ITB-F_2025-07_Walkway_and_Covered_Canopy_Repair_Replacement_East_Campus.pdf

ITB-F 2025-07 Walkway and Covered Canopy Repair and Replacement, East Campus Page 1 of 13

Competitive Solicitation

Acknowledgement Form

Submit Response Electronically via VendorLink at:

https://www.myvendorlink.com/common/default.aspx

(For submittal details see Section 3.0, page 11)

Solicitation Number:

ITB-F 2025-07

Solicitation Title:

Walkway and Covered Canopy Repair & Replacement – East Campus

Broadcast Date:

November 7, 2024

MANDATORY

Site-Visit Meeting:

November 20, 2024 at 10:00am

Inquiry Deadline:

December 11, 2024 at 2:00pm

Electronic Bid Due Date & Time:

January 6, 2025 at 2:00pm

Notice of Intent to Award:

January 2025

DESCRIPTION: The District Board of Trustees of Valencia College, Florida (“College”) is accepting bids from Valencia’s Annual Prequalified pool of General Contractors for the period of July 1, 2024 – June 30, 2025.

Only Pre-qualified Contractors with a single project certification of over $475,000 are eligible to bid.

The project will consist of repairing and replacing covered walkway & canopies on Valencia College's East Campus located at 701 N. Econlockhatchee Trail, Orlando, FL 32835.

A Mandatory site visit will be held at Valencia College's East Campus at Building 7(under canopy) located at 701 N. Econlockhatchee Trail, Orlando, FL 32835 on November 20, 2024 at 10:00am.

Procurement Department Official & Point of Contact

Name: Regina Peeples Phone: 407-582-3325 Email: rpeeples2@valenciacollege.edu

TO BE FILLED OUT BY THE FIRM SUBMITTING THE BID

Company Name: Federal Employer ID No.:

Mailing Address:

Telephone No.: Email Address:

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm or persons submitting an offer for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this offer and certify that I am authorized to sign this offer for the responder and that the responder is in compliance with all requirements of the Competitive Solicitation, including but not limited to, certification requirements. In submitting an offer to Valencia College, the responder offers and agrees that if the offer is accepted, the responder will convey, sell, assign or transfer to Valencia College all rights, title and interest in and to all causes of action it may now hereafter acquire under the Anti-trust laws of the United States for price fixing relating to the particular commodities or services purchased or acquired by Valencia College. At the College’s discretion, such assignment shall be made and become effective at the time the purchasing agency provides final payment to the responder.

Printed Name & Title: Authorized Signature:

https://www.myvendorlink.com/common/default.aspx mailto:rpeeples2@valenciacollege.edu

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TABLE OF CONTENTS

SECTION 1.0 OVERVIEW

1.1 TERMS OF PRE-QUALIFICATION CERTIFICATION

1.2 MINIMUM REQUIREMENTS

1.3 SCOPE OF WORK

1.4 TENTATIVE TIMELINE

SECTION 2.0 PROCESS AND GENERAL INFORMATION

2.1 BIDDER REGISTRATION

2.2 ACCESSIBILITY FOR DISABLED PERSONS

2.3 BIDDER COMMUNICATION AND/OR INQUIRIES

2.4 RESTRICTED BIDDER COMMUNICATIONS

2.5 CONE OF SILENCE

2.6 ORAL INTERPRETATION AND ADDENDA

2.7 CONFORMANCE TO SOLICITATION

2.8 COSTS OF DEVELOPING AND DISCLOSURE OF REPLY CONTENTS

2.9 SOLICITATION RESPONSE VALIDITY PERIOD

2.10 RESERVED RIGHTS

2.11 ACCURACY OF INFORMATION

2.12 PROPRIETARY INFORMATION

2.13 BID WITHDRAWAL

2.14 PROTESTS

2.15 ERRORS AND OMISSIONS

2.16 COERCION FOR LABOR

2.17 FOREIGN COUNTRIES OF CONCERN

2.18 FAMILIARITY WITH LAWS

2.19 U.S. PRODUCED IRON AND STEEL PRODUCTS

SECTION 3.0 INSTRUCTIONS FOR PREPARING BID

3.1 BID SUBMITTAL FORMAT

3.2 BID SUBMITTAL LAYOUT

SECTION 4.0 BID EVALUATION PROCESS

4.1 INITIAL REVIEW OF BIDS

4.2 EVALUATION OF BIDS

4.3 AWARD OF CONTRACT

4.4 BID TABULATION AND RESULTS EVALUATION METHOD

4.5 AUTHORITY TO AWARD

4.6 APPLICABLE DOCUMENTS

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SECTION 1.0 OVERVIEW

1.1 TERMS OF PRE-QUALIFICATION CERTIFICATION

A. Eligible Contractors for this bid were pre-qualified during RFQu 2024-25 General Contractor

Annual Pre-Qualification Renewals”, for existing prequalified firms, and RFQu 2024-26, “General Contractor Annual Pre-qualification. Qualification”, for new firms. Period of July 1, 2024 - June 30, 2025.

B. This was a non-exclusive certification, with no guarantee of minimum work to be awarded.

C. Contractor’s certification in the category of Allowed Maximum Dollar Value of One Project must exceed estimated construction cost for this project to be eligible to bid.

D. Contractor’s certification in the category of Allowed Maximum Dollar Value under Contract at any one time must not exceed allowable amount under contractor.

E. Pre-qualified Contractors are required to present a quote for all projects requested by the College. If the Contractor does not intend to submit a quote please select the “Do not wish to submit a quote” option in VendorLink. The College shall take a non-responsiveness into considerations when awarding future work and determining whether contract options will be exercised.

F. Contractors completed Qualification Application, exhibits, and supporting documentation submitted in RFQu 2024-25 and RFQu 2024-26 are part of Contractors file and may be used by the College in this bid.

1.2 MINIMUM REQUIREMENTS

A. Pre-Qualification Certification: Contractor’s certification in the category of Allowed Maximum Dollar Value of One Project must exceed $475,000 construction cost for this project to be eligible to bid.

B. Mandatory Pre-Bid Site Visit: Attendance at this pre-bid site visit is MANDATORY. Failure by a bidder to attend or be represented at this pre-bid site visit will constitute a nonresponsive determination of their bid package. Bids found to be non-responsive will not be considered.

1.3 SCOPE OF WORK

The project will consist of repairing and replacing covered walkway & canopies on Valencia College's East Campus located at 701 N. Econlockhatchee Trail, Orlando, FL 32835.

Contractor shall provide all labor, materials, and services as necessary to repair and replace Walkway Shade Canopies at East Campus per plans and specifications.

Contractor for this project shall follow the attached drawings and specifications prepared by NOVA Engineering & Environmental, LLC.

Plans are included as Attachment 3 Technical Specifications and Attachment 4 Design Drawings in this ITB.

Bid pricing shall be produced based on the professional drawings, and specifications, Attachment 3 and Attachment 4 included in this solicitation.

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Valencia College requests that all contractors include their bid breakdown with the Total Price submission.

Valencia College will be responsible for the permitting cost which will be handled by PDCS.

A. SCOPE OF WORK ALSO INCLUDES:

1. PRESSURE WASH ALL CANOPY ROOF METAL PANELS (TOP AND UNDERSIDE)

AND THE UNDERSIDE STRUCTURAL MEMBERS.

2. ALL WEATHERED OR MECHANICALLY DAMAGED ROOF PANELS SHALL BE

REMOVED AND REPLACED WITH NEW PANELS.

i. INCLUDE THIRTY-FOUR (34) METAL PANELS IN A BASE BID. SIX (6) PANELS

IN THE FIELD, TWENTY-EIGHT (28) IN THE VALLEY SECTIONS.

ii. INDIVIDUAL PANELS ARE DEFINED AS SEMICIRCULAR PANELS 36" WIDE, 29' IN LENGTH.

iii. FOLLOW MANUFACTURER'S INSTALLATION INSTRUCTIONS.

iv. SUBMIT PRODUCT DATA TO ENGINEER FOR APPROVAL.

3. ALL METAL PANELS IN THE VALLEY SECTIONS WILL BE REMOVED AND

REPLACED.

4. REMOVE AND REPLACE DESIGNATED METAL ROOF PANELS IN THE FIELD

SECTIONS.

5. REMOVE AND REPLACE ALL CORRODED AND WEATHERED MECHANICAL

FASTENERS

6. CLEAN AND PREPARE ALL METAL ROOF PANELS PER COATING MANUFACTURER

REQUIREMENTS.

7. SEAL MECHANICAL FASTENERS, METAL ROOF PANELS LAPS, ROOF PANEL-TO-

VERTICAL WALL TRANSITIONS PER COATING MANUFACTURER REQUIREMENTS.

8. APPLY COATINGS AT THE PRE-SELECTED MOCK-UP SECTIONS.

i. MANUFACTURER TECHNICAL REPRESENTATIVE SHALL PERFORM THE

SPECIFIED ADHESION TEST AT EACH LAYER OF THE COATING SYSTEM

AND SUBSTRATE THAT COATING WILL BE APPLIED TO PRIOR TO

INSTALLATION IN SMALL AREAS TO CONFIRM ADHESION.

9. APPLY COATINGS TO THE ENTIRE TOP OF ALL METAL ROOF PANELS (NEW

AND EXISTING) IN STRICT ACCORDANCE WITH THE MANUFACTURER

PUBLISHED GUIDELINES.

i. A. COATING SYSTEM SHALL MEET OR EXCEED THE TREMCO SOLARGARD

ASSEMBLIES.

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1.4 TENTATIVE TIMELINE

The following is the scheduled calendar of events with important dates and times. The College, at its sole discretion, may delay the scheduled dates if it is in the best interest of the College to do so. If the College determines that it is necessary to change these dates and/or times before the Bid due date, the change will be announced via an addendum.

Action: Date:

ITB Broadcast November 7, 2024

Mandatory Site Visit:

Location: Valencia College's East Campus Building 7(under canopy) located at 701 N. Econlockhatchee Trail, Orlando, FL 32835

Time: 10:00am

November 20, 2024

Questions Cutoff Date & Time* December 11, 2024 at 2:00pm

Bid Submissions Due Date & Time* January 6, 2025 at 2:00pm

Bid Tabulation and Notice of Intent to Award January 2025

*Final Award – District Board of Trustees Meeting; If Applicable February 6, 2025

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SECTION 2.0 PROCESS AND GENERAL INFORMATION

2.1 BIDDER REGISTRATION

Valencia College’s Supplier/Contractor registration and bid notification service, VendorLink, can be accessed at https://valenciacollege.edu/employees/procurement/solicitations.php.

Registration is a requirement to receive notifications of future addenda and notices of intended action.

Suppliers/Contractors who obtain documents from other sources, other than Valencia College Procurement Website, should not rely upon the accuracy of information. The College shall not be responsible for the correctness and completeness of documentation obtained from other sources.

Automatic notifications provided by VendorLink does not relieve Contractors from periodically checking VendorLink for updates, documents, or addenda.

2.2 ACCESSIBILITY FOR DISABLED PERSONS

If a special accommodation is needed, please notify the Procurement Department no later than five (5) working days prior to the scheduled event. Contact the Authorized Procurement Representative as provided herein.

2.3 BIDDER COMMUNICATION AND/OR INQUIRIES

The Bidder shall review this competitive solicitation in its entirety to determine whether Valencia’s objective, scope of services, conditions and requirements are clearly stated. If a Bidder has any questions regarding this competitive solicitation, Bidder must submit such inquiries and requests for clarification through VendorLink.

The Bidder’s inquiries or requests for clarification must provide the questions along with the relevant Section(s), Subsection(s), Paragraph(s), and page number(s) of the competitive solicitation being questioned.

Valencia will consider only those communications and/or inquiries submitted through VendorLink on or before the Inquiry Deadline Date”. Unless the Authorized Procurement Representative specifically requests Bidders to provide additional communications, Valencia will not accept or consider any of Bidder’s written or other communications and/or inquiries (except solicitation response) received after the Inquiry Deadline Date.

To the extent Valencia determines, in its sole discretion, to respond to any communications, inquiries or requests for clarification, Valencia’s response will be made in an addendum to this competitive solicitation and posted on the VendorLink Website.

Valencia will consider the Bidder’s failure to communicate inquiries, or request clarifications by the Inquiry Deadline Date to constitute the Bidder’s acceptance of all of the conditions and requirements as stated in the competitive solicitation documents.

Valencia reserves the right to waive minor, nonmaterial irregularities in any or all Bids and accept or reject, in part or in full, any or all Bids.

2.4 RESTRICTED BIDDER COMMUNICATIONS

From the date of issuance of this competitive solicitation until Valencia takes final agency action, Bidders must not communicate with any Valencia employees, Evaluation Committee members or Valencia representatives regarding this competitive solicitation or Bidder’s solicitation response except as provided https://valenciacollege.edu/employees/procurement/solicitations.php

ITB-F 2025-07 Walkway and Covered Canopy Repair and Replacement, East Campus Page 7 of 13 herein or as expressly requested by the Authorized Procurement Representative. Unauthorized communication or violations of this restriction will be grounds for immediate disqualification and rejection of the Bidder’s solicitation response.

All questions and requests for clarification related to process must be directed in writing to the authorized procurement representative (Issuing Agent): Reminder that questions directly related to ITB must be submitted via VendorLink prior to the Inquiry Deadline date.

Regina Peeples, Assistant Director Procurement Valencia College Procurement Email: rpeeples2@valenciacollege.edu Department Email: valenciaprocurement@valenciacollege.edu

2.5 CONE OF SILENCE

With the exception of the Procurement Department, Evaluation Review Committee members, other College employees, and members of the Board of Trustees are not to be contacted regarding the ITB during the solicitation and selection process. Violation of this prohibition shall result in disqualification of the Bidder. All questions relating to this solicitation must be submitted through VendorLink.

2.6 ORAL INTERPRETATION AND ADDENDA

All interpretations and clarifications related to this solicitation, or supplemental instructions will be in the form of a written addendum from the Procurement Department. No oral interpretations or clarifications from College staff or by other means will be considered binding unless issued in writing, The Procurement Department will post any Addenda relating to this competitive solicitation along with Addenda Acknowledgment Forms on the Website. The Bidder’s authorized representative must sign and date the Addenda Acknowledgment Form acknowledging having received, read and understood all posted Addenda.

2.7 CONFORMANCE TO SOLICITATION

All Bids submitted shall meet and conform to all material, mandatory requirements set forth in this Solicitation, provided that nothing herein shall be deemed to limit the College’s ability to waive minor irregularities without notice or the need to issue a written addendum. Goods or services will be procured on an as needed basis.

If a Bidder desires to submit a Bid which, if selected by the College, would require the College to waive, alter or omit a material, mandatory requirement set forth in this Solicitation, the Bidder must first submit a request in writing to the College asking the College to amend the requirement(s) of this Solicitation in the same manner provided for the submission of written questions by Bidder provided in the section of this Solicitation entitled “Questions Regarding Solicitation Process.” If the College, in its discretion, agrees to amend, alter, or waive the requirement, the College will issue a notice to all prospective Bidders of the change in the form of a written addendum.

Please note, the College is not asking the Bidders to send in their Bids before the submission date, but merely to request a waiver or amendment to a mandatory requirement necessary to allow submission of the intended Bid.

mailto:rpeeples2@valenciacollege.edu mailto:valenciaprocurement@valenciacollege.edu

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2.8 COSTS OF DEVELOPING AND DISCLOSURE OF REPLY CONTENTS

The College will not be liable for any costs incurred by a Bidder in preparing and submitting a response.

All documentation produced as part of this solicitation shall become the exclusive property of the College upon receipt and may not be removed by the Bidder or its agents. All Bid shall become the property of the College and will not be returned to the Bidder. The College shall have the right to use any and all ideas or adaptations of ideas contained in any response received in response to this solicitation. Selection or rejection of the response will not affect this right.

2.9 SOLICITATION RESPONSE VALIDITY PERIOD

All Bids submitted shall be binding for one hundred eighty (180) calendar days following the date of opening. Should the Bidder default with this binding condition, the Bidder may be placed in debarment from submitting a Bid and doing business with the College for up to one year.

2.10 RESERVED RIGHTS

The College, at its sole and absolute discretion, reserves the right to reject any and all, or parts of any and all Bids, to re-advertise this solicitation, postpone or cancel, at any time, the solicitation process, or to waive minor irregularities and informalities in this Solicitation or in the Bid received as a result of this Solicitation. The College does not guarantee the award of any contract as a result of this solicitation process. The College reserves the right to make the award to the Bidder who, in the opinion of the College, will be in the best interest of and/or the most advantageous to the College.

The College also reserves the right to reject the Reply of any supplier who has previously failed in the proper performance of an award or to deliver on time contracts, or who, in the College’s opinion, is not in a position to perform properly under this award. The College reserves the right to inspect all facilities of Bidders in order to make a determination as to the foregoing.

2.11 ACCURACY OF INFORMATION

Any Bidder which submits in its response to the College any information which is determined to be substantially inaccurate, misleading, exaggerated, incomplete, false, or incorrect, may be disqualified from consideration and may be disqualified from applying for other work for a period of up to three (3) years.

2.12 PROPRIETARY INFORMATION

In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable State and Federal Law, all Bidders should be aware the Solicitation and the responses thereto are in the public domain. The Bidder must include any materials it asserts to be exempt from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled Attachment to Solicitation, Valencia College "Title" and include SOLICITATION number - Confidential Material.

Bidders must identify specifically any information contained in their Bid which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

A generic notation that information is “confidential” is not sufficient. Failure to provide the Procurement Department Office with a detailed explanation and justification including statutory cites and specific reference to your Bid detailing what provisions, if any, you believe are exempt from disclosure, may result

ITB-F 2025-07 Walkway and Covered Canopy Repair and Replacement, East Campus Page 9 of 13 in your entire Bid being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

All Bids received from Bidders in response to this Solicitation will become the property of the College and will not be returned to the Bidders. In the event of Contract award, all documentation produced as part of the Contract will become the exclusive property of the College.

2.13 BID WITHDRAWAL

Bidders may withdraw, alter, and resubmit their Bids through VendorLink at any time before the Bid due date and time. Bids may not be withdrawn, altered, or resubmitted after the Bid due date and time.

2.14 PROTESTS

Any Notice of Protest by a bidder or Bidder or other party involving the specifications, terms and conditions or any other aspect of the solicitation must be filed in writing within seventy-two (72) hours after the posting of the notice of decision or intended decision noting the basis of the protest. Failure to file a protest within the time prescribed in “Procedure for Protest of Competitive Solicitations Decisions/Intended Decisions (Protest Procedures) or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings. Please visit the Procurement Website to view a complete copy of the Protest Procedures at:

https://valenciacollege.edu/employees/procurement/documents/procedure-for-protests-of-competitive-solicitation-decisions-intended-decisions.pdf

2.15 ERRORS AND OMISSIONS

The Bidder is expected to comply with the true intent of this ITB taken as a whole and shall not avail itself of any errors or omissions to the detriment of the services. Should the firm suspect any error, omission, or discrepancy in the specifications or instructions, the firm shall immediately notify the College, in writing, and the College shall issue and post a written amendment. The firm is responsible for the contents of its qualification and for satisfying the requirements set forth in the ITB.

2.16 COERCION FOR LABOR

In accordance with Section 787.06 (13), Florida Statutes, all Bidders should be aware the Statute requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The District Board of Trustees of Valencia College, Florida, is a governmental entity for purposes of this statute.

2.17 FOREIGN COUNTRIES OF CONCERN

In accordance with Section 288.860, Florida Statutes, Public entities, including state agencies, political subdivisions, public schools, state colleges, and state universities, are prohibited from entering into agreements or accepting grants from foreign countries of concern if such agreements constrain contractual freedom, allow foreign control over curriculum or values, or promote agendas detrimental to U.S. safety or security.

It is the responsibility of the Bidder to disclose whether the ownership of their company is headquartered in or substantially controlled by any foreign country of concern as defined by Florida law. Such disclosure must be made at the time of Bid submission. Additionally, if, at any time after a contract has been https://valenciacollege.edu/employees/procurement/documents/procedure-for-protests-of-competitive-solicitation-decisions-intended-decisions.pdf https://valenciacollege.edu/employees/procurement/documents/procedure-for-protests-of-competitive-solicitation-decisions-intended-decisions.pdf

ITB-F 2025-07 Walkway and Covered Canopy Repair and Replacement, East Campus Page 10 of 13 awarded, there is a change in ownership that results in the company being headquartered in or substantially controlled by a foreign country of concern, the contractor is required to immediately inform the College in writing. Failure to provide such disclosure or to notify the College of any subsequent change in ownership may result in the termination of the contract.

2.18 FAMILIARITY WITH LAWS

Should any term or condition of this Agreement be rendered unlawful by statute, regulation, court ruling, or governmental directive, including but not limited to restrictions on the use of funds, Valencia shall have the right to immediately cease compliance with that term or condition with prompt notification to vendor.

Should a statute, regulation, court ruling, or governmental directive render this Agreement null and void, impossible, or impracticable by the parties, the parties shall negotiate a termination on mutually agreeable terms.

2.19 U.S. PRODUCED IRON AND STEEL PRODUCTS

Contractor bidding on public works projects agrees to comply with the provisions of Section 255.0993, Florida Statutes, Public works projects; United States-produced iron and steel products, which requires that, as may be applicable, any iron or steel product permanently incorporated in the project be produced in the United States, except as otherwise provided or exempted therein.

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SECTION 3.0 INSTRUCTIONS FOR PREPARING BID

3.1 BID SUBMITTAL FORMAT

Bids shall be prepared simply and economically, providing a straightforward, concise delineation of the Bidder’s capabilities to satisfy the requirements of this Solicitation. To ensure a uniform review process and to obtain the maximum degree of comparability, Bid should be organized by section with tabs that reference the evaluation criteria as outlined below.

A Table of Contents should include a clear identification of the material by Section and by page number. The entire package will become part of the final agreement between the College and the awarded Firm. Bids will only be accepted in electronic format through VendorLink.

3.1.1 General Information

a. Bid documentation should not exceed 40 pages (one-sided), 20 pages (two-sided).

Required Valencia forms and Tabs/dividers are not included in this count.

b. The cover page must identify the Solicitation Number, Name, Date of submission, and the Name of the Bidder.

c. The Solicitation Number and Name must be included in the footer of each page of the

Bid and all attached documents at the time of submittal.

d. Number each page consecutively, including exhibits, attachments, resumes, and any other related supplemental information.

e. Separate and identify each section of the Bid response by use of a divider/separation page.

f. It is the sole responsibility of the Bidder to ensure that electronic Bid submittals are received by the Procurement Department by the due date and time.

g. The College shall not be responsible for delays caused by any occurrence.

3.1.2 Electronic Submittal

a. Electronic Submittals will only be accepted via VendorLink.

b. Only files in the following formats will be accepted: Microsoft Word, Excel, PowerPoint, and Adobe Portable Document Format (PDF)

c. Files submitted must be formatted and enabled for printing.

d. Bidders may withdraw, alter, and resubmit their Bids through VendorLink at any time before the Bid due date and time. Bids may not be withdrawn, altered, or resubmitted after the Bid due date and time.

e. VendorLink system will not accept any document submission after the due date and time.

f. In the event of technical difficulties in submitting Bids, Bidders should contact

VendorLink support at support@evendorlink.com.

g. Valencia College may request clarifications and additional information after Bid submission.

mailto:support@evendorlink.com

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3.2 BID SUBMITTAL LAYOUT

Please separate each “Tab” with an identifiable divider.

TAB A: TITLE PAGE AND TABLE OF CONTENTS

1. Include completed Competitive Solicitation Acknowledgement Form (Page 1 of this solicitation).

2. Include EXHIBIT F: Addendum Receipt Verification

3. Table of Contents should include clear identification of the material by section and by page number.

TAB B: MINNIMUM MANDATORY REQUIREMENTS

Bidders shall certify that they meet the minimum mandatory qualifications. Provide evidence that Bidder meets the minimum mandatory requirements of this Solicitation as identified in Section 1.2, Minimum Requirements. Bidders that do not submit documentation to meet the minimum mandatory requirements as specified in this Solicitation may not be considered for further evaluation.

1. Include a copy of Certificate of Pre-Qualification from Valencia College.

2. The College will verify the sign-in sheet for the Mandatory Pre-Bid walk-through

TAB C: FIXED PRICE BID AND ADDITIONAL INFORMATION

1. Complete and submit Attachment 2 – ITB-F 2025-07 Fixed Price Bid Form.

2. Schedule and Timeline

• Provide the proposed project schedule and timeline needed to complete the project starting the Notice to Proceed date.

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SECTION 4.0 BID EVALUATION PROCESS

4.1 INITIAL REVIEW OF BIDS

Bidders will submit the solicitation package as outlined in Section 3, “Instructions for Preparing Bid”. Procurement will then review for completeness.

In compliance with the requirement of announcing and recording the names of bid submissions in a public bid opening, the College will post names of the bidders in VendorLink within 48 hours of due date. No bids will be opened or tabulated. In accordance with 119.071 F.S., bids are exempt from public records laws until such time as the agency provides notice of an intended decision or until thirty (30) days after the bid due date.

4.2 EVALUATION OF BIDS

After the initial screening by Procurement, all packages will be sent to the responsible end-user.

They will evaluate the offers to make sure they are compliant with the College's requirements.

They will notate price and any other factors.

4.3 AWARD OF CONTRACT

The contract will be awarded to the responsive and approved bidder submitting the lowest bid complying with all of the conditions of the “Invitation to Bid”, provided his/her bid is reasonable and it is in the best interest of the College to accept it.

A. The bidder(s) to whom the award is made will be notified at the earliest possible date.

B. As deemed in the best interest of the College, the right is reserved to make multiple awards or a single award, to reject any and all bids and to waive any informality in bids received whenever such rejection or waiver is in the best interest of the College.

C. The College at its sole discretion also reserves the right to reject the non-responsive bid or the bid of any non-responsible bidder.

4.4 BID TABULATION AND RESULTS EVALUATION METHOD

Bid tabulations will be posted on the VendorLink website for review by interested parties once the notice of an intended decision is posted or thirty (30) days after opening the bid.

4.5 AUTHORITY TO AWARD

Contract(s) will be awarded in accordance with the provisions of Valencia College policies and procedures. Award of contracts in excess of the threshold of Category V, as specified in Section 287.017, Florida Statutes, will be subject to the District Board of Trustee’s approval.

4.6 APPLICABLE DOCUMENTS

The following documents have been provided in bid package posted in VendorLink.

1. ITB-F 2025-07, Walkway and Covered Canopy Repair and Replacement, East Campus

2. ATTACHMENT 1, Valencia College’s General Terms and Conditions

3. ATTACHMENT 2, ITB-F 2025-07 Fixed Price Bid Form

4. ATTACHMENT 3, ITB-F 2025-07 Project Specifications

5. ATTACHMENT 4, ITB-F 2025-07 Design Drawings

6. EXHIBIT F: Addendum Receipt Verification (Fillable)