MACC IDIQ RFP Questions and Answers_Final.xlsx
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- Solicitation number
- FY25MACC
About this file
This document is a Questions and Answers (Q&A) file for a Multiple Award Construction Contract (MACC) Indefinite Delivery Indefinite Quantity (IDIQ) Request for Proposal issued by the Department of the Air Force Materiel Command Lifecycle Management Center at Hanscom Air Force Base. The solicitation is a small business set-aside targeting up to three contractors for construction and maintenance projects across multiple Massachusetts and New Hampshire Air Force installations, with an anticipated contract ceiling of $71.8 million and a 5-year ordering period.
The specific Task Order #02 involves the Building 1106 Conference Center HVAC project, valued between $1-5 million, with a tentative start date of November 1, 2025. The Q&A document covers a wide range of technical, administrative, and procedural questions concerning proposal submission requirements, past performance documentation, key personnel qualifications, project-specific details such as hazardous materials testing, HVAC system controls, facility occupancy considerations, and submission formats. Proposals are due by June 27, 2025, at 3:00 PM EDT, with an anticipated contract award in September 2025. The contract will include a Pre-Construction Kickoff Task Order and allow for task order completion up to two years after the ordering period ends.
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RFP Questions
| 1 | To order a bond for the seed project what is the liquidated damages amount – project is valued at 1-5 million states proposals over $750,000.00 liquidated damages will be included in any TO over $750,000.00 |
| Liquidated damages are Total First Day Cost* $1,276.51, and Additional Day Cost $923.91. | |
| A Bond is not required to submit the proposal for the Seed Project. | |
| Required Performance and Payment Bonds-Construction would be furnished within 30 days after Contract Award for the Seed Project. |
| 2 | Page 1 of the SF1442 #13 states one original & one copy is to be submitted – Section L Instructions state the proposals should be emailed – please confirm which is the proper submission process email or hand deliver |
| One original proposal, which includes a signature on SF1442 in Volume IV, shall be submitted in accordance with the instructions provided in Section L-3 for evaluation. |
| 3 | What is the period of performance expected to complete the Building 1106 Conference Center HVAC seed project? |
| Per L-6.4.1.2.1, For proposal preparation purposes, the Offeror should assume a tentative start date of November 1, 2025. | |
| Project Duration in Calendar Days 461 |
| 4 | Regarding DFARS clause 252.204-7012 and DFARS provisions 252.204-2019 and 252.204-2020 NIST SP 800-171 DoD Assessment Requirements included in the solicitation, please confirm that contractors with a Basic Self-Assessment posted in the Supplier Performance Risk System (SPRS) with a score of 110 or lower are eligible for award if the contractor’s System Security Plan and Plan of Action are provided for verification and assurance upon request. |
| Yes, contractors have to have a plan in place to meet a score of 110. Will need to be included in submission and loaded into the SPRS tool. | |
| 5 | RFP Section L-3 states proposals are to be submitted via email directly to the Contract Specialists and the Contracting Officer. |
| Block 13.a on the SF1442 states: “Sealed offers in original and 1 copies to perform the work required are due…” | |
| Section L-5.5.5 states: “NOTE: One original proposal, which includes a signature on SF1442 in Volume IV, shall be submitted in accordance with the instructions provided in Section L-3 for evaluation.” | |
| Please confirm that an original proposal and copy is NOT required; only one copy submitted via email per RFP section L-3 is sufficient. | |
| One original proposal, which includes a signature on SF1442 in Volume IV, shall be submitted in accordance with the instructions provided in Section L-3 for evaluation. |
| 6 | Spec section 01 35 26 para 1.6.1.1.1 states the SSHO may also serve as the QC Manager. The SSHO may not serve as the Superintendent. |
| Spec section 01 45 00 para 1.6.1.1 states the QC Manager may perform the duties of Project Superintendent. | |
| Please clarify which onsite positions may be dual hatted by qualified individuals for the seed project. | |
| You can have a QC manager who also serves as a project superintendent, or a SSHO who also serves as a QC manager, but you cannot have a SSHO who also serves as a project superintendent. |
| 7 | Please confirm the page limit for Factor 2 is indeed 50 single-sided pages. |
| Per L-5.3.3. Organization/Copies/Page Limit. Factor 2 page limit is 20 pages. |
| 8 | Factor 3 requests PPQs to be completed by hand by each of the Points of Contact identified on the Offeror’s PPI sheets, with a copy returned directly to the government and a copy returned to the Offeror for the complete proposal submission. Many government contacts will not complete a PPQ for projects with a final CPARS evaluation or if they’ve fulfilled a previous PPQ request on the project. |
| Please confirm that a government CPARS evaluation can be included in the complete proposal submission in lieu of PPQ. | |
| Per L-7.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. |
| 9 | Factor 3 requests PPQs to be completed by hand by each of the Points of Contact identified on the Offeror’s PPI sheets, with a copy returned directly to the government and a copy returned to the Offeror for the complete proposal submission. Many government contacts will not complete a PPQ for projects with either a final CPARS evaluation or if they’ve fulfilled a previous PPQ request on the project. |
| Please confirm that if the customer refuses to complete the PPQ request in a timely manner that including the first two pages of the PPQ in the proposal containing the offeror’s project and customer or agency identification will satisfy the past performance evaluation requirement. | |
| Per L-7.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. |
| 10 | Factor 3 requests PPQs to be completed by hand by each of the Points of Contact identified on the Offeror’s PPI sheets, with a copy returned directly to the government and a copy returned to the Offeror for the complete proposal submission. Many government contacts will not complete a PPQ for projects with a final CPARS evaluation or if they’ve fulfilled a previous PPQ request on the project. |
| Please confirm that a PPQ that was previously completed can be included in the Offeror’s complete proposal submission to satisfy the past performance evaluation requirement for that PPI. | |
| Per L-7.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. |
| 11 | RFP Section L-5.3.2 states: “Volume IV Price – Schedule B, shall be submitted in Microsoft Excel.” |
| RFP Section L-9.2.5.1 states: “The Offeror is required to complete the Line 0001 price of Attachment 10, Section J…” | |
| Please clarify how pricing is to be presented in Volume IV. Is Attachment 10 Section J to be included in Volume IV with Schedule B also completed as an excel file attachment, or will Attachment 10, Section J alone satisfy this requirement? | |
| Per L-5.3.2. Electronic Copies. Volume IV Price – Schedule B, shall be submitted in Microsoft Excel. Complete and submit Attachment 10 separately. |
| 12 | Trying to locate the Certificate of Corporate Authority form required for submission – states for each authorized employee to sign contract or negotiate contract must sign the Certificate of Corporate Authority – I did not see this form included in the solicitation – please provide the required form – Owners responsibility to provide forms that are required in submissions to assure all offerors provide the same required information the owner is requesting – thank you |
| Per L-9.2.1 Section 1: The name(s) and title(s) of the person(s) authorized to negotiate and sign a contract. Also, provide a Certificate of Corporate Authority or other applicable documentation of authorized signature(s) for each authorized individual. | |
| 13 | Will a completed CPAR be accepted in lieu of the PPQ listed in the RFP? The CPAR would still be listed on the PPI reference sheet to be submitted with the proposal. |
| Per L-7.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. | |
| 14 | Task Order #02 – MACC IDIQ B1106 Conference Center HVAC What is the period of performance for the seed project? |
| Per L-6.4.1.2.1, For proposal preparation purposes, the Offeror should assume a tentative start date of November 1, 2025. | |
| Project Duration in Calendar Days 461 | |
| 15 | Task Order #02 – MACC IDIQ B1106 Conference Center HVAC What are the liquidated damages amount per day? |
| Liquidated damages are Total First Day Cost* $1,276.51, and Additional Day Cost $923.91. | |
| 16 | Section L, Attachment 1 and L-7.1.2,Will the Government consider the Attachment 1 for each project to be 2 pages instead of 1? Attachment 1 states that the brief description of the effort is not to exceed 500 words. There is not enough room on one page for a 500 word description along with the additional information requestion for the project. |
| Per Attachment 1, Section L, Provide a brief description (not to exceed 500 characters) of the effort, actual work performed, and location of performance under this contract reference. The Government will consider Attachment 1 for each project to be 2 pages instead of 1 NTE 500 words. |
| 17 | SF 1442, Block 11, Is the period of performance intended to be 255 days instead of 2555 days? |
| The period of performance is 2555 days. | |
| 18 | Will the Government accept a CPARS for a project instead of a Past Performance Questionnaire? |
| Per L-7.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. | |
| 19 | The SF1442, block 13, item a indicates an Original + 1 copy should be submitted. However, Attachment 07 Section L, paragraph L-5.3.3 indicates one electronic copy should be provided for each volume. Can the government please confirm that offerors should follow the instructions in L-5.3.3 regarding the number of copies rather than the SF1442? |
| One original proposal, which includes a signature on SF1442 in Volume IV, shall be submitted in accordance with the instructions provided in Section L-3 for evaluation. |
| 20 | Paragraph L-5.3.1 states, “This does not apply to the Past Performance Information (PPI) data entered in the PPI tool, as described in paragraph L-7.1.2.” However, a reference to a “PPI tool” is not included in paragraph L-7.1.2. Can the government please clarify if this statement is applicable to this RFP or provide offerors with access to the PPI tool? |
| Per FA283525R0002 RFP Cover Letter 25June2025, Removing the following sentence from L-5.3.1: "This does not apply to the Past Performance Information (PPI) data entered in the PPI tool, as described in paragraph L-7.1.2." | |
| 21 | Paragraph L-5.3.2 states, “… Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents.” Per the same paragraph, this proposal “shall be submitted via email in PDF file format” and per paragraph L-5.3 it should “consist of four (4) separate volumes…” Since the four PDF files will be emailed, can the government please confirm that the reference to “each volume shall be…stored in a folder” is not applicable? |
| The reference is applicable, Per L-5.3.2 Electronic Copies. Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document. |
| 22 | Paragraph L-5.3.3., NOTE states, “One original proposal, which includes a signature on SF1442 in Volume IV, shall be submitted in accordance with the instructions provided in Section L-3 for evaluation.” Based on this statement, is the government expecting an Electronic Original (PDF) of Volume IV in addition to one Electronic Copy (PDF) of Volume IV? |
| One original proposal, which includes a signature on SF1442 in Volume IV, shall be submitted in accordance with the instructions provided in Section L-3 for evaluation. | |
| 23 | Paragraph L-5.3.5 indicates “…overview section (for exceptions) will not be included in the page count.” Can the government please clarify what information is required in the overview section beyond the exceptions? |
| Per L-5.3.5. Pages Not Included in Page Count: … and overview section (for exceptions) will not be included in the page count. |
| 24 | Paragraph L-5.3.5 indicates “…overview section (for exceptions) will not be included in the page count.” Paragraph L-9.3 separately requires Exceptions to be included within Volume IV. Can the government please clarify if an Overview Section (for exceptions) is expected at the beginning of each separate volume since Exceptions are already required in Volume IV? |
| Per L-9.3 Exceptions: … clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. | |
| 25 | Paragraph L-7.1 Contents, Row 3 Past Performance Information Sheets indicates “Content of Program Details Tab is limited to five (5) pages.” However, there does not appear to be a “Program Details Tab.” Can the government please clarify if the five-page limitation applies to each completed Attachment 1 form? |
| Content in L-7.1 # 3 Past Performance Information Sheets updated to "Content of Attachment 1 is limited to two (2) pages per PPI references with a maximum of four (4) contract references per L-7.1.2.1." | |
| 26 | Paragraph L-7.2 states, “The Government requests that Offerors send PPQs with attached PPQ cover letter at Attachment 4 to each of the Points of Contact (POC) identified on the Offeror’s PPI sheet(s) in the Past Performance Volume.” If a CPAR evaluation has been completed for the reference project, can offerors submit the CPAR in lieu of requesting completion of PPQs? Many of our references have relocated to new locations or retired and are no longer available to complete PPQs. Furthermore, the completion of PPQs for each procurement places an undue burden on our references when an official performance evaluation is already provided via CPARs. Thank you in advance for your consideration. |
| Per L-7.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. | |
| 27 | Paragraph L-7.2 states, “The Government requests that Offerors send PPQs with attached PPQ cover letter at Attachment 4 to each of the Points of Contact (POC) identified on the Offeror’s PPI sheet(s) in the Past Performance Volume.” Will the government allow the offeror to submit previously completed PPQs rather than requesting a new PPQ? Many of our references have relocated to new locations or retired and are no longer available to complete new PPQs. Furthermore, completing a separate PPQ for each procurement places an undue burden on our references when one has already been completed by the reference. Thank you in advance for your consideration. |
| Per L-7.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. | |
| 28 | Paragraph L-7.2 states, “…POC(s) should submit completed PPQs directly to the Government per instructions in the PPQ cover letter at Attachment 4 and with the offeror’s complete proposal submission at stated deadline IAW L-5.3.3.” We interpret this statement to indicate that reference POCs should submit PPQs directly to the Government IN ADDITION to returning the completed PPQ to us (the offeror) to include in our proposal submission. Can the government confirm this is the intent of the requirement? |
| Per L-7.2. Past Performance Questionnaires (PPQ) (Attachment 3). The Government requests that Offerors send PPQs with attached PPQ cover letter at Attachment 4 to each of the Points of Contact (POC) identified on the Offeror’s PPI sheet(s) in the Past Performance Volume. POC(s) should submit completed PPQs directly to the Government per instructions in the PPQ cover letter at Attachment 4 and with the offeror’s complete proposal submission at stated deadline IAW L-5.3.3.. | |
| 29 | Paragraph L-9.2.1 states, “… Also, provide a Certificate of Corporate Authority or other applicable documentation of authorized signature(s) for each authorized individual.” Could the government please provide the Certificate of Corporate Authority that is required to fulfill this requirement? |
| Certificate of Corporate Authority is contractor based. | |
| 30 | Per paragraph L-5.3.2, Volume IV Price – Schedule B, shall be submitted in Microsoft Excel. However, the RFP specifies that pricing should be included in Attachment 10 rather than Section B. Attachment 10 has been provided in PDF and only requires two lump sum totals, one of which has already been set at a FFP sum of $5,000. Can the government please confirm that pricing is not required to be submitted in Section B and that an Excel file is not required? |
| Per L-5.3.2. Electronic Copies. Volume IV Price – Schedule B, shall be submitted in Microsoft Excel. Complete and submit Attachment 10 separately. | |
| 31 | Attachment 1, Section L, Past Performance Information, under Brief Description of Effort, the instructions state, “not to exceed 500 characters.” Will the government respectfully revise this requirement to allow 500 words (or more) rather than 500 characters to allow offerors to fully detail the scope of the effort? |
| Per Attachment 1, Section L, Provide a brief description (not to exceed 500 characters) of the effort, actual work performed, and location of performance under this contract reference. The Government will not revise this requirement. |
| 32 | Attachment 1, Section L, Past Performance Information, under Contractor/Contract Information, the form requests “DUNS Number.” Since www.sam.gov has replaced the use of DUNS with a Unique Entity Identifier (UIE) Number, can the UEI be provided in lieu of the DUNS? |
| Per Attachment 1, Section L, Provide a DUNS Number: | |
| 33 | What is the BOND amount needed for the SEED Project bid proposal? |
| A Bond is not required to submit the proposal for the Seed Project. |
| 34 | Are we provided a laydown area for : 30 cy waste container; 2 portable toilets; office trailer; storage trailers? |
| An area will be provided on base; the contractor must coordinate with government construction inspector; see section 01 50 00. |
| 35 | Have you performed an asbestos sampling test for materials to be demolished? |
| No, see section: SECTION 01 35 26. The contractor is responsible for hazardous material testing. Existing file reports are attached. | |
| 36 | Have you verified that the mastic in the two mechanical closets have been tested to be clear of asbestos containing materials? |
| No, see section: SECTION 01 35 26. The contractor is responsible for hazardous material testing. Existing file reports are attached. |
| 37 | Is there an active roof leak adjacent to the mechanical closet since there is heavy ceiling staining present? |
| No, there are no known active leaks or open work tasks for roof leaks at the facility. |
| 38 | Are we able to run negative air machines overnight through open windows? |
| Windows access must be secured at the end of the shift. Depending on the nature of the work, notification and approval will be required. |
| 39 | Do you have the manufacturer and name of the existing face brick which we are to match for the two louver infills? |
| No, contractors must verify and match existing. Provide sample(s) of bricks. |
| 40 | Verify that we are not required to utilize AISC Certified Steel Fabricators or Erectors for the couple of minor miscellaneous angle frames at the roof. |
| Yes, reference 05 12 00, Section 1.3. Follow the roofing manufacturer’s recommendations. |
| 41 | Please provide the manufacturer and warranty information for the roofing system to remain since we must penetrate the system with a couple of fresh air intakes. |
| See attached warranty. |
| 42 | Are we allowed to provide new knock down steel frames? |
| No, reference UFGS 08 11 13, Section 2.3. |
| 43 | Please provide the door lock manufacturer and keyway that is required to match the existing building key system. |
| Medeco X4, 7-Pin SFIC Key System. |
| 44 | There appears to be numerous acoustic ceiling tiles models in the building. Please provide the brand and style required in each location since many are already damaged and should not be salvaged for reinstallation. |
| The two standard ceiling tiles used on base: Certainteed: Directional flat fissured, PFH 197, White, 2’x2’ or 2’x4’, grid it is 15/16”, White, and Armstrong Ceiling Solutions: Tile: Optima Tegular Fine Texture, 3279, 2’x2’, White Grid: Silhouette, 9/16”, 1/4” Reveal, White |
| 45 | Please verify that the limit of HVAC system cleaning is limited to the existing duct and accessories to be reconnected to the new AC-1 and AC-4 units. |
| The entire HVAC system should be cleaned in accordance with UFGS 23 01 30.41. The limits are defined is Paragraph 1.5.2 Site Conditions. |
| 46 | Please confirm that we are not required to perform duct air leakage testing for any of the existing hvac systems (AC-1, AC-2, AC-3, AC-4, AC-5 or RTU). |
| The work includes duct air leakage testing (DALT), reference UFGS 23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC, Paragraph 1.3 |
| 47 | Please verify that there are existing functioning volume dampers at each diffuser and register on all hvac systems if you require us to balance the existing systems which are to remain. |
| Refer to Specifications Section 23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC, PART 1 GENERAL | |
| Provide baseline Testing, Adjusting, and Balancing (TAB) of supply and return air distribution systems as specified in this Section for building HVAC systems AC-1, AC-2, AC-3, AC-4, AC-5, and RTU prior to performing any demolition or any other work on HVAC systems. | |
| Provide TAB of supply and return air distribution systems as specified in this Section for building HVAC systems AC-1, AC-2, AC-3, AC-4, AC-5, and RTU. |
| 48 | Please verify the location (s) within building 1106 where we are directed to store materials designated for salvage and/or remove and replace during this project. |
| First preference should be given to making a temporary enclosure behind the building to store materials. If there must be an indoor room within B1106, the best choice would be the common room (rear lobby) to the left of the mechanical closets (when facing the mechanical closets) that has a glass display case (storing memorabilia), this is across the hall from the kitchen (this isn’t referring to the front lobby reception area by the restrooms). If necessary, the contractor may also use the smaller conference room just beyond the glass memorabilia case. If the entirety of these rooms isn’t required, the contractor should cordon off the area of storage, so that the conference rooms and common areas may still be used during the project. | |
| Any rooms that are cordoned off should only be cordoned off during the phases of the project in which the contractor needs access to those rooms and spaces. The contractor shall submit phasing schedules, and which rooms will be blocked off during which phases. The contractor shall submit start dates and end dates when each room and space is cordoned off, and when the rooms will be allowed to resume regular usage. | |
| 49 | Please verify that on site staff shall perform inspections for the MEP systems. |
| The contractor is responsible for quality control. |
| 50 | Can the Prime Offeror use relevant past performance from subcontractors or teaming partners to satisfy Factor 3 (Past Performance) requirements, and will that performance be evaluated equally if supported by consent letters and relevancy rationale? |
| Per M-3.4.3. Each Offeror will receive a single integrated performance confidence assessment. This integration may include the recent and relevant present/past performance of the Prime Contractor, and joint ventures, and/or teaming partners. |
| 51 | Can the Government please confirm whether Key Personnel identified under Factor 1 (MACC IDIQ) must be employed directly by the Prime, or can they be from subcontractors/teaming partners? |
| Per M-3.2.4. d. The Offeror’s Key Personnel meet the minimum experience requirements listed in the MACC IDIQ solicitation Statement of Work (SOW) paragraph 1.4 CONTRACTOR PERSONNEL. | |
| 52 | For the Building 1106 HVAC Task Order, is there a required or expected number of construction phases, and can the Government confirm that the tentative start date remains November 1, 2025? |
| See SOW, Section 01 11 00, Page 1: The contractor is responsible for providing a phasing plan and work schedule as indicated in these specifications. | |
| See SOW, Section 01 11 00, Page 2: 1.5.1 Phasing and Temporary Services | |
| The contractor is responsible for coordination of all phasing and required temporary construction and services with the Contracting Officer. Provide backup utilities for outages during occupied times to eliminate impact to the building occupants and operations. | |
| The contractor is responsible for ensuring the operations and functionality of the facility during the duration of the work. Inform the contracting officer of required outages as indicated in 01 14 00 Work Restrictions | |
| Per L-6.4.1.2.1, For proposal preparation purposes, the Offeror should assume a tentative start date of November 1, 2025. |
| 53 | Can the Government confirm whether the $5,000 price listed for Line 0001 (MACC IDIQ Pre-Construction Kickoff Task Order) is a placeholder or must be listed exactly as stated? |
| The $5,000 must be listed exactly as stated. |
| 54 | Are Offerors required to submit only the four most recent and relevant past performance references, or can we submit fewer than four if relevance and recency are strong? |
| Per L-7.1.2.1, Offerors shall submit a maximum of four (4) contract references. |
| 55 | May Offerors use Adobe Portfolio or other secure document portals for large file submission, or must all volumes be submitted strictly via email as individual searchable PDFs? |
| Per L-5.3.2. Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted via email in PDF file format using Adobe Acrobat software. |
| 56 | Can the Government confirm if there is a provided template for the Cross-Reference Matrix required under L-6.2, or should Offerors generate their own using the format example given? |
| Per L-6.2. Cross-Reference Matrix, the table provided is titled CROSS REFERENCE MATRIX EXAMPLE. |
| 57 | For the required “roadmap” of organizational changes, is bullet format mandatory, or can a short narrative summary be used if changes are minimal? |
| Per L-7.1 Contents, Past Performance Volume Contents, 5, Organization Structure Change History, Not to exceed two (2) pages (bullet format, narrative not required) See paragraph L-7.1.4 |
| 58 | Are resumes for Key Personnel and the organizational chart excluded from the page count in Volume 1 (Technical), or should they be counted within the 25-page and 20-page limits? |
| See L-5.3.5 |
| 59 | Are Offerors expected to submit Attachment 10 (MACC Task Order Pricing Sheets) in Excel format as separate files, or should these be embedded within Volume IV PDF? |
| Per L-5.3.2. Electronic Copies. Volume IV Price – Schedule B, shall be submitted in Microsoft Excel. Complete and submit Attachment 10 separately. | |
| 60 | With recent changes, many contracting officers from past projects have left federal agencies making getting PPQs completed very challenging. Will government allow us to submit previously completed PPQs or CPARS evaluations instead of having POC complete new PPQ? |
| Per L-7.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. |
| 61 | If not, will Government allow Offeror to submit provided PPQ + PPQ cover letter instead of POC to make it easier on them? |
| Per L-7.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. | |
| 62 | Section L states: “Each contract reference shall be submitted on a separate PPI Sheet (Attachment 1).” But Attachment 1 does not have enough space on it to answer all required questions. Can we copy questions from Attachment 1 into a word file to have adequate space to answer? If yes, please clarify how many pages are allowed for this information. |
| Per L-7.1 Contents, page limits are listed. | |
| 63 | Please explain what this means: “Content of Program Details Tab is limited to five (5) pages. See paragraph L-7.1.2 and Section L, Attachment 1.” |
| And it also says, “Each contract reference shall be submitted on a separate PPI Sheet (Attachment 1).” How is the total page limit 5 if only 4 projects are to be submitted? please clarify page limit. | |
| Content in L-7.1 # 3 Past Performance Information Sheets updated to "Content of Attachment 1 is limited to two (2) pages per PPI references with a maximum of four (4) contract references per L-7.1.2.1." |
| 64 | Will Government consider allowing more pages in the page count for past performance project information? (Attachment 1 information) |
| Content in L-7.1 # 3 Past Performance Information Sheets updated to "Content of Attachment 1 is limited to two (2) pages per PPI references with a maximum of four (4) contract references per L-7.1.2.1." |
| 65 | Please state what Key Personnel positions we must submit resumes for. |
| Per L-6.4.1.1.4., Key Personnel IAW Statement of Work (SOW) paragraph 1.4 CONTRACTOR PERSONNEL. |
| 66 | Is the $1M-$5M range for Task Order 2 the value the Gov is considering relevant for all past performance? Or are any other ranges considered relevant in the IDIQ? |
| The listed magnitude of construction is specific to Task Order #02 -- MACC IDIQ Building 1106 Conference Center HVAC Task Order: In accordance with (IAW) FAR 36.204, the magnitude of construction for this project is between $1,000,000 and $5,000,000 |
| 67 | Please confirm if taxes should be carried in proposals? |
| No | |
| 68 | Please confirm if any state, local, and/or Federal permits will be required on this project? |
| Refer to the bid documents. |
| 69 | Please confirm if there are any known hazardous materials? |
| Existing file reports are attached. |
| 70 | Please confirm if CPARs be submitted in lieu of PPQ Sheets? |
| Per L-7.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. | |
| 71 | Please confirm if there is any existing warranty on the roof? If so, who holds that warranty? |
| See attached roof warranty. |
| 72 | Will the kitchen area be expected to be used during the construction/replacement of the AC unit? |
| The kitchen is occupied throughout all days of the week; the contractor should coordinate with conference center management in advance of any construction work. The kitchen should only be blocked off for construction work during the phases of the project that require access to the kitchen (this also applies to the other rooms as well). The contractor shall submit plans that include the phasing of the project, and which rooms are required to be blocked off during which phase of the project (and for how much time they must be blocked off). | |
| The contractor shall shield the food preparation surfaces with clean plastic sheets (from a roll, or a box of sheets), so that construction debris won’t fall on and contaminate food preparation surfaces. The contractor shall shield the floors when storing construction equipment, chemicals, tools, paint, drywall, buckets of cement, caulking, etc. from stains and in any part of the building that is used for construction storage. The contractor may use any method to shield the flooring (or carpeted areas) from debris (which may include tarps, blankets, or anything similar). |
| 73 | What is the frequency the conference center is occupied with an event? |
| The conference center is fully booked for two months out (as per conference center management); this conference center is a high usage conference center. Any usage of any rooms or spaces should be coordinated sixty days prior (preferred), the minimum notice is thirty days. |
| 74 | Will SMMA be retaining architect and engineer of record for the project or is the contractor required to assume design responsibility for the project as well? |
| The contractor will assume design responsibility. |
| 75 | Please confirm scope of project includes new DDC controls for following “HVAC” units per drawings and SOW: AC-1 (new unit), AC-2 (existing unit), AC-3 (existing unit), AC-4 (new unit), AC-5 (existing unit), RTU-1 (existing unit), VAV’s 1, 2, & 3 (new), VAV “S-3” (existing), Heating coil “HC-1” (existing), and Heating coil “HC-2” (new). |
| The Contractor must replace all N2 devices/controllers on the existing equipment with new latest gen 4 devices/Controllers. The contractor must provide new Gen 4 devices/Controllers for all new equipment. The contractor must provide all programming for existing and new sequence of operations and graphics for existing and new equipment. | |
| The contractor must provide performance verification for the entire Control system existing and new. The contractor must verify equipment, devices, controllers in the basement mechanical room, on the roof and in the interior mechanical closets, above suspended ceilings and kitchen. The contractor must provide shop drawings for the entire DDC building controls system existing and new in accordance with the UFCs. The contractor must provide wiring, conduits, and fiber communication for the DDC system and connectivity of the new engine to the switch. The contractor must note that slicing will not be allowed. Contractor must provide connection to the designated switch The contractor must provide ATFP Emergency switch in accordance with UFC 04-010-01. |
| 76 | Can you confirm new DDC controls are not required for any existing building steam supply equipment (in basement), exhaust fans or electric baseboard heaters? |
| New DDC controls are required for all existing equipment that is currently on N2 devices and controllers. New DDC controls are required for the equipment in the basement, exhaust fans, and baseboard heaters. |
| 77 | Can you please confirm if the scope includes replacement of space thermostats associated with AC/RTU units with new DDC thermostats? |
| All equipment requires removal, cutting, patching, painting of the old thermostats holes and replacing them with new thermostats that have digital display for temperature and humidity mapped to display on operators’ terminal from building 1813. The thermostats must have occupants start for after-hour operation. This includes graphics. Shop drawings must show all the thermostats temperature and humidity on EMCS and each occupied spaces. |
| 78 | Scope indicates balancing of HVAC units based on baseline air flow measurements (prior to demolition). Is there a requirement to rebalance any existing air terminals served by HVAC units beyond those specifically shown with new flows on drawing M-101? |
| The contractor must perform baseline Testing and after work is completed perform full Testing balancing and adjustments in accordance with the RFP technical documents. |
| 79 | Can new air handling units be provided with ECM fan motor control vs. specified VFDs |
| Contractors must comply with the RFP technical documents. |
| 80 | Does any existing lighting removed and re-installed for the scope of the HVAC work need to be cleaned and/or re-lamped? |
| All work performed and completed must be clean. |
| 81 | Is galvanized unit-strut stand acceptable for outdoor condensing unit supports? |
| Reference UFGS Section 23 05 48.19. Follow the recommendations of the manufacturer of the outdoor condensing unit(s). |
| 82 | Can prefabricated roof curb (for roof ductwork penetrations) be used in lieu of field erected curb shown on drawings? |
| Contractors must comply with RFP technical documents. |
| 83 | Please confirm if this SEED project is going to require for the prime contractor to provide a Superintendent, SHHO & QC Manager or can the Superintendent perform all three positions? |
| The superintendent must be separate from the SHHO. Here are your two choices: I) You can have a QC manager who also serves as a project superintendent, or, II) You can have a SSHO who also serves as a QC manager. | |
| You cannot have a SSHO who also serves as a project superintendent. |
| 84 | Please confirm if the FY25 MACC contract task orders will require the prime contractor to provide a Superintendent, SSHO & QC Manager or can the Superintendent perform all three positions? |
| The superintendent must be separate from the SHHO. Here are your two choices: I) You can have a QC manager who also serves as a project superintendent, or, II) You can have a SSHO who also serves as a QC manager. | |
| You cannot have a SSHO who also serves as a project superintendent. |
| 85 | Reference L-7.2 - Are CPAR evaluations acceptable in lieu of PPQs (i.e., Attachment 3)? |
| Per L-7.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. |
| 86 | MACC IDIQ Building 1106 HVAC Seed Project Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? |
| The superintendent must be separate from the SHHO. Here are your two choices: I) You can have a QC manager who also serves as a project superintendent, or, II) You can have a SSHO who also serves as a QC manager. | |
| You cannot have a SSHO who also serves as a project superintendent. |
| 87 | MACC IDIQ Building 1106 HVAC Seed Project Are the adjacent areas going to be active with staff? |
| Yes, the adjacent areas will be active during the duration. |
| 88 | MACC IDIQ Building 1106 HVAC Seed Project Please confirm off hours work time. |
| Off hours are after 1700. |
| 89 | MACC IDIQ Building 1106 HVAC Seed Project Please confirm Procore will be acceptable for this project. |
| This is acceptable for this project; however, it is the responsibility of the contractor to submit required documents in format(s) that are acceptable to the contracting office. |
| 90 | MACC IDIQ Building 1106 HVAC Seed Project Please confirm a designated laydown area will be available |
| An area will be provided on base; the contractor must coordinate with the government construction inspector; see section 01 50 00. |
| 91 | MACC IDIQ Building 1106 HVAC Seed Project Please confirm the controls vendor for the facility. |
| Existing building controls is JCI DDC Metasys. The Building is slated to go on COINE network with JCI Version 13 Metasys. |
| 92 | MACC IDIQ Building 1106 HVAC Seed Project Are there any hazardous material reports available? |
| Yes, see existing environmental PDF report (attached). See section: SECTION 01 35 26. The contractor is responsible for hazardous material testing. Existing file reports are attached. |
| 93 | MACC IDIQ Building 1106 HVAC Seed Project Please confirm all material and furnishings that are existing to remain will be allowed to be stored in the facility. |
| Yes, all material and furnishings that are existing to remain will be allowed to be stored in the facility. |
| 94 | On previous projects at Hanscom, there were Justification and Approval (J&A’s) for controls and HVAC equipment. Are there applicable J&A’s for this project? If so, please provide. |
| No |
| 95 | Per SOW “Facility is an active conference center, all work must be coordinated with facility occupancy schedule (variable)…” Burlington, Bedford, & the Kitchen are areas of potential occupancy. For bid, are we to assume Burlington & Bedford conference rooms are to be unoccupied until completion of contract work? |
| The contractor must submit phasing plan with schedule of work for government approval. |
| 96 | Follow up to previous question, for bid what is the occupancy schedule of the kitchen? |
| The kitchen is used daily. The contractor must submit phasing plan with schedule of work for government approval. |
| 97 | Per SOW “The HVAC controls system will connect to the existing UMCS system with the front end located in building B1813.” Where is Bldg. B1813 in relation to project? Is there any work inside that building for this project? |
| B1813 is in the CE complex at the far end of Grenier St. on the opposite direction of B1106, and yes, work will be required at B1106, B1813, and the server is in B1435. | |
| The Contractor must is responsible for advance coordination notification and scheduling with EMCS/HVAC shops, and CE IT department to access each of these buildings to perform work. Normally 14 days advance notification and coordination is required. |
| 98 | Per spec 01 33 29 has SMAA (DOR) begun the process of filling of the HPSB check list? |
| Not required. |
| 99 | Is the HPSB checklist the responsibility of SMAA (DOR)? |
| Not required. |
| 100 | Is responsibility of third party validation for sustainability by the SMAA (DOR)? |
| There is no sustainability required for MXRD 15-0009. Independent commissioning agent is responsibility of the contractor in accordance with Division 1. |
| 101 | Has a life cycle cost analysis been performed by SMAA (DOR)? |
| Not required. |
File details come from the government source that posted it. Updated .