J2. Hemisphere Ordering Guide [updated 31 Aug].pdf

Space Domain Awareness & Combat Power (SDACP) Hemisphere Ordering Guide

FA8819-23-R-1000

Attachment 2 3

Hemisphere Ordering Guide 4 for 5

United States Space Force 6

Space Systems Command (SSC) 7

Space Domain Awareness & Combat Power (SDA&CP) 8 and 9

Battle Management Command, Control & Communications 10

(BMC3) 11

Los Angeles Air Force Base, California 12

DD Month 2023 21

Contents 1

1 Purpose ................................................................................................................................................. 3 2

2 General Information .................................................................................................................................. 3 3

2.1 Ordering Period ............................................................................................................................. 3 4

2.2 Order Limitations .......................................................................................................................... 3 5

2.3 Task Orders ................................................................................................................................... 3 6

2.4 Decision Authority ........................................................................................................................ 3 7

2.5 Small Business Set-Asides ............................................................................................................. 3 8

3 Ordering Procedures .................................................................................................................................. 4 9

3.1 Proposal Process ........................................................................................................................... 4 10

3.2 FOPR Tailoring ............................................................................................................................... 4 11

3.2.1 Technical (Factor 1) ............................................................................................................... 5 12

3.2.2 Cost/Price (Factor 2) ............................................................................................................. 5 13

3.3 Evaluation Process ........................................................................................................................ 5 14

3.4 Use of Non-government Advisors ................................................................................................. 5 15

Appendix A. FOPR Template ......................................................................................................................... 7 16

1 Instructions to Offerors .............................................................................................................................. 7 17

1.1 General Instructions ...................................................................................................................... 7 18

1.2 General Information ..................................................................................................................... 7 19

1.3 Proposal Delivery .......................................................................................................................... 8 20

1.4 Proposal Preparation .................................................................................................................... 9 21

1.5 Volume I – Executive Summary .................................................................................................. 12 22

1.6 Volume II – Technical (Factor 1).................................................................................................. 13 23

1.7 Volume III – Cost/Price ................................................................................................................ 15 24

FOPR Attachment 1 – Hemisphere Staffing Matrix .................................................................................... 21 25

FOPR Attachment 2 – Personnel Security Questionnaire ........................................................................... 22 26

FOPR Attachment 3 – Pricing Matrix .......................................................................................................... 23 27

1 Purpose 1

1.1 This Ordering Guide establishes the procedures for using this Multiple Award Indefinite Delivery 2 Indefinite Quantity (IDIQ). The procedures for selecting contractors for task order (TO) awards 3 under Hemisphere are governed by FAR 16.505 and supplements. Unless otherwise specified in 4 a Fair Opportunity Proposal Request (FOPR), the following defines ordering instructions and the 5 process of tailoring evaluation criteria to meet requirements. 6

2 General Information 7

2.1 Ordering Period 8

Hemisphere has a ten (10) year ordering period, [DATES]. Performance under Task Orders (TO) 9 or associated options may extend beyond the ordering period. However, a TO may not have a 10 period of performance (PoP) that extends beyond 5 years from the date of TO award, IAW FAR 11 16.505(c). 12

2.1.1 The contract allows for both on-ramps and off-ramps throughout the ordering period. In order 13 to preserve, stimulate, or enhance the Hemisphere competition pool, the Government may re-14 open the original Hemisphere solicitation 5 years from original IDIQ award to on-ramp new IDIQ 15 contract Offerors to the vendor pool. On-Ramps will utilize the same basis for award as the Basic 16 RFP. The ordering period for new contractors, in the case of on-ramps, shall not extend the 17 overall term of the ordering period nor shall it re-establish the basic contract ordering period. In 18 contrast, the Government may utilize off-ramps to remove a contractor from the vendor pool if 19 the contractor (1) submits a written request to the Procuring Contracting Officer (PCO) to be 20 removed, (2) has a TO terminated for cause, (3) if the contractor ceases business operations, or 21

(4) does not submit a proposal against 2 consecutive FOPRs for which the contractor is eligible 22 to submit an offer. 23

2.2 Order Limitations 24

All qualifying Offerors will be awarded $XXX to satisfy Hemisphere’s minimum order, the Quality 25 Assurance Plan. The government does not guarantee orders beyond this minimum. Performance 26 cannot be authorized except by a TO issued by the PCO. Hemisphere has a ceiling of $2.5 billion. 27 The ceiling will be monitored by Space Systems Command (SSC). Once the ceiling is reached no 28 new TOs, modifications, or options shall be awarded or exercised. 29

2.3 Task Orders 30

Orders shall be issued in a hybrid contract type manner. Labor Contract Line Item Numbers 31 (CLINs) will be issued on either a Firm-Fixed Price (FFP) Level of Effort (LOE) or Cost-Plus-Fixed-32 Fee (CPFF) basis. The CLIN Structure on each order will strictly follow the CLIN structure outlined 33 in the IDIQ contract, with CLINs broken out in one (1) year increments (one (1) year base, four 34

(4) option years). 35

2.4 Decision Authority 36

The task order decision authority will be the PEO for Space Domain Awareness and Combat 37 Power (SDACP) (SSC/SZ), unless delegated. 38

2.5 Small Business Set-Asides 39

In addition to the Small Business procedures found under FAR 19 and supplements, the 40 following procedures will be used for determining the applicability of Small Business Set Asides. 41 These procedures only apply when two or more Small Businesses are on the Hemisphere basic 42 contract. 43

2.5.1 The PCO shall perform market research to determine whether there is a reasonable expectation 1 of receiving offers from at least two responsible Hemisphere IDIQ contract small business 2 concerns. If market research reveals that there is a reasonable expectation that two or more 3 small business concerns, who are competitive in terms of market prices, quality and delivery, 4 will submit proposals, then the TO will only be competed among those responsible small 5 business concerns. If a TO is competed among Hemisphere IDIQ contract small business 6 concerns and the TO PCO receives no acceptable offers, then the FOPR shall be withdrawn and 7 the requirement, if still valid, shall be resolicited on an unrestricted basis to the entire pool of 8 Hemisphere contract awardees. 9

3 Ordering Procedures 10

3.1 Proposal Process 11

The Government reserves the right to change these ordering procedures at any time during the 12 period of performance of the MAC IDIQ. The PCO will issue a FOPR to all prime contractors, 13 unless a fair opportunity exception exists, which will include specific requirements and scope of 14 work to be accomplished. The FOPR will also specify associated CLINs and the contract type. Any 15 questions pertaining to the FOPR package shall be submitted to the PCO within three (3) 16 business days of FOPR issuance. If an offeror declines to submit a proposal, the offeror shall 17 notify the PCO in writing (email is acceptable) within 5 business days of the recipt of the FOPR. 18

The FOPR (Appendix A) will include, at a minimum, the following information: 19

• Tracking Number (assigned by PCO) 20

• Issuance Date 21

• Proposal Due Date 22

• Proposal Validity Date 23

• PCO Email address/mailing address of Government contracting office 24

• Instructions to Offerors 25

• Evaluation Criteria and Selection Method 26

• Staffing Matrix 27

3.2 FOPR Tailoring 29

The FOPR will need to be tailored for each TO to select the appropriate evaluation criteria. Each 30 FOPR will at a minimum have the following evaluation criteria depending on the unique 31 requirements of the task order. The Government reserves the right to revise evaluation factors 32 and subfactors and use any best-value continuum as dictated by the unique needs of each 33 contemplated TO (to include but not limited to past performance, both on other Government 34 contracts and previous/concurrent Hemisphere TOs). The Offerors will only be evaluated on the 35 criteria listed in the FOPR. This flexible methodology assesses mission requirements using select 36 evaluation factors to determine which proposal is most advantageous to the Government. 37

Technical (Factor 1) 38

Subfactor 1: Staffing 39

Subfactor 2: Hiring Process 40

Subfactor 3: Small Business Participation Commitment Document 41

Cost/Price (Factor 2) 1

3.2.1 Technical (Factor 1) 2

The offerors shall address the below topics in their TO proposal for the Hemisphere IDIQ 3 Contract. The government reserves the right to request written or oral proposals for each TO. 4 The offerors shall not exceed the page limit defined in the FOPR. 5

3.2.1.1 Subfactor 1: Staffing 6

The purpose of this subfactor is to validate whether or not the Offeror is able to staff to the 7 required levels for each TO. 8

3.2.1.2 Subfactor 2: Hiring Process 9

The purpose of this subfactor is to ensure the Offeror has an adequate hiring process to attract, 10 recruit, hire, train and retain cleared employees that meet the Government’s requirements. 11

3.2.1.4 Subfactor 3: Small Business Participation Commitment Document 12

Other than Small Businesses (OTSB) are required to submit a SBPCD which demonstrates the 13 Offeror’s small business utilization by requiring enforceable commitments. 14

3.2.2 Cost/Price (Factor 2) 15

The Government will evaluate the Offeror’s proposed prices for reasonableness, realism, and 16 unbalanced pricing using the price analysis techniques described in FAR 15.404-1(b). The sum of 17 the Offeror’s proposed prices will be the Total Proposed Price (TPP), which will be used to 18 calculate the Government’s Total Evaluated Price (TEP). In addition, the Government will 19 evaluate the submission of the Compensation Plan for Professional Employees as defined in FAR 20

22.1102. 21

3.2.2.1 Evaluation of Compensation for Professional Employees 22

This contract covers services provided by professional employees as defined in FAR 22.1102. 23 Pursuant to FAR 52.222-46, the Hemisphere contractor shall provide a current total 24 compensation plan, for professional employees, setting forth salaries and fringe benefits 25 (hereafter referred to as Compensation Plan) upon request of the contracting officer. This 26 requirement also applies to applicable teammates and subcontractors. Teammates and 27 subcontractors may submit their Compensation Plan directly to the contracting officer. 28

3.3 Evaluation Process 29

Orders will be evaluated on a best value tradeoff basis, relative importance of factors and 30 subfactors shall be identified in each FOPR, based on individual TO needs. The FOPR will identify 31 specific processes for each TO. The Government’s evaluation team consisting of the PCO, Buyer, 32 and program technical team member will evaluate each contractor’s proposal. Solicitations are 33 issued with the anticipation of adequate price competition, therefore certified cost and pricing 34 data are not required. However, if adequate price competition does not exist, the Government 35 reserves the right to request additional cost or pricing data, which may be required to be 36 certified. Upon award of a task order, all Offeror may, but are not required to, request a 37 debriefing concerning the evaluation of their proposal. 38

3.4 Use of Non-government Advisors 39

The Government will not be using Non-Government Advisors for the proposal evaluations for 40 Hemisphere, however contractors will be assisting in the verification of clearances described in 41 the Employee Roster Excel File, referenced in paragraph 4.3.4 of these ITO. The contractors 1 performing the reviews are listed in Table 2.5. These reviewers have signed individual 2 nondisclosure agreements with the Government which strictly prohibit any release or disclosure 3 of information outside the source selection team. The Excel file that will be reviewed will be 4 isolated from the rest of the proposal and contractors will have no other access to any other 5 parts of the proposal. The Offeror may object to the release of its proposal information to the 6 non-Government advisor. Any such objection must be submitted no later than 10 calendar days 7 after solicitation release, and transmitted by email to the PCO. 8

Table 3.4 Non-Government Advisor Company Name

ManTech, LLC

P11, Inc.

Appendix A. FOPR Template 1

Template Instructions: The FOPR provides the Section L&M equivalent information and will need to be 2 tailored for each TO. Complete the highlighted sections with appropriate information. 3

Hemisphere Fair Opportunity Proposal Request (FOPR) 4

FOPR Tracking Number: [Insert Internal FOPR/IDIQ Tracking Number] 5

Issuance Date: [Insert Date of Issuance] 6

Proposal Due Date: [Insert Due Date] 7

1 Instructions to Offerors 8

1.1 General Instructions 9

1.1.1 This is a competitive fair opportunity selection conducted in accordance with (IAW) Federal 10 Acquisition Regulation (FAR) Part 16.505(b)(1). Orders placed under FAR 16.505 Indefinite-11 Delivery Indefinite-Quantity (IDIQ) contracts are not source selections and are not subject to 12 FAR 15.3 procedures. Accordingly, issuance of an order under this Fair Opportunity Proposal 13 Request (FOPR) should an award be made, shall follow the ordering procedures outlined in FAR 14 16.505, as supplemented. 15

1.1.2 The proposal submitted in response to this FOPR must be in compliance with the terms and 17 conditions of the Hemisphere multiple-award IDIQ contract, requirements as stated in this FOPR 18 and attachments, the Performance Work Statement (PWS), and the Staffing Matrix. All claimed 19 capabilities to meet the requirements shall be realistic and are subject to verification by the 20 Government. Non-conformance with these instructions may result in rejection of the proposal 21 or an unfavorable proposal evaluation or being deemed ineligible for award. 22

1.1.3 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation 24 and for substantiating validity of stated claims. The proposal should not simply rephrase or 25 restate the Government requirements but, rather, shall provide convincing rationale to address 26 how the Offeror intends to meet these requirements. Offerors shall assume that the 27 Government has no prior knowledge of their facilities or experience and will base its evaluation 28 on the information presented in the Offeror’s proposal. 29

1.1.4 The proposal validity date shall be specified in the proposal and the proposal shall be valid for at 31 least 180 days after the proposal due date. IAW with FAR 4.8, the Government will retain one 32 copy of all unsuccessful proposals. 33

1.2 General Information 35

1.2.1 Point of Contact. The Procuring Contracting Officer (PCO), [Insert Name], is the sole point of 36 contact for this acquisition. Address any questions or concerns you may have to the PCO at 37 [insert email] or [insert number]. Written questions or concerns regarding this FOPR may be 38 send to the PCO. 39

1.2.2 Debriefings. The PCO will promptly notify the IDIQ holders of any decision to exclude the 2 proposal from the competition, whereupon Offerors may request and receive a debriefing IAW 3 FAR 16.505(6). Offerors desiring a debriefing must make their request IAW the requirements of 4 FAR 15.503(b) and 15.506, as applicable. 5

1.2.3 Discrepancies. If an Offeror believes that the requirements in these instructions contain an 7 error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in 8 writing with supporting rationale as well as the remedies the Offeror is asking the PCO to 9 consider as related to the omission or error. 10

1.2.4 Communication. Exchanges of source selection information between Government and Offerors 12 will be controlled by the PCO. Email may be used to transmit such information to Offerors only if 13 the email can be sent and received encrypted and includes “Source Selection Information – See 14 FAR 2.101 & 3.104” in the Subject line. 15

1.3 Proposal Delivery 17

1.3.1 Proposals are due no later than (NLT) 4:00 PM, local Los Angeles, CA time on XXXXX. Proposals 18 shall be submitted via the Procurement Integrated Enterprise Environment (PIEE) Solicitation 19 Module. The Offeror must establish a “Proposal Manager Account” in sufficient time to access 20 documents and submit offers. For instructions on how to post an offer, please refer to the 21 Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf. The Offeror shall 22 submit each volume in electronic format, unclassified only. Classified proposal information will 23 not be accepted in response to this solicitation. Offerors will utilize PIEE and will not rely on any 24 other electronic transmission (including transmission by electronic e-mail). Proposals sent 25 through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be 26 retrieved. No hard copies of proposals will be accepted (hand delivered or traditional mail. The 27 proposal volumes should be submitted in a format readable in Adobe PDF except for the staffing 28 matrix, employee roster, pricing, and pricing matrix which shall be submitted in Microsoft (MS) 29 Excel format. The Offeror shall not embed sound or video files into the proposal files. Electronic 30 files shall be clearly identified for each volume. Offerors shall submit separate documents for 31 each proposal volume. Each volume must be organized to be consistent with each section as 32 identified in Table 1.4.1, below. Attachments which are provided in support of a section shall be 33 included in the electronic file for that section. The Offeror shall use the following nomenclature 34 for their proposal submissions: [Offeror Name]-[FOPR Tracking #]-[Volume #] or [Offeror Name]-35 [FOPR Tracking #]-[Staffing Matrix/Employee Roster/Pricing/Pricing Matrix]. All proposal 36 information is expected to fit into this format. All documents should refer to the original FOPR 37 Tracking Number. 38

1.3.2 In the PIEE Solicitation Module, Offerors are strongly encouraged to plan accordingly, submit 40 proposals well in advance of the designated submission deadline, and ensure affirmative receipt 41 of proposals. After successfully submitting an offer, a success message of the submission will be 42 displayed in the Solicitation Module and the offer display will collapse. The “message of 43 submission,” a red lined box, will be your confirmation and should stat: “The offer was 44 submitted on [date] [time] by Proposal Manager. Please print this page and maintain for your 45 https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf records.” It is the Offeror’s responsibility to retain a copy of this confirmation. The Solicitation 1 Module automatically tracks the date and time of all submissions. All proposals received after 2 the exact time specified for receipt shall be treated as late submissions and will not be accepted 3 by the Government, subject to the provisions of FAR 15.208. 4

1.3.3 All referenced documents for this solicitation can be found on the PIEE Solicitation Module at 6 https://piee.eb.mil/. All vendors can view solicitations in the Solicitation Module by selecting 7 “Solicitation Search” in the Award section or “Solicitation Search” under the Support section at 8 the bottom of the page. Search for FA881923R1000. The Sam.gov website will reference back to 9 this module. 10

1.3.4 The Solicitation Module is a vendor portal for solicitation within the PIEE platform to automate 12 and secure the process for capturing solicitations, Attachments, and responses from industry. 13 The Solicitation Module allows vendors to retrieve and respond to solicitations and 14 communicate directly with solicitation managers in a secure environment. Vendors choosing to 15 submit an offer in the Solicitation module must register in PIEE and submit a request for the 16 Proposal Manager role. Training resources are provided below. 17 Vendor Registration: 19 https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml 20 PIEE Solicitation Web-Based Training: 22 https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml 23

1.3.5 It is the Offeror’s responsibility to be fully knowledgeable and capable regarding PIEE. Offerors 25 must not rely on the Government to assist Offerors in understanding how to use PIEE or 26 transmit proposals within PIEE. Offerors must familiarize themselves, far in advance of the 27 proposal submission deadline, with the system: both for retrieving information and to enable 28 them to submit their offers in a timely manner. It is the Offeror’s responsibility to plan far ahead 29 of the proposal submission deadline, anticipating potential PIEE connectivity delays. 30

1.4 Proposal Preparation 32

1.4.1 Organization. The Offeror shall prepare the proposal as set forth in Table 1.4.1 Proposal 33 Organization below. The titles and contents of the volumes shall be defined in this table, all of 34 which shall be within the required page limits and with the number of copies as specified. The 35 volumes identified in the table shall be separately bound in three-ring, loose-leaf binders. 36

Table 1.4.1 – Proposal Organization

Volume Title Subfactor Page Limit

I Executive Summary N/A 2 Pages

II Factor 1: Technical Subfactor 1: Staffing No Page Limit

Subfactor 2: Hiring Process

5 Pages https://piee.eb.mil/ https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml

Subfactor 3: Small Business

Participation Commitment

Document (SBPCD)

10 Pages

Subfactor X TBD

III Factor 2: Cost/Price N/A No Page Limit

TBD Factor X Subfactor X TBD

IV

Contract

Documentation No Page Limit

1.4.2 Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages 2 will not be read or considered in the evaluation of the proposal. If the Government issues 3 Interchange Notices (IN) for discussions, page limitations may be placed on responses to INs. 4 The specified page limits for IN responses will be identified in the letters sent along with the IN 5 to the Offerors. Unless otherwise specified, each page shall be counted except the following: 6 cover/title pages, compliance matrix, cross-reference matrix, table of contents, lists of figures 7 and tables, tabs, glossaries, and lists of acronyms. 8

1.4.3 Page Size and Format. A page is defined as each face of a sheet of paper containing information. 10 Page size shall be 8.5 x 11 inches. Pages shall be single spaced. Except for the reproduced 11 sections of the solicitation document, the text size shall be no less than 11-point font, Times 12 New Roman. Tracking, kerning, and leading values shall not be changed from the default values 13 of the word processing or page layout software. Use at least 1-inch margins on the top and 14 bottom and ¾ inch side margins. Pages shall be numbered sequentially by volume. The page size 15 and format restrictions shall apply to responses to both electronic proposals and ENs. 16

Legible tables, charts, graphs, and figures shall be used wherever practical to depict 17 organizations, systems and layout, implementation schedules, plans, etc. These displays shall be 18 uncomplicated, legible and shall not exceed 11 x 17 inches in size. These pages shall count as 19 two (2) pages. 11 x 17 inch pages me only be used for large tables, charts, graphs, diagrams, and 20 schematics not for pages of text. For tables, charts, graphs, and figures, the text shall be no 21 smaller than 10-point font, Times New Roman. Otherwise, text shall be used sparingly to 22 describe the depicted pictures or graphics and shall use single-line spacing and be no smaller 23 than 10-point font, Times New Roman. These limitations shall apply to electronic proposals. 24

1.4.4 Cross-Referencing. To the greatest extent possible, each volume shall be written on a stand-25 alone basis so that its contents may be evaluated without cross-referencing to other volumes of 26 the proposal. However, cross-referencing within a proposal volume is permitted where its use 27 would conserve space without impairing clarity. 28

1.4.5 Indexing. Include a master Table of Contents (TOC) of the entire proposal. Each volume shall 30 contain a more detailed TOC to delineate the contents within that volume. A TOC does not 31 count against page limitations. Tab indexing shall be used to identify sections. 32

1.4.6 Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all 1 abbreviations and acronyms used and an explanation for each. Glossaries do not count against 2 the page limitations for their respective volumes. 3

1.4.7 Labeling. Offerors shall apply all appropriate markings including those prescribed in accordance 5 with FAR 52.215-1, Instructions to Offerors – Competitive Acquisition, and FAR 3.104-4 6 Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source 7 Selection Information. 8

Each Volume shall contain a detailed table of contents that will not count against the page count 9 identified in Table 3.1. Hyperlink indexing shall be used to identify sections. 10

The Offeror shall use a common paragraph numbering system consistent with the PWS. 11

1.4.8 Electronic Offers. The content and page size of electronic copies must be identical to the hard 13 copy. All electronic copies shall indicate on each CD the volume number and title. Hypertext 14 links shall be used to facilitate navigation within the document. Use separate files to permit 15 rapid location of all portions, including factors, exhibits, annexes, and attachments, if any. If files 16 are compressed, the necessary decompression program must be included. The electronic copies 17 of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 18 2010/2016, MS Office Excel 2010/2016, MS Office Project 2010/2016, and MS Office Power 19 Point 2010/2016, as applicable. In the event there are discrepancies between the hard copy and 20 the electronic copies of the proposal, the electronic copies will be used for evaluation. All Excel 21 files shall keep working formulas instead of pasted values, when applicable, for calculation logic. 22

1.4.9 Volume Content 24

1.4.9.1 Volume I – Executive Summary. The purpose of the Executive Summary Volume is to provide a 26 complete overview of the Offeror’s proposal. The Executive Summary Volume will not be 27 evaluated, scored, or used to clarify other discrepant information in other volumes. Any 28 summary material presented in the Executive Summary Volume will not be considered as 29 meeting the requirements for any portions of other volumes of the proposal. Do not include 30 cost information. 31

1.4.9.2 Volume II – Technical. The Technical Volume shall be specific, detailed, credible, and provide all 33 the information. Legibility, clarity, and coherence are very important. The Offeror’s responses 34 will be evaluated against the applicable Evaluation Criteria listed in paragraph 2. All 35 requirements specified in the solicitation are mandatory. By the Offeror’s proposal submission, 36 you are representing that the Offeror’s firm will perform all the requirements specified in the 37 solicitation. It is not necessary to state this in the Offeror’s proposal. Do not merely reiterate the 38 objectives or reformulate the requirements specified in the solicitation. 39

1.4.9.3 Volume III – Price. The Offeror shall submit other-than-certified cost or pricing data (per FAR 41 15.403-1(b), 15.403-3(a), and FAR 15.403-5) for the Government Evaluation of reasonableness, 42 realism, and unbalanced pricing, and for the Government’s calculation of Most Probable Cost, 43 which will become part of the Total Evaluated Price for the best-value decision. Compliance with 44 these requirements is mandatory and failure to comply may result in a determination of non-45 compliance. 46

1.4.9.4 Volume IV – Contract Documentation. The purpose of this volume is to provide information to 1 the Government for preparing the contract document and supporting file. The Offeror’s 2 proposal will include one (1) signed and dated copy of the DD Form 1155, delivered with the DD 3 Form 1155 Continuation pages, the Addendum, the Contract Documents, and Exhibits and 4 Attachments. The DD Form 1155 shall not have any proprietary markings. Fill in all blanks in the 5 Solicitation. 6

1.5 Volume I – Executive Summary 7

1.5.1 The purpose of the Executive Summary is to provide an overview of the Offeror’s proposal. In 8 the Executive Summary Volume, the Offeror shall provide the following Information: 9

1.5.2 The Offeror shall provide basic company information such as Name, Address, proposal points of 11 contact (POC), contact information for POCs (job title, phone number, email address), CAGE 12 Code, Unique Entity Identifier (UEI), and business size status. The offeror shall identify itself and 13 its team structure that will perform significant aspects of the contract. Provide a brief summary 14 of the team’s capabilities, how and to what extent the will support future Hemisphere 15 requirements. 16

1.5.3 Teaming arrangements, subcontract, affiliate/sister companies/entities are not restricted. 18 Offerors submitting a proposal as the prime Offerors in response to this solicitation are 19 permitted to submit separate proposals under which they would be a subcontractor, or a team 20 member to another prime. 21

1.5.4 The Offeror shall summarize its organization, management, roles, and responsibilities. The 23 Offeror shall indicate agreements that have been executed (e.g. subcontracts, interdivisional 24 efforts) to allow work to begin at contract award. The Offeror shall provide an organization chart 25 that show prime, subcontractors, and includes personnel key to the success of the Hemisphere 26 effort, delineating clear lines of authority across each of the entities or divisions. The Offeror 27 shall provide a separate organization chart the depicts how the Offeror’s program fits within the 28 company, clearly identifies the entire chain of command from the Offeror’s Chief Executive 29 officer to the Program Manager, and include key names, titles, division names, and location. The 30 Offeror will clearly identify personnel likely to charge time to multiple Space Systems Command 31 programs. 32

1.5.5 Proposal Correlation Matrix. The Offeror shall complete the FOPR Proposal Correlation Matrix, 34 Table 1.5.5. The matrix identifies which section of the Offeror’s proposal addresses each 35 particular evaluation criteria. The FOPR Proposal Correlation Matrix shall not contain 36 informational notes, as the content is not evaluated and the Technical Volume provides ample 37 opportunity for discussion and description of the Offeror's approach for evaluation. The FOPR 38 Proposal Correlation Matrix has no page limitation and does not account against the Executive 39 Summary Volume page limit. 40

Table 1.5.5 – FOPR Proposal Correlation Matrix

Evaluation Factor Instructions to Offerors

Evaluation Criteria PWS Proposal Technical

Paragraphs

1.6 Volume II – Technical (Factor 1) 2

1.6.1 Subfactor 1: Staffing. The Offeror shall complete columns G, J and P of Attachment 1 – 3 Hemisphere Staffing Matrix. The proposed knowledge and ecperience shall meet or exceed the 4 requirements stated in the staffing matrix and PWS. 5

1.6.1.1 In a separate Excel file, the contractor shall submit an employee roster corresponding to the 7 employees submitted IAW paragraph 1.6.1, listing the information required for the Government 8 to verify the employees’ security clearances. The document shall be labelled appropriately as it 9 will contain Personally Identifiable Information (PII). The document shall list the information 10 required by Table 1.4.1.2, in tabular format. 11

Table 1.4.1.2 Employee Roster

Employee Name Social Security Number Clearance Level SAP Briefed (Y/N)

Doe, John XXX-XX-XXXX TS/SCI Y

1.6.1.2 The offeror shall complete and submit a Personnel Security Questionnaire (PSQ) and all 14 necessary attachments, found in Attachment 2 of this FOPR, for every employee submitted. The 15 Government will evaluate those submissions to ensure that the proposed individuals are 16 eligible/able to maintain the required security clearances. 17

1.6.1.3 Alternate Location Proposals. If the contractor provides a resume for an individual whose 19 working location differs from that listed in the Staffing Matrix, Offerors shall provide a plan for 20 how that individual will perform classified work from the alternate location. The plan shall 21 address the type and location of the secure facility (address, owner, accreditation) and what 22 type of networks and communications will be available at that location. The plan shall also 23 addressed how the space will be paid for (contractor owned, facilities use agreement, billed to 24 Hemisphere, etc.). The alternate location shall at a minimum have network access to Secure 25 Global Network (SGN) and vIPer phones in order to be determined acceptable by the 26 Government. Alternate location proposal plans shall be kept to a minimum of 1 page per 27 individual. The overall page count for alternate location proposal plans will not count against 28 overall page limitations for Volume II. 29

1.6.2 Subfactor 2: Hiring Process. The Offeror must provide its approach to attract, recruit, hire, train 31 and retain qualified management and technical personnel as described in Attachment 1 – 32 Hemisphere Staffing Matrix in order to ensure the Offeror’s team possesses or can readily 33 obtain personnel with the appropriate security clearance, levels of education, experience and 1 expertise to meet the staffing matrix requirements. Identify Prime approach to ensure 2 continuation of services during personnel absences due to sickness, leave, voluntary or 3 involuntary termination from employment such that impact to the Government is minimal. 4 Furthermore, the approach must discuss the Offeror’s ability to effectively manage and ensure 5 continuity of services during 24/7 shift work; travel; personnel issues; absences due to sickness, 6 leave, and voluntary or involuntary termination from employment such that disruption to 7 mission accomplishment is minimal. Provide approach for maintaining currency of any required 8 certifications or specialized training. 9

1.6.3 Subfactor 3: Small Business Participation Commitment Document (SBPCD). The SBPCD is a 11 separate document from the Small Business Subcontracting Plan required by FAR 19.7. IAW 12 Defense Far Supplement (DFARS) 215.304(c)(i), the extent to which Offerors identify and 13 commit to small business participation shall be evaluated on other than lowest price technically 14 accepted acquisitions. All Offerors, including small businesses and those Other Than Small 15 Business (OTSB) companies operating under a DoD Comprehensive Subcontracting Plan, shall 16 submit a SBPCD, which specified the Offeror’s level of commitment to small business utilization 17 in performance of this requirement. The SBPCD shall address the following: 18

1. The small business percentage, known as the minimum quantitate requirement 20 (MQR), is based on the total contract price. A MQR of 35% or better of the total 21 contract value must be allocated to small business (including small 22 disadvantaged business, women-owned small business, historically 23 underutilized business zone (HUBZone) small business, veteran-owned small 24 business, and service-disabled veteran-owned small business) for each task 25 order. Small business primes may take credit for their performance in 26 calculating the 35% or better participation. 27

2. Identification of participating small businesses by name, type of business, 28 product/service, dollar value, timeframe, as available. 29

3. The complexity and variety of the work small firms are to perform 30

4. Enforceable commitments to use such firms. Enforceable commitments are 31 more convincing than non-enforceable ones. An enforceable commitment is a 32 bilateral, signed Teaming Agreement between the offeror and subcontractor 33 which includes verbiage that enforces a subcontract if the Government awards 34 the contract to the prime offeror. An enforceable commitment should include a 35 statement of work, the duration of the agreement, and a clear statement that 36 states that the offeror “shall” subcontract with the teammate. The offeror shall 37 provide enforceable commitment(s) which support the Offeror’s 35% or better 38 participation (Note: this information will not be incorporated into the resultant 39 contract). 40

1.6.3.1 The successful Offeror’s SBPCD will be incorporated into the resultant contract. 42

1.6.4 Subfactor X: TBD 44

1.7 Volume III – Cost/Price 1

1.7.1 The offeror shall submit price information to support the basis for their proposed Cost/Price for 2 all CLINs. The submitted information should fully support the PWS and Hemisphere staffing 3 matrix requirements. A breakdown should be provided which shows the labor category, labor 4 rate, and position description. Information shall be segregated by CLIN, individual performance 5 locations, and the total price for each CLIN as specified in the solicitation. Information shall also 6 show the consolidated total price for performance. Dollar amounts shall be rounded to the 7 nearest dollar. All loaded labor rates shall be rounded to the nearest penny. Also include at a 8 minimum, the Offeror’s price by CLIN Option and Total as shown in the Table 1.5.1 below. 9

Table 1.5.1 CLIN Price

CLIN Basic Option 1 Option 2 Option 3 Option 4 Total

Cost (If applicable)

Fixed Fee (If applicable)

Total CPFF/Total

FFP

1.7.1.1 Electronic File Submission. As an appendix to Volume III, the Offeror shall submit all pricing 11 documents in Microsoft Excel Format using formulas instead of just pasted values to preserve 12 any calculation logic within the file, including summaries and totals. The Offeror shall provide 13 electronic copies of all cost/pricing models that are used for developing its estimate. All Excel 14 files shall have working formulas. 15 15

1.7.1.2 If the model requires multiple excel spreadsheets, the “link cell” feature shall be used. The 16 cost/price proposal submitted shall be consistent with the Offeror’s approved estimating system 17 and shall duplicate the logic and mathematical formulas reflected in the official copy of its 18 proposal. 19

1.7.2 Introductory Section of the Cost/Price Volume. As an introduction, the offeror shall provide 21 comprehensive narrative support for the Cost/Price proposal volume. The narrative shall explain 22 the philosophy, methodology, and assumptions used in proposing the dollar amounts. Any 23 apparent imbalances in the pricing, any unrealistically low amounts, and any apparent pricing 24 abnormalities shall be clearly explained. The Government expects that consistency exists 25 between the Technical and Cost/Price volume; any offeror-intended inconsistency shall be 26 clearly explained and convincingly demonstrate how the promised performance will be achieved 27 at the proposed cost/price. 28

1.7.3 Cost Elements and Supporting Details. The offeror shall provide a Cost Element Summary for 30 each CLIN, to include options. The Cost Element Summary must show at least the following 31 information, as applicable: labor hours and dollars, indirect labor costs (e.g. fringe, overhead, 32

G&A), materials, travel, other direct costs (identify components making up other direct costs), 1 Facilities Capital Cost of Money (FCCOM), and profit/fee. The format should be base times rates 2 equals dollars, by offeror’s accounting year, and consistent with the Offeror’s rate structure. 3 Provide adequate explanation for each proposed cost element. The base upon which the rate is 4 applied should be clearly traceable and explained. Submit the Cost Element summaries in MS 5 Excel with working formulas. Printed copies shall be submitted to the Price Volume. Each CLIN 6 shall be on a separate worksheet in the excel file, with a summary worksheet summing up totals 7 for each cost element at the TO level. 8

1.7.4 Total Evaluated Price (TEP). The TEP shall be calculated as the sum of the Offeror’s proposed 10 prices for the Basic CLIN, the four (4) one-year options. Evaluation of options or optional CLINs 11 shall not obligate the Government to exercise such options or optional CLINs. 12

1.7.5 Completeness. The proposal should be complete to ensure the continuity and traceability of 14 cost/prices to the technical volume, initial proposal, and any revisions thereto. 15

1.7.6 Price reasonableness and Realism. The proposed price should be both reasonable and realistic. 17 For a price to be reasonable and realistic, it must represent a price to the Government that a 18 prudent person would pay in conduct of competitive business. 19

1.7.7 Unbalanced Pricing. Offerors are cautioned against submitting an Offer that contains 21 unbalanced pricing. Unbalanced pricing may increase performance risk and could result in 22 payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable 23 total evaluated price, the price of one (1) or more CLINs is significantly overstated or 24 understated. 25

1.7.8 Pricing Matrix. The contractor shall complete the pricing matrix in Attachment 3, which will 27 become an attachment to the TO and will be used to price any future modifications to the TO. 28 The pricing information within the matrix should be consistent with the PWS, Staffing matrix, 29 and pricing submissions mentioned above. 30

1.8 Volume TBD – Factor X 32

1.9 Volume IV – Contract Documentation 34

1.9.1 General Instructions for Model Contract. The Offeror shall complete blocks 16 and 25 on the DD 36

Form 1155 – Order for Supplies or Services. For Block 16 the Offeror shall fill in the name of the 37 contractor, provide a signature from a representative authorized to bind the company, type the 38 signatory’s name, and fill in the date of signature. For block 25, the Offeror shall fill in the 39 contract value (excluding options). Signature by the Offeror on the DD Form 1155 constitutes an 40 offer, which the Government may accept. 41

1.9.2 CLIN Prices. The Offeror shall fill-in prices for all Contract Line Item Numbers (CLINs) except for 43 the Data & Reports CLINs, as they are not separately priced. The CLIN definitions and prices 44 section of the DD Form 1155 continuation pages is a required submittal of the Offeror’s 45 proposal. Signature by the offeror on the DD form 1155 constitutes an offer consistent with eh 46

CLIN fill-ins. All dollar amounts shall be rounded to the nearest dollar and shall be consistent 1 with the CLIN prices stated within the Cost/Price Volume. 2

1.9.3 Subcontracting Plan. Other than Small Business (OTSB) Offerors shall submit a Small Business 4 Subcontracting Plan IAW FAR 52.219-9. Offerors shall ensure that the information provided in 5 the Small Business Subcontracting Plan is consistent with the information provided in the 6 SBPCD. The Small Business Subcontracting Plan must be determined to be acceptable by the 7 PCO in order for the Offeror to be eligible for Award. The successful Offeror’s Subcontracting 8 plan will be incorporated into the contract as an attachment. 9

2 EVALUATION CRITERIA 11

2.1 Basis of Award 12

Award will be made in accordance with the basic contract ordering procedures and the procedures 13 specified in the FOPR, to the Offeror whose proposal results in the best value tradeoff to the 14 Government. Relative importance of factors and subfactors are identified below. An order may be 15 awarded to the Offeror who is deemed responsible IAW FAR 9.1, as supplemented, whose proposal 16 conforms to the FOPR’s requirements (to include all stated terms, conditions, representations, 17 certifications, and all other information required by the FOPR instructions) and is judged based on 18 the evaluation factors and subfactors to represent the best value to the Government. 19 Relative Importance: 21 Factor X is more important than Factor Y, which is more important than Factor Z. 22

2.2 Interchanges 24

Interchanges are fluid interactions between the PCO and the Offerors that may address any aspect 25 of the proposal and may not be documented in real time. The Government intends to make award 26 based on the initial proposal submissions without conducting interchanges. Therefore, each offer 27 should contain the Offeror’s best terms from a price and technical standpoint. However, the 28 Government reserves the right to hold interchanges using Interchange Notices (INs), if, during the 29 evaluation, it is determined to be in the best interest of the Government. Offeror responses to INs 30 will be considered in making the order selection decision. Any proposal revisions are subject to 31 evaluation and may introduce risk that the Offeror’s proposal determined unacceptable and 32 ineligible for award. Interchanges may be conducted with one, some, or all Offerors as the 33 Government is not required to conduct interchanges with any or all Offerors responding to this 34

FOPR. 35

2.3 Decision Authority 37

The Decision Authority will select the best submission which conform to the FOPR requirements (to 38 include all stated terms, conditions, representations, certifications, and all other information 39 required by the submission instructions), and is judged, based on the evaluation factors, to 40 represent the best value to the Government. The Government seeks to award to the Offeror who is 41 best suited to fulfill the Government’s requirements. This may result in an award to a higher rated, 42 higher priced Offeror, where the decision is consistent with the evaluation factors, and the Decision 43 Authority reasonably determined that the technical and/or overall business approach of the higher 44 priced Offeror outweighs the price difference. 45

2.4 Evaluation 1

2.4.1 The Government evaluation team shall evaluate proposals and assign ratings and scores for 2 each of the following factors and subfactors. Th Offerors technical solution will be rated 3 together with the risk associated with its technical capability. The risk rating considers the risk 4 associated with the technical approach in meeting the requirement. The technical capability 5 rating evaluates the quality of the Offeror’s technical solution for meeting the Government’s 6 requirement. Each technical capability criteria will be assigned a score based on the total of 7 associated points. The evaluation of the Price Factor and the technical Capability factors will be 8 based on the Government’s assessment of strengths and weaknesses for each factor and 9 subfactor of the Offeror’s proposal. Technical Capability evaluations will utilize the ratings listed 10 in Table 2.4.1 A and 2.4.1 B. 11

Table 2.4.1 A – Technical Rating

Adjectival Rating (Score)

Description

Outstanding (5)

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength*

Acceptable (3)

Proposal meets requirements of the solicitation

Unacceptable (0)

Proposal does not meet requirements of the solicitation

*Strength is an aspect of an Offeror’s proposal that has merit or exceed specified performance or capability requirements in a way that will be advantageous to the Government during contract performance. For any element in the proposal, the Offeror may nominate a strength for Government consideration. In order to achieve an outstanding rating, the Government must agree the proposed strength is advantageous.

Strengths will be incorporated into the contract award

Table 2.4.1 B – Risk Rating

Risk Rating (Score)

Definitions

BLUE

(5)

Performance represents a low risk. Little dout exists, based on the information submitted in their proposal, that the Offeror can perform the proposed effort. The Government is highly confident that the Offeror can attract, recruit, hire, train and retain the required number of employees with the required security clearances at the proposed cost/price.

PURPLE

(4)

Performance represents a moderate risk. Some doubt exists, based on the information submitted in their proposal, that the Offeror can perform the…