Attachment F_HOCL Site Visit Comprehensive Checklist.xlsx
XLSX spreadsheet 35 KB Posted
- Attached to
- V - OCC Hotel Occupancy for Conferencing and Lodging Support to the Uniform Commission Examination Program
- Solicitation number
- 2031JW26N00008
About this file
This is a site visit comprehensive checklist template for evaluating three proposed hotel properties for the Office of the Comptroller of the Currency's (OCC) Hotel Occupancy for Conferencing and Lodging (HOCL) requirement. The checklist is used to assess potential venues in the Dallas-Fort Worth (DFW) or Chicago (ORD) metropolitan areas and determine their suitability for hosting the Uniform Commission Examination Program.
The checklist establishes detailed evaluation criteria across multiple categories: proximity and appearance (hotels must be within 25 miles of destination airports and have approximately 10,000 square feet of conferencing space); professionalism standards for staff and front-desk operations; conference room specifications including audiovisual equipment, color copier with USB scanning capability, noise control measures, and furniture (6-foot by 30-inch tables for testing rooms and rolling office chairs for administration); guest room requirements including ADA compliance, non-smoking designation, and safe deposit facilities; a dedicated 200-square-foot storage room with lockable access and entry logging; accessibility features such as Braille signage and TTY devices; accommodations including on-site or nearby restaurants (breakfast by 6 AM, lunch by 11 AM, dinner by 5 PM), fitness facilities, secure shred bins, complimentary airport shuttle service, food and beverage services, and optional amenities (ATM, microwave, refrigerators); and security requirements including controlled keycard access, FEMA fire safety certification, and ADA compliance documentation. Each criterion contains a "Met/Not Met" evaluation column for completion during property site visits.
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Property #1 Site Visit
| ATTACHMENT F - PROPERTY SITE VISIT CHECKLIST |
| PROPOSED HOCL PROPERTY #1 HOCL COMPREHENSIVE CHECKLIST |
| Name of Property | ||
| Address of Property | ||
| Property Manager's (or POC's) Name: | ||
| Property Manager's (or POC's) Email: | ||
| CRITERION | DESCRIPTION | MET/NOT MET |
| PROXIMITY, SQUARE FOOTAGE, APPEARANCE | ||
| Distance from the airport to hotel venue | Within 25 miles of destination airports (DFW or ORD) | |
| Hotel venue size for conferencing/meeting | Venue is approximately 10,000 sq. ft. (+/- 1,000 sq. ft.) | |
| Overall exterior appearance | Maintained landscaping, clean public spaces and furniture, adequate lighting for safe entry/exit, visible and/or audible signage, non-slip paths | |
| Overall entrance appearance | Uncluttered entry, orderly and easy to locate front desk and concierge, visible signage and/or audible signage, general maintenance upkeep (furniture, fixtures, décor) | |
| PROFESSIONALISM | ||
| Front desk, concierge, hotel manager, staff, and/or designated point of contact | Front Desk is easily visable or clearly labeled. Warm greeting/welcoming gestures, offering helpful information and common services (e.g., directions, on-site reservations, recommendations, arranging transportation), "service-first" attitude, clean. | |
| CONFERENCE ROOMS EQUIPMENT, FURNITURE, SIZE AND DISTANCE | ||
| Audiovisual and technology equipment | Venue can clearly demonstrate (through catalog/brochure or similar) audiovisual and technology offerings, including WiFi bandwidth capabilites, projectors, sound equipment (microphone/speaker), easel/flip-chart and notepad, power drops/runs, etc.) | |
| Color copier with scan to USB access | Venue houses a like-new color copier or demonstrates the capability to obtain a color copier with scan to USB access for OCC-only use during sessions in the administration room. | |
| Noise control limiting distractions (e.g., soundproofing (such as double glazed windows, insulated walls, acoustic door seals), sound-absorbing materials (such as carpets, acoustic panels)) | Venue demonstrates techniques and materials that limit, or removes entirely, the amount of noise external of the conference and meeting room(s). Proposed conference space is away from main areas of traffic. | |
| Distance between the testing, evaluation, restrooms and meeting rooms | Distance between candidate testing and panel meeting rooms is reasonable (Less than 2 minute walk, including floor transfer, if necessary) | |
| Obstructions (e.g., pillars, furniture, overall room layout) | Venue demonstrates limited or no obstructions to maximize visibility, accessibility and engagement during UCE Sessions | |
| Furniture suitability and setup availability | Venue demonstrates adequate furniture amount, type, versatility, mobility and quality that would be tailorable before and during UCE Sessions; technology Integration (e.g., built-in power outlets or microphones) is preferred | |
| Furniture Specifics | Individaual tables measuring at least 6'x30'' for testing rooms. Rolling/swivel office chairs (6) for administration room. | |
| GUEST ROOMS | ||
| Noise control limiting distractions (e.g., soundproofing (such as double glazed windows, insulated walls, acoustic door seals), sound-absorbing materials (such as carpets, acoustic panels)) | Guest lodging rooms demonstrates techniques and materials that limit, or removes entirely, the amount of external noise. | |
| Overall cleanliness of furniture, bedding, floors, bathroom | Lodging rooms appear clean; linens, towels, comforters and furnishings that appear new and not damaged. Rooms clear of refuse/debris. | |
| Non-smoking (designated) | Lodging rooms are smoke free and no signs of smoke damage. | |
| Accessibility | ADA compliant | |
| Security | Lodging rooms offer safe deposit for storage of valuables. | |
| STORAGE ROOM | ||
| Hotel dedicated room size for storage | Storage room is approximately 200 sq. ft. (+ 50 sq. ft. optional) and offers an open space for OCC to store materials, crates, documents. | |
| Storage room access and monitoring | Lockable door access (key card preferred), easily accessible and easy to transfport supplies to conference area. Access log that records entry of non-OCC staff. | |
| Climate control | Indoor, dry space (optional air conditioning/heating controls) | |
| ACCESSIBILITY | ||
| Signage access | Accessible tactile Braille signage near/in elevators and on room doors as well as well-lit visible signage | |
| Teletypewriter (or Text Telephone) TTY | Offers hearing impaired guests TTY for in-room use and at the front desk | |
| ACCOMMODATIONS | ||
| On-site restaurant(s) | At least one on-site restaurant or access to a restaurant within a 5-minute walk from venue | |
| Restaurant(s) offers breakfast (starting at 6AM), lunch (starting at 11AM), and dinner (starting at 5PM) | ||
| Restaurant(s) offers order ahead options for breakfast, lunch, and dinner | ||
| Restaurant(s) menu is available in hardcopy and/or digitally | ||
| On-site Fitness Facility (i.e., gym) | Dedicated space with basic workout equipment (e.g., elliptical(s), treadmill(s), stationary bike(s), free weights) to support a comprehensive wellness and exercise | |
| Secure (lock and key) shred bin (own or lease) | Dedicated, large paper shred bin with corresponding secure destruction service. | |
| Hotel shuttle services | Complimentary shuttle service between the airport and hotel, offering multiple or scheduled trips daily (to and from other locations is optional) | |
| Food and beverage services | Offers food and beverage services directly or via vendor; directory or menu of availability | |
| On-site snack bar/convenience store | Optional: Has a location to sale additional drink and food options as well as small necessities | |
| On-site ATM | Optional | |
| Microwave | In Admin Room? Common Area? | |
| Fridge/Mini-Fridge | In Admin Room? Common Area? | |
| Microwave | Lodging Rooms? | |
| Fridge/Mini-Fridge | Lodging Rooms? | |
| SECURITY | ||
| Controlled Access | Physical access to all conference/meeting spaces via keycard, keypad, or key. Ability to program access to rooms separately or together, limiting access to authorized OCC staff. | |
| Hotel and Motel Fire Safety Act of 1990 Certificate | On-site proof of FEMA certificate with assigned identification number | |
| Americans with Disabilities Act Compliance | Proof of meeting the compliance requirements of Americans with Disabilities Act (e.g., checklist or touring some accessible routes, rooms, funiture, and spaces); verify compliance through observation (e.g., visual/audible alarm) |
Property #2 Site Visit
| ATTACHMENT F - PROPERTY SITE VISIT CHECKLIST |
| PROPOSED HOCL PROPERTY #2 HOCL COMPREHENSIVE CHECKLIST |
| Name of Property | ||
| Address of Property | ||
| Property Manager's (or POC's) Name: | ||
| Property Manager's (or POC's) Email: | ||
| CRITERION | DESCRIPTION | MET/NOT MET |
| PROXIMITY, SQUARE FOOTAGE, APPEARANCE | ||
| Distance from the airport to hotel venue | Within 25 miles of destination airports (DFW or ORD) | |
| Hotel venue size for conferencing/meeting | Venue is approximately 10,000 sq. ft. (+/- 1,000 sq. ft.) | |
| Overall exterior appearance | Maintained landscaping, clean public spaces and furniture, adequate lighting for safe entry/exit, visible and/or audible signage, non-slip paths | |
| Overall entrance appearance | Uncluttered entry, orderly and easy to locate front desk and concierge, visible signage and/or audible signage, general maintenance upkeep (furniture, fixtures, décor) | |
| PROFESSIONALISM | ||
| Front desk, concierge, hotel manager, staff, and/or designated point of contact | Front Desk is easily visable or clearly labeled. Warm greeting/welcoming gestures, offering helpful information and common services (e.g., directions, on-site reservations, recommendations, arranging transportation), "service-first" attitude, clean. | |
| CONFERENCE ROOMS EQUIPMENT, FURNITURE, SIZE AND DISTANCE | ||
| Audiovisual and technology equipment | Venue can clearly demonstrate (through catalog/brochure or similar) audiovisual and technology offerings, including WiFi bandwidth capabilites, projectors, sound equipment (microphone/speaker), easel/flip-chart and notepad, power drops/runs, etc.) | |
| Color copier with scan to USB access | Venue houses a like-new color copier or demonstrates the capability to obtain a color copier with scan to USB access for OCC-only use during sessions in the administration room. | |
| Noise control limiting distractions (e.g., soundproofing (such as double glazed windows, insulated walls, acoustic door seals), sound-absorbing materials (such as carpets, acoustic panels)) | Venue demonstrates techniques and materials that limit, or removes entirely, the amount of noise external of the conference and meeting room(s). Proposed conference space is away from main areas of traffic. | |
| Distance between the testing, evaluation, restrooms and meeting rooms | Distance between candidate testing and panel meeting rooms is reasonable (Less than 2 minute walk, including floor transfer, if necessary) | |
| Obstructions (e.g., pillars, furniture, overall room layout) | Venue demonstrates limited or no obstructions to maximize visibility, accessibility and engagement during UCE Sessions | |
| Furniture suitability and setup availability | Venue demonstrates adequate furniture amount, type, versatility, mobility and quality that would be tailorable before and during UCE Sessions; technology Integration (e.g., built-in power outlets or microphones) is preferred | |
| Furniture Specifics | Individaual tables measuring at least 6'x30'' for testing rooms. Rolling/swivel office chairs (6) for administration room. | |
| GUEST ROOMS | ||
| Noise control limiting distractions (e.g., soundproofing (such as double glazed windows, insulated walls, acoustic door seals), sound-absorbing materials (such as carpets, acoustic panels)) | Guest lodging rooms demonstrates techniques and materials that limit, or removes entirely, the amount of external noise. | |
| Overall cleanliness of furniture, bedding, floors, bathroom | Lodging rooms appear clean; linens, towels, comforters and furnishings that appear new and not damaged. Rooms clear of refuse/debris. | |
| Non-smoking (designated) | Lodging rooms are smoke free and no signs of smoke damage. | |
| Accessibility | ADA compliant | |
| Security | Lodging rooms offer safe deposit for storage of valuables. | |
| STORAGE ROOM | ||
| Hotel dedicated room size for storage | Storage room is approximately 200 sq. ft. (+ 50 sq. ft. optional) and offers an open space for OCC to store materials, crates, documents. | |
| Storage room access and monitoring | Lockable door access (key card preferred), easily accessible and easy to transfport supplies to conference area. Access log that records entry of non-OCC staff. | |
| Climate control | Indoor, dry space (optional air conditioning/heating controls) | |
| ACCESSIBILITY | ||
| Signage access | Accessible tactile Braille signage near/in elevators and on room doors as well as well-lit visible signage | |
| Teletypewriter (or Text Telephone) TTY | Offers hearing impaired guests TTY for in-room use and at the front desk | |
| ACCOMMODATIONS | ||
| On-site restaurant(s) | At least one on-site restaurant or access to a restaurant within a 5-minute walk from venue | |
| Restaurant(s) offers breakfast (starting at 6AM), lunch (starting at 11AM), and dinner (starting at 5PM) | ||
| Restaurant(s) offers order ahead options for breakfast, lunch, and dinner | ||
| Restaurant(s) menu is available in hardcopy and/or digitally | ||
| On-site Fitness Facility (i.e., gym) | Dedicated space with basic workout equipment (e.g., elliptical(s), treadmill(s), stationary bike(s), free weights) to support a comprehensive wellness and exercise | |
| Secure (lock and key) shred bin (own or lease) | Dedicated, large paper shred bin with corresponding secure destruction service. | |
| Hotel shuttle services | Complimentary shuttle service between the airport and hotel, offering multiple or scheduled trips daily (to and from other locations is optional) | |
| Food and beverage services | Offers food and beverage services directly or via vendor; directory or menu of availability | |
| On-site snack bar/convenience store | Optional: Has a location to sale additional drink and food options as well as small necessities | |
| On-site ATM | Optional | |
| Microwave | In Admin Room? Common Area? | |
| Fridge/Mini-Fridge | In Admin Room? Common Area? | |
| Microwave | Lodging Rooms? | |
| Fridge/Mini-Fridge | Lodging Rooms? | |
| SECURITY | ||
| Controlled Access | Physical access to all conference/meeting spaces via keycard, keypad, or key. Ability to program access to rooms separately or together, limiting access to authorized OCC staff. | |
| Hotel and Motel Fire Safety Act of 1990 Certificate | On-site proof of FEMA certificate with assigned identification number | |
| Americans with Disabilities Act Compliance | Proof of meeting the compliance requirements of Americans with Disabilities Act (e.g., checklist or touring some accessible routes, rooms, funiture, and spaces); verify compliance through observation (e.g., visual/audible alarm) |
Property #3 Site Visit
| ATTACHMENT F - PROPERTY SITE VISIT CHECKLIST |
| PROPOSED HOCL PROPERTY #3 HOCL COMPREHENSIVE CHECKLIST |
| Name of Property | ||
| Address of Property | ||
| Property Manager's (or POC's) Name: | ||
| Property Manager's (or POC's) Email: | ||
| CRITERION | DESCRIPTION | MET/NOT MET |
| PROXIMITY, SQUARE FOOTAGE, APPEARANCE | ||
| Distance from the airport to hotel venue | Within 25 miles of destination airports (DFW or ORD) | |
| Hotel venue size for conferencing/meeting | Venue is approximately 10,000 sq. ft. (+/- 1,000 sq. ft.) | |
| Overall exterior appearance | Maintained landscaping, clean public spaces and furniture, adequate lighting for safe entry/exit, visible and/or audible signage, non-slip paths | |
| Overall entrance appearance | Uncluttered entry, orderly and easy to locate front desk and concierge, visible signage and/or audible signage, general maintenance upkeep (furniture, fixtures, décor) | |
| PROFESSIONALISM | ||
| Front desk, concierge, hotel manager, staff, and/or designated point of contact | Front Desk is easily visable or clearly labeled. Warm greeting/welcoming gestures, offering helpful information and common services (e.g., directions, on-site reservations, recommendations, arranging transportation), "service-first" attitude, clean. | |
| CONFERENCE ROOMS EQUIPMENT, FURNITURE, SIZE AND DISTANCE | ||
| Audiovisual and technology equipment | Venue can clearly demonstrate (through catalog/brochure or similar) audiovisual and technology offerings, including WiFi bandwidth capabilites, projectors, sound equipment (microphone/speaker), easel/flip-chart and notepad, power drops/runs, etc.) | |
| Color copier with scan to USB access | Venue houses a like-new color copier or demonstrates the capability to obtain a color copier with scan to USB access for OCC-only use during sessions in the administration room. | |
| Noise control limiting distractions (e.g., soundproofing (such as double glazed windows, insulated walls, acoustic door seals), sound-absorbing materials (such as carpets, acoustic panels)) | Venue demonstrates techniques and materials that limit, or removes entirely, the amount of noise external of the conference and meeting room(s). Proposed conference space is away from main areas of traffic. | |
| Distance between the testing, evaluation, restrooms and meeting rooms | Distance between candidate testing and panel meeting rooms is reasonable (Less than 2 minute walk, including floor transfer, if necessary) | |
| Obstructions (e.g., pillars, furniture, overall room layout) | Venue demonstrates limited or no obstructions to maximize visibility, accessibility and engagement during UCE Sessions | |
| Furniture suitability and setup availability | Venue demonstrates adequate furniture amount, type, versatility, mobility and quality that would be tailorable before and during UCE Sessions; technology Integration (e.g., built-in power outlets or microphones) is preferred | |
| Furniture Specifics | Individaual tables measuring at least 6'x30'' for testing rooms. Rolling/swivel office chairs (6) for administration room. | |
| GUEST ROOMS | ||
| Noise control limiting distractions (e.g., soundproofing (such as double glazed windows, insulated walls, acoustic door seals), sound-absorbing materials (such as carpets, acoustic panels)) | Guest lodging rooms demonstrates techniques and materials that limit, or removes entirely, the amount of external noise. | |
| Overall cleanliness of furniture, bedding, floors, bathroom | Lodging rooms appear clean; linens, towels, comforters and furnishings that appear new and not damaged. Rooms clear of refuse/debris. | |
| Non-smoking (designated) | Lodging rooms are smoke free and no signs of smoke damage. | |
| Accessibility | ADA compliant | |
| Security | Lodging rooms offer safe deposit for storage of valuables. | |
| STORAGE ROOM | ||
| Hotel dedicated room size for storage | Storage room is approximately 200 sq. ft. (+ 50 sq. ft. optional) and offers an open space for OCC to store materials, crates, documents. | |
| Storage room access and monitoring | Lockable door access (key card preferred), easily accessible and easy to transfport supplies to conference area. Access log that records entry of non-OCC staff. | |
| Climate control | Indoor, dry space (optional air conditioning/heating controls) | |
| ACCESSIBILITY | ||
| Signage access | Accessible tactile Braille signage near/in elevators and on room doors as well as well-lit visible signage | |
| Teletypewriter (or Text Telephone) TTY | Offers hearing impaired guests TTY for in-room use and at the front desk | |
| ACCOMMODATIONS | ||
| On-site restaurant(s) | At least one on-site restaurant or access to a restaurant within a 5-minute walk from venue | |
| Restaurant(s) offers breakfast (starting at 6AM), lunch (starting at 11AM), and dinner (starting at 5PM) | ||
| Restaurant(s) offers order ahead options for breakfast, lunch, and dinner | ||
| Restaurant(s) menu is available in hardcopy and/or digitally | ||
| On-site Fitness Facility (i.e., gym) | Dedicated space with basic workout equipment (e.g., elliptical(s), treadmill(s), stationary bike(s), free weights) to support a comprehensive wellness and exercise | |
| Secure (lock and key) shred bin (own or lease) | Dedicated, large paper shred bin with corresponding secure destruction service. | |
| Hotel shuttle services | Complimentary shuttle service between the airport and hotel, offering multiple or scheduled trips daily (to and from other locations is optional) | |
| Food and beverage services | Offers food and beverage services directly or via vendor; directory or menu of availability | |
| On-site snack bar/convenience store | Optional: Has a location to sale additional drink and food options as well as small necessities | |
| On-site ATM | Optional | |
| Microwave | In Admin Room? Common Area? | |
| Fridge/Mini-Fridge | In Admin Room? Common Area? | |
| Microwave | Lodging Rooms? | |
| Fridge/Mini-Fridge | Lodging Rooms? | |
| SECURITY | ||
| Controlled Access | Physical access to all conference/meeting spaces via keycard, keypad, or key. Ability to program access to rooms separately or together, limiting access to authorized OCC staff. | |
| Hotel and Motel Fire Safety Act of 1990 Certificate | On-site proof of FEMA certificate with assigned identification number | |
| Americans with Disabilities Act Compliance | Proof of meeting the compliance requirements of Americans with Disabilities Act (e.g., checklist or touring some accessible routes, rooms, funiture, and spaces); verify compliance through observation (e.g., visual/audible alarm) |
File details come from the government source that posted it. Updated .