02. DRAFT Hemisphere Section L.pdf

Space Domain Awareness & Combat Power (SDACP) Hemisphere Section L

FA8819-23-R-1000

Hemisphere 3

Section L: Instructions to Offerors 4 for 5

Space Systems Command 6

Space Domain Awareness & Combat Power 7 and 8

Battle Management Command, Control & Communications 9

14 June 2023 18

Contents 1

1 PROGRAM STRUCTURE AND OBJECTIVES ............................................................................................. 4 2

1.1 Overview ............................................................................................................................................. 4 3

1.2 Contract Structure .............................................................................................................................. 4 4

2 GENERAL INFORMATION ...................................................................................................................... 5 5

2.1 Instructions to Offerors ................................................................................................................. 5 6

2.2 Proposal Acceptance Period ......................................................................................................... 5 7

2.2.1 Delivery ................................................................................................................................. 5 8

2.3 Consideration of Alternate Proposals ........................................................................................... 6 9

2.4 Communications ........................................................................................................................... 6 10

2.4.1 Point of Contact .................................................................................................................... 6 11

2.4.2 Discrepancies ........................................................................................................................ 6 12

2.4.3 Exchanges .............................................................................................................................. 7 13

2.4.4. Debriefings .................................................................................................................................. 7 14

2.4.5. Electronic Documents ................................................................................................................. 7 15

2.5 Use of Non-Governmental Advisors ............................................................................................. 7 16

3 PROPOSAL PREPARATION INSTRUCTIONS ............................................................................................ 8 17

3.1 Proposal Organization/Number of Copies/Page Limits ...................................................................... 8 18

3.2 Page Limitations .................................................................................................................................. 9 19

3.3 Page Size and Format .................................................................................................................. 10 20

3.4 Indexing ....................................................................................................................................... 10 21

3.5 Cross-Referencing ....................................................................................................................... 10 22

3.6 Glossary of Abbreviations and Acronyms ................................................................................... 10 23

3.7 Labeling ............................................................................................................................................. 10 24

4.0 PROPOSAL CONTENT ............................................................................................................................ 11 25

4.1 Volume I – Executive Summary......................................................................................................... 11 26

4.1.1 General Instructions ................................................................................................................... 11 27

4.1.2 Executive Summary .................................................................................................................... 11 28

4.1.3 Teaming, Organization, and Management ................................................................................ 11 29

4.1.4 Master Table of Contents and Cross Reference Matrix ............................................................. 11 30

4.1.5 Proposal Validity ........................................................................................................................ 12 31

4.2 Volume II – Technical ........................................................................................................................ 12 32

4.2.1 General Instructions ................................................................................................................... 12 1

4.2.2 Technical Volume Organization ................................................................................................. 12 2

4.2.3 Format and Content ................................................................................................................... 12 3

4.2.4 Evaluation Factor 1: Technical/Risk ........................................................................................... 13 4

4.2.5 Evaluation Factor II: Small Business Participation Plan ............................................................. 14 5

4.3 Volume III - Contract Responsibility Documentation ........................................................................ 14 6

4.3.1 Standard Form (SF) 33, Solicitation, Offer, and Award .............................................................. 14 7

4.3.2 Financial Resources .................................................................................................................... 15 8

4.3.3 Accounting System ..................................................................................................................... 15 9

4.3.4 Organizational Conflict of Interest (OCI) .................................................................................... 15 10

4.3.5 Small Business Participation Commitment Document .............................................................. 17 11

4.3.6 Section K, Representations, Certifications, and Other Statements of Offerors ........................ 17 12

L1. Government Reference Staffing Matrix ................................................................................................ 18 13

L2. Resume Template .................................................................................................................................. 19 14

L3. SF 1407 Pre-Award Survey of Prospective Contractor .......................................................................... 20 15

L4. OCI Mitigation Plan Checklist ................................................................................................................ 21 16

1 PROGRAM STRUCTURE AND OBJECTIVES 1

1.1 Overview 2

The purpose of this acquisition is to acquire Advisory and Assistance Services (A&AS) for the Space 3 Systems Command (SSC) Space Domain Awareness & Combat Power (SDACP) and Battle Management 4 Command, Control & Communications (BMC3) Program Executive Offices under a Multiple Award 5 Indefinite Delivery Indefinite Quantity (IDIQ) contract called Hemisphere. 6

The Hemisphere contractors will support the entire program executive offices, working with all of its 7 programs regardless of location (ref. PWS Para. 5.2). SDACP and BMC3 seek to achieve high levels of 8 efficiency in the allocation of contractor resources and reduce administrative overhead. The Program 9 Executive Offices objectives are to achieve efficiencies and integration through both functional and 10 Program Executive Office-level perspectives applied to its many programs and processes. 11

The successful Hemisphere Offerors must have the necessary resources to provide critical depth and 12 breadth of advisory and assistance services at both the Program Executive Office and program levels. 13

The Government maintains complete oversight, final decision authority, and accountability for all key 14 Hemisphere functional and technical baseline products, but assigns the responsibility for key functions 15 and products to the Hemisphere contractors. The Hemisphere contractors will operate in an integrated 16 team environment cooperating with the military, civilian, FFRDCs, and SETA elements of the program 17 function team; however for all areas described in the PWS, the Hemisphere contractors will be 18 responsible for prescribed PWS products, services, and deliverables. The scope of the Hemisphere 19 contract ranges from administration services to program management and analysis expertise, as well as 20 providing engineering advice and assistance at the system and program level. 21

1.2 Contract Structure 22

This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 23

15.3 and DoD Source Selection Procedures, 20 August 2022, as supplemented. 24

The Government will also use a gated approach for Staffing (Technical Subfactor 1) to ensure that 25 offerors can meet the Governnment’s minimum requiements for the Hemisphere acquisition. If the 26 offeror does not meet the minimum capability gate, the Offeror’s proposal will not be evaluated further, 27 and the offer will not be considered for award. The requirements for the capabilty gate can be found in 28 Paragraph 4.2.4.1 of this ITO and the purpose is to ensure that the offeror demonstrates that they have 29 attracted, recruited, hired, trained, and retained cleared employees with the skillsets required by the 30 Government for the Hemishphere effort. 31

The Government intends to award a multiple award IDIQ contract in accordance with these ITO all 32 qualifying offerors, subject to availability of funds. In order to be considered a “qualifying offer,” the 33 offeror must meet or exceed the delineated requirements of the solicitation, with the Government 34 determining: 35

1. The Offeror is responsible in accordance with FAR 9.104-1 36

2. The Offeror must meet the staffing capability gate in Technical Subfactor 1 in paragraph 37

4.2.4.1 by achieving an evaluation rating of acceptable or higher 38

3. The Offeror’s proposal is evaluated to be acceptable or higher by demonstrating it can meet 39 the Government’s quality assurance and transition plan requirements according to the 40 criteria in Section M 41

4. The Contracting Officer has no reason to believe the Offers would be likely to offer other 1 than fair and reasonable pricing. Price is not, however, and evaluated factor in this 2 solicitation 3

This requirement is solicited full and open, under NAICS 541330. IAW FAR 19.502-4, Partial Set Asides of 4 Multiple Award Contracts, a portion of the requirement will be set-aside for small business at the task 5 order level; further set asides IAW FAR 19.000(a)(3) may be set aside at the task order level for other 6 socio-economic small business set asides IAW agency procedures and the Hemisphere Ordering Guide. 7

2 GENERAL INFORMATION 8

2.1 Instructions to Offerors 9

The Offerors’ proposal must indicate all data and information requested by this Instruction to Offerors 10 (ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the 11 requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements List 12 (CDRL), and Model Contract. Non-conformance with the instructions provided in this ITO may result in 13 proposal rejection and non-award. 14

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for 15 substantiating the validity of stated claims. The proposal should not simply rephrase or restate the 16 Government’s requirements but rather shall provide convincing rationale to address how the Offeror 17 intends to meet these requirements. Offerors shall assume that the Government has no prior 18 knowledge of their facilities and experience and will base its evaluation on the information presented in 19 the Offeror’s proposal. 20

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are 21 unnecessary and are not desired. 22

The Offeror’s proposal shall be unclassified. No classified information will be accepted in response to 23 this solicitation. 24

2.2 Proposal Acceptance Period 25

The proposal acceptance period is specified in Section A, Block 12 of the signed Standard Form (SF) 33, 26 Solicitation, Offer, and Award. The Offeror shall make a clear statement in Volume I – Executive 27 Summary, of the proposal, that the offer is valid for 270 days from the proposal due date. 28

2.2.1 Delivery 29

Proposals are due no later than (NLT) 4:00 PM, local Los Angeles, CA time on XXXXX. Proposals may be 30 emailed to the POCs listed below, hand carried, mailed, or delivered via courier service to the physical 31 address below so they are received by the contracting office by the due date and time: 32

For shipments using the United State Postal Service (USPS): 33 Space Systems Command (SSC) Space Domain Awareness and Combat Power (SSC/SZK) 34 ATTN: Ms. Melanie Gipson, Procurement Contracting Officer 35

2310 El Segundo Blvd 36 Aerospace Visitor Center #1 37 El Segundo, CA 90245 38

For shipments using Couriers/Physical Address (FedEx, DHL, and UPS): 39

Space Systems Command (SSC) Space Domain Awareness and Combat Power (SSC/SZK) 1 483 N. Aviation Blvd 2 El Segundo, CA 90245 3

If the Offeror uses mail or other carrier delivery, the Offeror is cautioned that security screening of 5 incoming mail might potentially delay arrival of the Offeror’s proposal and correspondence. The Offeror 6 is advised to plan accordingly. Timely receipt of the proposal is the sole responsibility of the Offeror. Late 7 proposals will be addressed in accordance with (IAW) FAR 52.215-1. In accordance with FAR Subpart 4.8 8

(Government Contract Files), the Government will retain one copy of each Offeror’s proposal. 9

Hand carried deliveries shall be received and accepted at the address shown above. Delivery may be 11 accomplished from 9:00 am – 3:00 pm PT on the date set forth for receipt (see paragraph 2.2.1, above) 12 and not earlier than one week prior. Please contact the Contracting Office at least two hours prior to your 13 anticipated arrival time to ensure there will be personnel available to receive your proposal. Offerors 14 should speak personally (and not rely on voice mail) with one of the individuals listed below to confirm 15 the delivery method: 16

Primary: Ms. Melanie Gipson, Procurement Contracting Officer: (310) 653-9220, 18 melanie.gipson@spaceforce.mil 19

Alternate: TBD, Contracts Specialist: (310) 653-XXXX, TBD@spaceforce.mil 20

2.3 Consideration of Alternate Proposals 21

Alternate proposals will not be considered. 22

2.4 Communications 23

2.4.1 Point of Contact 24

The Procurement Contracting Officer (PCO), Ms. Melanie Gipson, is the sole point of contact for this 25 acquisition. All questions or concerns must be directed to the PCO via email at 26 melanie.gipson@spaceforce.mil. Courtesy copy the lead Contract Specialist, TBD, TBD@us.af.mil on all 27 email correspondence with the PCO. Questions regarding the solicitation must be in writing and emailed 28 to the PCO (with a courtesy copy) no later than fifteen (15) calendar days prior to the close of the 29 solicitation due date. The Government may choose not to accept any questions after this time. You 30 may confirm receipt of your question by requesting a return email. A copy of the returned email, along 31 with associated metadata, shall be proof of receipt of the question. All answers to questions and any 32 amendments to this solicitation will be posted to SAM.gov website. Potential Offerors are encouraged 33 to subscribe for real-time e-mail notifications when information has been posted to the website for this 34 solicitation. 35

2.4.2 Discrepancies 36

If an Offeror believes that the requirements in these instructions contain an error, omission, or are 37 otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale as 38 well as the remedies the Offeror is asking the PCO to consider as related to the omission or error. Such 39 notices shall be received no later than ten (10) calendar days from the solicitation posting. Notices 1 received after the ten (10) calendars may not be accepted by the government. 2

2.4.3 Exchanges 3

All communications between the Government and Offerors will be controlled by the PCO. Email may be 4 used to transmit such information to Offerors only if the email can be sent and received encrypted and 5 includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. In order to 6 facilitate the sending and receiving of encrypted emails, Offerors must use MS Outlook email configured 7 to support encryption or a different email product that is S/MIME compatible and configured to support 8 encryption. To ensure the process is working correctly, send a test encrypted message first (without 9 including any source selection information). If email cannot be sent and received encrypted, then an 10 alternative transmission approach is to fax the information. The fax number is available on request from 11 the Lead Contract Specialist, TBD@us.af.mil. The Offeror is responsible for ensuring information is 12 appropriately protected regardless of transmission method. 13

2.4.4. Debriefings 14

The PCO will promptly notify Offerors of any decision to exclude them from the competitive range; 15 whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors 16 excluded from the competitive range may request a pre-award debriefing or they may choose to wait 17 until after the source selection decision to request a post-award debriefing. However, Offerors excluded 18 from the competitive range are entitled to no more than one debriefing. 19

2.4.5. Electronic Documents 20

All unclassified documents for this solicitation are available through either the SAM.gov website at 21 www.sam.gov. 22

2.5 Use of Non-Governmental Advisors 23

The Government will not be using Non-Government Advisors for the proposal evaluations for 24 Hemisphere, however contractors will be assisting in the verification of clearances described in the 25 Employee Roster Excel File, referenced in paragraph 4.3.4 of these ITO. The contractors performing the 26 reviews are listed in Table 2.5. These reviewers have signed individual nondisclosure agreements with 27 the Government which strictly prohibit any release or disclosure of information outside the source 28 selection team. The Excel file that will be reviewed will be isolated from the rest of the proposal and 29 contractors will have no other access to any other parts of the proposal. The Offeror may object to the 30 release of its proposal information to the non-Government advisor. Any such objection must be 31 submitted no later than 10 calendar days after solicitation release, and transmitted by email to the PCO. 32

Table 2.5 Non-Government Advisor Company Name

ManTech, LLC

P11, Inc.

https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc#T2101 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b3104 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC%23b15505 http://www.sam.gov/

3 PROPOSAL PREPARATION INSTRUCTIONS 1

3.1 Proposal Organization/Number of Copies/Page Limits 2

A complete proposal will consist of 3 volumes, all of which shall be within the required page limits, 3 specified in Table 3.1. 4

Volume I – Executive Summary 5

Volume II – Technical 6

Volume III – Contract Responsibility and Documentation 7

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2 below). 8 The titles and contents of the volumes shall be as defined in this table, all of which shall be within the 9 required page limits and with the number of copies as specified in Table 3.1. The attachments identified 10 in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of 11 each proposal volume are described in the ITO paragraph as noted in the table below. 12

Table 3.1 Proposal Volume Organization

VOLUME SECTION VOLUME SECTION & TITLE PAGE LIMIT

I Executive Summary

3.7 Volume I Cover Page 1 Page

3.4 Volume II Table of Contents No Page Limit

4.1.2 Executive Summary 5 Pages

4.1.3 Teaming, Organization, and Management 10 Pages

4.1.4 Master Table of Contents and Cross Reference Matrix No Page Limit

II Technical

3.7 Volume II Cover Page 1 Page

3.4 Volume II Table of Contents No Page Limit

4.2.4.1.1 Staffing: Resumes 20 Pages

4.2.4.1.1 Proof of Employment No Page Limit

4.2.4.1.1 Employee Roster No Page Limit

4.2.4.1.2 Staffing: Hiring Process 5 Pages

4.2.4.1.3 Staffing: Security 5 Pages

4.2.4.2 Quality Assurance 5 Pages

4.2.4.3 Transition and Start-Up Plan 5 Pages

4.2.5 Small Business Participation Plan 10 Pages

II Contract Responsibility & Documentation

3.7 Volume III Cover Page 1 Page

3.4 Volume III Table of Contents No Page Limit

4.3.1 Standard Form (SF) 33 Solicitation, Offer, and Award No Page Limit

4.3.2 Financial Resources No Page Limit

4.3.3 Accounting System No Page Limit

4.3.4 Organizational Conflict of Interest (OCI) No Page Limit

4.3.5 Small Business Participation Plan 10 Pages

4.3.6 Section K, Representations, Certifications, and Other

Statements of Offerors No Page Limit

Note: Information required for proposal evaluation, which is not found in its designated volume, will be 1 assumed to have been omitted from the proposal and shall not be evaluated if found elsewhere in the 2 proposal. 3

The electronic copies of the proposal shall be in a format readable by Adobe Acrobat Pro (with ”Select” 4 and “Copy” enabled to allow for text and graphics transfer), Microsoft (MS) Word 2016, MS Excel 2016, 5 or MS PowerPoint 2016, as appropriate. Hypertext links may be used to facilitate navigation within the 6 document. Use separate files to permit rapid location of all portions, including exhibits, annexes, and 7 attachments, if any. Each volume shall be in a distinctly named directories in the fewest number of CD-8 ROMs as possible. If files are compressed, the necessary decompression program (e.g., WINZIP) must be 9 included. The proposal shall include the native file (e.g., .DOC(x)) and .PDF versions of all textual 10 material. 11

In the event of a conflict between the native file and .PDF versions, the native file version will take 12 precedence over the PDF version. 13

In accordance with 10 U.S.C 3206, cost/price will be evaluated for each Task Order. As a result, 14 Cost/Price information will not be requested with this proposal. 15

3.2 Page Limitations 16

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or 17 considered in the evaluation of the proposal and (for paper copies) will not be returned to the Offeror. 18 Page limits do not include coversheets for volumes, tables of contents, glossary of abbreviations and 19 acronyms, indices, title pages, and section dividers/tables if they are inserted solely to priced ease to the 1 reader in locating parts/sections of the proposed. Pages marked “This page is intentionally left blank” 2 will not be counted. Pages will be counted if they contain any other information i.e. diagrams, 3 extraneous data, etc. A cross-reference matrix shall not be counted in the page limits. When both sides 4 of a sheet display printed material, it shall be counted as two pages. All pages shall be numbered. 5

Page limitations may be placed on responses to evaluation notices (ENs). The specified page limits for 6 EN responses will be identified in the letters forwarding the Ens to the Offerors. 7

3.3 Page Size and Format 8

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet 9 display printed material, it shall be counted as two pages. Page size shall be 11.5 x 8 inches, not 10 including foldouts. Pages shall be double spaced. Except for the reproduced sections of the solicitation 11 document, the text size shall be no less than 11-point font, Times New Roman. Tracking, kerning, and 12 leading values shall not be changed from the default values of the word processing or page layout 13 software. Use at least 1-inch margins on the top and bottom and ¾ inch side margins. Pages shall be 14 numbered sequentially by volume. The page size and format restrictions shall apply to responses to both 15 electronic proposals and ENs. 16

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, 17 systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible 18 and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume and count 19 as two (2) pages. Foldout pages me only be used for large tables, charts, graphs, diagrams, and 20 schematics not for pages of text. For tables, charts, graphs, and figures, the text shall be no smaller than 21 11-point font, Times New Roman. Otherwise, text shall be used sparingly to describe the depicted 22 pictures or graphics and shall use single-line spacing and be no smaller than 11-point font, Times New 23 Roman. These limitations shall apply to electronic proposals. 24

3.4 Indexing 25

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that 26 volume. Tab indexing shall be used to identify sections. 27

3.5 Cross-Referencing 28

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents 29 may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information 30 required for proposal evaluation which is not found in its designated volume will be assumed to have 31 been omitted from the proposal. 32

3.6 Glossary of Abbreviations and Acronyms 33

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for 34 each. Glossaries do not count against the page limitation for their respective volumes. 35

3.7 Labeling 36

Offerors shall apply all appropriate markings including those prescribed in accordance with FAR 52.215-37 1, Instructions to Offerors – Competitive Acquisition, and FAR 3.104-4 Disclosure, Protection, and 38 Marking of Contractor Bid or Proposal Information and Source Selection Information. 39

Each Volume shall contain a detailed table of contents that will not count against the page count 1 identified in Table 2. Hyperlink indexing shall be used to identify sections. 2

The Offeror shall use a common paragraph numbering system consistent with the PWS. 3

4.0 PROPOSAL CONTENT 4

4.1 Volume I – Executive Summary 5

4.1.1 General Instructions 6

The purpose of the Executive Summary is to provide an overview of the Offeror’s proposal. In the 7 Executive Summary Volume, the Offeror shall provide the following Information: 8

4.1.2 Executive Summary 9

The Offeror shall provide basic company information such as Name, Address, proposal points of contact 10 (POC), contact information for POCs (job title, phone number, email address), CAGE Code, Unique Entity 11 Identifier (UEI), and business size status. The offeror shall identify itself and its team structure that will 12 perform significant aspects of the contract. Provide a brief summary of the team’s capabilities, how and 13 to what extent the will support future Hemisphere requirements. 14

4.1.3 Teaming, Organization, and Management 15

Teaming arrangements, subcontract, affiliate/sister companies/entities are not restricted. Offerors 16 submitting a proposal as the prime Offerors in response to this solicitation are permitted to submit 17 separate proposals under which they would be a subcontractor, or a team member to another prime. 18 Subcontractors are permitted to support multiple primes. 19

The Offeror shall summarize its organization, management, roles, and responsibilities. The Offeror shall 20 indicate agreements that have been executed (e.g. subcontracts, interdivisional efforts) to allow work to 21 begin at contract award. The Offeror shall provide an organization chart that show prime, 22 subcontractors, and includes personnel key to the success of the Hemisphere effort, delineating clear 23 lines of authority across each of the entities or divisions. The Offeror shall provide a separate 24 organization chart the depicts how the Offeror’s program fits within the company, clearly identifies the 25 entire chain of command from the Offeror’s Chief Executive officer to the Program Manager, and 26 include key names, titles, division names, and location. The Offeror will clearly identify personnel likely 27 to charge time to multiple Space Systems Command programs. 28

4.1.4 Master Table of Contents and Cross Reference Matrix 29

The Offeror shall provide a master table of contents for the proposal which includes the traceability and 30 interrelationships between volumes and sections of subsections of the overall proposal, and where 31 material may be found for each major element of the evaluations as defined in Section L of this 32 solicitation, in the format shown in Table 4.1.4. 33

Table 4.1.4 – FOPR Proposal Correlation Matrix

Evaluation Factor Section L - Instructions to

Offerors

Section M - Evaluation Criteria

PWS Proposal Technical

Paragraphs

4.1.5 Proposal Validity 2

The Offeror shall make a clear statement that the offer is valid for 270 calendar days from the proposal 3 due date. 4 account against the page limitations. 5

4.2 Volume II – Technical 6

4.2.1 General Instructions 7

The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for 8 substantiating the validity of stated claims in the Offeror’s proposal. The Offeror shall describe its 9 proposed approach for meeting the solicitation requirements addressed by each Technical Subfactor. 10 The Government will evaluate the Offeror’s proposed approach against the Technical and Technical Risk 11 Criteria in Section M of this solicitation. 12

By submitting a proposal, the Offeror acknowledges that it will perform all requirements specified in the 13 solicitation. The Proposal should not simply rephrase or restate the Government’s requirements, but 14 rather shall provide a convincing rationale to address how the Offeror intends to meet those 15 requirements. Statements that the Offeror understands, can, or will comply with the Performance Work 16 Statement (PWS) (including referenced publications, technical data, etc) and phrases such as “standard 17 procedures will be employed” or “well-known techniques will be used,” etc. will be considered 18 unacceptable. The Offeror shall assume that the Government has no prior knowledge of the Offeror’s 19 facilities and experience. The Government will base its evaluation on the information presented in the 20 Offeror’s proposal. Elaborate brochures or documentation, binding, detailed artwork, or other 21 embellishments are unnecessary and are not desired. 22

4.2.2 Technical Volume Organization 23

The Technical Volume shall be organized according to the outline below: 24

• Table of Contents 25

• List of Tables, Drawings, Figures 26

• Factor I: Technical/Risk 27

• Subfactor 1: Staffing 28

• Subfactor 2: Transition Plan 29

• Subfactor 3: Quality Assurance 30

• Factor II: Small Business Participation 31

4.2.3 Format and Content 32

The following information shall be submitted and used in the evaluation of the Technical Factor and 33 Subfactors (reference Section M, Section 2.1). When not otherwise specified, in Table 3.1, the 34 information shall be included with the page limitations of Volume III – Technical. 35

4.2.4 Evaluation Factor 1: Technical/Risk 1

4.2.4.1 Subfactor 1: Staffing (CAPABILITY GATE) 2

4.2.4.1.1 Resumes 3

The Offeror shall provide resumes corresponding to ten (10) of the positions in one of the three tabs of 4 Attachment L1 – Government Reference Staffing Matrix. The Offeror must select only ONE (1) tab from 5 Attachment L1 to provide resumes against. 6

The resumes submitted must be in the format specified in Attachment L2 – Hemisphere Resume 7 Template and shall not exceed 2 pages. Resumes that do not conform to the specified format will not be 8 considered. If the content of the resumes exceeds 2 pages, anything beyond the second page will not be 9 considered. The information contained within the resumes shall be clear, concise, and traceable to the 10 requirements of Attachment L1. The resumes shall meet or exceed the requirements stated by both the 11 PWS and Staffing Matrix. 12

The personnel whose resumes are submitted must currently be on staff at the Offeror’s company to 13 ensure that the Offeror can hire cleared individuals with the requisite skillsets and clearances. The 14 offeror must submit proof of employment. If the offeror cannot meet the capability gate by 15 demonstrating that they have the ten (10) cleared employees meeting the Staffing Matrix requirements, 16 the Government will cease further evaluation of the Offeror’s proposal and will no longer be considered 17 for award. The purpose of this capability gate is to ensure that the offeror demonstrates that they have 18 attracted, recruited, hired, trained, and retained cleared employees with the skillsets required by the 19 Government for the Hemishphere effort. 20

4.2.4.1.2 Employee Roster 21

In a separate Excel file, the contractor shall submit an employee roster corresponding to the 10 resumes 22 submitted IAW Attachment L1 listing the information required for the Government to verify the 23 employees’ security clearances. The document shall be labelled appropriately as it will contain 24 Personally Identifiable Information (PII). The document shall list the information required by Table 25 4.2.4.1.2, in tabular format. 26

Table 4.2.4.1.2 – Employee Roster

Employee Name Social Security Number Clearance Level SAP Briefed (Y/N)

Doe, John XXX-XX-XXXX TS/SCI Y

4.2.4.2 Subfactor 2: Quality Assurance 28

The Offeror shall provide a detailed plan as to how quality assurance will be achieved through 29 performance of the Hemisphere contract and will describe how quality will be enforced. The contractor 30 shall describe when and under what circumstances quality assurance will be performed. 31

The Offeror shall submit a Quality Assurance Plan that addresses requirements listed in the Hemisphere 32 PWS, Section 5.9.2 Quality Assurance and Surveillance Plan, and all performance requirements listed in 33 the Hemisphere PWS, Section 5.9.5 Performance Requirements Services Summary 34

The Quality Assurance Plan will be incorporated to the resultant contract as an attachment and will flow 35 to any Task Order awarded. 36

4.2.4.3 Subfactor 3: Transition and Start-Up Plan 1

The Offeror shall provide a proposed Transition and Start-Up Plan detailing how they would staff up to 2 100 FTE to instantiate Hemisphere capabilities. 3

The Offeror shall provide a narrative identifying the products, work in process, and legacy tools that 4 need to be transitioned. 5

The Offeror shall provide a narrative describing their proposed event and task-based plan to staff up to 6 100 FTE within a 90 day period, to include security and building access. The narrative shall include 7 significant accomplishments, accomplishment criteria, risks, and risk mitigation plans, and associated 8 completion dates. 9

The Offeror shall describe how they will interact with the incumbent contractor to ensure adequate 10 transition. 11

4.2.5 Evaluation Factor II: Small Business Participation Plan 12

Small Business Participation Commitment Document. The SBPCD is a separate document from the Small 13 Business Subcontracting Plan required by FAR 19.7. IAW Defense Far Supplement (DFARS) 215.304(c)(i), 14 the extent to which Offerors identify and commit to small business participation shall be evaluated on 15 other than lowest price technically accepted acquisitions. All Offerors, including small businesses and 16 those Other Than Small Business (OTSB) companies operating under a DoD Comprehensive 17 Subcontracting Plan or a Commercial Subcontracting Plan, shall submit a SBPCD, which specified the 18 Offeror’s level of commitment to small business utilization in performance of this requirement. The 19 SBPCD shall address the following: 20

1. The small business percentage, known as the minimum quantitate requirement (MQR), is based on 22 the total contract price. A MQR of 35% or better of the total contract value must be allocated to 23 small business (including small disadvantaged business, women-owned small business, historically 24 underutilized business zone (HUBZone) small business, veteran-owned small business, and service-25 disabled veteran-owned small business) for each task order. Small business primes may take credit 26 for their performance in calculating the 35% or better participation. 27

2. Identification of participating small businesses by name, type of business, product/service, dollar 28 value, timeframe, as available. 29

3. The complexity and variety of the work small firms are to perform 30

4. Enforceable commitments to use such firms. Enforceable commitments are more convincing than 31 non-enforecable ones (e.g. fully executed teaming agreement, planned purchase order, signed 32 letters of commitment, etc.). The offeror shall provide enforceable commitment(s) which support 33 the Offeror’s 35% or better participation (Note: this information will not be incorporated into the 34 resultant contract). 35

The successful Offeror’s SBPCD will be incorporated into the resultant contract. 37

4.3 Volume III - Contract Responsibility Documentation 38

4.3.1 Standard Form (SF) 33, Solicitation, Offer, and Award 39

The Offeror shall complete blocks 12 through 19 of the Standard Form (SF) 33. If any amendments to 40 this solicitation are issued, the Offeror shall acknowledge each amendment number and date in block 14 41 of the SF 33. The Offeror’s legal name and address in block 15A must match the information for the 1 Offeror in System for Award Management (SAM) (http://www.sam.gov), including the corresponding 2 Commercial and Government Agency (CAGE) Code number and Data Universal Numbering System 3 (DUNS) number. The name, title, signature, and date identified in blocks 16, 17, and 18, must be an 4 authorized representative with the authority to commit the Offeror to contractual obligations. 5

An official having the authority to contractually bind your company shall sign the SF 33 IAW FAR 4.102. 6 The SF 33 must bear an original signature of an authorized representative for the Offeror. 7

The SF33 will not count against page limits. 8

4.3.2 Financial Resources 9

IAW FAR 9.104-1(a) a contractor must have adequate financial resources to perform the contract, or the 10 ability to obtain them. The Offeror shall fill out highlighted portions of Attachment L3, Standard Form 11 (SF) 1407 Preaward Survey of Prospective Contractor (Financial Capability), to help determine adequate 12 financial resources. The SF 1407 will not count against page limits. 13

4.3.3 Accounting System 14

Offerors shall provide a current (within three (3) years prior to the date proposal submittal) letter or 15 report from the Defense Contract Audit Agency (DCAA)/Defense Contract Management Agency (DCMA) 16 that the Offeror’s accounting system has been approved or is adequate for cost-reimbursement 17 contracts, if available. If the offeror does not have proof of a DCAA/DCMA acceptable accounting 18 system, as defined at DFARS 252.242-7006(a)(1) or is otherwise exempt from DCAA/DCMA acceptable 19 accounting system then, the offeror shall submit documentation explaining the exemptions or an 20 assertion that it will work with DCAA/DCMA to obtain appropriate accounting system approval prior to 21 contract award. Accounting System information does not count against page limitations. 22

Offerors should note that if they are awarded an ID/IQ contract without already having a DCAA-23 approved accounting system, they will not be eligible to submit proposals for task order requirements 24 with Cost-Reimbursement Contract Line Item Numbers (CLINs) until a DCAA Cost Accounting System 25 Audit is performed and approved after ID/IQ award. 26

4.3.4 Organizational Conflict of Interest (OCI) 27

In accordance with FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, the Contracting 28 Officer has analyzed the planned acquisition and determined that no known actual or potential OCI 29 situations exist with respect to this solicitation. 30

The Offeror shall perform its own OCI analysis and submit the results of that analysis as part of its 31 proposal. Specifically, the Offeror shall analyze the planned acquisition for actual or potential OCI 32 situations associated with its or any of its teammates’ or subcontractors’ performance under any 33 contract it or any of its teammates or subcontractors has been or may be awarded by any federal 34 agency or other entity. The Offeror shall describe in detail the methodology used to identify actual or 35 potential OCI issues. If the Offeror identified any actual or potential OCIs with respect to the 36 performance of itself or its subcontractor teammates, the Offeror shall provide an Organizational 37 Conflict of Interest (OCI) Mitigation Plan to be incorporated as an attachment to any resulting contract. 38

At a minimum, the plan shall address all of the items identified in Attachment L4 – OCI Mitigation Plan 1 Checklist and include the checklist in the plan. If subcontractors or other teammates submit individual 2 OCI mitigation plans, each subcontractor or teammate OCI mitigation plan shall alsoinclude a completed 3 checklist.Any proposed avoidance or mitigation techniques shall be consistent with the FAR 9.5 and the 4 most recent decisions of the Government Accountability Office (GAO) and the U.S. Court of Federal 5 Claims. 6

The Offeror shall disclose complete information of any work performed by its company that is in any 7 way associated with the contemplated acquisition or which could result in a potential organizational 8 conflict of interest. Under SSC organizational conflict of interest policy, without prior approval or a 9 waiver from the Contracting Deputy Director, in accordance with Federal Acquisition Regulation (FAR) 10 9.503, Waiver, a contractor cannot simultaneously be a scientific, engineering, technical assistance 11 (SETA) and/or System Engineering and Itegration (SE&I) support contractor while also performing 12 Advisory and Assistance (A&AS) services at SSC. Therefore, all Offerors, as well as proposed 13 subcontractors and consultants, must affirm whether they (its organizations and individual team 14 members) are acting as SETA or SE&I at SSC through an active contract or subcontract. All affirmations 15 must identify the prime contract number(s). Affirmations shall be furnished at the time of proposal 16 submission. All facts relevant to the existence or potential existence of organizational conflicts of 17 interest (FAR 9.5, Organizational and Consultant Conflicts of Interest) shall be disclosed. The disclosure 18 shall include a description of the action the Offeror has taken or proposes to take to avoid, neutralize, or 19 mitigate such a conflict. If, in the sole opinion of the Government, after full consideration of the 20 circumstances, a proposal fails to fully disclose potential conflicts of interest and/or any identified 21 conflict situation cannot be effectively mitigated, the proposal will be rejected without technical 22 evaluation and withdrawn from further consideration for award. 23

If a prospective Offeror believes that any conflict of interest exists or may exist (whether organizational 24 or otherwise) or has questions on what constitutes a conflict of interest, the Offeror should promptly 25 raise the issue with the Contracting Officer by sending his/her contact information and a summary of the 26 potential conflict to the Contracting Officer before time and effort are expended in preparing a proposal 27 and mitigation plan. 28

If award is made to the Offeror, the resulting contract may include and OCI limitation applicable to 29 subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During 30 evaluation of proposals, the Government may, after discussions with the Offeror and consideration of 31 ways to mitigate or avoid identified actual or potential conflicts of interest, insert a clause or term and 32 condition in the resulting contract which disqualifies the Offeror from further consideration for award of 33 future contracts. 34

Resolution of OCI issues are treated in a manner similar to the Contracting Officer’s contractor 35 responsibility determination. Any communications necessary to resolve OCI issues shall not be 36 considered discussions. As such, the Contracting Officer may issue Evaluation Notices to the Offeror 37 prior to any decision to enter into discussions in order to resolve questions or concerns with the 38 Offeror’s OCI analysis or mitigation plan. 39

OCI documentation does not count against page limitations. 40

4.3.5 Small Business Participation Commitment Document 1

The small business participation plan required by paragraph 4.2.5 will be incorporated into the resultant 2 contract. 3

4.3.6 Section K, Representations, Certifications, and Other Statements of Offerors 4

The Offeror shall complete all “fill-ins” and provide all the representations, certifications, and 5 statements required by Section K of this solicitation. All certifications and representations required b 6

The Offeror shall complete representations, certification, acknowledgments, and statements via the 7 System for Award Management (SAM) (http://sam.gov). A completed copy from SAM and any additional 8 Section K information required by this solicitation shall be included in this volume. Section K shall not 9 count against page count limitations. 10 http://sam.gov/

L1. Government Reference Staffing Matrix 1

DRAFT Sample Gov

Ref Staffing Matrix.xlsx 2

L2. Resume Template 1

Resume Template

Word.docx

L3. SF 1407 Pre-Award Survey of Prospective Contractor 1

L3. SF 1407

PreAward Survey of Prospective Contractor (Financial Capability).pdf

L4. OCI Mitigation Plan Checklist 1

SPACE AND MISSILE SYSTEMS CENTER 2

ORGANIZATIONAL CONFLICTS OF INTEREST (OCI) 3

MITIGATION PLAN CHECKLIST 4

October 2018 5

1 General Considerations Page/Para

1.1 A clear statement of corporate commitment to continuously identify and avoid or mitigate OCI situations for this acquisition signed by senior corporate official (Vice President or above).

1.2 Description of the position of the business unit performing this contract effort within the overall corporate structure.

1.3 Organizational charts for the parent organization and the performing business unit (e.g., division, sector, subsidiary, affiliate).

1.4 Letters of commitment to the prime contractor’s OCI Plan from all teammates and subcontractors or individual OCI Plans from all teammates and subcontractors attached to prime contractor’s OCI Plan.

2 Definitions

2.1 Definition of terms used in the OCI Plan.

2.2 Definitions of acronyms used in the OCI Plan.

3 Management of OCI Plan

3.1 Identification of individual responsible for oversight and administration of the OCI Plan by position and place in company/business unit organizational structure.

3.2 Identification of individual responsible for maintaining documentation related to OCI Plan by position and place in company/business unit organizational structure.

3.3 Location where OCI Plan documentation will be maintained and commitment that the location will be easily accessible by Contracting Officer or Government auditor.

3.4 Identification of corporate OCI-related policies and procedures (policies and procedures shall be attached to the OCI Plan).

3.5 Description of processes and procedures implemented to execute the OCI Plan.

3.6 Commitment to flow OCI Plan requirements down to all teammates and subcontractors. Only those teammates and subcontractors who have committed to the Contractor’s OCI Plan in writing or provided an OCI Plan of their own shall be allowed to commence work on this contract.

3.7 Description of process for advance notification to Contracting Officer of addition, deletion, or changes to subcontractors and teammates. Notification shall include sufficient information for the Contracting Officer to determine whether or not the OCI situation has changed. Notification shall also include any proposed changes to the OCI Plan.

3.8 Description of process for timely notification to Contracting Officer of newly identified OCI situations, OCI Plan violations, or appearance of violation.

Notification shall include a description of the violation or appearance of violation and the actions taken or proposed to be taken to mitigate or avoid repetition of the violation. After conducting further inquiries and discussions as may be necessary, the Contracting Officer and the contractor shall agree on appropriate corrective action, if any.

4 OCI Training

4.1 Plan for OCI training of all personnel working on the program.

4.2 Identification of persons or classes of persons working on the program not subject to OCI training, including rationale and description of alternate OCI mitigation techniques.

4.3 Statement of frequency of training (not less than annually).

4.4 Description of how training completion is…