Business (VOSB) 14

▪ Service-Disabled Veteran-Owned Small Business (SDVOSB) 15 o The names of subcontractors and their services 16 o Type and complexity of services to be provided by small businesses 17 o The extent to which small businesses will be used relative to total contract value 18 (notional) 19 o Evidence of the level of commitment to use small businesses (letters of intent, teaming 20 arrangements, etc.) 21 o Evidence of the Offeror’s past performance in utilizing small businesses 22

The Offeror shall provide a narrative description of how they will meet the Hemisphere small business 23 participation minimum quantitative requirement (MQR) of 35% of the total (proposed) contract value 24 (the estimated total for the base period and all options). Identify the type of work (as it relates to the 25 Performance Work Statement) that is planned for small business participation including a description of 26 products and services to be provided by small businesses. 27

The SBPCD will be added to the contract as an attachment. 28

4.3 Volume III – Cost/Price 29

4.3.1 General Cost Volume Instructions 30

The Cost/Price Factor volume shall contain the information requested in the paragraphs below. 31 The Offeror shall submit other-than-certified cost or pricing data (per FAR 15.403-1(b), 15.403-3(a), and 32 FAR 15.403-5) for the Government evaluation. The proposal must contain sufficient details for the 33 Government evaluation of reasonableness, realism, unbalanced pricing, and Total Evaluated Price (TEP) 34 for the Government’s best value decision. Compliance with these requirements is mandatory and failure 35 to comply may result in a determination of non-compliance. The burden of proof for credibility of 36 proposed amounts rests with the Offeror. The price evaluation will be an assessment of the data 37 submitted in the Price Volume; the Government will not be responsible for evaluating Offeror data 1 submitted outside the Price Volume. If, after receipt of proposals, the PCO determines that there is 2 insufficient data available to complete the cost/price evaluation, the Offeror shall be required to submit 3 additional cost or pricing data. The use of Offeror formats is encouraged provided that all the required 4 information is submitted. 5 The Government issued this solicitation with the anticipation of adequate price competition; therefore, 6 any cost/price documentation requested shall not be certified cost or pricing data. However, if adequate 7 price competition does not exist after receipt of proposals, the Government reserves the right to 8 request additional cost or pricing data as necessary from the Offeror and its subcontractors, and may 9 conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4. Furthermore, the Offeror may be 10 required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-11

2. The Offeror shall acknowledge the requirement to provide additional cost or pricing information and 12 certify the data prior to award if/when requested by the Government. 13

4.3.2 Cost/Price Volume Organization 14

The Offeror shall provide a consolidated Cost/Price volume, organized as follows: 15

Topic Format File Name

Attachment L3 - Pricing Attachment MS Excel no higher than Excel 365

Section 2 – Direct Labor Rate Discussion and Supporting Documentation and Calculations

PDF version no higher than 2023.006.20320*

Section 3 – Overhead Rate Discussion and Supporting Documentation and Calculations

Section 4 – G&A Rate Discussion and Supporting

Section 5 – FCCoM Rate Discussion and Supporting

Section 6 – Fixed Fee Rate Discussion and Supporting

Section 7 – Discussion of Business Systems PDF version no higher

*Note: PDF files shall have "Select", "Print", and "Copy" enabled to allow for text and graphics transfer 17

4.3.3 Rounding 18

All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be 19 rounded to the nearest penny. 20

4.3.4 Attachment L3 21

Attachment L3 includes the following four worksheets: 22

• Rate Floor by Location 23 o This worksheet establishes the BLS Rates by OPM Code, Seniority, and Location 24 and is not to be edited. 25

• Wrap Rate Development 26 o The Offeror should complete this worksheet in accordance with the instructions 1 below. 2

• Total Proposed Price 3 o The amounts in this worksheet are derived from the Wrap Rate Development 4 worksheet and are not to be edited. The amount in cell AQ79 is the Offeror’s 5 Total Proposed Price. 6

• Attachment to Model Contract 7 o The amounts in this worksheet are derived from the Wrap Rate Development 8 worksheet and are not to be edited. This worksheet will become an attachment 9 to the Contract upon award and will be used at NTE rates as defined in the 10 ordering procedures. 11 o The Contractor should complete the Wrap Rate Development worksheet in 12 Attachment L3 by inserting the direct labor rates, overhead rates, G&A Rates, 13 and Fixed Fee Rate in the green highlighted cells. 14

• Direct Labor 15 o The proposed Direct Labor Rates shall not be less than the Direct Labor Rate 16 documented in the Rate Floor by Location worksheet found in Attachment L3. 17

• Indirect Rates – (Overhead (Inclusive of Fringe), Facilities Capital Cost of Money 18 (FCCoM), and G&A Rates) 19 o The proposed Indirect Rates shall not be lower than the supporting 20 documentation in the Offeror’s proposal. 21

• Fixed Fee 22 o The proposed fixed fee rate shall not exceed 10%. The worksheet calculation of 23 Fixed Fee excludes FCCoM. 24

Attachment L3 is provided as a working example of how to develop the wrap rates by SOC, Location, and 25 Seniority. Attachment L3 may be used by the Offeror in the development of their proposed wrap rates 26 and Total Proposed Price. However, the use of offeror formats is encouraged provided that all the 27 required information is submitted. 28

4.3.5 Required Documentation in Support of the Offeror’s Proposed Direct Labor Rates, 29

Overhead Rates, and G&A Rates 30

FPRAs: The Offeror is expected to use the Forward Pricing Rate Agreements (FPRAs), if…