IFB_7800_MAS1007_BID_DOC_v1.xlsx
XLSX spreadsheet 48 KB Posted
- Solicitation number
- IFB 7800 MAS1007
- Issued by
- Texas
About this file
This is a Price Sheet Solicitation document for Invitation for Bid (IFB) 7800 MAS1007 issued by the City of Austin, Texas, for OEM parts and repair services for Chevrolet light- and medium-duty vehicles. The solicitation is organized into two primary categories: Category 1 covers light-duty trucks and Category 2 covers medium-duty trucks, with each category subdivided into parts for city inventory, labor rates, fees, and other parts not listed above. Category 1 includes estimated annual quantities of 80 oil filters, 90 fuel filters, 40 brake pads, 60 serpentine belts, 65 brake rotors, and 45 air filters, with 700 estimated annual labor hours for repair services, 10 flat fees for expedited or emergency services, and 20 flat fees for pickup and delivery services. Category 2 contains identical quantities for medium-duty truck parts and services. The procurement specialist is Margaret Stenz, and bidders must submit pricing using this specific form, with failure to complete all subcategories or alterations to the sheet potentially resulting in disqualification. A nonmandatory pre-offer meeting is scheduled for June 11, 2026 at 10:00 am CT via Microsoft Teams, with questions due June 16, 2026 at 2:00 pm CT, and offers due June 30, 2026 at 2:00 pm CT.
All pricing must be all-inclusive and cannot include separate charges for administrative costs, overhead, per diem, shipping, or transportation to the Austin area. Offerors must provide unit prices with no more than four decimal places for inventory parts and labor, as well as a percentage discount off dealer costs for the Chevrolet Parts Price List, with the City estimating approximately $200,000 annually for light-duty parts and $70,000 annually for medium-duty parts, totaling $270,000 across all categories. A bid of zero will be interpreted as a no-charge item, while a "no bid" or blank response may result in disqualification. The City reserves the right to award a single contract or multiple awards based on overall low cost, individual line items, or criteria deemed most advantageous, and bidders must notify the City of any alternate part numbers due to obsolescence prior to the solicitation deadline. Offerors must provide all tools, labor, travel, and equipment necessary to perform services, and the discount percentage provided for parts pricing must remain the minimum discount throughout the contract term and any extension periods without revision.
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Other files
| File | Type | Posted |
|---|---|---|
| CSP_6100_CLMB344_BID_DOC_5_v1.pdf | ||
| IFB_7800_MAS1007_ATT_10_v1.docx | DOCX document | |
| IFB_7800_MAS1007_ATT_8_v1.docx | DOCX document | |
| IFB_7800_MAS1007_ADD_2_v1.docx | DOCX document | |
| IFB_7800_MAS1007_ATT_1_v1.docx | DOCX document | |
| IFB_7800_MAS1007_ATT_4_v1.docx | DOCX document | |
| IFB_7800_MAS1007_PAC1_v1.docx | DOCX document | |
| IFB_7800_MAS1007_ATT_5_v1.docx | DOCX document | |
| IFB_7800_MAS1007_ATT_6_v1.docx | DOCX document | |
| IFB_7800_MAS1007_ATT_9_v1.docx | DOCX document | |
| IFB_7800_MAS1007_ATT_7_v1.docx | DOCX document | |
| IFB_7800_MAS1007_ATT_3_v1.docx | DOCX document | |
| IFB_7800_MAS1007_ATT_2_v1.docx | DOCX document | |
| IFB_7800_MAS1007_ADD_1_v1.pdf |
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Text version
Price Sheet Solicitation
PRICE SHEET
| SOLICITATION # | IFB 7800 MAS1007 |
| PROCUREMENT SPECIALIST | Margaret Stenz |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
Part numbers that are listed here are those available to the City at the time of issuance. Offerors shall notify the City of alternate part numbers as a direct result of obsolete or superseded part numbers prior to the solicitation due date.
CATEGORY 1 - LIGHT DUTY TRUCKS
Offeror must provide pricing in all subcategories (A-D) in order to be considered for award of Category 1.
| CATEGORY 1A - PARTS FOR CITY INVENTORY | ||||||||
| ITEM NO. | ITEM DESCRIPTION | CITY PART # | MANUFACTURER PART # | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||||
| 1A.1 | Oil Filter - Light Duty | 12684038 | 12684038 | EACH | 80 | $0.00 | $0.00 | |
| 1A.2 | Fuel Filter - Light Duty | 19405644 | 19405644 | EACH | 90 | $0.00 | $0.00 | |
| 1A.3 | Brake Pads - Light Duty | 19405415 | 19405415 | EACH | 40 | $0.00 | $0.00 | |
| 1A.4 | Serpentine Belt - Light Duty | 12675893 | 12675893 | EACH | 60 | $0.00 | $0.00 | |
| 1A.5 | Brake Rotors - Light Duty | 19405429 | 19405429 | EACH | 65 | $0.00 | $0.00 | |
| 1A.6 | Air Filter - Light Duty | 19405680 | 19405680 | EACH | 45 | $0.00 | $0.00 | |
| SUBTOTAL FOR CATEGORY 1A = | $0.00 |
| CATEGORY 1B - LABOR RATES | ||||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 1B.1 | Labor Rate for Repair Services | HOUR | 700 | $0.00 | $0.00 | |
| SUBTOTAL FOR CATEGORY 1B = | $0.00 |
| CATEGORY 1C - FEES | ||||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 1C.1 | Flat Fee for Expedited Repair Services and Emergency Disaster Services | EACH | 10 | $0.00 | $0.00 | |
| 1C.2 | Flat Fee for Round Trip Pickup and Delivery of City Equipment | EACH | 20 | $0.00 | $0.00 | |
| 1C.3 | "Code Red" Shipping Charges | EACH | 20 | $0.00 | $0.00 | |
| SUBTOTAL FOR CATEGORY 1C = | $0.00 | |||||
| CATEGORY 1D - OTHER PARTS NOT LISTED ABOVE |
The City intends purchase to Light Duty Chevrolet parts associated with the repairs performed the Contractor and parts for the City's inventory. The invoice prices for these parts shall be based off a discount applied to the Chevrolet Parts Price List. The percentage discount applied to the Chevrolet Parts Price List shall be the minimum discount offered for the price list throughout the term of the contract including any subsequent extension periods, and is not subject to change. The percentage discount given should take into consideration all costs (administrative, overhead, shipping charges, etc.) to supply the parts for repair services. These costs shall be factored into the discount to manufacturer price list percentage and shall not be paid separately.
The City estimates these additional items will account for approximately $200,000 annually.
| ITEM NO. | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | ESTIMATED ANNUAL SPEND | DISCOUNT OFF DEALER COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | |||||
| 1D.1 | Light-Duty Chevrolet Parts Price List | $ 200,000 | 0.00% | $200,000.00 | ||
| SUBTOTAL FOR CATEGORY 1D = | $200,000.00 |
TOTAL EXTENDED PRICE FOR CATEGORIES 1A THRU 1D = $200,000.00
CATEGORY 2 - MEDIUM DUTY TRUCKS
Offeror must provide pricing in all subcategories (A-D) in order to be considered for award of Category 2.
| CATEGORY 2A - PARTS FOR CITY INVENTORY | ||||||||
| ITEM NO. | ITEM DESCRIPTION | CITY PART # | MANUFACTURER PART # | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||||
| 2A.1 | Oil Filter - Medium Duty | 12684038 | 12684038 | EACH | 80 | $0.00 | $0.00 | |
| 2A.2 | Fuel Filter - Medium Duty | 19405644 | 19405644 | EACH | 90 | $0.00 | $0.00 | |
| 2A.3 | Brake Pads - Medium Duty | 19405415 | 19405415 | EACH | 40 | $0.00 | $0.00 | |
| 2A.4 | Serpentine Belt - Medium Duty | 12675893 | 12675893 | EACH | 60 | $0.00 | $0.00 | |
| 2A.5 | Brake Rotors - Medium Duty | 19405429 | 19405429 | EACH | 65 | $0.00 | $0.00 | |
| 2A.6 | Air Filter - Medium Duty | 19405680 | 19405680 | EACH | 45 | $0.00 | $0.00 | |
| SUBTOTAL FOR CATEGORY 2A = | $0.00 |
| CATEGORY 2B - LABOR RATES | ||||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 2B.1 | Labor Rate for Repair Services | HOUR | 700 | $0.00 | $0.00 | |
| SUBTOTAL FOR CATEGORY 2B = | $0.00 |
| CATEGORY 2C - FEES | ||||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 2C.1 | Flat Fee for Expedited Repair Services and Emergency Disaster Services | EACH | 10 | $0.00 | $0.00 | |
| 2C.2 | Flat Fee for Round Trip Pickup and Delivery of City Equipment | EACH | 20 | $0.00 | $0.00 | |
| 2C.3 | "Code Red" Shipping Charges | EACH | 20 | $0.00 | $0.00 | |
| SUBTOTAL FOR CATEGORY 2C = | $0.00 | |||||
| CATEGORY 2D - OTHER PARTS NOT LISTED ABOVE |
The City intends to purchase Medium Duty Chevrolet parts associated with the repairs performed the Contractor and parts for the City's inventory. The invoice prices for these parts shall be based off a discount applied to the Chevrolet Parts Price List. The percentage discount applied to the Chevrolet Parts Price List shall be the minimum discount offered for the price list throughout the term of the contract including any subsequent extension periods, and is not subject to change. The percentage discount given should take into consideration all costs (administrative, overhead, shipping charges, etc.) to supply the parts for repair services. These costs shall be factored into the discount to manufacturer price list percentage and shall not be paid separately.
The City estimates these additional items will account for approximately $70,000 annually.
| ITEM NO. | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | ESTIMATED ANNUAL SPEND | DISCOUNT OFF DEALER COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | |||||
| 2D.1 | Medium-Duty Chevrolet Parts Price List | $ 70,000 | 0.00% | $70,000.00 | ||
| SUBTOTAL FOR CATEGORY 2D = | $70,000.00 |
TOTAL EXTENDED PRICE FOR CATEGORIES 2A THRU 2D = $70,000.00
TOTAL EXTENDED PRICE FOR ALL CATEGORIES = $270,000.00
| COMPANY NAME: |
| EMAIL ADDRESS: |
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