ATTACHMENT_3_ITB-F_2025-07_Technical_Specifications.pdf

MINIMUM PERFORMANCE REQUIREMENTS

FOR ROOF REMEDIATION

WALKWAY COVERINGS / CANOPIES

701 N. Econlockhatchee Trail

Orlando, Florida

TECHNICAL SPECIFICATIONS

Prepared by:

NOVA ENGINEERING & ENVIRONMENTAL, LLC

650 Northlake Boulevard | Suite 430 | Altamonte Springs, FL 32701 | Altamonte Springs, FL 32701

(407) 902-2660 | usanova.com

Project #10109-0523129

January 15, 2024

000030 - 1

TABLE OF CONTENTS

000030 TABLE OF CONTENTS

DIVISION 00

000030 TABLE OF CONTENTS ..................................................................... 000030 - 01 TO 01

000150 PROJECT DIRECTORY ..................................................................... 000150 - 01 TO 01

DIVISION 01

011000 SUMMARY OF WORK .......................................................................011000 - 01 to 04

012500 SUBSTITUTION PROCEDURES .........................................................012500 - 01 to 03

012600 CONTRACT MODIFICATION PROCEDURES ......................................012600 - 01 to 02

012900 PAYMENT PROCEDURES ..................................................................012900 - 01 to 05

013100 PROJECT MANAGEMENT AND COORDINATION ..............................013100 - 01 to 09

013200 CONSTRUCTION PROCESS DOCUMENTATION ...............................013200 - 01 to 07

013233 PHOTOGRAPHIC DOCUMENTATION ................................................013233 - 01 to 03

013300 SUBMITTAL PROCEDURES ...............................................................013300 - 01 to 08

014000 QUALITY REQUIREMENTS ................................................................014000 - 01 to 08

014200 REFERENCES………………………………………………. .............................014200 - 01 to 07

017300 EXECUTION .......................................................................................017300 - 01 to 08

017700 CLOSEOUT PROCEDURES ................................................................017700 - 01 to 04

DIVISION 02 - 06

NOT USED

DIVISION 07

071050.61 ROOF RE-COATING ...................................................................... 070150.61 - 01 to 06

074110 MANUFACTURED ROOF PANEL ........................................................ 074110 - 01 to 06

076200 SHEET METAL FLASHING AND TRIM ............................................... 076200 - 01 to 04

079200 JOINT SEALANTS ............................................................................... 079200 - 01 to 08

DIVISION 08

DIVISION 09

099113 EXTERIOR PAINT ............................................................................... 099113 - 01 to 05

DIVISION 10 – 26

NOVA Engineering and Environmental, LLC.

Project # 10109-0523129

Valencia College Walkway Coverings

000150 - 1

PROJECT DIRECTORY

000150

PROJECT DIRECTORY

NAME/ADDRESS REPRESENTATIVE

CLIENT: Valencia College

Orlando, Florida 32825

James Traola

JOB SITE:

East Campus Walkway Coverings

Orlando, Florida 32825

ENGINEER:

NOVA Engineering and

Environmental, LLC.

650 Northlake Boulevard, Ste 430

Altamonte Springs, Florida 32701

Jan Senkyr

Stanley De Vargas

Jacob Kelln, PE

Desiré Mahanna

CONTRACTOR: TBD

END OF DOCUMENT 000150

011000 - 1

SUMMARY OF WORK

SECTION 011000 –SUMMARY OF WORK

PART 1 - GENERAL

1.1 DESCRIPTION

A. This Summary of Work is provided as a general performance outline and is not intended to be all inclusive. Refer to the project drawings for further descriptions.

1.2 WORK INCLUDED

A. Pressure wash all canopy roof metal panels (top and underside) and the underside structural members.

B. As outlined remove and replace with new metal panels weathered or mechanically damaged metal roof panels.

1. Include thirty-two (32) metal panels in a base bid. Specifically, four (4) panels in the field, twenty-eight (28) in the valley sections.

2. Individual panels are defined as semicircular panels 36" wide, 25' long.

3. Panel shall be manufactured by Floline architectural systems, LLC, specifically series 900 panel.

C. Remove and replace all metal panels in the valley sections.

D. Remove and replace designated metal roof panels in the field sections.

E. Remove and replace all corroded and weathered mechanical fasteners.

F. Clean and prepare all metal roof panels and structural members per coating manufacturer requirements.

G. Seal mechanical fasteners, metal roof panels laps, roof panel-to-vertical wall transitions per coating manufacturer requirements.

H. Apply coatings at the pre-selected mock-up sections.

1. Manufacturer technical representative shall perform the specified adhesion test at each layer of the coating system and substrate that coating will be applied to prior installation in small areas to confirm adhesion.

I. Apply coatings to the entire top of all the metal roof panels (new and existing) in strict accordance with the manufacturer published guidelines for metal roof panels (top and underside) and the underside structural members.

1. Coating system shall meet or exceed the Tremco Solargard assemblies for the top of the metal roof panels.

J. Provide payment and performance bonds as required by owner.

K. All work to meet requirements of Florida Building Code 2023.

L. Provide quantities in base bid.

1. Sealant removal and replacement - 450 linear feet

2. Metal roof panel removal and replacement - 2,400 square feet

3. New roof coating application - 32,575 square feet

4. New interior coating application - 32,575 square feet

011000 - 2

5. Include in base bid a refundable, if not used, contingency of $5,000

M. Provide alternative pricing:

1. Metal substructure coating repairs

2. Metal substructure steel repairs

N. Provide engineering letter signed and sealed by a Florida Professional Engineer with proposed installation for the new replaced metal roof panels.

O. Inspect existing conditions of the metal roofing systems and all surfaces to receive new roof coating system or damage and or deterioration. Report to engineer all unsatisfactory conditions.

P. Install new sheet metal flashings, counter flashings and all associated materials required to provide complete watertight roofing system.

Q. Provide coating manufacturer's 12 year no dollar limit warranty (NDL) and contractor's 5-year watertight warranty.

R. Provide payment and performance bonds as required by owner.

S. Include a contingency of $5,000 within base bid.

T. Dispose of all debris in a legal manner

1.3 WEATHER PROTECTION

A. Upon beginning work on the existing roof, Contractor shall patch and protect existing roofing as required to prevent leaks.

B. Contractor shall have at the work site, a sufficient amount of moisture proof coverings to provide quick temporary protection to exposed decking, unfinished roof, or open roof in the event of a rapid change in the weather.

1.4 LEAK RESPONSE

A. In the event of a leak the contractor shall make repairs and stop the leak within 4 hours. The contractor will provide a 24-hour leak report contact and a backup contact prior to mobilizing the project.

1.5 CONTRACTOR’S USE OF PREMISES

A. Confine operations at site to areas permitted by law, ordinances, permits and to limits of Contract as shown on Contract Documents.

B. All work can be performed from Monday through Friday from the hours of 7:00 AM to 5:00 PM.

Additional work hours available if authorized by the Owner.

C. Do not unreasonably encumber site with materials or equipment.

D. Do not load structure with weight that will endanger structure.

E. Protect the building, the property, the building occupants and their property.

F. Assume full responsibility for protection and safekeeping of products stored on premises.

G. Move stored products which interfere with operations of Owner.

H. Obtain and pay for use of additional storage or work areas needed for operations.

I. The contractor shall provide and maintain required dust barriers, entrance canopies, barricades protection, and warning signs in good condition until the completion of the work requiring such protections and then remove the same. All canopies and barricades shall comply with federal, state, and local laws and regulations.

011000 - 3

J. Contractor’s employees will refrain from contact with facility personnel and visitors. Harassment, lewd behavior, inappropriate comments or conversation, or gestures, and use of vulgar language is grounds for immediate and permanent removal from the job-site. NO EXCEPTIONS.

K. Any work performed or staged over pedestrian ways are to have overhead protection or other diversion of the traffic, the owner will accept or reject the plan.

L. Coordinate use of premises under direction of Owner's Representative.

M. Use of Site for Work and Storage:

1. Restrict Work to areas indicated on Drawings.

2. Store materials off site except for minor amounts of material which may be stored at designated staging area as approved by Owner.

3. Access site in areas approved by Owner.

4. Restrict parking to specific areas as approved by Owner.

5. Restrict debris removal to Owner-approved area of building site.

6. Restrict location of construction cranes/lifts to areas as approved by Owner.

7. Do not allow construction traffic on existing roof membrane except as absolutely necessary to perform new work. Provide 3/4-inch (19mm) plywood protection over existing roof membrane at traffic and work areas.

N. Maintenance of Access and Operations:

8. Do not perform operations that would interrupt or delay Owner's daily operations.

9. Maintain access to existing building, facilities, parking, streets, and walkways; especially fire lanes.

10. Schedule demolition and renovation operations with Owner in such a manner as to allow Owner operations to continue with minimal interruption.

11. Coordinate work performed around air intake areas with facility personnel. This work includes application of adhesives or flame. Smoke and fume entry into the facility is unacceptable.

Blocking off air intake without express written notification of GSU- Project Manager or other designated contact is unacceptable.

12. During period of construction, do not obstruct exit ways of Owner-occupied areas in any manner.

13. Provide protective barricades, enclosures, directional and warning signage and other methods to assure safe passage of pedestrians and vehicles in, near and affected by areas of the work.

O. Maintenance of Existing Services:

1. Do not disrupt existing utility services to existing building.

2. Maintain environmental control in existing building, especially temperature, humidity, and dust control.

3. Provide temporary lines and connections as required to maintain existing mechanical and electrical services in building.

4. Gas piping at rooftop units may be temporarily disconnected (maximum four hours) to raise piping and replace flashing. Maintain cooling operation of unit during this period.

5. Notify Owner a minimum of seven days prior to each required interruption of mechanical or electrical services in building. These interruptions shall be only at such times and for lengths of time as approved by Owner. In no event shall interruption occur without prior approval of

Owner.

P. Building Access:

1. Do not disrupt services or block egress. There shall be no interference with life safety features.

2. Contractor will not have access to unapproved areas of the building interior except as pre-arranged with Owner or in the event of an emergency.

3. Material access for removal and installation can be by way of cranes or other lift mechanisms at the discretion of the contractor. The contractor will be responsible for equipment tie-in and

011000 - 4 disconnection, permits and required lane closures and this work and fees are to be included in the contractor’s bid.

1.6 OWNER OCCUPANCY

A. Owner will partially occupy premises during entire period of construction for the conduct of normal, daily operations. However, it is anticipated that this work not be performed when school is in session;

however, due to unforeseen circumstances, the work may be performed while students occupy the campus. Cooperate with Owner's Representative in all construction operations to minimize conflict and to facilitate Owner usage.

B. Contractor shall conduct his operations to ensure least inconvenience to Owner's operations.

C. Contractor shall take precautions to avoid excessive noise or vibration that would disturb Owner's operations. When directed by Owner, Contractor shall perform certain operations at designated time of day or night to minimize disturbance to Owner's operations.

D. Contractor shall take all necessary precautions to assure a watertight condition in the operation portion of the building during construction.

1.7 COMMUNICATION DURING CONSTRUCTION

A. Communication during construction is of the utmost importance to ensure accurate installation, maintain building integrity, and a safe place for both building user and construction personnel. To facilitate communication on this project, an “English” speaking foreman or superintendent is required to be onsite at ALL times construction is being performed.

1.8 OVERTIME WORK

A. Contractor shall include necessary overtime work on weekends and other times as directed by Owner to complete the Work within the Contract Time.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

012500 - 1

SUBSTITUTION PROCEDURES

SECTION 012500 - SUBSTITUTION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and General Provisions of the Contract, including owner provided General Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. N/A

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed

Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer an advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and

Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication, or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the

Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

012500 - 2

i. Research reports evidencing compliance with building code in effect for Project.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the

Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Engineer's Action: If necessary, Engineer will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Engineer will notify Contractor of acceptance or rejection of proposed substitution within 7 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Engineers

Supplemental Instructions for minor changes in the Work.

b. Use product specified if Engineer does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 7 days prior to time required for preparation and review of related submittals.

1. Conditions: Engineer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Engineer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided.

c. Substitution request is fully documented and properly submitted.

d. Requested substitution will not adversely affect Contractor's construction schedule.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

012500 - 3

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed unless otherwise indicated.

C. Substitutions for Convenience: Engineer will consider requests for substitution if received within 30 days after commencement of the Work. Requests received after that time may be considered or rejected at the discretion of the Engineer.

1. Conditions: Engineer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Engineer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided.

c. Requested substitution does not require extensive revisions to the Contract Documents.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 – EXECUTION (Not Used)

END OF DOCUMENT 012500

012600 - 1

CONTRACT MODIFICATION PROCEDURES

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including owner provided General Conditions and

A. Section includes administrative and procedural requirements for handling and processing Contract

Modifications.

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

Engineer will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on EJCDC or AIA Documents.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Engineer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Engineer are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract

Time.

e. Quotation Form: Use CSI Form 13.6D, "Proposal Worksheet Summary," and Form 13.6C, "Proposal Worksheet Detail."

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Engineer.

1. Include a statement outlining reasons for the change and the effect of the change on the Work.

Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

0126000-2

CONTRACT MODIFICATION PROCEDURES

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use CSI Form 13.6A, "Change Order Request (Proposal)," with attachments CSI Form 13.6D, "Proposal Worksheet Summary," and Form 13.6C, "Proposal

Worksheet Detail."

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See instructions to bidders for administrative procedures for preparation of

Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

B. Unit-Price Adjustment: See instruction to bidders "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Engineer will issue a Change Order for signatures of Owner and Contractor on EJCDC or AIA Documents.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Change Directive: Engineer may issue a Change Directive on AIA Document G714 EJCDC Document C-

940. Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the

Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

END OF DOCUMENT 012600

012900 - 1

PAYMENT PROCEDURES

SECTION 012900 - PAYMENT PROCEDURES

1.1 RELATED DOCUMENTS

A. Section includes administrative and procedural requirements necessary to prepare and process

Applications for Payment.

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for

Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Engineer at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Sub schedules for Phased Work: Where the Work is separated into phases requiring separately phased payments; provide sub schedules showing values coordinated with each phase of payment.

4. Sub schedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide sub schedules showing values coordinated with each element.

5. Sub schedules for Separate Design Contracts: Where the Owner has retained design professionals under separate contracts who will each provide certification of payment requests, provide sub schedules showing values coordinated with the scope of each design services contract as described in Section 011000 "Summary of Work."

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

012900 - 2

a. Project name and location.

b. Name of Engineer.

c. Engineer’s project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of EJCDC or AIA Documents.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor

2) Materials

3) Equipment

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of

Applications for Payment and progress reports. Coordinate with Project Manual table of contents.

Provide multiple line items for principal subcontract amounts in excess of five percent of the

Contract Sum.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity.

Use information indicated in the Contract Documents to determine quantities.

9. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by Contractor.

10. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

11. Schedule Updating: Update and resubmit the schedule of values before the next Applications for

Payment when Change Orders or Construction Change Directives result in a change in the

Contract Sum.

012900 - 3

1.5 APPLICATION FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Engineer and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for

Payment is the period indicated in the Agreement.

1. Submit draft copy of Application for Payment 7 days prior to due date for review by Engineer.

C. Application for Payment Forms: Use EJCDC or AIA Documents as form for Applications for Payment.

D. Application for Payment Forms: Use forms provided by Owner for Applications for Payment. Sample copies are included in Project Manual.

E. Application for Payment Forms: Use forms acceptable to Engineer and Owner for Applications for

Payment. Submit forms for approval with initial submittal of schedule of values.

F. Application Preparation: Complete every entry on the form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Engineer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for

Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before the last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

G. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies the amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment. Value of previously stored materials put in place after date of previous

Application for Payment and on or before date of current Application for Payment.

b. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

H. Transmittal: Submit 3 signed and notarized original copies of each Application for Payment to

Engineer by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

012900 - 4

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

I. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the

Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

J. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or proceeded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Owner.

K. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Schedule of unit prices.

7. Submittal schedule (preliminary if not final).

8. List of Contractor's staff assignments.

9. List of Contractor's principal consultants.

10. Copies of building permits.

11. Copies of authorizations and licenses from authorities having jurisdiction for performance of the

Work.

12. Initial progress report.

13. Report of preconstruction conference.

14. Certificates of insurance and insurance policies.

15. Performance and payment bonds.

16. Data needed to acquire Owner's insurance.

L. Application for Payment at Substantial Completion: After Engineer issues the Certificate of Substantial

Completion, submit an Application for Payment showing 100 percent completion for portion of the

Work claimed as substantially complete.

1. Include documentation supporting the claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

012900 - 5

M. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Contractor's Affidavit of Payment of Debts and Claims."

5. Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of

Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

END OF DOCUMENT 012900

013100 - 1

PROJECT MANAGEMENT AND COORDINATION

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

A. RFI: Request from Owner, Engineer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design.

Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Before starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses.

013100 - 2

C. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting minutes, in temporary field and office Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor shall coordinate its operations with operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

013100 - 3

E. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in the performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as

Owner's property.

F. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in

Section 013300 "Submittal Procedures."

G. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings (Microsoft Word latest edition and Auto Cadd latest edition).

2. Engineer will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Engineer makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Digital Data Software Program: Drawings are available upon request.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the

Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Engineer will return RFIs submitted to Engineer by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Engineer.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

013100 - 4

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: EJCDC or AIA Documents.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Engineers Action: Engineer will review each RFI, determine action required, and respond. Allow 7 working days for Engineers response for each RFI. RFIs received by Engineer after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Engineers actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Engineer’s action may include a request for additional information, in which case Engineers time for response will date from time of receipt of additional information.

3. Engineer’s action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract

Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract

Sum, notify Engineer in writing within 5 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Engineer.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Engineers response was received.

F. On receipt of Engineers action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Engineer within 5 days if Contractor disagrees with response.

013100 - 5

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal

Request, as appropriate.

1.7 PROJECT MEETINGS

A. General: Schedule and conduct Engineer will schedule and conduct meetings and conferences at

Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of the date and time of each meeting. Notify Owner and Engineer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting the meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Engineer, within 3 days of the meeting.

B. Preconstruction Conference: Engineer will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Engineer, but no later than 14 days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner, Engineer, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of record documents.

m. Use of the premises.

n. Work restrictions.

o. Working hours.

p. Owner's occupancy requirements.

q. Responsibility for temporary facilities and controls.

r. Procedures for moisture and mold control.

s. Procedures for disruptions and shutdowns.

t. Construction waste management and recycling.

u. Parking availability.

v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. First aid.

013100 - 6

y. Security.

z. Progress cleaning.

4. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

5. Attendees: Authorized representatives of Owner, Engineer,…