Atch_6_CALL_0002-01_Pre-proposal_Conference_Agenda.doc

HTC711-14-R-R003

Call 0002 Amendment 01 Atch 6

AGENDA FOR PREPROPOSAL CONFERENCE

STEVEDORING AND RELATED TERMINAL SERVICES

TEXAS GULF PORTS AT THE PORTS OF BEAUMONT, PORT ARTHUR AND CORPUS CHRISTI

HTC711-14-R-R003-0002

25 SEP 14

INTRO

Welcome and thank you for attending Make sure everyone signs the Attendance sheet.

Pass out Question forms Introductions – Name / Government employees role in this acquisition

Mr. Will Henderson, Contracting Officer

Mr. Bill Seamon, Contract Specialist

Mr. Michael Almodovar, Program Manager – 597th TBE

GROUND RULES

Purpose of conference is to provide a brief overview of the program and procurement for Stevedoring & Related Terminal Services at the Texas Gulf Ports of Beaumont, Port Arthur and Corpus Christi.

Conference will be informal and held as an open forum. Our intent is to clarify, not to change, the solicitation. We will accept any questions you may have regarding this procurement. However, anything said or questions answered during the conference or site visit do not change the RFP as it currently reads unless an amendment is issued officially making a change. Any changes to the RFP will be provided in a forthcoming amendment. Questions and answers will be posted to FedBizOps.

Attendees are free to ask questions at any time. Ensure all questions are recorded on the forms provided, even if the question was asked during the conference. If you prefer not to ask your questions during the conference, just record them on the forms. We will collect at the conclusion of the meeting.

Restrict your questions to this solicitation.

SOLICITATION REVIEW

The Request for Proposal (RFP) consists of:

HTC711-14-R-R003 Master Solicitation/effective for 3 years (27 Aug 2017)

Atch 1 FAR Part 12, Instructions to Offerors & Evaluation

Atch 2 Subcontracting Plan

Atch 3 Security Controls

Atch 4 Generic Performance Work Statement (PWS)

“Call” for Proposals, HTC711-14-R-R003-0002/proposals due IAW with Call

Atachment No. 1 – Performance Work Statement

Atachment No. 2 – Pricing

Atachment No. 3 – Government Furnished Equipement(GFE) List

Atachment No. 4 – Collective Bargaining Agreement (CBA) It is your responsibility to read and understand the solicitation. Ensure you read and carefully follow the format described in the RFP under the Proposal Preparation Instructions (Page 1of 9, Instructions to Offerors & Evaluation).

1. Proposals are due: Wednesday, 15 Oct 14 – 12:00 p.m. CST time, Scott AFB IL Send proposals to:

USTRANSCOM TCAQ-R

Transportation Support Branch

508 Scott Drive

Scott AFB, IL 62225

2. Offerors are required to submit an original and two copies of the proposal, as well as CD ROM including all parts of the proposal by the due dated specified on the call. Each hard copy proposal shall be bound in a three ring losose leaf binder tabbed to separate each individual “Part” of the proposal. Staples shall not be used. A cove sheet shall be applied to each binder, clearly marked as original, copy number 1 or 2, RFP number, Call number and offeror’s name. The sam identifying data shall be placed on the spine of each binder to facilitate rapid acccout ability when placed on a shelf in a vertical position. All documents provided by email shall be Adobe PDF files except the pricing propsal which shall be in Microsoft Excel format with an .xlsx file extension.

3. Proposals shall be submitted on 81/2 by 11 inch paper with no less than one inch margins on all sides. Times New Roman 12 point font shall be used except for figures, tables, and diagrams where smaller is acceptable as long as it is readable. If proposals are double-sided, each side will count as one page for page limitation purposes. The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered in the evaluation.

4. Proposal shall be tabbed and include the following

A. Contract Documentation (Submit one original)

B. Part I – Technical Proposal (Submit original and two copies)

C. Part II – Price Proposal (Submit original and two copies)

5. Instructions for submitting Contract Documentation Parts I and II (follow Attachment 1 of Master Solicitation)

6. Contract Documentation (Submit One Original)

NOTE Be sure to complete blocks 12, 17a, 30(a,b & c) – if no discount, list Net 30 (MASTER SOLICITATION/ SF 1449)

a. Provide a cover page which contains the name, title, telephone number, and email address of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

b. Complete blocks 1, 17a and 30a, b and c of the Master Solicitation SF 1449. In addition include any signed amendments to the Master Solicitation, if applicable. Also, provide a signed document acknowledging the port specific ‘call” for proposals and any amendments, if applicable. In doing so, the offeror accedes to the contract terms and conditions as written in Master Solicitation and “call” for proposals, with attachments. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept. Block 17b- if remittance address is different, such address must be registered in the System for Award Management (SAM) database.

c. Provide company/division’s street address, county and facility code; CAGE code; DUNS code; and size of business (large or small). (block 17a)

d. Acknowledgement of Solicitation and Call Amendments (if any).

e. Submit appropriate documentation evidence (i.e. Licensure, written authorization from the Port Authority, or other documentation that the offeror or its intended subcontractor(s) is authorized to perform the required services at the location(s) to include:

f. Proof of current certification of at least two (2) proposed personnel trained and tested in handling Hazardous Materials per the requirements of the Code of Federal Regulation (CFR) Title 49, Section 172.702, and proof of at least two (2) proposed personnel who have completed current basic rigging school that meets or exceeds Occupational Safety and Health Administration (OSHA) qualification standards as specific in Appendix A of the ‘call” specific PWS.

g. Past Performance Information relevant present/past performance efforts or contracts completed during the past three (3) years.

NOTE: “Relevant present/past performance efforts or contracts” is defined as Stevedoring and Related Terminal Services that are similar or greater in scope, magnitude, and complexity this solicitation requires also include this solicitation number.

1. Name and address of the contracting activity (buying and dministrative)

2. Contracting Officer – Include a verified email, phone and fax number

3. Contract Manager – Include a verified email, phone and fax number

4. Contract Number

5. Contract Type (Firm-Fixed Price, Cost Reimbursement, IDIQ, etc.)

6. Total contract value including option years

7. Description of work performed

8. Performance Period – Base Year and number of Option Years

9. Problems and Corrective Actions – The offeror shall include information on problems encountered and corrective actions taken on all contracts. Include a brief description of any dispute/claim. Be specific in identifying the problem and resolution.

7. Clauses –

a. Clauses incorporated by reference on the Master Solicitation (page 6 & 7) need to be read and understood.

b. 52.212-3 Offeror Representations and Certifications on the Master Solicitation ( page 7 through 21) should be filled in where appropraite or submitted online using SAM at https://www.sam.gov. This should be included in the Technical Proposal.

b. Information has been “filled in” on these Call specific clauses 52.216-18(Ordering), 52.216-19 (Order Limitations), 52.216-22 (Indefinite Quantity)

8. Solicitation Requirements Addendum to 52.212-1 (Instructions to Offerors) Attachment 1

a. Period of acceptance of offers – offeror agrees to hold prices in its offer firm for 150 calendar days from the date specified for receipt of offers.

b. Govt intends to evaluate offers and award without discussions – offeror’s initial offer should contain the offeror’s best terms - Govt reserves the right to conduct discussions

c. Govt intends to award one contract

6. Part I – Technical Proposal (Submit original and two copies)

a. Be clear and concise

b. Proposals should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements of the “call” specific PWS.

c. Technical Subfactor 1 – Technical Approach Describe the approach for achieving the objectives of the call/ Specific PWS Paragraphs 3.0 Safety, 4.0 Contract Administration, 5.0 contractor General Requirements and 6.0 Terminal specific Requirements (25 pages Max/ single side is considered one page)

d. Technical Subfactor 2 – Small Business (SB) Subcontracting Plan (applies to Large Businesses only)

e. Technical Subfactor 3 – Small Business Utilization Plan (applies to Small Businesses Only

f. Technical Subfactor 4 - Information Assurance & Cyber Secuirity (10 pages Max/ single side is considered one page)

7. Part II – Price Proposal

a. Input unit pricing using Excel provided spreadsheet (.xlsx)

b. offeror intends to offer a service at no charge, $0 shall be inserted in the applicable cell

c. six month extension shall be prices at Option Year 4 rates (Note it is the contractors responsibility to ensure all pricing is filled in, including the six month extension.

d. Prices shall include the following information

Number an type of labor categories IAW schedule/commodities

Basis for the proposed labor rates ( i.e union agreements)

Applied discounts, overheads or escalation factors

If applicable, information for subcontracted joint ventures pricing

e. All prices shall be entered to the nearest cent

8. Evaluation Factors for Award –

A. Technical (Acceptable/Unacceptable)

(1) Subfactor 1 – Technical Approach

(2) Subfactor 2 – Small Business Subcontracting Plan (Large Business Only)

(3) Subfactor 3 – Small Business Utilization Plan (Small Business Only)

(4) Subfactor 4 – Information Assurance & Cyber Security

B. Price

The proposal evaluation process is detailed on pages 6 – 9, Instructions to Offerors.

8. The anticipated contract award date is on or about 15 Dec 14.

Performance start date 01 Feb 15