MACC IDIQ RFP Questions and Answers_2July2025.xlsx
XLSX spreadsheet 23 KB Posted
- Solicitation number
- FY25MACC
About this file
This document is a comprehensive Questions and Answers (Q&A) file for a Multiple Award Construction Contract (MACC) Indefinite Delivery Indefinite Quantity (IDIQ) Request for Proposal (RFP) at Hanscom Air Force Base. The Q&A covers 165 detailed technical and procedural questions related to the Building 1106 Conference Center HVAC Task Order, addressing topics such as project scope, existing equipment replacement, control systems, demolition requirements, temporary services, site conditions, cybersecurity protocols, and contractor responsibilities.
Key procurement details include a small business set-aside contract with a target of up to three contractors, an anticipated contract ceiling of $71.8 million, a 5-year ordering period with anticipated award in September 2025, and a project magnitude between $1-5 million. The solicitation requires proposals to be submitted by email no later than 27 June 2025 at 3:00 PM EDT, with proposals valid for 120 days. The task order involves HVAC replacement, building controls upgrades, and related systems integration at Building 1106, with specific requirements for coordination, phasing, temporary services, and compliance with government specifications and UFC standards.
View the file
Other files
Show all 44
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
RFP Questions
| 102 | Please confirm if we are to carry the Automatic Controls Contractors scope of work within our price? |
| Yes, contractor must include cost for all Automatic Controls work within their price. |
| 103 | It notes that building will be occupied. Please confirm that scope of work can occur during normal business hours. |
| Yes, contractor must coordinate with facility manager, provide phasing work plan for government approval. Plan shall include interruption of service to the building and any adjacent buildings and mitigation plan with temporary services or HVAC. The Contractor must provide three week work look ahead at weekly meetings. Refer to MXRD150009 SOW 30JAN2025_SEED PROJECT, SECTION 01 11 00, 1.5.1. |
| 104 | Per demolition keynote #5 on MD101 it states to “remove existing HVAC unit (AC-1, AC-2, AC-3, AC-4, an RTU) controllers and return to government”. Please confirm this note is applicable to AC-3 as the keynote is not indicated on the drawing’s plans, but is listed within the actual keynote. |
| The contractor must verify existing conditions and list and document all existing JCI devices and controllers on all existing equipment identify the schematics of existing JCI devices and controllers in the entire building including the mechanical room(s). JCI devices and controllers must be removed from all existing equipment to accommodate the installation of the new devices and controllers on the existing and new equipment that support Building 1106, in entirety. all existing equipment JCI devices and controllers must be turned over to the EMCS shop. Any existing equipment removed require a Builder form documentation, must be completed by the contractor and submitted to the Government for approval, the building JCI Metasys must be fully operational tested before connection to COINE network. This effort require contractor coordination between the Prime contractor and all subcontractors and Hanscom AFB Communication Department. Advance notification with detailed description of the coordination with Hanscom AFB Communication is required for submission of work request to Hanscom AFB Communication Department for acquiring appointments for trouble shooting. |
| 105 | Per Demolition Keynote #5 on MD101 it states to “remove existing HVAC unit (AC-1, AC-2, AC-3, AC-4, an RTU) controllers and return to government”. Keynote #5 is shown at AC-5 unit at column line at x6, but AC-5 is not referenced within the keynote scope. Please confirm if this scope of work applies to AC-5 as well. |
| Yes all devices and controllers on existing equipment shall be replaced with new controllers. |
| 106 | Please confirm that louver removal and infill is by others (not mechanical). |
| All work related to louver removal and infill is responsibility of the contractor. |
| 107 | Please confirm if Testing and Balancing is to be carried out within the Mechanical Scope of work. Note #1 in General Construction Notes on M-101 states for them to be a first-tier subcontractor to the contractor. It is unclear who the “contractor” and “subcontractor” are considered in this case? |
| Testing and Balancing subcontractor shall be separate from any conflict of interest with any other subcontractor, independent commissioning must be a separate entity without any financial conflict of interest with any other subcontractor. Each of the Testing and Balancing subcontractor and Independent Commissioning must be separate and tier one subcontractor. |
| 108 | Please confirm whether proposal submissions for Solicitation FA283525R0002 must be submitted in hardcopy format only, or if electronic (email or other) submissions will be accepted. The solicitation does not explicitly address this in Section L. |
| One original proposal, which includes a signature on SF1442 in Volume IV, shall be submitted in accordance with the instructions provided in Section L-3 for evaluation. Per L-3.1. The submittal method for proposals is through email directly to the Contract Specialists and the Contracting Officer. |
| 109 | Please confirm whether the Contractor is responsible for providing a third-party Commissioning Agent (CxA) for the Building 1106 HVAC replacement, or if this will be furnished by the Government. |
| Yes, Contractor is responsible or providing a third-party Commissioning Agent (CxA) for the Building 1106 HVAC replacement. |
| 110 | Per Specification Section 05 12 00, Paragraph 1.3 "AISC Quality Certification," please confirm whether the requirement for both an AISC Certified Fabricator (Category BU) and Certified Erector (Category CSE) is mandatory for this project, or if a non-AISC certified contractor with comparable experience and quality control procedures may be deemed acceptable. |
| Contractor must follow the requirement of stated specification. |
| 111 | Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals? |
| Comply with the requirement of Div 1, Superintendent and QC Manager may be same, as long as the individual has qualification and past experience, and can perform both duties as described in the contractor's plans. SSHO must be separate. |
| 112 | Are there any phasing requirements? |
| See SOW, Section 01 11 00, Page 1: The contractor is responsible for providing a phasing plan and work schedule as indicated in these specifications. | |
| See SOW, Section 01 11 00, Page 2: 1.5.1 Phasing and Temporary Services | |
| The contractor is responsible for coordination of all phasing and required temporary construction and services with the Contracting Officer. Provide backup utilities for outages during occupied times to eliminate impact to the building occupants and operations. | |
| The contractor is responsible for ensuring the operations and functionality of the facility during the duration of the work. Inform the contracting officer of required outages as indicated in 01 14 00 Work Restrictions |
| 113 | If the building remains occupied, how many people will be in the building? |
| Not more than the capacity of each space, and depending on contractor's government approved phasing and work plan for each space and stated phased schedule. Coordination of three week look ahead is required with the Facility Manager and government construction inspector. Contractor phasing plan must minimize impact on the mission of the building. Advance notification of interruption of service and temporary HVAC is required to minimize impact on the mission of the building. Contractor is responsible for restoring the spaces, and cleaning. |
| 114 | Are there any temporary heating/cooling requirements? |
| Contractor is responsible for temporary systems. Any outages required during occupied times will be offset by temporary systems. the contractor is responsible for Phasing and temporary services. The contractor is responsible for ensuring the operations and functionality of the facility during the duration of the work. Refer to MXRD150009 SOW 30JAN2025_SEED PROJECT, SECTION 01 11 00, 1.5.1. |
| 115 | Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project? |
| Contractor should propose IAW period of performance contained within the documents. |
| 116 | Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions. |
| All excavation requires advance coordination with Government construction inspector and obtain dig safe, fill out AF for 103, Contractor must obtain an approved AF 103 prior to any work. Existing area maps are available at Hanscom AFB drafting vault. Contractors may coordinate visit and schedule time to review existing drawings in the vault with Hanscom AFB Drafting, Mr. Patterson white at patterson.white.1@us.af.mil, 781-225-2935. Contractors must follow Hanscom AFB drafting procedures to obtain requested drawings after identifying each drawings. Contractor is responsible for verification of existing condition prior to doing any work. Any differing site condition must be identified early on and submitted to contracting with RFI with required descriptions and solution. |
| 117 | Please provide bidding quantities for deteriorated underlayment. |
| Assuming this question is about roof, the contractor must include their own estimated quantities based on the removal of existing unit and associated infrastructure and replacement with new equipment and infrastructure. The roof must be restored to meet the roof manufacturer and carry sufficient quantity for waste. |
| 118 | Please confirm the manufacturer of the existing roofing system and who carries the current warranty of the roofing system. |
| See attached roof warranty. Carlisle Roofing System Warranty - 1236627_Redacted posted. |
| 119 | Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation. |
| The contractor is responsible for hazardous material testing. Existing file reports are attached. 1106 HAZMAT Records posted. |
| 120 | Please provide the contact information for the building controls contractor. |
| Refer to JCI website for Boston area, | |
| Johnson Controls Lynnfield, MA |
39 Salem St Lynnfield, Massachusetts 01940 johnsoncontrols.com (866-635-1398), Mr. David Peterson (617-645-2845)
| 121 | Please provide photos of the job site and existing conditions. |
| Photographs were permitted during the Site Visit to Building 1106. The Government will not provide photos of the job site and existing conditions. |
| 122 | Is this project tax exempt? |
| Yes |
| 123 | Please confirm the required flashing/waterproofing method at new roof penetrations for outdoor air ducts. Is there a standard detail or must it match existing? |
| Contractor must submit shop drawings and use roofing manufacturer details. Roofing manufacturing inspection must be provided by the contractor. |
| 124 | Are there specific cybersecurity control protocols or submittal formats (e.g., RMF package) required for integration with the COIN network? |
| Comply with UFC 4-010-06 and UFC 3-410-02 |
| 125 | Is the contractor responsible for programming and commissioning the new SNE controller and full functional testing with the base UMCS? |
| Yes |
| 126 | Please confirm the wall assembly type and insulation values to be used when infilling the existing louvers at grade. Are as-built drawings available to match existing? |
| Verification of existing condition is contractor's responsibility, contractor must submit shop drawing, see drawings and files on SAM.GOV. |
| 127 | Please confirm if existing electrical panels have capacity and available breakers for AC-1 and AC-4, or if panel upgrades are required. |
| Refer to electrical drawings and equipment panel schedule, new panels are required. Contractor responsible for verification of existing conditions, Contractor must provide shop drawings. |
| 128 | Please confirm if the new HVAC equipment requires tie-in to the fire alarm system and who is responsible for programming. |
| Refer to drawings and specification. Contractor is responsible for any work associated with the fire alarm and responsible for programming in accordance with UFC 3-600-01 and applicable codes, shop drawings by qualified Fire Protection Engineer in accordance with UFC 3-600-01 is required. |
| 129 | Please provide the name and contact info for the existing fire alarm service provider for coordination. |
| Verification of existing condition is contractor's responsibility, existing Fire alarm panel is FCI Model FC-72. There are several reputable companies that can provide the service. |
| 130 | Please confirm whether attic stock or replacement ceiling tile/grid material will be provided by the Government, or if the contractor is expected to furnish new materials in the event of damage or loss. If new materials are to be furnished by the contractor, please confirm if a finish/brand specification or matching requirement is available. |
| Refer to the specification for ceiling tiles and acoustical ceiling tiles, shop drawings require government approval, all new ceiling tiles and grid must be matching, any ceiling tiles exposed to Hazmaterial must of disposed, the contractor is responsible for careful removal, storage, disposal of ceiling tiles. |
| 131 | Please provide a finish schedule or specification for the ceiling tile and grid system, including manufacturer, style, dimensions, and color, to ensure salvaged components can be matched in the event replacement is necessary. |
| Verification of existing condition is responsibility of the contractor. Refer to the specification for ceiling tiles and acoustical ceiling tiles, shop drawings require government approval, all new ceiling tiles and grid must be matching, any ceiling tiles exposed to Hazmat must be disposed by the contractor, the contractor is responsible for careful removal, storage, disposal of ceiling tiles and installation of new. |
| 132 | Can the government offer the second site visit? |
| The Pre-Proposal Conference and Site Visit identified in Reference is scheduled for Thursday, June 12, 2025, at Hanscom Air Force Base (AFB), MA 01731 beginning at 9:00 a.m. (EDT) and ending at approximately 11:00 a.m. (EDT). The Government will not offer a second site visit. |
| 133 | Is there any amendment forthcoming with a due date extension? |
| Posted Amendment 1 dated July 2, 2025 on SAM.GOV. |
| 134 | Is attendance (site visit) mandatory to submit our proposal? Please advise. |
| Per Pre-Proposal Site Visit, Government Notification Letter, Revision 2, PZIA FA283525R0002, dated 18 June 2025, The requirement that Attendance is mandatory for submitting a bid on Subject project for the Pre-Proposal Conference and Site Visit Information – MACC IDIQ Building 1106 HVAC Task Order, has been eliminated. |
| 135 | Can the offeror submit a project completed within the past ten (10) years? |
| Offeror must submit IAW section L attachment. |
| 136 | Can the offeror utilize the generic PPQ form completed and signed by the Clients? |
| Offeror must submit IAW section L attachment. |
| 137 | Any key personnel resume required or not in the proposal? |
| Per L-6.4.1.1.4., Key Personnel IAW Statement of Work (SOW) paragraph 1.4 CONTRACTOR PERSONNEL. |
| 138 | Spec 05 12 00 para 1.3 requires AISC certified fabricator and erector. With the very small scope of steel on this project it may not be possible to find coverage of subs to perform this work. For this project, please consider waving the requirement for AISC certification on both fabricator and erector. |
| Yes, reference 05 12 00, Section 1.3. Follow the roofing manufacturer’s recommendations. |
| 140 | Drawing A-101 asks for a 4” housekeeping pad 1” larger than the equipment to be put in the AC4 mechanical room. Detail A1 on M-101 calls for a 4” high mounting frame to suit size and weight of the equipment. Please advise if base is to be concrete housekeeping pad or steel frame. |
| Concrete pad with isolation vibration and frame on top and equipment. |
| 141 | Drawing A-101 has 2 dimensions from the New mechanical equipment to the wall being constructed at the HWH closet. They over-constrain the space and require a 4” total thickness of the wall which is does not comply with the 5-5/8” thick SB4U wall. |
| Please confirm that the 3’-10½” dimension shown on AD-501 holds and this point is also the beginning of the 10’-0” outside wall dimension for the New Mech Rm layout. | |
| Wall Partition S4B.U uses a full 4" deep CH stud, which includes a 1" liner panel, making the cavity 3". The 3' - 10 1/2" dimension shown on AD-051 and the 10' - 0" dimension shown on A-101 are the ending and beginning workpoint for the New Mech Room Layout outside wall dimension. |
| 142 | Please confirm that this back wall of the Newly configure HWH closet is intended to be the SB4U wall type |
| Confirmed, the partition at the back of the Newly Configured HWH closet is to be the SB4.U partition type. |
| 143 | Please confirm that the overall dimension for the SB4U wall construction shown on A-501 is a typo and the overall thickness of this wall will be 5-5/8” |
| Wall Partition S4B.U uses a full 4" deep CH stud, which includes a 1" liner panel, making the cavity 3". |
| 144 | Drawing M-101 plan view C1 has a note calling for a “3’x5’ REMOVABLE METAL PANEL” on the New Mechanical Room wall by door 26B. Please provide details of the purpose for this panel and location on the wall as it is not shown in elevation F5 on A-501 |
| The referenced note on drawing M-101, plan view C1, calling for a “3’x5’ REMOVABLE METAL PANEL” near door 26B is outdated and does not reflect the current design. The design was revised to incorporate a door (door 26B) in lieu of the removable panel. | |
| Therefore, there is no removable panel, and the note should be disregarded. The purpose and location of the originally intended panel are no longer relevant. | |
| 145 | Please provide height of armor plate (kick plate) for New doors. |
| Reference UFGS SECTION 08 71 00 Paragraph 2.2.10.1 Sizes of Armor Kick Plates. |
| 146 | Per 01 50 00 para 2.3, fencing at construction site area is to have plastic mesh netting . Per 01 50 00 para 3.6.2., fencing at contractor storage / lay down area is to have plastic strip inserts. In lieu of strip inserts on fencing surrounding contractor storage / lay down, can plastic mesh be installed on the fence similar to the construction area? |
| Fencing similar to the construction area as prescribed per UFGS SECTION 01 50 00 Paragraph 2.3 FENCING is acceptable. |
| 147 | The Davis Bacon Wage Rates that were issued with the RFP are dated March 14, 2025. These wage rates have been updated on Sam.gov on May 16, 2025. Please confirm we are to use the updated wage rates. |
| Confirmed, use the updated wage rates. Davis Bacon Act WD MA20250001 Modification 6 Building Dated May 16 2025. |
| 148 | Question states “New DDC controls are required for all existing equipment that is currently on N2 devices and controllers. New DDC controls are required for equipment in the basement, exhaust fans, and baseboard heaters”. This statement does not clarify whether end devices that are not specific to the controller they are connected to should be replaced or not. Please confirm if its the government intends for them to be replaced as contractors would need quantities. |
| See answers provided in response to questions 75, 76, 77, 158. Verification of existing condition is contractor's responsibility. |
| 149 | Could you please provide a copy of the sign in sheet from the pre-proposal conference and site visit? |
| The RFP SITE VISIT - LIST OF COMPANIES THAT SIGNED IN.pdf was posted to SAM.GOV on 25 June 2025. |
| 150 | Could you kindly provide a copy of the visitor sign-in sheet at your earliest convenience? |
| The RFP SITE VISIT - LIST OF COMPANIES THAT SIGNED IN.pdf was posted to SAM.GOV on 25 June 2025. |
| 151 | Please provide a sign-in sheet. |
| The RFP SITE VISIT - LIST OF COMPANIES THAT SIGNED IN.pdf was posted to SAM.GOV on 25 June 2025. |
| 152 | Please provide period of performance for item 0002 - Building 1106 Conference Center HVAC Task Order project. |
| Per L-6.4.1.2.1, For proposal preparation purposes, the Offeror should assume a tentative start date of November 1, 2025. Project Duration in Calendar Days 461 |
| 153 | After reviewing all documents, it seems the period of performance for the seed project has not been indicated. Please advise. |
| Per L-6.4.1.2.1, For proposal preparation purposes, the Offeror should assume a tentative start date of November 1, 2025. Project Duration in Calendar Days 461 |
| 154 | Yes, contractors have to have a plan in place to meet a score of 110. Will need to be included in submission and loaded into the SPRS tool. In which proposal Volume will the Plan of Action need to be included? |
| If submission of a plan is required, submit under Volume IV Contracts & Price. |
| 155 | Also, are the uploaded files from June 18th considered an Amendment? We have to mark the amendments on the bid form with a date, so we would like to clarify if these documents are to be included. |
| Amendment 1 is uploaded on SAM.GOV and is dated July 2, 2025. |
| 156 | Can the government state how many Amendments should be acknowledged? Communications issued since the RFP have been done via email, with no formal amendments issued. |
| Amendment 1 dated July 2, 2025 is the only amendment. |
| 157 | Question #4 related to the Basic Self-Assessment and SPRS scoring, the response states: “Yes, contractors have to have a plan to meet a score of 110. Will need to be included in submission and loaded into the SPRS tool”. Please advise specifically what information is to be “included in submission” and under what Factor is this information to be provided? |
| If submission of a plan is required, submit under Volume IV Contracts & Price. | |
| 158 | Response to question 74 - What is meant by “contractor is to assume design responsibility”. The seed project does not seem to be a Design Build project, but rather a Design-Bid-Build (DBB) project so what design responsibility is expected of the contractor? |
| SMMA has prepared RFP Bid Documents, The contractor for seed project is responsible for timely verification of existing conditions, Construction management, supervision, quality control, Safety, timely submission of Request for information with supporting documents, and proposed solutions, means and method, notifications, coordination, phasing and work plan, temporary systems, all construction activities and efforts related to Building 1106 solicitation. The contractor is responsible for JCI Building automated system and Energy management and control system, see answers provided in response to questions 75, 76, 77. | |
| 159 | Could you please advise on how we should acknowledge amendments for this procurement, as SF30 amendment forms have not been issued? |
| Per L-9.3, Section B, we understand that offerors are required to acknowledge all amendments to the solicitation in accordance with the instructions on the SF 1442, but without SF30s or issue dates in block 3 of each iteration of the SF1442, we are unsure how to proceed. Could you please advise whether we should sign and submit each iteration of the SF1442 or include revision dates from the SAM postings or RFP cover letters in the SF1442 block 19? | |
| Amendment 1 dated July 2, 2025 is the only amendment. Acknowledge the Amendment on STANDARD FORM 1442, Block 18. |
| 160 | We are in receipt of amendment 03 and require clarification related to several answers related to paragraph L-5.3.2 and the reference to the “Volume IV Price – Schedule B”. We have searched the RFP documents and do not find a “Schedule B” document. We have found a “Section B – Supplies of Services & Prices or Costs” document at pages 4 and 5 of the Solicitation file (attached). Please confirm that the “Section B” document is in fact the “Schedule B” document referenced in L-5.3.2, or advise otherwise. |
| See L-5.3.2 for updated language. Volume IV Price – Schedule Section B, shall be submitted in Microsoft Excel. | |
| 161 | Question 76 states “New DDC controls are required for all existing equipment that is currently on N2 devices and controllers. New DDC controls are required for equipment in the basement, exhaust fans, and baseboard heaters”. This statement does not clarify whether end devices that are not specific to the controller they are connected to should be replaced or not. Please confirm if its the government intends for them to be replaced as contractors would need quantities. |
| See answers provided in response to questions 75, 76, 77, 158. Verification of existing condition is contractor's responsibility. | |
| 162 | Question #74 response specific to the Seed Project states “The contractor will assume design responsibility”. There is no indication anywhere in the Seed Project Statement of Work that the contractor has design responsibility associated with the Seed Project. Please confirm that there is no contractor design responsibility related to the Seed Project. |
| SMMA has prepared RFP Bid Documents, The contractor for seed project is responsible for timely verification of existing conditions, Construction management, supervision, quality control, Safety, timely submission of Request for information with supporting documents, and proposed solutions, means and method, notifications, coordination, phasing and work plan, temporary systems, all construction activities and efforts related to Building 1106 solicitation. The contractor is responsible for JCI Building automated system and Energy management and control system, see answers provided in response to questions 75, 76, 77. | |
| 163 | Can you please further answer this question. No Schedule B was provided in any attachments – what Schedule B is to be submitted in excel? |
| Per paragraph L-5.3.2, Volume IV Price – Schedule B, shall be submitted in Microsoft Excel. However, the RFP specifies that pricing should be included in Attachment 10 rather than Section B. Attachment 10 has been provided in PDF and only requires two lump sum totals, one of which has already been set at a FFP sum of $5,000. Can the government please confirm that pricing is not required to be submitted in Section B and that an Excel file is not required? | |
| See L-5.3.2 for updated language. Volume IV Price – Schedule Section B, shall be submitted in Microsoft Excel. Complete and submit Attachment 10 separately. | |
| 164 | Filling in the Attachment 1 past performance information sheet and I was wondering what you wanted listed under the “Program Title & Acronym” do you want if it was HUB Zone, Service Disabled – is this what you are looking for on this line request? |
| No, that is not what we are requesting. A correct example would be: Rpr (Replace) Air Conditioning Unit MXRD 15-0009 Conference Center B1106 & MXRD 15-0009. | |
| 165 | Please clarify if the bid submission is to be a sealed bid delivered to: FA2835 AFLCMC HANSCOM PZI 16 Eglin St., Bldg. 1604, Hanscom AFB, MA 01731 or if they are to be only emailed to: david.conquergood1@us.af.mil, courtney.petterson@uas.af.mil, hannah.atin@us.af.mil |
| One original proposal, which includes a signature on SF1442 in Volume IV, shall be submitted in accordance with the instructions provided in Section L-3 for evaluation. Per L-3.1. The submittal method for proposals is through email directly to the Contract Specialists and the Contracting Officer. |
Sheet1
File details come from the government source that posted it. Updated .