Call_003_Pacific_NW_Question_9-19.pdf

Questions and Answers for

HTC711-14-R-R003 Call 0003

Stevedoring and Related Terminal Services (S&RTS)

Pacific Northwest Solicitation

Questions 9-19

QUESTION #9: The schedule indicates that load of General Cargo (40) and Metal Products

– Unboxed (43) is to be priced on MT or Each. Should the contractor propose which method they will charge (MT or Each) or does the contractor propose only the rate and the charge will be applied per MT or Each – whichever results in the greater charges, as is common in most port tariffs.

Reference Attachment 2 Pricing Schedule

ANSWER:

The schedule of rates IA1 – Load Vessels UNIT No # 40 (General Cargo) and UNIT No #43

Metal Products – Unboxed should reflect MT. A updated schedule of rates will be posted on fedbizopps to reflect this change.

QUESTION #10: There is a reference “The Contractor will support the SDDC battalion’s

Emergency Disaster Plan.” What does this plan encompass and what are the requirements for labor and/or equipment?

Reference Section: 3.0 Safety Page: 4 Paragraph: 1

For the Pacific Northwest this would be continuing to operate commercial stevedoring activities at the designated commercial ports. As we are not located on a government facility operations will only continue in the commercial port if the commercial port is operating. Any out of pocket requirements would be treated as an out-of-pocket expense.

QUESTION #11: What is the scope of this requirement? If the scope is to place of rest please confirm it is to place of rest for RoRo and LoLo. Please confirm that location of place of rest is no more than 2500 feet from the vessel as defined in 6.9.2.1

Reference Section: 5.13 Stevedore and related terminal services Page: 7 Paragraph: 1

Yes, the place of rest is defined as NTE 2,500 feet from the vessel as designated in the terminal specific portion of the contract 6.9.2.1

6.9.2.1 The Contractor shall stage cargo discharged from the ship to an initial point of rest identified within the terminal in accordance with the discharge plan which may include additional screening measures in route. The Contractor shall normally stage cargo within a distance not to exceed 2,500 feet from the vessel ramp in accordance with Government instructions

QUESTION #12: Please confirm extent of cargo documentation and provide some further details or examples. During Lo/Lo operations is it the responsibility of the POT or the contractor to provide the associated clerks to perform the cargo documentation?

Reference Section: 5 .13 .1 Stevedore and related terminal services Page: 7 Paragraph: 1

ANSWER:

Documentation consists of two processes, an automated scan and a manual tally (TCN, container number, length, height, width, weight). The process for documentation is generally the same for linked, nested and secondary loads.

An example of "Linked Cargo" is three Tri-cons knuckled together making a TEU equivalent. Clerks are only required to scan and manually tally one of the Military Shipping Label (MSL) associated with all three of the tri-cons linked. Specific instructions are provided to the clerks by the Government during training in advance of the normal shift.

An example of "Nested Cargo" is a piece of cargo (i.e., a generator) loaded on cargo (i.e., Military Truck) prior to arriving the Port at its origin. Only the parent unit "truck" is required to be scanned/tallied. Special instructions are provided to the clerks regarding nested cargo by the Government in advance of the normal shift.

An example of "Secondary Load" is a piece of cargo (i.e., a generator) that is loaded on cargo (i.e., Military Truck) at the port. Usually this is done when there is concern if all cargo can be loaded to the vessel. In this case both pieces of cargo are required to be scanned and tallied. The frequency of the secondary loads is generally very low.

Historically, there has been no measurable lost of efficiency to the operation based on conducting a scan and manual tally for secondary loads. Special instructions are provided to the Clerks regarding Secondary Loads by the Government in advance of the normal shift.

When and if the Port Tariff does not apply (or is changed) then the contractor must be prepared to provide/hire for documentation requirements.

QUESTION #13: What is the scope of this requirement? Please confirm it is from place of rest for both RoRo and Lo Lo. Where is the place of rest located?

Reference Section: 5.14.1 Stevedore and related terminal services Page: 8 Paragraph: 1

Where Port Tarrifs do not apply,yes, the contractor is required to load the cargo from the point of rest as stated in 5.14.1. As the PNW DET has no permanent facilities at any of the designated ports it is impossible to determine where the point of rest is at this time.

5.14.1 The Contractor shall load cargo on the vessel from its place of rest to point of stow aboard vessel in accordance with the approved vessel pre-stow plan furnished by the Government and within the time frame established at cargo meeting between the Contractor and the COR

QUESTION #14: Please confirm extent of cargo documentation? Please provide some further details or examples. Reference Section: 5.14.2c Stevedore and related terminal services Page: 9 Paragraph: 1

ANSWER:

See Answer for Question 12

QUESTION #15: Contractor is to provide "intra-terminal transfer'', please clarify what this means as in Tacoma the contractor normally moves cargo to the initial point of rest as defined in

6.9.2.1. After that any further movement is typically performed by the Port of Tacoma. Should we infer that "intraterminal transfer" is actually 6.9.2.3 and payable at man-hour rates when required of the contractor? Please clarify. Note that this is how you have defined it for Export cargo in 6.10.2 but we want to make sure. Reference Section: 6.9 Vessel Import (Inbound) Discharge Page: 11 Paragraph: 1

ANSWER:

Where the Port Tariff does not apply or the port is unable to provide services for intra terminal transfer then the contractor must be able to provide those services as stated in 6.9.2.3.

6.9.2.3 The Contractor shall reposition and/or document moved equipment when directed by the Government. Compensation will be in accordance with man-hour rates in Section B, Schedules of Rates (extra labor).

QUESTION #16: The port provides facility security in Tacoma. However section 6.13.1 assigns that task to the contractor. Please clarify?

Reference Section: 6.9 Vessel Import (Inbound) Discharge Page: 11 Paragraph: 1

6.13 Security

6.13.1 Security of Cargo, Facilities and Equipment: The Contractor shall protect cargo, facilities and equipment entrusted to his care and shall exercise reasonable diligence to secure them and comply with security standards commensurate to industry practice or US Army standards whichever is greater. For cargo, the Contractor shall ensure cargo doors, hatch covers, and windows are closed to maintain security levels in place and comply with all elements of the Contractors Security Plan.

There is no government furnished equipment or facilities for this contract. And as stated in

6.13.1 the cargo shall be secured doors, covers and windows. The Contractor should have a plan to ensure that those items are complete to meet the overall security plan of the mission. For example the contractor will assure cargo is not parked outside of the designated secure area.

Physical security and law enforcement security is conducted and coordinated by the Port

QUESTION #17: Requirement states "Contractor will need in inventory or readily available to rent, vehicles equivalent in capacity to HEMTT, etc". This type of equipment is difficult to rent on a short term basis and is often not available. Is there a set performance time required for available rental equipment? As an example must a contractor prove in the technical submittal that this equipment will be available for rent within 72 hour notice of the need? What is acceptable proof that this equipment is available for rental?

Does the rental of that equipment apply as an out of pocket expense or is this a contractor expense that the contractor needs to anticipate and include that expense in the commodity rate?

If this is considered an "out of pocket" expense then how does a stevedore that owns this equipment treat this expense? Should they exclude the equipment from the commodity rate and also treat it as an "out of pocket expense".

Reference Section: 6.14.2 Cargo Recovery Page: 13 Paragraph: 1

ANSWER:

The cost needs to be anticipated in the commodity rate if a rental is needed.

IA W Master Solicitation Atch 1 FAR Part 12 Instructions to Offerors & Evaluation - Page 8 (2)(1) - When evaluating the Offeror's Technical Approach, the Government will determine if:

b) The approach demonstrates the offeror's ability to access all equipment (within 72 hour notice) necessary to conduct operations and the ability to handle miltiple classes of supply.

How the contractor demonstrates this is up to the contractor.

PWS

6.14.2 Cargo Recovery (Import I Export)-The primary purpose of the Contractor's recovery teams is to move inoperable equipment on and off vessels, line-haul trucks, and railcars, and for movement within the staging area. In order to perform S&RTS duties, the Contractor will need in inventory, or readily available to rent, vehicles equivalent in capacity to Army's recovery vehicles to include Heavy Expanded Mobility Tactical Truck (HEMTT) wrecker, M88 Tracked Recovery Vehicle Tank Retriever with tow bar, HEMTT refoeling vehicle, and 5 Ton wrecker. Equipment will be used by the Contractor to recover and/or start heavy, inoperable, tracked and wheeled vehicles. The Contractor's recovery vehicles must be capable of moving heavy deadline tracked or wheeled vehicles weighing up to 150,000 lbs up and down steep ramps and in and out of vessels. Handling inoperable vehicles is payable under the commodity schedule of rates for tow on/off inop vehicles and/or lift on/off as applies.

QUESTION # 18: Will the COR have the discretion to discuss additional wrecker support if the amount of inoperable, "dead-lined" is less than 50%?

Reference Section: 6.14.3 Additional Wrecker Support Page: 13 Paragraph: 1

ANSWER:

Yes, the COR does have the discretion to discuss extra wrecker support to meet a specific mission requirement, safety requirement or unique requirement for loading or unloading of cargo.

QUESTION # l 9a: We want to confirm that the Contact Maintenance Team (CMT) is defined as 2 mechanics, and a mechanic truck with proper tools and equipment and the labor and truck should be included as part of the commodity rate for all RoRo and Lo Lo cargo.

ANSWER

PWS 6.14.5 Contact Maintenance Team: The Contractor is responsible to provide maintenance support for vehicles and equipment that need to be made operational quickly.

For vehicles and equipment (not containers) for RO/RO and LO/LO

QUESTION # l 9b: What is the definition of a mechanic? Can this be an IL WU person with no mechanical skill who is dispatched the job as a Maintenance Man? Or should this person be a skilled certified heavy equipment mechanic.

ANSWER

If a dispatched Maintenance Man from the IL WU is determined to meet the needs for the mission ,yes that would be acceptable, as long as he meets the IL WU dispatch requirements.

PWS 6.14.5

The Contact Maintenance Team shall consist of a Lead Mechanic and Mechanic capable of performing work described, herein. The maintenance teams shall have experience to rapidly troubleshoot inoperable vehicles with end goal of engine running/cargo movement, within 15 minutes, whenever possible. The jump start of vehicles, cage of brakes, inflate tires, and affix tow bars, the Contractor is paid inclusive of rail, truck or vessel load/unload commodity rates.

The contractor must be capable of making minor repairs, such as hooking up slave cables and jump starting vehicles, adjusting brakes (caging), pumping up or changing tires, and any other minor repairs that will allow the inoperable vehicle to be discharged/loaded under their own power in a safe and timely manner.

QUESTION #19c: Considering this information and Sections 4.1.2 and 4.1.2.1 ifthe CMT is unable to meet the goal of 15 minutes; is the contractor allowed to place a portion of the gang under detention if the operation can't continue. Is the intention that the CMT is only allowed 15 minutes for troubleshoot and repair?

ANSWER

Extensive maintenance work would be work that would exceed 15 minutes to make a vehicle in operating standards.

QUESTION # l 9d: It appears the aforementioned sections maybe in conflict. What would be considered extensive maintenance work, other than changing tires?

Reference Section: 6.14.5 Contact Maintenance Team: Page: 14 Paragraph: 4

ANSWER:

PWS 14.6.14.5

After 15 minutes the vehicle should be considered needing a tow unless the COR designates more work to be accomplished fo r mission need, which may or may not at that time require detention depending on the work and would be authorized beforehand. If a gang can work on other work then detention will not be authorized as below.

PWS

4.1 Detention, Minimum Time, Differentials

4.1.1 Detention and minimum time, computed to the nearest 5 minute multiple, are payable to the contractor, in lieu of commodity or extra labor (XL) rates specified elsewhere in this contract, at the applicable man-hour rates, subject to the following:

4.1.2 When detention occurs during a commodity operation, the Contractor shall absorb each detention of fifteen (15) minutes or less. The government shall pay the Contractor at detention rates for persons or gangs, including clerks and equipment operators (drivers) for each detention in excess of fifteen minutes including the first fifteen minutes thereof.

4.1.2.1 Detention shall not be authorized for any part of a gang that is not required on commodity operations or when certain classes of labor on commodity operations are required to stand by because of another class of labor performing a commodity operation.

For example, commodity vessel load is inclusive of loading and lashing cargo. Gangs conducting the load & lash are inclusive of each other under one commodity rate;

therefore, drivers or las hers during the process of load and lash may be waiting for the other to perform or complete their job. Neither party will be placed on detention while the other is performing commodity work.

Contracting Officer