HOCL Presolicitation Conference Registration Attachment.docx

This is a presolicitation conference registration attachment for the Hotel Occupancy for Conferencing and Lodging (HOCL) Support requirement. The attachment is a template form requiring hotel representatives to provide detailed information about their property's capabilities and services by the March 26, 2026 deadline at 3:00 PM. Hotels must submit information regarding their lodging room capacity, conference room availability, storage and administration spaces, and 365-day availability. The form requests confirmation of essential services including food and beverage offerings, business services with power/outlets, compliance with government per diems, signage capabilities, high-speed internet, copy/scan machines, document shredding, and audiovisual/technology support. Hotels must also certify compliance with the Hotel and Motel Fire Safety Act of 1990 and the Americans with Disabilities Act.

This registration attachment supports the OCC's presolicitation conference scheduled for March 31, 2026, from 9:00 AM to 12:00 PM CT for a anticipated 5-year HOCL contract. The requirement targets large hotel properties in the Dallas-Fort Worth or Chicago metropolitan areas registered in SAM.gov under NAICS code 721110. The resulting single-award contract will be made to the hotel offering the best value to the government. The presolicitation conference will cover the scope of work, key personnel and deliverables, lessons learned from previous contracts, and risk and liability considerations including vendor accidents, data breaches, and indemnification requirements.