Revised 2 Sec_J_Atch_8_-_Sect_L_-_for_final_RFP_05-24-12.pdf

Section L: Instructions, Conditions and Notices to Offerors

HQ0147-11-R-0006

Section L – 24 May 2012

Upgraded Early Warning Radar & COBRA DANE (UEWR & CD) Ballistic Missile Defense System (BMDS) Integration

& Test (UEWR & CD BIT) Section L:

Instructions, Conditions, and Notices to Offerors for

Table of Contents

L-01. POINT OF CONTACT

L-01.1 POINT OF CONTACT 4

L-02. USE OF CONTRACTOR SUPPORT SERVICES

L-02.1 NON-GOVERNMENT ADVISORS 4

L-03. SOURCE SELECTION METHODOLOGY

L-03.1 COMPETITIVE, BEST VALUE SOURCE SELECTION 5

L-03.2 OFFEROR’S BEST TERMS 5

L-03.3 FINAL PROPOSAL REVISIONS 6

L-03.4 POST AWARD DEBRIEFING 6

L-03.5 ERRORS/OMISSIONS 6

L-03.6 MISTAKES 6

L-03.7 REQUEST FOR PROPOSAL (RFP) REVISIONS/AMENDMENTS 6

L-03.8 OFFERORS’ LIBRARY 7

L-04. PROPOSAL PREPARATION INSTRUCTIONS

L-04.1 CLASSIFICATION AND PRESENTATION 7

L-04.2 COMPLETENESS 7

L-04.3 DUE DATE 8

L-04.4 ORGANIZATION 8

L-04.4.1 PAGE LIMITS

L-04.4.2 VOLUME ORGANIZATION AND STRUCTURE

L-04.5 EVALUATION NOTICE 11

L-04.6 GLOSSARY 11

L-04.7 TABLE OF CONTENTS 11

L-04.8 VOLUME SEGREGATION 11

L-04.9 INDEXING/TABS 12

L-05. PROPOSAL COPIES & ADDRESSES

L-05.1 PROPOSAL PACKAGE REQUIREMENTS 12

L-05.2 HARD COPY 12

L-05.2.1 COVER SHEET

L-05.2.2 ORIGINAL

L-05.2.3 ADDRESS

L-05.3 ELECTRONIC COPIES 13

L-05.4 PROPOSAL DELIVERY ADDRESS 13

L-06. VOLUME I - EXECUTIVE SUMMARY

L-06.1 TAB 1: COVER LETTER 14

L-06.2 TAB 2: POC LIST 14

L-06.3 TAB 3: SUMMARY INFORMATION 14

L-06.4 TAB 4: MASTER TABLE OF CONTENTS 15

L-06.5 TAB 5: PROPOSAL MASTER CROSS REFERENCE MATRIX 15

L-06.6 TAB 6: SOLICITATION/CONTRACT FORM (SF33) SECTIONS A-K, DD 254, AND ORCA

INFORMATION 15

L-06.7 TAB 7: ORGANIZATIONAL CONFLICT OF INTEREST (OCI) PLAN 16

L-06.7.1 OCI PLAN

L-06.7.2 OCI DISCLOSURE FORMS

L-07. VOLUME II - TECHNICAL VOLUME (FACTOR 1)

L-07.1 GENERAL 17

L-07.2 TECHNICAL (FACTOR 1) 18

L-07.2.1 TECHNICAL SUBFACTOR 1: TEST PLANNING AND EXECUTION

L-07.2.2 TECHNICAL SUBFACTOR 2: ANALYSIS SUPPORT

L-07.2.3 TECHNICAL SUBFACTOR 3: TEST INFRASTRUCTURE

L-07.2.4 TECHNICAL RISK

L-08. VOLUME III - MANAGEMENT VOLUME (FACTOR 2)

L-08.1 GENERAL 19

L-08.2 MANAGEMENT (FACTOR 2) 19

L-08.2.1 MANAGEMENT SUBFACTOR 1: STAFFING

L-08.2.2 MANAGEMENT SUBFACTOR 2: PROGRAM MANAGEMENT

L-08.2.3 MANAGEMENT SUBFACTOR 3: INTEGRATED MASTER SCHEDULE

L-08.2.4 MANAGEMENT SUBFACTOR 4: TRANSITION PLANNING

L-08.2.5 MANAGEMENT RISK

L-08.3 SMALL BUSINESS COMPLIANCE: 20

L-09. VOLUME IV – PAST PERFORMANCE (FACTOR 3)

L-09.1 TAB 1: ORGANIZATIONAL CHANGE HISTORY 21

L-09.2 TAB 2: PAST PERFORMANCE REFERENCE LIST (PPRL) 21

L-09.3 TAB 3: PAST PERFORMANCE INFORMATION (PPI) 22

L-09.4 TAB 4: PAST PERFORMANCE QUESTIONNAIRES (PPQ) 22

L-09.5 TAB 5: SUBCONTRACTOR CONSENT LETTERS 23

L-09.6 TAB 6: CLIENT AUTHORIZATION LETTERS 24

L-10. VOLUME V – COST/PRICE (FACTOR 4)

L-10.1 COMPLIANCE 24

L-10.2 GENERAL INSTRUCTIONS 24

L-10.3 COST/PRICE VOLUME. 26

L-10.3.1 FULLY BURDENED LABOR RATE PRICING

L-10.3.2 TOTAL EVALUATED PROPOSED PRICE

L-10.3.3 ADDITIONAL COST/PRICE VOLUME INSTRUCTIONS

L-10.4 SECTION I – COVER PAGE AND INDEX 28

L-10.5 SECTION II – SYNOPSIS OF CURRENT DEFENSE CONTRACTS AUDIT AGENCY

DETERMINATION STATUS OF ESTIMATING, PURCHASING, AND

ACCOUNTING SYSTEMS. 28

L-10.6 GOVERNMENT FURNISHED PROPERTY 29

L-10.7 SECTION IV - FULLY-BURDENED FIXED LABOR RATES (FBFLRS) 29

L-11. VOLUME VI: TOTAL RESOURCES

L-11.1 ESTIMATED RESOURCES. 32

L-11.2 TOTAL RESOURCES BOE SUMMARY EXHIBIT B8. 32

L-11.3 NARRATIVE BASIS OF ESTIMATE. 32

L-11.4 EFFORTS NOT ADDRESSED IN TOTAL RESOURCE VOLUME 33

L-12. LIST OF SECTION L ATTACHMENTS AND EXHIBITS

L-01. POINT OF CONTACT

L-01.1 Point of Contact The Procuring Contracting Officer (PCO) is the sole point of contact for this acquisition.

Address any questions or concerns to the PCO. E-mail is the preferred method of communication. The PCO for this acquisition is as follows:

Mr. Robert Berkey Missile Defense Agency (MDA) Contracts Directorate – MDA/DACX Building 5224, Martin Road Redstone Arsenal, AL 35898

(256) 450-4791 E-mail:

L-02. USE OF CONTRACTOR SUPPORT SERVICES

Bob.Berkey@mda.mil

L-02.1 Non-Government Advisors MDA may release proposal data submitted to non-Government advisors for review, analysis, and evaluation. Non-Government advisors may not determine ratings or rankings of offeror's proposals. Non-government advisors shall not participate in the review and evaluation of past performance information. The non-Government advisors are:

Decisive Analytics 1235 South Clark Street, Suite 400 Arlington, VA 22202

CACI International Inc.

1100 North Glebe Road Arlington, VA 22201

General Dynamics Information Technology 3211 Jermantown Road Fairfax, VA 22030

DMD, LLC

360B Quality Circle Huntsville, AL 35806

Kepler Research Inc.

1530 Wilson Blvd, Suite 600 Arlington, VA 22209

The MITRE Corporation 1500 Perimeter Parkway, Suite 310 Huntsville, AL 35806

WYLE CAS

100 Quality Circle Northwest Huntsville, AL 35806

Quantech Services 6703 Odyssey Drive, Suite 101 Huntsville, AL 35806

Table L-02-1 Non-Government Advisors

These support Contractor advisors are expressly prohibited from competing on this acquisition in any fashion, i.e., being a prime, subcontractor, or teaming partner. Contractor personnel supporting this acquisition have signed Non-Disclosure Agreements (NDAs) and are subject to Organizational Conflict of Issue (OCI) restrictions. Individuals will be authorized access only to mailto:Bob.Berkey@mda.mil� those portions of the proposal data and discussions that are necessary for them to perform their respective duties.

Objections to disclosure of proposals, or specific portions, to the non-Government advisors listed above shall be provided in writing to the PCO within five (5) business days of solicitation issuance. If no objections are submitted, the Government will consider this as Offeror concurrence with the Government’s use of non-Government advisors.

Your written objections shall include a detailed statement of the basis for your objection and identify specific portions of the proposal you object to disclose to non-Government, Contractor advisors. The PCO shall consider and/or mitigate these written objections on a case by case basis.

Submission of your proposal to this solicitation constitutes consent to the Government’s use of non-Government advisors as listed above.

L-03. SOURCE SELECTION METHODOLOGY

L-03.1 Competitive, Best Value Source Selection The Government contemplates the competitive award of a single total Small Business Set-Aside contract resulting from this solicitation. The proposal instructions in this section are designed to assist Offerors in preparing a complete response that reflects a full understanding of the proposed approach to accomplish all contractual requirements. Section M provides evaluation factors for award.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors to be eligible for award. By submission of its offer, the Offeror accedes to all solicitation requirements and identified constraints.

L-03.2 Offeror’s Best Terms The Offeror’s initial proposal shall contain the Offeror’s best terms for technical, management, past performance, and cost/price. The Government may conduct discussions with Offerors in the competitive range in accordance with (IAW) FAR 15.306(c). If the Government contemplates award without discussions, the Offerors may be given the opportunity IAW FAR 15.306, to clarify certain aspects of their proposals (e.g., the relevance of an Offeror’s past performance information and adverse past performance information to which the Offeror has not previously had an opportunity to respond) or to resolve minor or clerical errors.

The Government reserves the right to consider as acceptable, only those proposals submitted in accordance with all instructions set forth or referenced in this solicitation. A proposal that omits material elements required of the solicitation may be omitted from further consideration. Failure to comply with the requirements of laws and regulations set forth or referenced in the solicitation may affect eligibility for award.

L-03.3 Final Proposal Revisions If discussions are determined necessary with Offeror(s) determined to be in the competitive range, upon completion, the PCO will request that the Offeror provide a Final Proposal Revision (FPR). Revisions to the Technical, Management, Past Performance and Cost Proposal Volumes shall be by change pages only. Revisions to all other written sections must also be accomplished by change pages (i.e., confirmation of discussions, questions and answers, etc.).

The Offeror is advised that any changes to the proposal in the FPR shall be fully addressed and/or explained and reflected in the proposed cost/price. Failure to comply with this requirement can adversely influence the evaluation of the proposal. The PCO will establish a common due date and time for submission of the FPR.

When final proposal revisions are requested, any revisions or non-compliance with contract terms and conditions submitted in the final proposal revision may not be subject to further discussion or negotiation and may render the offer unacceptable to the Government. This provision is not intended to restrict the Offeror’s opportunity to revise figures, e.g., prices, discounts, or percentage rates. Rather, it is intended to preclude any misunderstandings by the Government, which could result if new or revised terms and conditions are submitted in the final proposal revision that have not been fully disclosed, discussed, and understood during discussions or negotiations. Hence, such new or revised terms and conditions are not solicited and, if submitted in the final proposal revision may render the offer unacceptable to the Government.

L-03.4 Post Award Debriefing An unsuccessful Offeror will have three (3) business days from the date of Government notice of contract award to submit a written request for a post-award debriefing IAW FAR 15.506. An unsuccessful Offeror who fails to submit a timely request will not be entitled to a debriefing. In accordance with FAR 15.506, the PCO may elect to conduct the debriefing orally, in writing, or any other acceptable method. An Offeror will receive no more than one (1) debriefing.

L-03.5 Errors/Omissions If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale no later than ten (10) calendar days after release of this solicitation. Also the Offeror shall give written notification to the PCO of ambiguities in the solicitation no later than ten (10) calendar days after release of this solicitation.

L-03.6 Mistakes Mistakes in an Offeror’s proposal shall be handled IAW FAR 14.407.

L-03.7 Request for Proposal (RFP) Revisions/Amendments The Government reserves the right to revise or amend any portion of this solicitation. Such revisions or amendments will be available on the FedBizOpps website at https://www.fbo.gov/ https://www.fbo.gov/� using Standard Form (SF) 30. Potential Offerors are encouraged to subscribe to receive e-mail notifications when information has been posted to the websites for this solicitation. It is the responsibility of each Offeror to review the FedBizOpps web page for notice of amendments, updates or changes to current information. All documents are subject to revision and changes without further notice. If such amendments require material changes, the proposal due date may be extended at the discretion of the PCO. In such cases, the amendment will include an announcement of the new proposal due date and time. The Offeror shall provide acknowledgement in Block 14 of the SF 33 of any solicitation amendments issued by the Government.

L-03.8 Offerors’ Library All regulations, manuals, or other publications, referenced in the RFP are either publicly accessible or available via the Offerors’ Library. Companies requesting access to the Offerors’ Library must comply with the handling and destruction requirements documented on the request form. No pick-up service or physical location is available to review the documents contained in the Offerors’ Library. Access to classified information may be made available in Huntsville, AL upon request to the PCO.

L-04. PROPOSAL PREPARATION INSTRUCTIONS

L-04.1 Classification and Presentation Each proposal volume shall be unclassified. Each volume shall be written in Standard English and be complete in itself (e.g. the Government will evaluate technical capabilities in accordance with Section M based solely on information in the Technical Volume. Do not include Technical information in other volumes unless they are required to support evaluation of the relevant Section M factor/subfactor for that volume).

Legible tables, charts, graphs, and figures should be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. drawings, tables, or charts may be used for clarity or legibility. For tables, charts, graphs and figures, the text shall be no smaller than 10 point font. These limitations shall apply to both electronic and paper proposals.

L-04.2 Completeness The Offeror's proposal shall include all data and information requested and shall be submitted in accordance with these instructions. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation, or rejection of an Offeror’s proposal, rendering it ineligible for award.

The Offeror’s proposal shall be clear, concise, and include sufficient detail for effective evaluation by the Government and for substantiation of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet the areas to be evaluated. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror's proposal. The Offeror’s proposal shall respond to all factors and subfactors. The Offeror’s proposal shall demonstrate the Offeror possesses the technical expertise, experience, and program management capability for execution of BMDS test related activities. This shall include planning, executing, and analyzing UEWR & CD BMDS flight tests, ground tests (including MDA Benchmark (BM) integration testing), and element tests for each test event defined in the BMDS Integrated Master Test Plan (IMTP) in the manner outlined in the MDA BMDS Test Concept of Operations. The Offeror shall describe how these events will be performed in a coordinated, technically competent fashion that is timely and cost efficient. Innovative management, technical, and business approaches to improve efficiencies and reduce costs are encouraged but will not constitute an alternate proposal.

Proposals that include contingencies or are otherwise not compliant with the solicitation will not be considered for award.

L-04.3 Due Date

The Offeror’s proposal shall include all of the information requested and must comply fully with these Section L instructions. Failure to do so may cause the Offeror’s proposal to be eliminated from consideration for award. Offerors are reminded to properly mark their proposal documents which contain proprietary or restricted information.

Proposals are due at the time and location specified in SF 33 Block 9.

All Offeror’s proposal(s) shall be valid at least 240 days after the due date. The Offeror shall make a clear statement in Volume I, Tab 1: Cover Letter (ref. L-06.1) that its proposal is valid until the applicable date as referenced above.

NOTE IF A PROPOSAL IS NOT RECEIVED BY THE DUE DATE/TIME SPECIFIED,

THE OFFEROR’S PROPOSAL IS CONSIDERED LATE IN ACCORDANCE WITH

FAR 52.215-1.

L-04.4 Organization

L-04.4.1 Page Limits Proposal page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. When both sides of a sheet display printed material, it shall be counted as two pages. These limitations shall apply to both electronic and hard copy proposals. Hard copy proposals shall be separately bound in three-ring, loose-leaf binders.

Pages shall be single-spaced and use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. Page limitations apply to electronic proposals, as well. If there are discrepancies in page counts and/or content between hard copy and electronic volumes, the original hard copy version shall be used for evaluation (e.g., if the hard copy version of a volume is 51 pages, and the electronic version of the same volume is 48 pages, the Government will treat the volume as having 51 pages). Special considerations will not be given for colors, pictures, or unnecessary graphics. Other than the electronic media solicited, audio and video recordings, or any other electronic media will not be accepted.

L-04.4.1.1 Page Limit Exemptions Each page shall be counted except the following:

Volume Cover Pages Table of Contents List of Tables and Figures Glossaries (Definitions, Abbreviations, and Acronyms) Tabs Dividers Blank Pages Online Representations and Certifications Applications (ORCA) information Proposal Matrix Consent Letters Subcontracting Reports for Individual Contracts in the Past Performance Volume DD Form 1423-1 Contract Data Requirements List (CDRL) OCI Disclosure Forms

L-04.4.1.2 Page Size Page size shall be 8.5 x 11 inches, not including foldouts. Except for the reproduced sections of the solicitation document, and proposal diagrams or illustrations, the text size shall be no less than Microsoft (MS) Word (2007 or compatible format) Times New Roman 12 point font.

Hard copy foldout pages may be used for diagrams or illustrations; paper size shall not exceed 11 x 17 inches, and; font size for diagrams or illustrations shall be no smaller than 10 point font using MS Word Times New Roman. Each printed side of a foldout will count as two pages.

Exhibits shall be legible; font shall be no smaller than 10 point font using MS Word (2007 or compatible format) Times New Roman. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15 inches. Foldout pages shall fold so that the Government can read and evaluate them without removal from the proposal binder. Foldout pages shall fold entirely within the volume.

L-04.4.2 Volume Organization and Structure The Offeror shall prepare the proposal as set forth in Table L-04-1, Volume Organization, below.

The title and contents of the volumes are defined in this table, all of which shall be within the required page limits, and with the specified number and type of copies. The volumes identified in the table should be separately bound in three-ring, loose-leaf binders. The contents of each proposal volume are described in the proposal organization paragraphs as noted in the table below. The table below (Table L-04-1) shall serve as the Offeror’s guide for proposal organization and content by volume.

Title Page Limit Original

Signed # of Paper Copies

CD/

DVD

Due Date

VOLUME I EXECUTIVE

SUMMARY

1 2 4*

Tab 1: Cover letter 2 pages See SF33Blk 9 Tab 2: Point of Contact (POC) List 2 pages per

Prime or Subcontractor

See SF33Blk 9

Tab 3: Summary Information 12 pages See SF33Blk 9 Tab 4: Master Table of Contents Unlimited See SF33Blk 9 Tab 5: Proposal Cross Reference Matrix 1 Spreadsheet See SF33Blk 9 Tab 6: Solicitation/Contract Form (SF33) Sections A-K, DD 254 and ORCA Information

Unlimited See SF33Blk 9

Tab 7: OCI Plan 20 pages Thirty (30) days after RFP release

VOLUME II TECHNICAL** 100 pages 1 4 4* See SF33Blk 9 Tab 1: Test Planning and Execution

Total of tabs 1-3 do not exceed 100 pages

See SF33Blk 9

Tab 2: Analysis Support See SF33Blk 9

Tab 3: Test Infrastructure See SF33Blk 9

VOLUME III MANAGEMENT***

& SMALL BUSINESS

COMPLIANCE

1 4 4*

Tab 1: RESERVED Tab 2: Staffing Plan 30 pages See SF33Blk 9 Tab 3: Program Management Plan 28 pages See SF33Blk 9 Tab 4: Integrated Master Schedule [redacted (unclassified) and abridged]

25 pages See SF33Blk 9

Tab 5: Transition Plan w/resumes (resumes are included in page count)

17 pages See SF33Blk 9

Tab 6: Small Business Compliance Plan Unlimited See SF33Blk 9

VOLUME IV PAST

PERFORMANCE

1 4 4* Thirty (30) days after RFP release

Tab 1: Organizational Change History 5 pages Tab 2: Past Performance Reference List 10 pages Tab 3: Past Performance Information 45 pages Tab 4: Past Performance Questionnaires 50 pages Tab 5: Subcontractor Constent Letters

1 page per Teammate

Tab 6: Client Authorization Letters 1 page per Teammate

Volume V – COST/PRICE 1 4 4*

Pricing Information Unlimited See SF33Blk 9 Section I – Cover Page and Index Unlimited See SF33Blk 9 Section II – Synopsis Unlimited See SF33Blk 9 Volume VI – TOTAL RESOURCES 1 4 4* BOE Summary Exhibit & Narratives Unlimited See SF33Blk 9

Table L-04-1 Volume Organization

* Each volume shall be submitted both as a paper version and as an electronic version on a separate CD or DVD.

** Volume 2, Technical, shall be divided into three (3) subparts: 1) Test Planning & Execution;

2) Analysis Support; and 3) Test Infrastructure.

*** Volume 3, Management, shall be divided into six (6) subparts: 1) Overarching Management Approach; 2) Staffing Plan; 3) Program Management Plan; 4) Integrated Master Schedule; 5) Transition Plan; and 6) Small Business Compliance Plan.

L-04.5 Evaluation Notice The Government may need to conduct exchanges with Offerors which will be in the form of an Evaluation Notice (EN) issued by the PCO. Page limits, format limitations, and submittal timelines will be levied on responses to ENs in the event ENs are issued. ENs may be sent electronically via email at the discretion of the Government. The ENs typically will request an email or a paper response; but may request both and/or CD/DVD responses.

L-04.6 Glossary Each volume shall contain a glossary of all specialized terms, abbreviations, and acronyms used for the entire proposal, with an explanation for each.

L-04.7 Table of Contents Each volume shall contain a detailed table of contents (with hyperlinks in the electronic version) to delineate the subparagraphs within that volume.

The table of contents shall contain a detailed list of Tables, Figures, and/or Exhibits (with hyperlinks in the electronic version) to identify Tables, Figures, and/or Exhibits within that volume.

The Master Table of Contents contained in Volume I shall be a consolidation of the individual table of contents for all Volumes (I through VI).

L-04.8 Volume Segregation Cross-referencing between Volumes is not allowed. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal.

L-04.9 Indexing/Tabs Tab indexing shall be used to identify sections within each Volume. The Offeror shall index the sections as identified in Table L-04-1, Volume Organization, outlined in each Volume. Tabs do not count against the page limitations for their respective Volumes.

L-05. PROPOSAL COPIES & ADDRESSES

L-05.1 Proposal Package Requirements All copies (hard copy and electronic copy) of an Offeror’s proposal shall be submitted together by the required submission date reflected in block 9 of the SF33. All Prime and teammate/subcontractor information shall be incorporated into one (1) coherent submittal. In a case where the prime Offeror’s Cost volume does not contain full cost information for a specific Major Subcontractor, the Major Subcontractor must forward an un-sanitized proposal directly to the Government no later than the closing date of the solicitation. Ensure appropriate markings are used such as the legend at FAR 52.215-1(e), Restriction on disclosure and use of data.

Note: Sub Tier vendors may protect proprietary data by direct submission to the Government.

L-05.2 Hard Copy One hard copy of each volume shall be clearly identified as original. The original shall be formatted as follows below:

L-05.2.1 Cover Sheet Each original volume shall have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror’s name, solicitation title, and solicitation number.

L-05.2.2 Original The original shall be unbound and contain original signatures.

L-05.2.3 Address Proposals shall be addressed to the PCO.

Each hard copy volume of the proposal, with the exception of the original, should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open.

Staples shall not be used. A cover sheet should be bound in each book, clearly marked to indicate volume number, copy number, Offeror’s name, solicitation title, and solicitation number [reference FAR 52.215-1(c)(2)].

The front cover of each binder shall clearly identify volume number, copy number, Offeror’s name, Offeror’s address, solicitation title, and solicitation number. The spine of each binder shall clearly identify volume number, copy number, Offeror’s name, solicitation title, and solicitation number.

L-05.3 Electronic Copies Complete electronic volumes shall be submitted in MS Office 2007 format, readable by MS Word, MS Excel, MS Power Point, MS Project and/or Adobe Acrobat (.pdf). Offerors shall not use pivot tables. Electronic files contained on the CD/DVD shall be read-only and without password protection. Regarding the use of MS Excel, all formulas and hidden columns shall be viewable by the Government. All electronic copies shall be submitted on a read-only CD/DVD in a protector (sleeve or jewel box). Place as much documentation onto one CD/DVD as possible to limit the number of disks received. Each CD/DVD and protector shall be clearly marked as to volume number, Offeror’s name, solicitation title, and solicitation number.

Electronic file directory titles and organization shall reflect the titles and organization of these instructions. Each directory (with hyperlinks in the electronic version) shall contain a Master Table of Contents for that Volume. (Note: individual CD/DVD disks do not have to be inter-linked. However, each disk shall have its own linked table of contents.) Offerors shall ensure electronic copies on CD/DVD are virus free. Electronic versions of the proposal shall be an exact duplicate of the original hard copy proposal. Page format restrictions and limitations apply. Sound or video (e.g., MPEG) files shall not be embedded into the proposal files. The Government requests the Past Performance Volume be submitted to the PCO thirty (30) days after release of the RFP.

If discrepancies are identified between the electronic proposal and the original hard copy proposal, the original hard copy proposal shall prevail.

Cost/Price CD/DVD requirements: Files contained on the Volume V Cost/Price CD/DVD shall be read-only and without password protection. Electronic links are only permissible within the Cost/Price Volume. If files contain links, the links shall be intact and maintained through all revisions.

L-05.4 Proposal Delivery Address Proposals shall be submitted to the following address:

Missile Defense Agency ATTN: Mr. Robert Berkey/MDA/DACX MDA Source Selection Facility c/o MDA Source Selection Support Team, RFP HQ0147-11-R-0006 Building 5224, Martin Road Redstone Arsenal, AL 35898

All hand carried proposals shall be coordinated with the PCO no later than 24 hours in advance of the proposal due date.

L-06. VOLUME I - EXECUTIVE SUMMARY

The content of Volume I is for information only and will not be evaluated for the purpose of contract award. Volume I consists of the following 7 Tabs.

L-06.1 TAB 1: Cover Letter The Executive Summary volume shall contain a cover letter that includes, but is not limited to, proposal validity period (reference L-06.3) and all information referenced in FAR 52.215- 1(c)(2).

The Offeror is required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

The Offeror shall provide a statement in the cover letter specifying the extent of agreement with all terms, conditions and provisions included in the solicitation and shall state all exceptions taken or asserted.

L-06.2 TAB 2: POC List For the prime Offeror and each teammate/subcontractor, a two-page summary shall be provided that identifies the following:

Company/Division Mailing Address Commercial and Government Entity (CAGE) code Data Universal Numbering System (DUNS) code Tax Identification Number (TIN) Size of business (large or small) and NAICS Labor surplus area designation Congressional district of parent company Primary and alternate point of contact for all matters concerning their proposal (i.e. including name, position title, address, phone, and e-mail address) Cognizant Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and Government Paying Office points of contact (i.e. including name, facility code, position title, mailing address, telephone number, and e-mail address).

Cognizant Security Office

L-06.3 TAB 3: Summary Information The Offeror shall provide a concise narrative of the entire proposal, including significant risks, and a highlight of any key or unique features, excluding cost/price. The content of Volume I is for information only and will not be evaluated for the purpose of contract award. The format of this volume is at the discretion of the Offeror, but should specifically indicate where material may be found for each major element of the evaluation as defined in Section M of this Request for Proposal. The salient features should tie in with Section M evaluation factors/subfactors.

Within this volume, the Offeror shall state that its proposal is valid for 240 days. The Offeror shall describe its proposed contractor team arrangements and fully disclose company relationships.

The Executive Summary shall also identify all subcontractors, partnerships or joint ventures. A brief description of their planned roles in the effort shall be included. A list of all participating divisions and locations (prime, subcontractors, and joint venture partners) shall be furnished indicating whether teaming agreements have been executed or not. An organization chart of the proposed UEWR team shall be provided to show all key personnel (Offeror, subcontractors, joint venture partners, etc.) and depict how the Offeror’s team fits within the company. The organization chart shall start at the level of the Offeror’s Chief Executive Officer and clearly identify the entire chain of command specifying the name, title, and division name and location.

The reporting lines and names, title, and division name and location of personnel responsible for quality assurance shall also be included. Phone numbers for points of contact including the Division’s Vice President, program manager, program manager alternate, and contracting officer shall be provided. Furthermore, the list should indicate the person to contact in the event the Offeror is awarded a contract (provide, at a minimum, contact’s title, phone number, fax number, and mailing address). Material presented here shall not be considered as meeting the requirements for any portion of other volumes of the proposal.

L-06.4 TAB 4: Master Table of Contents This tab shall contain a master table of contents (with hyperlinks in the electronic version) of the entire proposal.

L-06.5 TAB 5: Proposal Master Cross Reference Matrix (Section L, Attachment L-7) The Offeror shall use the Government provided Proposal Master Cross Reference Matrix as set forth in Section L Attachment L-7 to cross reference the proposal to both the base and Task Order 0001. This matrix shall cross reference the proposal volumes and paragraphs to, at a minimum, specific RFP requirements, CLINs, WBS, and other parts of the proposal that contain relative information. The proposal paragraph number and format shall mirror Sections L and M paragraph numbering to the maximum extent practical. Offerors may use the volume number as a preface for the paragraph numbering. This proposal matrix is only a tool to assist in the proposal evaluation process. The Offeror shall complete and amend the proposal matrix to the level considered adequate to depict the Offeror‘s proposal. The Offeror is ultimately responsible for ensuring all areas are addressed fully and all requested information is completed and turned in appropriately In Accordance With (IAW) the solicitation.

L-06.6 TAB 6: Solicitation/Contract Form (SF33) Sections A-K, DD 254, and ORCA Information The Offeror shall complete and provide within this tab Section A- Solicitation/Contract Form blocks 13, 14, 15A, 15B, 15C, 16, 17, 18, and schedule B. The facilities capital cost of money shall not include an allocation of fee. Signature by the Offeror on the Standard Form 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover.

The Offeror shall also complete and provide within this tab all other Request for Proposal sections and documents requiring fill-ins not identified to be provided in other tabs to include:

Section K, Representations, Certifications, and Other Statements of Offerors; RFP Amendment(s); Contract Security Classification Specification DD Form 254, and; any and all exceptions to or deviations from the terms and conditions of the RFP from either the prime or the subcontractors.

Offerors shall complete representations, certifications, acknowledgements and statements via the Online Representations and Certifications Application (ORCA) (http://orca.bpn.gov). A copy of the Offeror’s ORCA data sheet print-out shall be provided in this tab.

L-06.7 TAB 7: Organizational Conflict of Interest (OCI) Plan

NOTICE REGARDING ORGANIZATIONAL CONFLICT OF INTEREST (OCI) FAR 9.5

Responsibility lies with the prime contract Offerors to ensure that both the prime and its proposed subcontractors are not restricted from participating in this proposed acquisition due to an OCI clause in any Federal Government contract, including, but not limited to, MDA contracts.

An Offeror who has signed, as well as proposed subcontractors who have signed, a contract with an OCI agreement, as either a prime Contractor or subcontractor under any such contract, shall submit a written waiver application to obtain approval to participate in this acquisition to the PCO via e-mail at uewr-cobra-dane-test-support@mda.mil.

Further, if the prime Offeror (or any of its proposed subcontractors) is currently performing (or in the process of proposing on) an effort that appears to have a potential conflict with the upcoming UEWR & CD BMDS Test, regardless of whether there is an OCI clause or not, the prospective prime Contractor shall submit a written waiver application to the PCO at uewr-cobra-dane-test-support@mda.mil, to obtain approval to participate in this acquisition.

If Offerors determine that an actual or potential OCI does not exist, it shall include a statement to that effect as part of its OCI Plan. Offerors shall describe their OCI training and oversight programs, and the Offeror’s procedures for complying with FAR 9.5, DFAR 209.5, and the OCI clause at Section H-09 of this solicitation.

L-06.7.1 OCI Plan Offerors shall submit an OCI Plan that addresses, at a minimum, internal processes and procedures for identification, disclosure, evaluation and resolution of potential, real and apparent, OCI and Personal Conflicts of Interest (PCI); provides a plan to track actual and potential OCIs, and; protects non-public information and proprietary data, including that to which the Government will have access to during operations. Offerors shall describe their OCI training and oversight programs, and the Offeror’s procedures for complying with FAR 9.5, DFAR 209.5, and the OCI clause at Section H-09 of this solicitation. The plan shall also address mitigation efforts to include firewalls, separate corporate divisions, separate reporting chains and http://orca.bpn.gov/� mailto:uewr-cobra-dane-test-support@mda.mil� similar measures to ensure proprietary and nonpublic information is properly used and safeguarded consistent with the OCI clause at Section H-09 of this solicitation.

L-06.7.1.1 OCI Disclosures If an Offeror determines that an actual or potential OCI does not exist, it shall include a statement to that effect as part of its OCI Plan. The OCI Plan shall specifically address the OCI Disclosures required in this Section (L-06.7.2) and explain how the prime is in full compliance with the agency's OCI policy. As part of its OCI Plan, the Offeror shall identify which contracts, subcontracts, or task orders it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts. The plan shall also address other OCI resolution and mitigation measures to include the divestment of business units.

L-06.7.1.2 OCI Mitigation An Offeror’s failure to provide adequate information to avoid or mitigate an OCI may cause its proposal to be rejected by the PCO and relieves the Government of any further responsibility to resolve OCI issues. See FAR 9.504(e). Notices to Offerors of OCIs and their responses thereto are not negotiations or discussions as those terms are used in FAR 15.306(d). The PCO also reserves the right to obtain an OCI waiver and make an award when in the best interests of the Government.

L-06.7.2 OCI Disclosure Forms This Tab of the Offeror’s proposal shall also include OCI Disclosure Forms at Section L, Attachment L-1. The submission shall identify all of its team's MDA-funded contracts or subcontracts; BMDS-related contracts or subcontracts; and any significant, non-BMDS related business relationships with firms doing business with or in support of MDA. For each identified contract, the Offeror shall disclose the contract number; name, and telephone number of the PCO; a description of the work performed or being performed; and such additional information as the PCO may request to assist in the identification of actual or potential OCIs. OCI Disclosure Forms shall not be counted against page limitations.

L-06.7.2.1 Representations and Disclosures The Offeror shall ensure that it complies with paragraph (f), Representations and Disclosures, of the OCI clause in Section H-09 of this solicitation, and provides the required disclosures in this tab.

The successful Offeror’s OCI Plan will be incorporated into the contract at contract award.

L-07. VOLUME II - TECHNICAL VOLUME (Factor 1)

L-07.1 General The Technical Approach factor will be addressed in Volume II. This should address the Offeror’s proposed approach to meeting the requirements of each technical factor and subfactor, as well as risk mitigation in the Offeror’s proposed approach in terms of technical capability, cost trade-offs and/or schedule. This volume should be specific and complete. Legibility, clarity and coherence are very important. The Offeror’s responses will be evaluated against the factors and subfactors defined in Section M - Evaluation Factors for Award. Using the instructions provided below, provide, as specifically as possible, the actual methodology the Offeror will use to accomplish/satisfy these factors and subfactors. All the requirements specified in the RFP are mandatory. By the Offeror’s proposal submission, the Offeror is representing that the Offeror will perform all the requirements specified in the RFP. It is not necessary or desirable for the Offeror to tell the Government so in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the RFP.

L-07.2 Technical (Factor 1)

L-07.2.1 Technical Subfactor 1: Test Planning and Execution.

Describe your technical approach for accomplishing BMDS flight and ground testing as described in the IDIQ contract (hereafter IDIQ SOW) and Task Order 0001 SOW, Section 3.10.

This includes your approach for reviewing requirements; planning, integrating, and executing a test plan for a typical ground and flight test event. Describe your data management capability.

Describe your adaptability to support additional test efforts in extenuating circumstances due to changes or special situations that may occur during the work in progress for a specific ground or flight test event IAW the IDIQ Section 5.

L-07.2.2 Technical Subfactor 2: Analysis Support.

Describe your radar analysis capability as presented in the IDIQ SOW and Task Order 0001 SOW, Section 3.10. This includes your skills, techniques and tools that will be applied to all UEWR and COBRA DANE testing as well as BMDS Test Incident Report (BTIR) root cause determination. Describe your ability to perform pre-test predictive analysis. Describe your ability to support the Joint Analysis Team (JAT) and participate in post-test reviews. Describe your ability to support UEWR and COBRA DANE Models and Simulations efforts IAW the IDIQ Section 3.12.

L-07.2.3 Technical Subfactor 3: Test Infrastructure.

Describe your Hardware-in-the-Loop (HWIL) operations capability IAW the IDIQ SOW and Task Order 0001, Sections 3.9, 3.10.2 and 3.10.5. Describe your ability to sustain the UEWR and COBRA DANE hardware and software in each of the labs in a Benchmark 1 (BM1) state of readiness as well as appropriate configuration management procedures and tools for component certification.

L-07.2.4 Technical Risk.

Address Technical Risk by identifying those aspects of the proposal you consider to have the potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Classify each risk IAW Section M Table M-05-3, Risk Ratings. Provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance.

Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (for example: IDIQ SOW or Task Order 0001); whether or not those requirements are identified as subfactors. Suggest a realistic ―work-around or risk mitigator for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by such risk mitigation.

L-08. VOLUME III - MANAGEMENT VOLUME (Factor 2)

L-08.1 General The Offeror shall describe the maturity and integration of their proposed processes. Where standard processes are proposed, the Offeror shall clearly indicate any process tailoring that has been performed for the UEWR & CD BMDS BIT program. The Offeror’s description shall pay particular attention to how the proposed processes will support Government review and configuration processes and milestones. The Offeror shall clearly describe how their processes will ensure that the test planning, integrating and execution efforts maximize coordination with the Government.

L-08.2 Management (Factor 2)

L-08.2.1 Management Subfactor 1: Staffing Describe your staffing plan to include teaming agreements, personnel categories, and timing of staffing actions. This includes staffing a cadre of knowledgeable, capable HWIL operators to meet the MDA Integrated Master Test Plan requirements. Describe any surge, core expertise, and/or reach-back capability necessary to support multiple on-going test events and test related activities as outlined in the IDIQ SOW and Task Order 0001. Describe your surge staffing approach for all labs as required to accomplishing unique test events.

L-08.2.2 Management Subfactor 2: Program Management Provide a Program Management Plan addressing only the first three sub-bullets of IDIQ SOW paragraph 3.1.1.3 including Business Operations, Contract Management, Facility Security and Personnel Security, Program Operations, Risk, System Test Labs Maintenance and Safety, Quality, and Mission Assurance. Describe how your Program Management process will enable planning, controlling, directing, monitoring, reporting and managing test events as specified in the IDIQ SOW and Task Order 0001, Section 3.1. Describe how your proposed approach with managing Subcontractor, Teaming partners, Joint venture partners and/or Associates will provide benefit to the Government. Explain how you will ensure the flow down of requirements and cross-flow of information to the various stakeholders within your team. In addition, describe your proposed approach at identifying, communicating and resolving potential resource conflicts associated with multiple, independent Government contractors engaged in on-going Advanced Research Center efforts.

L-08.2.3 Management Subfactor 3: Integrated Master Schedule Provide a representative Integrated Master Schedule (IMS) to support the first BMDS Ground and Flight Tests listed in paragraphs 3.10.2 and 3.10.3 of Task Order 0001. Include a narrative that describes the purpose for and importance of all significant events along with a representative sample of accomplishments. Depict all criteria associated with one accomplishment for each ground and flight test with sufficient detail to identify representative risk categories and potential impacts as well as critical path elements and key dependencies. Include a Gantt chart view of the IMS. Describe the correlation between the proposed staffing profile in subfactor 1 and the IMS.

The IMS shall be prepared IAW DI-MGMT-81650 (CDRL A006).

L-08.2.4 Management Subfactor 4: Transition Planning Provide your transition plan to include teaming agreements, personnel categories, and timing of staffing actions. This includes core or key team composition at contract award and the staffing profile through the first 60 days after contract award. Describe your expected build-up, training needs to include any pre-qualified and existing experience, and ability to execute within the first 60 days. Describe your approach to mitigate issues of database integrity and transition, operational tempo, facility access, personnel and traceability, especially with respect to managing any possible impact to current operations. Include any resumes (No required format; 2 page limit each) pertinent to the transition period in the transition plan.

L-08.2.5 Management Risk.

Address Management Risk by identifying those aspects of the proposal considered to have the potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Classify each risk IAW Section M Table M-05-3, Risk Ratings. Provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance.

Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (for example: IDIQ SOW and Task Order 0001), whether or not those requirements are identified as subfactors. Suggest a realistic ―work-around or risk mitigator for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by such risk mitigation.

L-08.3 Small Business Compliance.

The Offeror shall provide a plan that describes how they plan to comply with the limitation on subcontracting requirement that at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14(b)(1), Limitations on Subcontracting.

L-09. VOLUME IV – PAST PERFORMANCE (Factor 3)

The Offeror shall provide past performance information for evaluation. In evaluating the Offeror’s past performance record, the Government may also use past performance information obtained from various sources known or identified by the Government. Key subcontractors, teaming partners, or joint venture partners are those whose failure of performance could cause failure of the total project. Major subcontractors, teaming partners, or joint venture partners are those whose proposed effort to perform the IDIQ SOW and Task Order 0001 exceeds 20 percent, (in cost) (excluding ODC and Travel). The Government reserves the right to contact sources other than those provided by the Offeror to assess past performance. Offerors shall consider recency and relevancy (Section M-06.4) when preparing the Past Performance Volume.

L-09.1 Tab 1: Organizational Change History Many companies have acquired, been acquired by or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult for evaluators to determine what past performance is relevant to the acquisition being evaluated.

The Offeror shall therefore include a roadmap describing changes in the organization of the Offeror and any teaming partners, which includes proposed subcontractors, and/or joint venture partners. As part of this explanation, show how these changes impact the relevance of any efforts identified for past performance evaluation/performance assessment. The roadmap shall be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources. This information will facilitate relevancy determination for contracts submitted for past performance. The organizational change roadmap shall address a minimum period of five (5) years.

L-09.2 Tab 2: Past Performance Reference List (PPRL) (Section L, Attachment L-2) The Offeror shall provide a list of contracts, major subcontracts, or task…