Exhibit A - MDA Mandatory CDRLs.docx

H95001-15-R-0001 Exhibit A Exhibit A – IRES Contract Data Requirements List (CDRL), MDA Mandatory CDRLs The Contract Data Requirements List (CDRLs) is comprehensive but not exhaustive; the CDRLs identified on this list may be ordered under individual task orders without review / approval of the MDA/DAP.

CDRLs not on this list may be determined necessary; a DD Form 1423 for these CDRLs, if deemed necessary, will be developed / processed through the MDA/DAP CDRL Approval Process.

MDA MANDATORY CDRLS (3 June 2015)

EXPLANATION OF NUMBERED BLOCKS ON THE DD FORM 1423-1

(Unnumbered blocks are for Government internal office use) Block 1: Data Item Number:

CDRL sequence number.

Block 2: Title of Data Item:

The title listed on an authorized DD Form 1664, Data Item Description.

Block 3: Subtitle:

Amplification of DID title, if it requires more descriptive identification. Also used to identify the specific title of a deliverable document.

Block 4: Authority:

Reflects the exact DID identification number. A trailing, upper case alpha character indicates a revision. If project-specific modification is required to limit either the scope or clarify usage of a DID, a “/t” will follow the number to indicate tailoring of the DID has been made. Any DID tailoring is explained in Block 16.

Block 5: Contract Reference:

Reference(s) in a contract exhibit (e.g. SOW, SOO, Specification) which generates the requirement for the data item.

Block 6: Requiring Office:

This is the office that called for or ordered the data and it will advise the contracting officer on the currency and adequacy of the Contractor’s data submission.

Block 7: DD Form 250 Required:

The activity to perform the inspection and or acceptance. Only the code “LT” (Letter of Transmittal) is used in this CDRL, indicating that the DD Form 250 is not required for delivery of data items.

Block 8: Approval Code:

The following codes are applicable to this CDRL:

The following distribution codes are used here:

The following codes are used in this block:

Block 11: As of Date:

If the data will be submitted only once, the “as of” date (or cut-off date) is entered as follows: Day/Month/Year. If the data is of a recurring type, the number of days prior to the end of the report period is entered; for example, “15” places the “as of” date for this report at 15 days before the end of each month, quarter, or year, depending upon the frequency established in Block 10: “0” places the “as of” date at the end of each month, quarter, etc. (Block 16 is used for further explanation.)

Block 12: Date of First Submission:

The date of submission is entered as follows: Day/Month/Year. If data is constrained by a specific event or milestone, this constraint is entered. If contract start date is not known, the number of days after contract start is entered (Example: 30 DAC). If the date is not known or requires further clarification, Block 16 is used.

Block 13: Date of Subsequent Submission:

If data is submitted more than once, the dates of subsequent submissions are entered. If data is constrained by a specific event or milestone, the constraint is entered. (Block 16 is used for further explanation.)

*When used in Block 10, 11, 12 or 13, further explanation of the requirement is entered in Block 16 to provide the Contractor with the guidance necessary to adequately scope and schedule delivery of the data item.

Block 14: Distribution:

Entered here, or in Block 16, are the addresses and the number of copies to be received by each office. Office symbols and command initials are used. The media to be used for distribution to each office is explained in Block 16.

Block 15: Total:

The total number of copies for one delivery; this number should be the sum of all the copies specified in Block 14.

Block 16: Remarks.

Used to explain:

· Tailored features of the DID;

· Items 1 through 15;

· Any resubmittal schedule or actions involved in updating data submitted for Government acceptance/approval.

Block 17:

Not used in this contract.

Block 18:

Not used in this contract.

CONTRACT DATA REQUIREMENTS LIST (CDRL) NOTES

1. The DD Forms 1423, Contract Data Requirements List (CDRL), The DD Forms 1423, Contract Data Requirements List (CDRL), are cross-referenced in Block 5 to the associated SOO tasks under which the data is generated. Format, preparation and submission instructions for each data item are contained in the individual DD Form 1423 and the associated DD Form 1664, Data Item Description (DID), referenced in the CDRL. Any comments, explanations, clarification or limitations with respect to an individual DD Form 1664 will appear in Block 16 of the DD Form 1423. In any case, the information in Block 16 of the DD Form 1423 shall be considered part of the data item preparation instructions.

2. In the context of this CDRL, a “/t” following the DID number in Block 4 of the DD Form 1423 In the context of this CDRL, a “/t” following the DID number in Block 4 of the DD Form 1423 is to be interpreted as indicating deviations from, or clarification of, the DID, and an explanation of the deviation or clarification is given in Block 16. When a “/t” is not present, the data shall comply fully with the DID requirements for both format and content. Relief from format requirements of the DID—such as through the statement, “Contractor format is acceptable”—does not relieve the contractor of the responsibility to meet the content requirements of the DID.

3. The DD Form 250 shall not be used for CDRL deliveries.

The DD Form 250 shall not be used for CDRL deliveries. All submissions shall be by letter of transmittal. (“LT” code in Block 7 of the DD Form 1423.)

When the DD Form 1423, Block 8, indicates Government acceptance/approval is required, it shall be construed to mean acceptance/approval by the KO or their designated representative. Unless a different time period for acceptance/approval is specified elsewhere in this contract, the Government will have up to 30 days to notify the Contractor concerning the acceptance/approval/rejection/disapproval of a data item. If the Contractor does not receive notice of Government acceptance/approval/rejection/disapproval within the 30-day period, the data item shall be considered accepted/approved as written. The Government reserves the right to accept/approve, reject/disapprove, or comment on any data item, regardless of the acceptance/approval code indicated on the DD Form 1423.

Unless otherwise specified in the CDRL, data items shall have a cover and title page (Contractor’s design) which clearly identify the data item. The title page shall contain the:

· Contract Number

· Contractor’s Name/Cage Code

· DD Form 1664 Number

· Data Item Number

· Data Item Title or Subtitle

· Signature of Contractor’s Release Authority

Requirements for data items, where no changes have occurred since the date of last submission, shall be satisfied by a letter from the Contractor stating, “no changes have occurred since the last submission.” In such cases, the Contractor shall identify the title and document number of data item in question, the reporting period, and the date of the prior data transmittal.

7. Submission date / times Data shall be submitted for receipt by the Government not-later-than 0800 hours (MST/MDT) on the morning after the scheduled delivery date specified in the DD Form 1423, except that due dates falling on non-working days (Saturday, Sunday, and Government and Contractor official holidays) shall be construed to mean the next regular working day following such non-working days. All due dates (e.g., 30 DAC) are calendar counted.

8. Data Management The Contractor shall maintain a single authority for Data Management to insure compliance with CDRL requirements.

May 10, 2016 Page 4 Exhibit A 19May2015.zip image1.emf