J.06 Travel Authorization Form.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Power Systems Design & Install 2
- Solicitation number
- 6973GH-26-R-00018
About this file
This is a Travel Authorization Form (TAF) template for documenting and requesting travel expenses for a federal contract. The form captures comprehensive travel details including traveler information, purpose of travel, destination, dates, and a detailed breakdown of anticipated expenses such as airline tickets, lodging, meals and incidental expenses (M&IE), transportation, and car rental. Key financial notes include expense reimbursement guidelines, such as first and last travel days being chargeable at 75% M&IE rates, adherence to official government travel rates, and restrictions on local travel reimbursement.
The form requires multiple approvals, including Contracting Officer (CO), Contracting Officer's Representative (COR), and Task Order Manager, and mandates attachment of supporting documentation like airline, lodging, taxi, parking, and car rental quotes. While directly linked to a Federal Aviation Administration (FAA) Power Systems Design & Install 2 pre-solicitation opportunity (Solicitation Number 6973GH-26-R-00018), the travel authorization form appears to be a standard template for managing travel expenses across federal contract work.
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Text version
Cover Page
| Travel Authorization Form/ Travel Expense Request Form | |
| To be completed before travel by the traveler | |
| Company Name: ___________________________________________________________ | Notes: _______________________________ |
| Traveler Name: ___________________________________________________________ | |
| Traveler Address: ___________________________________________________________ | Work Phone: _______________________________ |
| ___________________________________________________________ | Cell Phone: _______________________________ |
| ___________________________________________________________ | E-mail: _______________________________ |
| Address Given (choose option): | Home ___________ | Office __________ |
| Is employee travelling Customer or Company Personnel? | Yes ___________ | No __________ |
| List other persons travelling with Employee: _________________________________________________________ |
| Purpose of Travel: _________________________________________________________ |
| Project Number/Task Order: _________________________________________________________ | |
| Departing From: _______________________________ | Destination Location: _______________________________ |
| Planned Departure Date: _______________________________ | Planned Return Date: _______________________________ |
| Expense Item | Vendor | Cost | Duration | Total |
| Airline Ticket | $ | $ | ||
| Lodging per day | $ | $ | ||
| Hotel taxes per day | $ | $ | ||
| M&IE Per day FIRST DAY (75%) | $ | 1 | $ | |
| M&IE per day | $ | 1 | $ | |
| M&IE per day LAST DAY (75%) | $ | 1 | $ | |
| Metro | $ | $ | ||
| Taxi | $ | $ | ||
| Mileage/Fuel | Estimation | $ | $ | |
| Parking at airport | Estimation | $ | $ | |
| Local Travel | ||||
| Misc. Car Rental | Delta/Alamo Car Rental | $ | $ | |
| $ |
| Please note: |
| *First Date and Last Date are chargeable at 75% M&IE. |
| * Expenses shall not exceed the official Government travel rates without prior CO approval. |
| *Lodging will not be paid for local travel (50 miles or less) |
| * Local Travel will only be reimbursed for mileage in excess of requester's normal commuting distance. The request must specify miles to be traveled and the specific purpose of the travel (e.g., attendance at a specific meeting, etc.) |
| *Provide both the Expense Report and the TAR Form with the Electronic Version of the Invoice. |
| I certify that this expense report is accurate and complete. |
| I certify that these expenses will not cause my funding limit to exceed the 75% threshold and I have sufficient funding for this TA. |
| COR Approval _________________________________________________________ | Date: ____________________________ |
| CO Approval _________________________________________________________ | Date: ____________________________ |
| Task Order Manager Review _________________________________________________________ | Date: ____________________________ |
Please attach this form to the invoice.
Airline Quote
Lodging Quote
Taxi Quote
Parking Quote
Car Rental Quote
File details come from the government source that posted it. Updated .