Section_L_FRFP_120215.pdf

Section L, Instructions, Conditions, and Notices to Offerors H95001-10-R-0001

Missile Defense Agency Information Technology Collaboration Services (MICS)

Section L

Instructions, Conditions, and Notices to Offerors

Date: 17 Feb 2012

Table of Contents

L-01. GENERAL

L-01.1 Clauses L-01.2 Point of Contact L-01.3 Use of Contractor Support Services L-01.4 Offeror’s Library L-01.5 Source Selection Methodology L-01.6 Proposal Preparation Instructions L-01.7 Organization L-01.8 Evaluation Notice L-01.9 Glossary L-01.10 Table of Contents L-01.11 Volume Segregation L-01.12 Tabs/Indexing L-01.13 Proposal Package Requirements L-01.14 Paper Copy L-01.15 Electronic Copies L-01.16 Proposal Delivery

L-02. VOLUME I - EXECUTIVE SUMMARY

L-02.1 Tab 1: Cover Letter L-02.2 Tab 2: Points of Contact List L-02.3 Tab 3: Executive Summary L-02.4 Tab 4: Master Table of Contents L-02.5 Tab 5: Proposal Matrix

L-03. VOLUME II – CONTRACT

L-03.1 Tab 1: Standard Form 33 (Section A), Contract Sections B-K, and Contract Section J Attachments L-03.2 Tab 2: Exceptions to Terms, Conditions, or Provisions of the Solicitation L-03.3 Tab 3: Online Representations and Certifications Application L-03.4 Tab 4: Organizational Conflict of Interest (OCI) Plan and Disclosures L-03.5 Tab 5: Notice of Earned Value Management System L-03.6 Tab 6: Continuation of Essential Contractor Services and Disaster Recovery/Continuity of Operations Plan (DR/COOP) L-03.7 Tab 7: SDVOSB Utilization Plan

L-04. VOLUME III – PAST PERFORMANCE

L-04.1 Tab 1: Past Performance Reference List L-04.2 Tab 2: Past Performance Information L-04.3 Tab 3: Past Performance Questionnaires L-04.4 Tab 4: Organizational Change History

L-04.5 Tab 5: Teammate/Subcontractor Consent Letters

L-05. VOLUME IV– TECHNICAL

L-05.1 Instructions L-05.2 Tab 1: (TS1) Technical Approach L-05.3 Tab 2: (TS2) Customer Training Approach L-05.4 Tab 2a: Sample Training Package L-05.5 Tab 3: (TS3) Cloud Computing Approach

L-06. VOLUME V – MANAGEMENT

L-06.1 Instructions L-06.2 Tab 1: Management Plan L-06.3 Tab 1a: Phase-In/Transition-Plan L-06.4 Tab 2: Risk Management Plan L-06.5 Tab 3: Quality Assurance Program Plan

L-07. VOLUME VI– COST/PRICE

L-07.1 Compliance L-07.2 General Information and Instructions L-07.3 Periods of Performance L-07.4 Contract Line Item Number (CLIN) Structure L-07.5 Contract Line Item Numbers (CLINs) L-07.6 Tab 1: Excel Pricing Exhibits (EPE) L-07.7 Tab 2: Offeror Provided Information and Schedules/Exhibits L-07.8 Tab 3: Information and Status of Business Systems

L-08. VOLUME VII – TOTAL RESOURCES

L-08.1 Tab 1: Basis of Estimate Narratives L-08.2 Tab 2: Basis Of Estimate Summary

L-09. OCI NOTICE

L-09.1 Policy L-09.2 Procedures to Follow Before Submission of Proposals:

L-09.3 Procedures to Follow With Proposal Submission:

L-09.4 Review

L-10. SECTION L ATTACHMENTS AND EXHIBITS

L-01. GENERAL

L-01.1 Clauses For the purposes of this solicitation, Section L clauses are contained in Section L of the Model Contract in the solicitation package.

L-01.2 Point of Contact The Contracting Officer (CO) is the sole point of contact (POC) for this acquisition. Address any questions or concerns to the CO. Written requests for clarification shall be sent to the CO in an e-mail titled “MICS Request for Proposal (RFP) Clarifications.” E-mail is the preferred method of communication. Proposals shall be addressed to the CO. The CO for this acquisition is as follows:

Mr. Dan Poskey E-mail: MICS-PCO@mda.mil Phone: 719-237-7142

L-01.3 Use of Contractor Support Services

L-01.3.1 Non-Government Advisors The Missile Defense Agency (MDA) may release proposal data, in full or in part, to non- Government Advisors for review, evaluation, and advisory purposes. Non-Government Advisors are prohibited from rating or ranking Offeror’s proposals as voting members of the Source Selection Evaluation Board (SSEB). Furthermore, disclosure of Offeror’s past performance information (PPI) (e.g., Contractor Performance Assessment Report (CPAR)) to non-Government personnel is strictly prohibited. Non-Government Advisors are organizationally aligned under the following companies and contracts:

L-01.3.1.1 Kepler Research Inc.

Contract: SETA for Business Operations and Source Selection Support Contract #: HQ0006-07-D-0002 13663 Office Place, Suite 202 Woodbridge, VA 22192

L-01.3.1.2 CACI Dynamic Systems, Inc.

Contract: Acquisition SETA Support, Missile Defense Agency Contracts Directorate Contract #: HQ0006-07-D-0006 14151 Park Meadow Dr Chantilly, VA 20151

L-01.3.2 Objections Objections to disclosure of proposal data or specific portions thereof, to the non-Government Advisors listed above must be provided in writing to the CO within five (5) calendar days of solicitation issuance. If no objections are submitted, the Government will consider this as Offeror concurrence with the Government’s use of non-Government Advisors as listed above.

L-01.4 Offeror’s Library Not all regulations, manuals, or other publications referenced in the RFP will be issued with the solicitation. Offerors must use the Final Offeror’s Library Request Form, available on FedBizOpps, to request a copy of the Offeror’s Library. Documents will be packaged and dispatched in DVD format typically within three (3) business days of receipt of request. The Government will provide one copy per Offeror to the mailing address provided to the MICS Offeror’s Librarian. Companies requesting the Final Offeror’s Library must comply with the handling and destruction requirements documented on the request form. No pick-up service or physical location is available to review the documents contained in the Final Offeror's Library.

Please direct questions or comments to the Librarian, at MICS-OfferorsLibrary@mda.mil.

L-01.5 Source Selection Methodology

L-01.5.1 Competitive, Best Value Source Selection This is a competitive best value source selection conducted in accordance with (IAW) the Federal Acquisition Regulation (FAR) 15.3, as supplemented by the Department of Defense (DoD) FAR Supplement (DFARS) 215.3 and supplemental DoD and MDA guidance. This requirement is a Total Set-Aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), IAW FAR Part 19.14 - Service-Disabled Veteran-Owned Small Business Procurement Program, under North American Industrial Classification System (NAICS) Code 541513 - Computer Facilities Management Services. Offerors will be evaluated using the factors and subfactors identified in Section M. There are four (4) evaluation factors: Past Performance, Technical, Management, and Cost/Price. MDA’s intent is to award a single Cost Type contract. The proposal instructions in this section are designed to assist Offerors in preparing a complete response that reflects a full understanding of all contractual requirements.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors to be eligible for award.

L-01.5.2 Offeror’s Best Terms The Government reserves the right to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms for Technical, Management, and Cost/Price.

The Government reserves the right to conduct discussions if the CO determines them to be necessary. IAW FAR 15.306, if the Government awards without discussions, the Offerors may be given the opportunity to clarify certain aspects of proposals (e.g., relevance of an Offeror’s past performance information and adverse past performance information to which the Offeror has not previously had an opportunity to respond) or to resolve minor or clerical errors.

L-01.5.3 Competitive Range At the Government's discretion, a competitive range determination may be utilized IAW FAR

15.306. Offerors are hereby notified that IAW FAR 15.306(c)(2), the CO may limit, with Source Selection Authority (SSA) approval, the number of most highly rated proposals to a number at which an efficient competition can be conducted. The CO will promptly notify any Offerors of any decision to exclude them from the competitive range IAW FAR 15.503, whereupon they may request and receive a debriefing IAW FAR 15.505.

L-01.5.4 Final Proposal Revisions Once discussions have been concluded with Offeror(s) determined to be in the competitive range, if utilized, the CO will request that the Offeror(s) provide a Final Proposal Revision (FPR) IAW FAR 15.307. The Offeror is advised that any changes to the proposal in the FPR must be fully addressed and/or explained and reflected in the proposed Cost/Price. Failure to comply with this requirement can adversely influence the evaluation of the proposal. The CO will establish a common due date and time for submission of the FPR.

L-01.5.5 Post Award Debriefing Offeror will have three (3) business days from the date of Government notice of contract award to submit a written request for a post-award debriefing IAW FAR 15.506. An unsuccessful Offeror who fails to submit a timely request will not be entitled to a debriefing. IAW FAR 15.506, the CO may elect to conduct the debriefing orally, in writing, or using any other acceptable method. An Offeror will receive no more than one (1) debriefing.

L-01.5.6 Errors/Omissions If an Offeror believes that the solicitation contains an error, omission, or is otherwise unsound or unclear, the Offeror shall immediately notify the CO in writing, with supporting rationale, no later than five (5) business days after release of this solicitation.

L-01.5.7 Mistakes Mistakes in Offeror’s proposal that are disclosed after award shall be handled IAW FAR 14.407- 4 as referenced in FAR 15.508.

L-01.5.8 RFP Revisions/Amendments The Government reserves the right to revise or amend any portion of this solicitation. Such revisions or amendments will be posted to FedBizOpps. If such amendments require material changes, the proposal due date may be extended at the discretion of the CO and by enough days to enable an Offeror to revise their proposal. In such cases, the amendment will include an announcement of the new proposal due date and time. The Offeror shall provide acknowledgement in Block 14 of the SF 33 (and continuation page if required) of any and all solicitation amendments issued by the Government.

L-01.6 Proposal Preparation Instructions

L-01.6.1 Classification and Presentation Each proposal volume shall be unclassified. Each volume shall be written in Standard English and be complete in itself (e.g., the Government will evaluate technical capabilities IAW Section M based solely on information in the Technical volume). Unless otherwise specified, the Offeror may use any form of presentation, such as narrative, pictures, tables, graphs, schematics, logic, and other functional block diagrams to convey information.

L-01.6.2 Completeness The Offeror's proposal shall include all data and information requested and shall be submitted IAW these instructions. Non-conformance with these instructions may result in an unfavorable proposal evaluation, or rejection of an Offeror’s proposal, rendering it ineligible for award.

The proposal shall be clear, concise, and consistent across all volumes and factors. The proposal shall also include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s requirements but rather shall provide convincing rationale to demonstrate an understanding of the requirements and address how the Offeror intends to address the requirements. The Offeror shall assume that the Government has no prior knowledge of their capabilities or experience. The Government will base its evaluation on the information presented in the Offeror’s proposal and other information, including present/past performance information, available to the Government. Offerors should properly mark their proposal documents which contain proprietary or restricted information.

L-01.6.3 Due Date (Ref. Table L-01-1 Volume Organization) Proposal Volume II – Contract, Tab 3 - ORCA and Tab 4 - OCI Plan and Disclosure Forms only and Volume III - Past Performance are due at the location specified in L-01.16 on 26 March 2012, 1500 (Central Time). Proposal Volumes I – Executive Summary, II – Contract (except Tab 3 - ORCA and Tab 4 - OCI Plan and Disclosure Forms), IV - Technical, V – Management, VI – Cost/Price, and VII – Total Resources are due at the location specified in L-01.16 on 6 April 2012, 1500 (Central Time). All Offerors’ proposal(s) shall be valid at least 180 days after the due date. The Offeror shall make a clear statement in Volume I, Tab 1: Cover Letter (Ref. L- 02.1) that the proposal is valid until the applicable date as referenced above. See L-01.16 for proposal delivery information. NOTE: IF THE OFFEROR’S ENTIRE PROPOSAL IS NOT

RECEIVED BY THE DUE DATES SPECIFIED, THE OFFEROR’S PROPOSAL IS

CONSIDERED LATE IN ACCORDANCE WITH FAR 52.215-1 AND WILL NOT BE

CONSIDERED FOR AWARD.

L-01.7 Organization

L-01.7.1 Page Limits (Ref. Table L-01-1 Volume Organization) Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. When both sides of a sheet display printed material, it shall be counted as two pages. These limitations shall apply to both electronic and paper copy proposals.

L-01.7.2 Page Limit Exceptions Each page shall be counted except the following:

L-01.7.2.1 Volume Cover Pages

L-01.7.2.2 Table of Contents

L-01.7.2.3 List of Tables and Figures

L-01.7.2.4 Glossaries (Definitions, Abbreviations, and Acronyms)

L-01.7.2.5 Tabs

L-01.7.2.6 Dividers

L-01.7.2.7 Blank Pages

L-01.7.2.8 Proposal Matrix

L-01.7.2.9 Consent Letters

L-01.7.3 Page Size

L-01.7.3.1 Page size shall be 8.5 x 11 inches, not including foldouts. Except for the reproduced sections of the solicitation document, the text shall be Microsoft Word Times New Roman and no less than 12-point font. All margins shall be 1-inch. Pages shall be numbered sequentially by volume. In the event the Offeror creates an ambiguity, the Government may exercise its own discretion in counting pages. Special considerations will not be given for colors, pictures, or graphics. Other than the electronic media solicited, audio and video recordings, or any other electronic media will not be accepted.

L-01.7.3.2 Foldout pages may be used; paper size shall not exceed 11 x 17 inches. Each printed side of a foldout will count as two pages. Exhibits shall be legible; font shall be no smaller than 10-point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15 inches and all margins shall be 1-inch. Foldout pages shall fold so that the Government can read and evaluate them without removal from proposal binder. Foldout pages shall fold entirely within the volume.

L-01.7.4 Volume Organization and Structure The Offeror shall prepare the proposal as set forth in Table L-01-1 - Volume Organization. The title and contents of the volumes are defined in this table, all of which shall be within the required page limits and with the specified number and type of copies as listed in table below.

Title Page Limit Original Signed

# of Paper Copies

# of

DVD

-R Electronic File Name

Due Date

VOLUME I EXECUTIVE SUMMARY 1 5 2

Tab 1: Cover letter 2 pages CompanyName_ExecutiveSummary_Coverletter.pdf 6 Apr Tab 2: POC List Unlimited CompanyName_ExecutiveSummary_POCList.pdf 6 Apr Tab 3: Executive Summary 5 pages CompanyName_ExecutiveSummary_ExecSum.docx 6 Apr Tab 4: Master Table of Contents Unlimited CompanyName_ExecutiveSummary_TOC.docx 6 Apr Tab 5: Proposal Matrix Unlimited CompanyName_ExecutiveSummary_Matrix.docx 6 Apr

VOLUME II CONTRACT 1 2 2

Tab 1: SF33 Unlimited CompanyName_Contract_SF33.pdf 6 Apr

Tab 2: Exceptions to Terms, Conditions, or Provisions of the Solicitation

5 pages CompanyName_Contract_Exceptions.pdf 6 Apr

Tab 3: ORCA Unlimited CompanyName_Contract_ORCA.pdf 26 Mar Tab 4: OCI Plan and Disclosure Forms Unlimited CompanyName_Contract_OCI.pdf 26 Mar Tab 5: Notice of EVMS Unlimited CompanyName_Contract_EVMS.pdf 6 Apr Tab 6: Continuation of Essential Ctr.

Services and Disaster Recovery/Continuity of Operations Plan (DR/COOP)

3 pages CompanyName_Contract_CECS_DRCOOP.pdf 6 Apr

Tab 7: SDVOSB Utilization Plan 3 pages CompanyName_Contract_SDVOSB.pdf 6 Apr

VOLUME III PAST PERFORMANCE 1 3 2

Tab 1: Past Performance Reference List Unlimited CompanyName_PastPerformance_PPRL.pdf 26 Mar Tab 2: Past Performance Information Unlimited CompanyName_PastPerformance_PPI.pdf 26 Mar Tab 3: Past Performance Questionnaires Unlimited CompanyName_PastPerformance_PPQs.pdf 26 Mar Tab 4: Organizational Change History Unlimited CompanyName_PastPerformance_ChangeHist.pdf 26 Mar Tab 5: Teammate/Subcontractor Consent Letter

1 page per Teammate

CompanyName_PastPerformance_ConsentLetter.pdf 26 Mar

(Table Continued on next page.)

Title Page Limit Original Signed

# of Paper Copies

# of

DVD

-R Electronic File Name

Due Date

VOLUME IV TECHNICAL 1 3 2

Tab 1: Technical Approach 60 Pages CompanyName_Technical_Approach.docx 6 Apr Tab 2: Customer Training Approach 20 Pages CompanyName_Technical_TrainingApproach.docx 6 Apr Tab 2a: Sample Training Package 10 Pages CompanyName_Technical_SampTraining.docx 6 Apr Tab 3: Cloud Computing Approach 5 Pages CompanyName_Technical_CloudApproach.docx 6 Apr

VOLUME V MANAGEMENT 1 3 2

Tab 1: Management Plan 50 Pages CompanyName_Management_Plan.docx 6 Apr

Tab 1a: Attachment 1 to Management Plan: Phase In/Transition Plan

25 Pages CompanyName_Management_PhaseIn- Transition.docx

6 Apr

Tab 2: Risk Management Plan 25 Pages CompanyName_Management_Risk.docx 6 Apr

Tab 3: Quality Assurance Program Plan 25 Pages CompanyName_Management_QA.docx 6 Apr

VOLUME VI COST/PRICE 1 3 2

Tab 1: Excel Pricing Exhibit Unlimited CompanyName_Cost-Price_PriceExhibit.xlsx 6 Apr Tab 2: Offeror Provided Information and Scheduling/Exhibits

Unlimited CompanyName_Cost-Price.Info_Scheduling.xlsx 6 Apr

Tab 3: Information and Status of Business Systems

Unlimited CompanyName_Cost-Price_Info-Status.pdf 6 Apr

VOLUME VII TOTAL RESOURCES 1 3 2

Tab 1: BOE Narrative Unlimited CompanyName_BOE_Narrative.docx 6 Apr Tab 2: BOE Summary Exhibit Unlimited CompanyName_BOE_Sumart.xlsx 6 Apr

Table L-01-1 Volume Organization

L-01.8 Evaluation Notice The Government may need to conduct exchanges with Offerors which will be in the form of an Evaluation Notice (EN). Page format and limitations will be placed on responses to ENs in the event ENs are issued. Page limits for EN responses will be specified by the CO in correspondence accompanying the ENs. ENs may be sent electronically (i.e. via e-mail) at the discretion of the CO. The EN will request an e-mail or a paper copy response.

L-01.9 Glossary Each volume shall contain a glossary of all specialized terms, abbreviations, and acronyms used for the entire proposal, with an explanation for each.

L-01.10 Table of Contents

L-01.10.1 Each volume shall contain a detailed Table of Contents (with hyperlinks in the electronic version) to delineate the subparagraphs within that volume.

L-01.10.2 The Table of Contents shall contain a detailed List of Tables, Figures, and/or Exhibits (with hyperlinks in the electronic version) to identify Tables, Figures, and/or Exhibits within that volume.

L-01.10.3 The Master Table of Contents contained in Volume I shall be a consolidation of the individual Table of Contents for all volumes (I through VII).

L-01.11 Volume Segregation Cross-referencing between volumes is not allowed. Each volume shall be written on a standalone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

L-01.12 Tabs/Indexing Tab indexing shall be used to identify sections within each volume. The Offeror shall index the sections identified in the Volume Organization outlined in each volume. Tabs do not count against the page limitations for their respective volumes.

L-01.13 Proposal Package Requirements All copies (unbound original, bound paper copy and electronic copy) of an Offeror’s proposal must be submitted together IAW the scheduled submission date for the particular volumes. All Prime and Teammate/Subcontractor information must be incorporated into one (1) coherent submittal (except for information provided in conjunction with the Cost/Price Volume). Ensure appropriate markings such as the legend at FAR 52.215-1(e), Restriction on disclosure and use of data.

L-01.14 Paper Copy

L-01.14.1 One paper copy of each volume shall be clearly identified as original. The original shall be formatted as follows:

L-01.14.1.1 Each volume shall have a cover sheet, clearly marked with volume number, “ORIGINAL”, Offeror’s name, solicitation title, and solicitation number.

L-01.14.1.2 The original shall be unbound and contain original signatures. The original unbound copy should be clearly marked under separate cover and should be provided with three

(3) holes punched on the side of pages for insertion into a three-ring binder (Government provided).

L-01.14.2 Each non-original paper copy volume of the proposal, with the exception of the original, should be separately bound in a three-ring loose-leaf binder (Offeror provided), which shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each binder, clearly marked as to volume number, copy number, Offeror’s name, solicitation title, and solicitation number [reference FAR 52.215-1(c)(2)].

L-01.14.3 The front cover and spine of each binder shall clearly identify volume number, copy number, Offeror’s name, solicitation title, and solicitation number.

L-01.15 Electronic Copies

L-01.15.1 Electronic proposal submissions shall be submitted in a format readable by Microsoft (MS) Office 2007 Word, MS Excel, MS Power Point, and/or Adobe Acrobat (.pdf).

Electronic copies shall not be password protected. All electronic copies shall be submitted on non-re-writable digital versatile disks (DVD-R) in a protective sleeve. The DVD-R and protective sleeve shall be clearly marked as to Offeror’s name, solicitation title, solicitation number, and content. Electronic file directory titles and organization shall reflect the titles and organization instructions given in Table L-01-1, Volume Organization. Each directory (with hyperlinks in the electronic version) shall contain a Master Table of Contents. Offerors shall ensure electronic copies on DVD-R are virus free.

Two (2) electronic copies of Volume VI – Cost/Price, separate from the rest of the proposal, shall be submitted with the following requirements: Files contained on the Volume VI - Cost/Price DVD-R may not be password protected. Electronic links (other than Table of Content hyperlinks) are only permissible within the Cost/Price Volume. If files contain links, the links must be intact and maintained through all revisions. Regarding the use of MS Excel, all formulas and hidden columns shall be viewable by evaluators.

L-01.15.2 Electronic versions of the proposal shall be an exact duplicate of the original paper copy proposal. Page format restrictions and limitations apply.

L-01.15.3 Sound or video (e.g., MPEG) files shall not be embedded into the proposal files.

L-01.15.4 If discrepancies are identified between the electronic proposal and the original paper copy proposal, the original paper copy proposal shall prevail.

L-01.16 Proposal Delivery

L-01.16.1 Mailed Proposals All proposals must be received at the following address no later than 1500 Central Time on the applicable due date:

MDA/DACP

Attn: Phone Number: 256-450-4278 Reference: H95001-10-R-0001 Bldg. 5222 Martin Rd Redstone Arsenal, AL 35898

L-01.16.2 Hand-Delivered Proposals In the event an Offeror cannot meet the mail delivery due date(s), provisions will be made to accept hand delivered proposals ONLY on the due date(s) between 1100 and 1500 Central Time at the following location:

Redstone Arsenal Visitor’s Center – Gate 9 Rideout Road

Delivery of hand carried proposals shall be coordinated with the CO (Ref. L-01.2) no later than 24 hours in advance of the proposal due date(s) and time(s). The Government may elect to not accept hand carried proposals if proper coordination is not accomplished by the Offeror.

L-02. VOLUME I - EXECUTIVE SUMMARY

L-02.1 Tab 1: Cover Letter The Executive Summary volume shall contain a cover letter that includes, but is not limited to, information required by FAR 52.215-1(c)(2). The cover letter shall also state a proposal validity period of 180 days. Proposals and cover letter shall be addressed to the CO.

L-02.2 Tab 2: Points of Contact List A summary table of the Points of Contact (POC) shall be provided for the prime Offeror and each Teammate/Subcontractor that identifies the following:

L-02.2.1 Company/Division;

L-02.2.2 Mailing Address;

L-02.2.3 Contractor & Government Entity Code (CAGE) code;

L-02.2.4 Data Universal Numbering System (DUNS) Number;

L-02.2.5 Size of business (large or small) and NAICS;

L-02.2.6 Congressional district of parent company;

L-02.2.7 Primary and alternate points of contact for all matters concerning their proposal (i.e. including name, position title, address, phone, and e-mail address);

L-02.2.8 Cognizant Defense Contract Management Agency (DCMA) and Defense Contract Audit Agency (DCAA) points of contact (i.e. including name, position title, address, phone, and e-mail address);

L-02.2.9 Cognizant Defense Security Services (DSS) point of contact (i.e. including name, position title, address, phone, and e-mail address).

L-02.3 Tab 3: Executive Summary The Offeror shall submit an Executive Summary which provides an overview of the Offeror’s proposal. This Section will not be considered in the Government’s evaluation; material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

L-02.4 Tab 4: Master Table of Contents The Offeror shall provide a Master Table of Contents (with hyperlinks in the electronic version) of the entire proposal.

L-02.5 Tab 5: Proposal Matrix The Offeror shall provide a Proposal Matrix, Section L Attachment L-8, to cross reference the Performance Work Statement (PWS), Section L, and Section M to the Offeror’s proposal. This Proposal Matrix is only a tool to assist in the proposal evaluation process. The Offeror is ultimately responsible for ensuring all areas are addressed fully and all requested information is completed and appropriately submitted IAW Sections L and M of the solicitation.

L-03. VOLUME II – CONTRACT

L-03.1 Tab 1: Standard Form 33 (Section A), Contract Sections B-K, and Contract

Section J Attachments

L-03.1.1 The Offeror shall submit a signed Standard Form 33 (SF33), complete with Sections A-K and all Section J attachments. The Offeror must complete Section A- Solicitation/Contract Form blocks 12, 13, 14, 15A, 15B, 15C and provide signature and date for blocks 16, 17, and 18; block 12 must state 180 days. The submission of Section A-J and Section J Attachments constitutes an offer, which the Government may accept. The original unbound copy should be clearly marked under separate cover and should be provided with three (3) holes punched on the side of pages.

L-03.1.2 Section K - Representations, Certifications, and other Statements by Offerors required by Section K, but not included in Tab 3 - Online Representations and Certifications Application (ORCA), shall be included in this section.

L-03.2 Tab 2: Exceptions to Terms, Conditions, or Provisions of the Solicitation

L-03.2.1 The Offeror is required to meet all solicitation requirements, including terms, conditions, and provisions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms, conditions, and provisions, representations and certifications, and technical requirements unless properly identified.

L-03.2.2 The Offeror shall submit, in this Tab, a statement specifying the extent of agreement with all terms, conditions, and/or provisions included in the solicitation. Exceptions, if any, to the terms, conditions, and/or provisions of this solicitation shall be included in this Tab.

Exceptions to the terms, conditions, and/or provisions of this solicitation in any form (identified as exceptions, assumptions, clarifications, etc.) shall not be included elsewhere in the proposal.

L-03.3 Tab 3: Online Representations and Certifications Application The prime Offeror shall submit a copy of their current Representations and Certifications from the Online Representations and Certifications Application (ORCA) website, https://orca.bpn.gov/. (Ref. FAR 52.204-7 – Central Contractor Registration)

L-03.3.1 If the prime Offeror has a current VetBiz Vendor Information Pages (VIP) Verification letter from the Department of Veterans Affairs Veteran’s Benefits Administration, include the letter in this section.

L-03.3.2 For Teammates/Subcontractors contributing to the 50% SDVOSB requirement, the prime Offeror shall also submit a copy of the Teammates/Subcontractors current Representations and Certifications from the ORCA website. If the Teammate/Subcontractor contributing to the 50% SDVOSB requirement has a current VetBiz VIP Verification letter from the Department of Veterans Affairs Veteran’s Benefits Administration, include the letter in this section.

L-03.4 Tab 4: Organizational Conflict of Interest (OCI) Plan and Disclosures MDA does not intend to award a contract to any Offeror (prime contractor, subcontractors, or other team members) who has an OCI with other MDA contracts which cannot be adequately mitigated. Also, MDA does not intend to grant OCI waivers of bias-type (i.e., bias ground rules and impaired objectivity) as part of this procurement process (Ref. Section L-09 -- OCI Notice, Section J, Attachment 4 – OCI Policy Memorandum No. 51, Section H-09 -- Organizational Conflict of Interest, and Section H-16 -- Contractor Access to Planning, Programming, Budgeting, and Execution (PPBE) Data although the Government reserves the right to do so.

Offeror shall submit an OCI Plan that addresses, at a minimum, internal processes and procedures for identification, disclosure, evaluation, and resolution of potential and actual OCI and Personal Conflicts of Interest (PCI) for the prime Offeror and Teammate/Subcontractors. An

Offeror shall describe its OCI training and oversight programs and the Offeror’s procedures for complying with FAR 9.5, DFAR 209.5, Section J Attachment 4 - OCI Policy, Section H-09 Organizational Conflict of Interest, and Section H-16 -- Contractor Access to Planning, Programming, Budgeting, and Execution (PPBE) Data. The plan shall also address “firewalls”, separate corporate divisions, separate reporting chains, and similar measures to ensure proprietary and nonpublic information is properly used and safeguarded.

This Tab of the Offeror’s proposal shall also include OCI Disclosure Forms (Section L, Attachment L-5).

L-03.5 Tab 5: Notice of Earned Value Management System The Offeror shall submit the appropriate Notice of Earned Value Management System (EVMS) or plan IAW DFAR 252.234-7001. If a plan is required it will be incorporated into the contract at Section J, Attachment 10 – Earned Value Management Plan.

L-03.6 Tab 6: Continuation of Essential Contractor Services and Disaster

Recovery/Continuity of Operations Plan (DR/COOP) For the purposes of this solicitation, the Continuation of Essential Contractor Services and Disaster Recovery/Continuity of Operations Plan (DR/COOP) will be partitioned into two (2) sections: 1) Continuation of Essential Contractor Services and 2) DR/COOP. The Offeror shall submit, with their proposal, a plan addressing only the Continuation of Essential Contractor Services IAW DFARS provision 252.237-7024 -- Notice of Continuation of Essential Contractor Services, and clause 252.237-7023 - Continuation of Essential Contractor Services. The DR/COOP portion of the plan will be completed and delivered after contract award, by the contract awardee, IAW Section J Exhibit A, CDRL A022.

L-03.7 Tab 7: SDVOSB Utilization Plan The Offeror shall provide a plan, to be incorporated into the resultant contract (Section J, Attachment 11- SDVOSB Utilization Plan) that describes their strategy for compliance with the limitation on the subcontracting requirement that at least 50% (FAR 52.219-27) of the cost of personnel for contract performance will be spent for employees of the concern or employees of other SDVOSB concerns. The Offeror’s plan shall contain the types of work Teammates/Subcontractors will perform, their skill sets, and dollars/percentages relating to the total labor reflecting that at least 50% of the cost of personnel for contract performance will be spent for employees of the concern or employees of other SDVOSB concerns.

L-04. VOLUME III – PAST PERFORMANCE

Past Performance References, Past Performance Information (PPI), and Past Performance Questionnaires (PPQ) are required for the Prime Offeror and each proposed Teammate/Subcontractor. Prime Offeror(s) and all Teammates/Subcontractors with no past performance experience shall submit an appropriate explanation of why past performance is unavailable; failure to provide this information may result in the proposal being removed from consideration for award. In evaluating the Offeror’s past performance record, the Government will use past performance information obtained from various sources known or identified by the Government. The Government reserves the right to contact sources other than those provided by the Offeror to assess past performance. Offerors shall consider recency and relevancy (defined in Section M) when preparing the Past Performance Volume. For Indefinite Delivery/Indefinite Quantity (IDIQ) contracts, Offeror’s are limited to a single past performance citation per IDIQ contract.

Volume III – Past Performance (all Tabs) is due on 26 March 2012. The Offeror shall double envelope/wrap the contents and submit Past Performance Tabs 1, 2, 4, and 5 IAW L-01-16.

Note 1: The outer box/envelope/wrapping address is specified in L-01.16.1

Note 2: The inner box/envelope/wrapping must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

SOURCE SELECTION INFORMATION – FAR 2.101 & 3.104

FOR OFFICIAL USE ONLY

Note 3: Volume III – Past Performance Tab 3: Past Performance Questionnaires (PPQs) are not deliverable by the Offeror; the PPQs are individually submitted by the POCs.

L-04.1 Tab 1: Past Performance Reference List The Offeror shall provide a completed Past Performance Reference List (PPRL), Section L, Attachment L-1, identifying the contracts to be provided for Past Performance evaluation as PPI and the associated POCs who will be sent PPQs. POCs are limited to two (2) per contract listed.

If deemed necessary, the Government may contact or visit the POCs to verify information provided in completed Past Performance Questionnaires. The Offeror shall ensure the POC data is current and accurate.

NOTE: For contracts that involve delivery/task orders, specify the relevant order number(s).

L-04.1.1 POCs For each referenced contract or delivery/task order, the Offeror shall identify two (2) of the following POCs:

L-04.1.1.1 CO/Contract Administrator with direct oversight of contractor performance;

L-04.1.1.2 Contracting Officer’s Representative (COR)/Contracting Officer’s Technical Representative (COTR)/Quality Assurance Evaluator (QAE);

L-04.1.1.3 Program/Project Manager or equivalent.

L-04.2 Tab 2: Past Performance Information The Offeror shall submit PPI by specific contract or delivery/task order, Section L, Attachment L-2. The PPI shall be limited to those contract references submitted on the PPRL. A maximum of five (5) PPIs for the Prime Offeror and a maximum of three (3) PPIs for each Teammate/Subcontractor shall be submitted if applicable. For delivery/task order contracts, Offerors shall submit only one (1) PPI per contract.

The Offeror should explain what aspects of the contracts or delivery/task orders are deemed relevant to the proposed effort. The Government is not bound by the Offeror’s explanation or opinion of relevancy. This may include an assessment of efforts accomplished by the Offeror to resolve problems encountered on prior contracts/task orders, as well as past efforts to identify and manage program risk. Where problems existed, clearly demonstrate management actions employed to overcome these problems and the effects of those actions in terms of improvements achieved or problems rectified.

If the referenced contract type is Cost Plus Award Fee (CPAF) or Cost Plus Incentive Fee (CPIF), provide copies of all Government narrative fee assessments covering up to the last three

(3) years of performance, including the amount/percentage of fee and the Government Fee Determining Official’s (FDO) assessment of Contractor performance. If the Offeror, Teammate, or Teammate/Subcontractor was a Subcontractor on the contract cited, provide the award fee assessment if available.

L-04.3 Tab 3: Past Performance Questionnaires Within the Offeror’s submitted proposal, this section shall be blank. The completed PPQs, Section L, Attachment L-3, shall be submitted directly from the POCs and will be placed in the Government Source Selection files.

The Offeror shall complete the PPQ Section 1 and then forward the entire questionnaire to the POCs listed in the PPRL, Section L, Attachment L-1, for completion of Section 2. The Offeror shall perform this task in a timely manner so the POC can submit the completed PPQ by the required submission date.

The Offeror shall exert its best effort to ensure the POCs submit the completed PPQs directly to the Government by the due date. To avoid potential conflicts, the Offeror should not send PPQs to other potential competitors of this acquisition. In this situation, it is the Offeror’s responsibility to find an alternative method of providing the Government the same or similar information.

Once the PPQs are completed by the POCs, the information contained therein shall be considered Source Selection Information and shall not be released to the Offeror. Each of the POCs shall e-mail the completed and signed (.pdf format) PPQs to: MICS-PPQ@mda.mil.

L-04.4 Tab 4: Organizational Change History Many companies have acquired, been acquired by, or otherwise merged with other companies and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the period of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult for evaluators to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, Offerors shall submit an Organizational Change History describing all such changes in the organization of the company during the past three (3) years for the Prime and each Teammate/Subcontractor. As part of this explanation, show how these changes impact the relevance of any efforts identified for past performance evaluation. The

Organizational Change History should be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources. This information is required for each Offeror and Teammate/Subcontractor submitting past performance references.

L-04.5 Tab 5: Teammate/Subcontractor Consent Letters Past performance information concerning Teammates/Subcontractors cannot be disclosed to a private party without the Teammates/Subcontractors consent. Because the prime Offeror is a private party, the Government requires consent before disclosing Teammate/Subcontractor past performance information to the Prime Offeror during exchanges. In an effort to assist the Government in assessing past performance relevancy and confidence, the Teammate/Subcontractor Consent Letter, Section L, Attachment L-4, shall be completed and submitted by each Teammate/Subcontractor for which past performance references/questionnaires are submitted.

Should the Offeror not submit a signed Teammate/Subcontractor Consent Letter for Teammates/Subcontractors, the Government will only discuss past performance information directly with the prospective Teammate/Subcontractor that is being reviewed. If there is a problem with the proposed Teammate’s/Subcontractor’s past performance, the Offeror can be notified of a problem, but no details may be discussed without the Teammate’s/Subcontractor’s permission.

L-05. VOLUME IV– TECHNICAL

L-05.1 Instructions

L-05.1.1 The Offeror shall describe their proposed approach for meeting the solicitation requirements addressed by each Technical subfactor. The Government will evaluate the Offeror's proposed approach against the Technical and Risk criteria in Section M. The Offeror's Technical Volume must be consistent and correlate with its Cost/Price Volume, to include skill/labor mix and proposed hours.

L-05.1.2 The Technical Volume shall be specific, complete, and consistent with the PWS.

The proposal should not merely restate the objectives or reformulate the technical requirements specified in the solicitation.

L-05.1.3 The Government cannot assess a Strength in any aspect of an Offeror’s proposal associated with any Technical subfactor that does not satisfy all elements of the definition of Strength (Ref. Section M, Table M-03-3). It is the Offeror’s responsibility to describe how an aspect of their proposal has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

L-05.1.4 The Offeror shall explain what aspects of their Technical proposal they consider to have potential for disruption of schedule, increased cost, poor performance, the need for increased government oversight, and/or the likelihood of unsuccessful contract performance.

Offerors shall classify each risk in accordance with risk ratings, describe impact of each identified risk(s) in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements, whether or not those requirements are identified as subfactors, and recommend a realistic “work-around” or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level

L-05.2 Tab 1: (TS1) Technical Approach The Offeror shall describe their technical approach in terms of a methodology to achieve/execute the Desired Outcomes, Performance Based Service Requirements (inclusive of Attributes), and applicable Critical Performance Objectives (CPO), as stated in the PWS.

L-05.2.1 The Offeror’s proposal shall include the following information that:

L-05.2.1.1 Describes a thorough understanding of PWS technical requirements;

L-05.2.1.2 Describes potential efficiencies that are viable for delivery, management, operations and maintenance of technical requirements;

L-05.2.1.3 Reflects a complete understanding of, adequate processes, coordination, and execution requirements for Critical Performance Objectives;

L-05.2.1.4 Reflects a thorough understanding of, adequate processes, coordination, and execution requirements for Essential Contractor Services.

L-05.3 Tab 2: (TS2) Customer Training Approach The Offeror shall describe their methodology, process, procedures, and tools for enhancing user’s skills in the use of collaboration systems/capabilities, applications and productivity tools.

The approach shall demonstrate that the Offeror has a clear understanding of customer training requirements and methodologies enabling proficient user operation of collaboration systems/capabilities, applications and productivity tools.

L-05.3.1 Training approach should address at a minimum, the additional following items:

L-05.3.1.1 Classroom Training (Traditional and Distance Learning);

L-05.3.1.2 Desk-Side Training;

L-05.3.1.3 Computer-Based Training (CBT);

L-05.3.1.4 Frequency of training;

L-05.3.1.5 Measurement of training effectiveness.

L-05.4 Tab 2a: Sample Training Package

L-05.4.1 The Offeror shall provide a Sample Classroom and Desk-Side Training Package for using MS Office 2007 Outlook Calendar functionality.

L-05.4.2 Offeror should assume that the intended training audience already has a basic fundamental working knowledge of the MS Office productivity suite to include using MS Outlook for sending and receiving e-mails. Offeror should focus on training MS Outlook Calendar functionality.

L-05.5 Tab 3: (TS3) Cloud Computing Approach The Offeror shall describe their technical approach in terms of a methodology to potentially achieve/execute the transition, delivery, and management of the Unclassified MDA Knowledge Online (UMKO) (MS SharePoint based) services to a Cloud Computing environment.

L-05.5.1 The Offeror’s proposal shall include the following information that:

L-05.5.1.1 Indicates a thorough understanding of Cloud Computing capabilities and deployment models (e.g., public, private, hybrid, and community);

L-05.5.1.2 Considers current and near-term DoD compliant Cloud Computing services;

L-05.5.1.3 Describes potential transition, delivery, and management (policies, processes, governance, and standards) of Cloud Computing services;

L-05.5.1.4 Describes potential operational efficiencies that are viable for information sharing and collaboration within the MDA global environment.

L-06. VOLUME V – MANAGEMENT

L-06.1 Instructions

L-06.1.1 The Offeror shall describe their proposed approach for meeting the solicitation requirements addressed by each Management subfactor. The Government will evaluate the Offeror's proposed approach against the Management and Risk criteria in Section M. The Offeror's Management Volume must be consistent and correlate with its Cost/Price Volume, to include skill/labor mix and proposed hours.

L-06.1.2 The Management Volume shall be specific, complete, and consistent with the PWS. The proposal should not merely restate the objectives or reformulate the management requirements specified in the solicitation.

L-06.1.3 The Government cannot assess a Strength in any aspect of an Offeror’s proposal associated with any Management subfactor that does not satisfy all elements of the definition of Strength (Ref. Section M, Table M-03-3). It is the Offeror’s responsibility to describe how an aspect of their proposal has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

L-06.1.4 The Offeror shall explain what aspects of their Management proposal they consider to have potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance.

Offerors shall classify each risk in accordance with risk ratings, describe impact of each identified risk(s) in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements, whether or not those requirements are identified as subfactors, and recommend a realistic “work-around” or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level.

L-06.2 Tab 1: Management Plan The Offeror shall describe their methodology, process, and procedures for executing a comprehensive approach for management of personnel and resources. The plan shall contain sufficient detail to demonstrate that the Offeror has a clear understanding of how to best ensure efficient and effective program management.

L-06.2.1 The Management Plan shall contain, at a minimum, the following sections:

Program and Business Management; Workforce Management; Subcontract Management;

Associate Contractor Agreements; and Phase-In/Transition-Plan (Attachment 1 to Management Plan)

L-06.2.1.1 Program and Business Management section, at a minimum, shall address the following:

L-06.2.1.1.1 Organizational and Program/Operations Management structure, functions, and processes;

L-06.2.1.1.2 Business processes applicable to monitoring and reporting of contract cost, schedule, and performance information, including EVM;

L-06.2.1.1.3 Contract Management/Administration and Financial Management;

L-06.2.1.1.4 Contractor-Government programmatic and technical communications and coordination;

L-06.2.1.1.5 Process for ensuring timely and accurate Contract Deliverables.

L-06.2.1.2 Workforce Management section, at a minimum, shall address the following:

L-06.2.1.2.1 Personnel Management procedures;

L-06.2.1.2.2 Identification of Key Personnel positions, roles, and responsibilities. Describe the Key Personnel change process to include Government notification and coordination;

L-06.2.1.2.3 Identification of Mission Essential (DFAR 252.237-7023) positions, roles, and responsibilities;

L-06.2.1.2.4 Personnel recruitment and retention procedures, to include but not limited to surge support staff;

L-06.2.1.2.5 Process to provide appropriately qualified, trained, and certified personnel to meet baseline and modified contract requirements;

L-06.2.1.2.6 Process to ensure personnel have appropriate security clearances at contract start and throughout the life of the contract.

L-06.2.1.3 Subcontract Management section, at a minimum, shall address the following:

L-06.2.1.3.1 Approach for Teammate/Subcontractor management that will provide for efficient and effective contract performance.

L-06.2.1.4 Associate Contractor Agreements, at a minimum, shall address the following:

L-06.2.1.4.1 Approach to development and management of Associate Contractor Agreements

(ACA);

L-06.2.1.4.2 Use of cross-contract coordination for successful execution of contract requirements.

L-06.3 Tab 1a: Phase-In/Transition-Plan

Phase In/Transition Plan (Management Plan, Attachment 1), at a minimum, shall address the following:

L-06.3.1…