Attachment 09 01 30 00 ADMINISTRATIVE REQUIREMENTS.pdf

Multiple Award Construction Contract MACC

Section 01 30 00 Page 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

08/15

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submittals with an "S" are for inclusion in the Sustainability eNotebook, in conformance with Section 01 33 29 SUSTAINABILITY REPORTING. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

View Location Map; G

Progress and Completion Pictures; G

SD-04 Samples

Color Boards; G

SD-05 Design Data

Design Review Meeting Schedule; G

Design Charrette Schedule; G

SD-06 Test Reports

Design Charrette Report

1.3 COLOR BOARDS FOR AIR FORCE PROJECTS

When required by Design-Bid-Build Task Order submit three (3) sets of color boards within 90 calendar days after Contract Award. Each set of boards must include samples of colors and finishes of interior surfaces, such as walls, floors, and ceilings. Present the samples on 8 by 10-1/2 inches boards (modules) with a maximum spread of 24 by 31-1/2 inches for foldouts.

Design modules to fit in a standard loose-leaf, three-ring binder. Where special finishes such as architectural concrete, carpet, or prefinished

Section 01 30 00 Page 2 textured metal panels are required, submit samples not less than 12 inches square with the board. If more space is needed, more than one board per set may be submitted. Certify that the color samples have been reviewed in detail, and that the color samples are in strict accordance with contract drawings and specifications, except as may be otherwise explicitly stated.

Submittal of color samples does not relieve the Contractor of the responsibility to submit samples required elsewhere herein.

1.4 VIEW LOCATION MAP

Submit, prior to or with the first digital photograph submittals, a sketch or drawing indicating the required photographic locations. Update as required if the locations are moved.

1.5 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color 12 Mega Pixel minimum resolution in JPEG file format showing the sequence and progress of work.

Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten views from points located by the Contracting Officer. Submit with the monthly invoice two sets of digital photographs, each set on a separate compact disc (CD) or data versatile disc (DVD), cumulative of all photos to date. Indicate photographs demonstrating environmental procedures. Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch. Also provide the view location sketch on the CD or DVD as a digital file. Include a date designator in file names. Cross reference submittals in the appropriate daily report. Photographs provided are for unrestricted use by the Government.

1.6 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 LIABILITY, during the entire period of performance under this contract. Provide other insurance coverage as required by law.

1.7 FIRST TIER CONTRACTOR REQUIREMENTS FOR ASBESTOS CONTAINING MATERIALS

Accomplish all contract requirements of 02 82 13.00 10 ASBESTOS ABATEMENT, directly with a first tier subcontractor.

1.8 SUPERVISION

1.8.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.8.2 Superintendent Qualifications

The project superintendent must have a minimum of 10 years’ experience in construction with at least 5 of those years as a superintendent on projects

Section 01 30 00 Page 3 similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

For routine projects where the superintendent is permitted to also serve as the Quality Control (QC) Manager as established in Section 01 45 00.00 10 QUALITY CONTROL, the superintendent must have qualifications in accordance with that section.

1.8.2.1 Duties

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project.

The superintendent is required to attend Red Zone Meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.8.3 Project Manager

Assign a Project Manager with the responsibility for the overall management of the project. The Contracting Officer may request proof of the Project Manager's qualifications at any point in the project if the performance of the Project Manager is in question.

1.8.3.1 Project Manager Qualifications

The Project Manager must have a minimum 10 years’ experience as a Project Manager or Superintendent on projects of similar size and complexity.

1.8.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.9 PROJECT MEETINGS

The project meetings listed below apply to both Design-Build and Design-Bid- Build projects unless otherwise listed.

1.9.1 Preconstruction Conference

a. After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the safety program, quality control program, project schedule, earned value report, shop drawings, submittals, prosecution of the work, expectations of the

Section 01 30 00 Page 4

"Interim DD Form 1354" Submittal, and Sustainment Management System requirements.

b. Attendees: Authorized representatives of the Government/User, the

Government Representative, Contracting Officer, and their consultants, Project Manager, the Contractor and its superintendent; major subcontractors; manufacturers; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

1.9.2 Progress Meetings

a. The Contractor shall provide a 3-Week Look Ahead Schedule at each progress meeting.

b. The Government Representative will conduct progress meetings at the

Project Site or designated location weekly. The dates, times, and location of the Progress Meeting will be determined during the Pre- Construction Meeting. Dates of meetings will be coordinated with the preparation of payment requests and pencil requisition reviews.

c. Attendees: The Contractor shall ensure that all personnel required to effectively manage the work are present at the Progress Meetings.

Personnel present at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

d. Agenda: At a minimum the following topics should be discussed:

1. Interface requirements

2. Timing

3. Sequences

4. Status of submittals

5. Hazmat Usage / Storage

6. Deliveries

7. Off-site fabrication problems

8. Access

9. Site utilization

10. Protection of the site

11. Temporary facilities and services

12. Hours of work

13. Hazards and risks

14. Housekeeping

15. Quality and work standards

16. Change Orders

17. Documentation of information for payment requests

18. Change Directives and Change Order requests

19. Coordination and approval of the DD1354 Checklist/DD1354 document

20. RED ZONE Meeting (80% construction complete)

21. BUILDER Facility Data Documentation Completion Date (Ref: Section

01 99 00)

22. Red Line Drawings Completion Date (AutoCAD and Adobe PDF)

23. Red Line Drawings Completion Date (AutoCAD and Adobe PDF)

e. When a project consists of multiple facilities, and/or is divided into phased construction within a single delivery, these instances shall be considered as Task Order phases. Project phases shall be clearly shown in the project schedule and will require separate DD1354’s.

Section 01 30 00 Page 5

f. Reporting: No later than five (5) business days after each meeting, the

Contractor shall distribute minutes of the meeting to each party present and to parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report. The Government shall have 2 business days to review and comment. Contractor shall distribute the final revised meeting minutes after addressing the review comments.

1. Schedule Updating: The Contractor shall revise the Construction

Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue the revised schedule concurrently with the report of each meeting.

1.9.3 Design Charrette

a. Design Charrettes are only required for Design-Build Task Orders.

b. The Contractor's Architectural Engineering team shall plan and conduct an onsite design charrette. The length of the on-site design charrette will be determined on a Task Order basis.

c. The intent of the Design Charrette is for the Designer of Record to meet with project stakeholders in order to develop detailed project requirements based on the project intent and overall project requirements presented in the Task Order.

d. The Contractor shall develop a submit a Design Charrette schedule ten

(10) work days prior to the meeting. This schedule should provide a breakdown of discussion topics along with a list of base personnel required.

e. Within ten (10) days of the completion of the Design Charrette the contract shall submit a Design Charrette Report that document items of discussion, decisions made, and any follow up actions required.

1.9.4 Design Review Meetings

a. Design review meetings are only required for Design-Build Task Orders.

b. Submit responses to Government comments at least 5 working days prior to the design review meeting.

c. Submit a proposed design review meeting schedule at least 5 working days prior to the meeting. The schedule shall by engineering discipline or area of discussion, list of Government Personnel required, and the time for that discussion. Note: Civil Engineering Operations personnel typically leave at 1500, schedule review times with Operations personnel accordingly.

1.9.5 Coordination Meetings

a. Conduct project coordination meetings as required at a time that is convenient for all parties involved. Project coordination meetings are

Section 01 30 00 Page 6 in addition to specific meetings held for other purposes, such as progress meetings.

b. Request representation at each meeting by every party currently involved in coordination or planning for the demolition/construction activities involved.

c. The Contractor shall record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting, within five (5) business days of the meeting.

1.9.6 Red Zone Meetings

a. The Contractor shall include a special coordination (RED ZONE) meeting in the construction schedule at the eighty percent (80%) construction complete point in the project with all involved Government personnel to finalize all project completion activities. It is the intent of the Government that any additional modifications to the Task Order effecting contract amount or performance period will not be required and the contract focus efforts on completing the currently contracted scope of work The RED ZONE meeting shall provide an advanced look at closeout procedures and finalize/establish the following:

1. Final Construction Complete or Beneficial Occupancy Date.

2. Resolution of all outstanding RFI's and/or RFP's

3. Resolution of all pending change orders and/or modifications

4. Coordination and approval of the DD Form 1354 Checklist and the

Draft DD Form 1354 document.

5. Coordination and approval of the draft Sustainment Management

Systems, BUILDER Data Inventory and Assessment Sheet. (UNIFORMAT 2)

6. Review of redline drawings and as-built drawing requirements

7. Review of O&M Manual requirements

8. Review of project closeout format of deliverables

1.10 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats.

Multiple email addresses are not allowed.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer, in writing, of any changes to this email address.

PART 2 PRODUCTS

Not Used

Section 01 30 00 Page 7

PART 3 EXECUTION

Not Used

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1.8.4 Non-Compliance Actions

1.10 ELECTRONIC MAIL (E-MAIL) ADDRESS