ATTACH_12-_(A00002)Pre-Award_LTR_to_Contractor.doc

Attachment 12

Pre-Award Survey Cover Letter to Contractor

Your proposal has been received as a possible candidate for award of a cost-reimbursement contract. Per Federal Acquisition Regulation (FAR) 16.301-3(a)(3) - A cost-reimbursement contract may be used only when the contractor’s accounting system is adequate for determining costs applicable to the contract. The acceptability of an accounting system is determined based upon a preaward survey performed by the Defense Contract Audit Agency (DCAA).

In order for the Department of Homeland Security (DHS) Customs and Border Protection (CBP) to proceed with a request for a DCAA preaward accounting system survey, we require that you complete the Preaward Survey of Prospective Contractor Accounting System Checklist included as Attachment 12. This completed form should be submitted to Pauline Pickeringwade via email at pauline.pickeringwade@dhs.gov as soon as possible. The Contracting Officer will forward a copy to the cognizant DCAA office along with the request for audit.

Information concerning DCAA may be found at http://www.dcaa.mil. Specific information concerning requirements for an acceptable accounting system may be found under the menu located on the left hand side of the home page entitled "DCAA Publications". The publication listed there is called "Information for Contractors" and Chapter 2 provides details on preaward accounting system surveys.